- Mandatory Pre-arrival Documentation (2024 Comprehensive):
- Electronic submissions (24h prior arrival):
- China MSA E-Port system (all vessels)
- IMO Ship Particulars Form (including IMO number verification)
- Crew List with passport/CDC numbers + vaccination records
- Last 10 Ports of Call with dates of departure
- Security Pre-arrival Notification (ISPS requirement)
- Original documents required upon arrival:
- Health Certificates (Yellow Fever for Africa/S.America routes within 6 months)
- Continuous Synopsis Record (CSR) with latest updates
- Ballast Water Management Plan with China-specific annex
- Dangerous Goods:
- IMDG Code declaration + China DG Form 2024 (for Classes 1-9)
- Emergency response plan in Chinese/English (for Classes 2.1, 3, 4.1, 5.1)
- Electronic submissions (24h prior arrival):
- Pilotage & Navigation (2024 Updated Procedures):
- Compulsory pilotage thresholds:
- All vessels >10,000 GT or LOA >100m
- VLCCs/LNG carriers regardless of size
- Vessels carrying Class 1 dangerous goods
- Pilot boarding details:
- Primary station: 21°33’00″N 108°42’30″E (marked by light buoy QZ-P1)
- Alternate station: 21°35’15″N 108°40’45″E (activated when winds >Beaufort 6)
- Night boarding: Illuminated ladder with 50 lux intensity at sea level
- New navigation requirements:
- Automatic Identification System (AIS) must transmit:
- Static data: Every 6 minutes
- Dynamic data: Every 2 minutes
- VHF communication protocol:
- Primary: Ch 12 (Port Operations)
- Secondary: Ch 16 (Distress)
- Bunkering ops: Ch 71 (English/Chinese)
- Automatic Identification System (AIS) must transmit:
- Compulsory pilotage thresholds:
- Cargo Operations (2024 Safety Standards):
- Weather restrictions:
- General cargo: Stop at Beaufort 7 (15.5m/s sustained)
- Containers: Stop at Beaufort 6 (12.5m/s) or when rolling >5°
- Bulk carriers: Stop loading when:
- Winds >Beaufort 5 (9.5m/s) for dust-producing cargo
- Rainfall >10mm/hour for moisture-sensitive cargo
- Cargo-specific requirements:
- Coal:
- Maximum moisture limit: 12% (IMSBC Code Group A)
- Temperature monitoring every 4 hours during loading
- Iron ore:
- Maximum loading temperature: 60°C
- Mandatory trimming to 5° angle of repose
- Containers:
- Verified Gross Mass (VGM) submission 24h before loading
- Maximum stack weight: 150kN/m² at all terminals
- Coal:
- Weather restrictions:
- Dangerous Goods Handling (2024 Enhanced Protocols):
- Designated facilities:
- Berth 15: Exclusive for Class 1 explosives
- 24h armed guard (Qinzhou Port Security Team)
- 500m exclusion zone during operations
- Berth 22-24: LNG carriers
- Pre-cooling confirmation required 6h before arrival
- Gas detection systems mandatory (0-100% LEL range)
- Berth 15: Exclusive for Class 1 explosives
- Operational controls:
- Class 2.1/2.3 gases:
- Night operations prohibited (2000-0600 local)
- Minimum 4 crew members on fire watch
- Radioactive materials (Class 7):
- Guangxi EPA permit required + 48h notice
- Dosimeters for all handling personnel
- Class 2.1/2.3 gases:
- Designated facilities:
- Environmental Compliance (2024 Strict Enforcement):
- Air emissions control:
- 0.1% sulfur cap within 24nm of shore (China ECA)
- Shore power connection mandatory:
- For vessels >3,000 GT staying >3 hours
- 440V/60Hz or 380V/50Hz systems available
- Waste management:
- Mandatory receipts for all waste types (MARPOL Categories 1-6)
- Plastic waste:
- Separate recording in garbage record book
- No incineration within port limits
- Ballast water:
- China D-2 standard enforcement:
- ≥50μm organisms: <10 viable organisms/m³
- 10-50μm organisms: <10 viable organisms/ml
- Exchange only permitted:
- >200nm from nearest land
- In waters >200m depth
- China D-2 standard enforcement:
- Air emissions control:
- Security Measures (2024 ISPS Updates):
- Access control:
- 24h gangway watch with:
- Biometric scanners (facial recognition)
- X-ray for all packages
- Restricted hours:
- No visitors 2200-0600 without prior approval
- Mandatory escorts for all shore personnel
- 24h gangway watch with:
- Armed guards:
- Authorization:
- 72h prior notice to MSA
- Weapons declaration form (MSA Form 2024-SEC-1)
- Operational limits:
- No weapons discharge without MSA clearance
- Daily activity log submission
- Authorization:
- Access control:
- Emergency Response (2024 Protocols):
- Oil spill:
- Immediate notification:
- Qinzhou Port Control: +86 777 388 5199
- China MSA: +86 10 6529 2218
- Containment:
- 500m boom deployment within 60 minutes
- Dedicated skimmers on standby
- Immediate notification:
- Medical emergency:
- Code “Pan-medico” on VHF Ch 16
- Helipad specifications:
- Coordinates: 21°42’18″N 108°35’42″E
- 30m diameter, 10t capacity
- Oil spill:
- Port Infrastructure (2024 Status):
- New developments:
- Berth 26:
- 200,000 DWT capacity
- Depth: 21m CD
- 4x shore cranes (50t capacity)
- Navigation aids:
- New buoys QZ-201 to QZ-215 (IALA Region A)
- Dredging to 18.5m (completion March 2025)
- Berth 26:
- Night navigation:
- Permitted for:
- Vessels <200m LOA
- With minimum 2 tugs (>150m LOA)
- Lighting requirements:
- Deck lights: Minimum 100 lux
- Navigation lights: COLREG compliant
- Permitted for:
- New developments:
- Customs & Immigration (2024 Procedures):
- Crew management:
- Pre-arrival submission via China Single Window system:
- Full crew particulars
- Vaccination records
- Biometric clearance:
- Facial recognition at gangway
- Fingerprint verification for shore leave
- Pre-arrival submission via China Single Window system:
- Restricted items:
- Satellite phones:
- Declaration required
- No use ashore
- Drones:
- Total prohibition without PLA permit
- Satellite phones:
- Crew management:
- Mooring Safety (2024 Standards):
- Minimum mooring lines:
- 150-200m LOA: 8 lines (4 head, 4 stern)
- >200m LOA: 10 lines (6 head, 4 stern)
- Equipment requirements:
- Oil terminals:
- No synthetic ropes
- Steel wire with certified end fittings
- Automatic tension monitoring:
- Mandatory for VLCCs
- Alarm at 60% MBL
- Oil terminals:
- Minimum mooring lines:
- Weather Limitations (2024 Updates):
- Typhoon signals:
- Signal No.3:
- Prepare for evacuation
- Secure all cargo
- Signal No.8:
- Immediate evacuation
- Designated shelters: QZ-5 and QZ-7 only
- Signal No.3:
- Operational stops:
- Visibility <500m:
- Pilotage suspended
- No vessel movement
- Current >3 knots:
- No bunkering
- No ship-to-ship ops
- Visibility <500m:
- Typhoon signals:
- Labor & Services (2024 Regulations):
- Working hours:
- Stevedore shifts:
- 0800-1200 (1st shift)
- 1300-1700 (2nd shift)
- 1800-2200 (3rd shift)
- Mandatory breaks:
- 1h after 4h continuous work
- Stevedore shifts:
- Overtime:
- Rates:
- 150% (2200-0600)
- 200% (national holidays)
- Minimum charge:
- 4h for technical services
- 2h for labor services
- Rates:
- Working hours:
- Port Charges (2024 Fee Structure):
- New environmental fees:
- Basic levy: ¥0.02/GT (max ¥5,000 per call)
- Carbon tax: ¥0.01/GT for vessels >20,000 GT
- Waste handling: ¥1,500/ton for hazardous waste
- Navigation services:
- Pilotage: ¥8.50/GT (min ¥8,000)
- Night navigation surcharge: 30% of pilotage fee
- Tug assistance: ¥2,500/hour (min 2 tugs for >150m LOA)
- Payment terms:
- First-time visitors: Cash deposit (Â¥50,000-200,000)
- Regular clients: 7-day credit terms
- Electronic payment preferred (Alipay/WeChat Pay accepted)
- New environmental fees:
- Cyber Security (2024 Mandatory Measures):
- System requirements:
- Antivirus software: Updated within last 7 days
- Firewall: Enabled for all external connections
- Network segmentation: Critical systems isolated
- Data transfer protocols:
- No USB devices without prior scanning
- Email attachments: Maximum 10MB size limit
- Cloud storage: Only approved providers (Baidu Cloud, Alibaba Cloud)
- Inspection regime:
- MSA may request:
- Network access logs
- Software licenses
- Update records
- Fines for non-compliance: ¥5,000-50,000
- MSA may request:
- System requirements:
- Bunkering Operations (2024 Standards):
- Quality control:
- Mandatory sampling:
- Pre-transfer sample retained for 90 days
- Mass flow meter certification required
- Sulfur content verification:
- 0.1% max in ECA zone
- Port laboratory testing available
- Mandatory sampling:
- Safety procedures:
- Pre-transfer checklist:
- Oil boom deployment (min 200m)
- Emergency shutdown test
- Watch requirements:
- Dedicated bunker watch officer
- Continuous communication (VHF Ch 71)
- Pre-transfer checklist:
- Quality control:
- Repair & Maintenance (2024 Regulations):
- Hot work permits:
- Application: 24h advance notice
- Requirements:
- Gas-free certificate for tanks
- Fire watch during and 2h after work
- Underwater operations:
- Diver operations:
- MSA notification required
- Support vessel on standby
- Cleaning/propeller inspection:
- Biofouling removal permit needed
- Waste collection mandatory
- Diver operations:
- Hot work permits:
- Crew Changes (2024 Procedures):
- Documentation:
- 24h pre-arrival notice via:
- China Single Window system
- Port Health Authority
- Required documents:
- Valid seafarer’s employment agreement
- COVID vaccination certificate
- 24h pre-arrival notice via:
- Logistics:
- Designated areas:
- Crew terminal: Berth 18A
- Quarantine zone: 21°41’12″N 108°35’24″E
- Transport restrictions:
- Direct transfer between vessel/airport
- No public transport permitted
Critical Contact Directory
Service Primary Contact Secondary Contact Availability Port Control +86 777 388 5119 VHF Ch 12/16 24/7 Medical Emergency +86 777 120 VHF “Pan-medico” 24/7 Oil Spill Response +86 777 388 5199 Email: spill@qinzhouport.com 1h response Customs Clearance +86 777 388 5133 China Single Window 0800-2200 Bunkering Services +86 777 388 5188 VHF Ch 71 0600-2200 Final Notices
- All information subject to change with 24h notice via VHF Ch 16
- Non-compliance may result in detention under China Maritime Code Art.35
- Port Control emergency contact: +86 777 388 5119 (24h English speaking)
- This document supersedes all previous notices dated before 2024-06-15
- Designated areas:
- Documentation:
Notices of Qinzhou Port to the Masters and Ship Operators
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