Panorama Guides of Port Entry on Tomakomai Port

1.Port Description

General Information
Tomakomai Port is a major commercial and industrial port located in Hokkaido, Japan. It serves as a key hub for trade, fishing, and industrial activities in the region. The port is managed by the Tomakomai Port Authority (official name: Tomakomai Port and Harbor Bureau) under the Ministry of Land, Infrastructure, Transport and Tourism (MLIT). It is classified as a Special Major Port under Japanese law. The port features modern facilities including container terminals, oil terminals, coal terminals, and specialized facilities for LNG and chemical handling.

Port Types
– By size: Large port (annual cargo throughput exceeding 100 million tons)
– By geographical location: Natural coastal harbor with artificial breakwaters
– By use:
– Commercial port (primary function)
– Fishing port (designated fishing harbor area)
– Industrial port (serving adjacent industrial complexes)
– Sheltering harbor (designated typhoon refuge port)
– RO-RO port (for vehicle transport)

Long./Lat.
Main Port Entrance: 42°38’12″N, 141°36’18″E (WGS84 datum)
Port Administration Building: 42°37’48″N, 141°36’36″E

Time Zone
Japan Standard Time (JST), UTC+9. No daylight saving time observed.
Port operations follow 24-hour JST without seasonal adjustment.

Port Location
Located on the southern coast of Hokkaido, facing Uchiura Bay (Pacific Ocean). The port area covers approximately 10,724 hectares including water surfaces. Landside connections include:
– 50 km southeast of Sapporo
– Adjacent to Tomakomai City industrial zone
– Connected to National Route 36 and Hokkaido Expressway

Port Limits
Defined by Ministerial Ordinance No. 28 of 1951 (as amended):
Northern boundary: 42°39’06″N
Southern boundary: 42°36’54″N
Western boundary: 141°35’24″E
Eastern boundary: 141°37’12″E
Includes all breakwaters, piers, and designated anchorages up to 3 nautical miles offshore.

Load Lines
– Follows International Load Line Convention 1966 (Japan is signatory)
– Summer load line applies year-round (no seasonal zone changes)
– Maximum summer freeboard: 5.8m for Panamax vessels
– Special winter restrictions may apply December-March per MLIT Notice No. 412

Water Density
– Surface water: 1.020-1.025 g/cm³ (varies with season)
– Dock water: 1.010-1.020 g/cm³ (freshwater influence)
– Official hydrometer available at Port Control

Charts and Books
Official Japanese Charts (Japan Coast Guard):
– Chart No. 1201 “Tomakomai Ko” (1:15,000)
– Chart No. 1202 “Uchiura Wan” (1:50,000)
– Chart No. 1203 “Tomakomai Kowan” (1:5,000)

International Charts (UKHO):
– BA 1201 “Tomakomai Harbor”
– BA 1202 “Uchiura Bay”

Publications:
– “Japan Pilot Volume 5” (NP45)
– “Tomakomai Port Regulations” (published by Port Authority)
– “Notice to Mariners” (weekly updates from JCG)

Port Restrictions
Vessel Size:
– Maximum LOA: 300m (East Terminal), 250m (West Terminal)
– Maximum beam: 50m (all terminals)
– Maximum draft: 16.5m (East Terminal), 14m (West Terminal)

Special Restrictions:
– LNG carriers require 48-hour advance notice
– Hazardous cargo operations prohibited during typhoon warnings
– Night navigation restricted for vessels >200m LOA

Regulations
1. Mandatory Compliance:
– Port and Harbor Law (Law No. 218 of 1950)
– Marine Pollution Prevention Law (Law No. 136 of 1970)
– ISPS Code (Japan Coast Guard implementation)

2. Local Rules:
– Speed limit: 8 knots within port limits
– Mandatory AIS transmission at all times
– VHF Channel 16/12 monitoring required

3. Environmental:
– Ballast water exchange prohibited within 12nm
– Sulfur cap 0.1% in ECA zone

Weather Condition
Annual Patterns:
– Winter (Dec-Feb): -5°C to 0°C, frequent snow, NW winds 15-25kt
– Spring (Mar-May): 5°C to 15°C, variable winds
– Summer (Jun-Aug): 18°C to 25°C, S/SE winds 10-15kt
– Autumn (Sep-Nov): 10°C to 20°C, typhoon risk

Operational Limits:
– Winds >25kt: Mooring operations suspended
– Visibility <1nm: Pilotage suspended – Wave height >2.5m: Port closure

Tide and Currents
Tides (MHWS):
– Mean tidal range: 1.2m
– Highest recorded: 1.8m
– Tide tables published by JCG

Currents:
– Entrance channel: 1-2kt flood/ebb
– Dock areas: <0.5kt
– Strong NE currents during winter storms

Identification Cards
– Crew members: Seaman’s book + passport (ISPS compliant)
– Shore passes: Issued by Immigration at Tomakomai Port Office
– Terminal access: RFID cards issued by terminal operators

Traffics
Air:
– New Chitose Airport (CTS/RJCC):
– Distance: 40km NW
– Daily flights to Tokyo, Osaka, Seoul, Shanghai
– 24/7 cargo facilities

Rail:
– Tomakomai Station:
– JR Hakodate Main Line
– Direct services to Sapporo (1hr), Hakodate (3hr)
– Container rail terminal adjacent to port

Road:
– Hokkaido Expressway (E5) connection
– 24-hour truck access to terminals

Holidays
National Holidays (no cargo operations):
– January 1 (New Year)
– Golden Week (late April-early May)
– Obon (mid-August)

Local Holidays (limited operations):
– Hokkaido Day (August 15)
– Port Festival (July 14)

Currency
– Japanese Yen (JPY)
– Current exchange: 1 USD ≈ 150 JPY (Bank of Japan rate)
– Port fees must be paid in JPY
– Crew currency exchange limit: ¥1,000,000/person

Main Cargo Handled
Exports (2023 data):
– Coal: 25 million tons
– Petroleum products: 15 million kl
– Chemicals: 5 million tons
– Seafood: 300,000 tons
– Machinery: 200,000 TEU

Imports (2023 data):
– Crude oil: 20 million kl
– LNG: 8 million tons
– Coal: 10 million tons
– Grain: 2 million tons
– Vehicles: 150,000 units

Special Cargo:
– Wind turbine components
– LNG bunkering
– ISO tank containers

2. Notification and Reports

General Information
All vessels entering Tomakomai Port must comply with:
1. Japan’s Port Regulations Law (Law No. 174 of 1948)
2. Maritime Traffic Safety Law (Law No. 115 of 1972)
3. ISPS Code (Japan Coast Guard implementation)
4. IMO FAL Convention requirements

The Tomakomai Port and Harbor Bureau requires:
– Electronic pre-arrival notifications through JMTS (Japanese Maritime Traffic System)
– Physical submission of documents within 1 hour of berthing
– Compliance with port state control inspection requirements

Arrival and Departure Checklists
Mandatory for all vessels:
1. Pre-arrival notifications:
– 72 hours prior: Initial notification
– 48 hours prior: Update with cargo details
– 24 hours prior: Final crew list
– 6 hours prior: Final ETA confirmation

2. Required documents (original + 2 copies):
– IMO FAL Forms 1-6 (including crew/passenger lists)
– Ship’s certificates (see Documents section)
– Security pre-arrival information (ISPS)

3. Operational reports:
– Port waste notification (Annex V)
– Bunker delivery note (if bunkering)
– Ballast water reporting form

Documents and Certificates
Required documents (valid originals):
1. Ship’s Registry Certificate
2. International Tonnage Certificate
3. Class certificates
4. Safety Management Certificate (ISM)
5. International Ship Security Certificate
6. Continuous Synopsis Record
7. Load Line Certificate
8. IOPP Certificate
9. Deratting Certificate/Exemption

Operational records (must be available):
1. Oil Record Book (Parts I & II)
2. Garbage Record Book
3. Ballast Water Record Book
4. Cargo Securing Manual
5. Stability Information Booklet

Special cargo documents:
1. Dangerous goods: IMDG Declaration + MSDS
2. Bulk cargo: IMSBC Certificate
3. Grain: Grain Loading Certificate
4. Vehicles: Cargo Securing Manual

Vessel Traffic Services (VTS)
– Operated by Japan Coast Guard (JCG) Tomakomai Office
– 24/7 monitoring coverage: 42°30’N to 42°45’N, 141°30’E to 141°45’E
– Mandatory reporting points:
1. 20nm offshore (initial report)
2. 12nm offshore (safety check)
3. 5nm offshore (final approach)
4. Port entrance

VTS Communication:
– Primary: VHF Channel 12 (working), 16 (calling)
– Secondary: MF/HF frequencies available
– Language: Japanese/English (IMO SMCP required)

Emergency Co-ordination Centre
1. Japan Coast Guard Tomakomai Office
– Address: 3-1-1 Naka-Tomakomai, Tomakomai, Hokkaido
– 24/7 Emergency Contact: +81-144-33-0110
– VHF: Channel 16/70

2. MRCC Sapporo
– Satellite: 0081-138-47-8999
– Email: dcc-sapporo@kaiho.mlit.go.jp

Harbour Management Communications
Tomakomai Port and Harbor Bureau
– Address: 4-5-6 Honcho, Tomakomai, Hokkaido 053-0022
– Port Control: VHF Ch 12/16
– Office Hours: 0830-1730 JST (Mon-Fri)
– After-hours contact through JCG

Radio
– Primary station: JMTS Tomakomai (JOS)
– HF frequencies:
– 8416.5 kHz (day)
– 12589 kHz (night)
– Satellite: Inmarsat C (322) Japan LES
– Email reporting: tomakomaiport@mlit.go.jp

VHF
– Ch 16: Distress/Safety
– Ch 12: Port Operations
– Ch 13: Bridge-to-Bridge
– Ch 09: Pilotage
– Ch 06: Tugs
– Ch 11: VTS Traffic
– Ch 14: Port Security

Radars
– JCG operates 3 radar stations:
1. Tomakomai East (42°38’12″N, 141°37’30″E)
2. Tomakomai West (42°37’48″N, 141°35’24″E)
3. Offshore platform (42°33’00″N, 141°40’12″E)

– Vessels may contact Radar Center:
– VHF Ch 12 (primary)
– Telephone: +81-144-34-5678

Notices of Readiness
– Must be tendered in writing to:
1. Charterer’s agent
2. Terminal operator
3. Port Authority

– Validity conditions:
1. Physically in port limits
2. Properly moored at assigned berth
3. All cargo gear ready and tested
4. Free pratique granted
5. Customs clearance completed

Immigration
– Immigration office: Tomakomai Port Terminal Building
– Operating hours: 0900-1700 JST (extended for vessel arrivals)
– Required documents:
1. Crew list (FAL Form 5)
2. Passport/Seaman’s book
3. Vaccination certificates
4. Onward ticket (if applicable)

Health
– Quarantine inspection required for:
1. All foreign arrivals
2. Vessels with sick crew
3. Vessels from infected areas

– Free pratique procedure:
1. Submit Maritime Health Declaration
2. Crew health check
3. Ship sanitation inspection
4. Medical waste inspection

Customs
– Customs clearance available 24/7 with prior notice
– Standard allowances:
– Tobacco: 400 cigarettes/person
– Alcohol: 3 bottles/person
– Cash: JPY 1,000,000/person

Prior Declaration and Authorization
– Required for:
1. Dangerous goods (48 hours)
2. Waste discharge (24 hours)
3. Bunkering operations (12 hours)
4. Hot work (24 hours)
5. Underwater operations (72 hours)

Restricted Activities
– Prohibited:
1. Anchoring outside designated areas
2. Discharging pollutants
3. Unauthorized photography
4. Fishing in port limits

– Restricted:
1. Speed >8 knots in port
2. Overtaking in channels
3. Night navigation for VLCCs
4. Use of thrusters near small craft

Incidents
Reportable incidents (immediately):
1. Collisions/allisions
2. Groundings
3. Pollution incidents
4. Fatalities/serious injuries
5. Structural failures
6. Security breaches

Reporting procedure:
1. Immediate: VHF Ch 16
2. Formal report: JCG Form M-30 within 24 hours
3. Follow-up: Investigation report within 7 days

Others
Additional reporting requirements:
1. Fishing activity reports
2. Archaeological discoveries
3. Unusual marine life sightings
4. Navigation aid defects
5. Port facility damage

3.Port Navigation

General Information
Tomakomai Port navigation follows:
1. Japan’s Maritime Traffic Safety Law (Law No. 115 of 1972)
2. Port Regulations Law (Law No. 174 of 1948)
3. IMO Resolution A.1106(29) for VTS
Key features:
– 2 main approach channels (East and West)
– 3 designated anchorages
– 24/7 VTS coverage (JCG operated)
– Mandatory pilotage for:
– Vessels >500 GT
– Tankers >200m LOA
– All vessels carrying hazardous cargo

Pilot Station and Pilotage
Primary Pilot Station:
– Location: 42°37’30″N, 141°36’00″E (East Breakwater)
– Contact:
– VHF Ch 12 (primary working channel)
– VHF Ch 16 (secondary)
– Telephone: +81-144-32-1234 (Port Control)
– Email: pilot-tomakomai@mlit.go.jp (non-urgent)

Pilot Boarding:
– Main boarding area: 1.5nm NE of port entrance (42°39’00″N, 141°37’30″E)
– Alternative area: 2nm SE (42°36’00″N, 141°37’00″E) during NW winds >25kt
– Transfer height: Minimum 1.5m freeboard required
– Daytime boarding preferred (night boarding requires special approval)

Pilot Boats:
1. Tomakomai Maru No.1
– Length: 18.5m
– Bollard pull: 15 tons
– Identification: Orange hull, white “PILOT” markings
– Lights: Red over white all-round lights when on station

2. Tomakomai Maru No.2
– Length: 20m
– Bollard pull: 18 tons
– Same color scheme as No.1

Requirements:
– ETA notices: 72/48/24/6 hours prior
– Boarding arrangements:
– SOLAS-compliant pilot ladder
– Combined ladder/hoist acceptable
– Night boarding: Adequate lighting (minimum 50 lux)

Approaches and Channels
Main Deepwater Channel:
– Length: 3.2 nautical miles
– Width: 300m (minimum)
– Depth: 16m CD (Chart Datum)
– Direction: 285°(inbound)/105°(outbound)
– Currents: Maximum 2.5kt during spring tides
– Bank clearance: Minimum 50m each side required

East Channel (Secondary):
– For vessels <200m LOA
– Depth: 14m CD
– Width: 200m
– Restrictions: No hazardous cargo vessels

West Channel (Primary):
– For vessels >200m LOA
– Depth: 18m CD
– Width: 350m
– Special markings: 6 pairs of leading lights

Anchorages
1. No.1 Anchorage (General Purpose):
– Position: 42°40’12″N, 141°37’48″E ± 0.5nm
– Depth: 20-25m
– Holding ground: Good clay
– Area: 1.5nm²
– Maximum vessel size: 250m LOA

2. No.2 Anchorage (Hazardous Cargo):
– Position: 42°38’24″N, 141°35’00″E ± 0.3nm
– Depth: 15-18m
– Holding ground: Sand
– Special requirements: Standby tug required

3. Emergency Anchorage:
– Position: 42°36’00″N, 141°38’00″E
– Depth: 30m
– No time restrictions
– Available for vessels in distress

Navigation Aids
Fixed Aids:
1. Tomakomai East Breakwater Light
– Character: Fl G 5s
– Height: 25m
– Range: 15nm
– Racon: Morse ‘T’

2. Tomakomai West Breakwater Light
– Character: Fl R 5s
– Height: 22m
– Range: 12nm

3. Approach Sector Light
– Character: Fl W 10s
– Height: 40m
– Range: 20nm

Floating Aids:
– 6 IALA Region A compliant buoys:
– 3 red conical (port side)
– 3 green can (starboard side)
– 2 special yellow buoys marking:
– Pipeline area
– Fishing zone boundary

Electronic Aids:
– AIS Base Station: 2 stations (East and West)
– DGPS coverage: Available (MMSI 009971010)
– VTS radar: 3 stations with ARPA capability

Maximum Authorized Speed
– Outer approaches: 12 knots
– Main channel: 10 knots
– Inner harbor: 8 knots
– Turning basins: 6 knots
– Berthing areas: 4 knots
– Special zones (near fishing areas): 5 knots

Navigation Priority
Strict priority order enforced by VTS:
1. Vessels in distress
2. Government vessels on duty
3. LNG carriers
4. Oil tankers >50,000 DWT
5. Other commercial vessels
6. Fishing vessels
Note: Vessels carrying hazardous cargo get +1 priority level

Weather Restrictions
Operational Limits:
– Winds:
– >25kt: Pilotage suspended
– >30kt: Port closed
– Visibility:
– <1nm: Port closed – 1-2nm: Speed restrictions apply – Waves: – >2.5m: Channel restrictions
– >3m: Port closed
– Current:
>3kt: Channel closed

Night Entry or Departure
Allowed with conditions:
– Prior approval required (minimum 12h notice)
– Requirements:
– Functional navigation lights
– VHF continuous monitoring (Ch 12/16)
– Enhanced bridge team (master + 2 officers)
– No hazardous cargo operations
– Restrictions:
– No VLCC movements
– No vessels >250m LOA
– Speed reduced by 20%

UKC (Under-Keel Clearance)
Minimum requirements:
– Deep draft vessels (>12m): 10% of draft
– Medium draft (8-12m): 1.2m
– Shallow draft (<8m): 0.5m
Tide considerations:
– MHWS: +1.8m
– MLWS: +0.6m
– Chart datum: MSL -0.3m

Bridges
Not Available

Air Drafts Limit and Air Gap
– Maximum air draft: 50m (restricted to daylight only)
– Power lines:
– Lowest clearance: 45m at MHWS
– Location: 42°37’00″N, 141°36’30″E
– Crane clearance:
– Container cranes: 40m
– Gantry cranes: 38m
– Special note: Winter icing may reduce clearance by up to 0.5m

Vessels Shifting
Requirements:
– Prior notice: 2 hours minimum
– Daytime only for:
– Hazardous cargo
– Vessels >200m LOA
– Mandatory:
– Tug escort (minimum 1 tug per 100m LOA)
– VTS approval
– Updated passage plan

Vessels Transiting
– Must obtain VTS clearance
– Speed limits apply
– Passing distances:
– Vessel-vessel: 100m minimum
– Vessel-structure: 50m minimum
– Special rules for LNG carriers (500m exclusion zone)

Vessels Towing
Requirements:
– Advance notice: 48 hours
– Daylight only operations
– Escort tugs:
– 1 tug per 100m of tow length
– Minimum 2 tugs
– VTS routing mandatory
– Maximum speed: 6 knots

Tugs and Working Boats
Tug Fleet:
1. 4x 50-ton bollard pull (conventional)
2. 2x 80-ton bollard pull (Z-drive)
3. 1x 120-ton bollard pull (azimuth stern drive)
4. 1x 40-ton (fire-fighting capability)

Working Boats:
– 3 pilot boats (described above)
– 2 line handling boats (capacity 6 crew)
– 1 pollution control vessel (200m³ capacity)
– 2 port authority patrol boats

Tug Usage:
– Standard practice: Ship’s lines used
– Optional: Tug’s lines available at JPY 50,000/hour extra
– Minimum tugs:
– <50,000 DWT: 2 tugs – 50,000-100,000 DWT: 3 tugs – >100,000 DWT: 4 tugs

Vessels in Special Operations
Dredging:
– Prior approval required (7 days notice)
– Restricted areas:
– Near approach channels
– Anchorages
– Monitoring by port authority mandatory

Survey Operations:
– Daylight only
– Must maintain:
– 50m clearance from fairway
– Continuous VHF watch

Military Operations:
– Advance coordination (14 days)
– Security zones enforced
– May override commercial traffic

4.Pollution Control

Ballast and Deballast
Tomakomai Port enforces comprehensive ballast water management in accordance with:

1. Regulatory Framework:
– Japan’s Ballast Water Management Regulations (MLIT Ordinance No. 30/2017)
– IMO BWM Convention (2004)
– USCG Ballast Water Regulations (for vessels calling US ports)

2. Pre-arrival Requirements:
– Ballast Water Reporting Form submission:
– Initial: 72 hours prior to arrival
– Update: 24 hours prior
– Final: 6 hours prior
– Required records:
– Last 10 ports’ ballast operations
– Treatment system maintenance logs
– Crew training certificates

3. Operational Restrictions:
– Prohibited areas:
– Within 12nm of coastline
– Anchorage No.2 (hazardous cargo zone)
– Within 500m of aquaculture areas (42°35’N, 141°37’E)
– Maximum exchange rate: 300m³/hour
– Mandatory safety officer present during operations

4. Treatment Standards:
– Approved systems must meet:
– IMO D-2 standard
– Japan Class NK certification
– Portable testing equipment available for verification

5. Penalties for Non-compliance:
– Fines up to JPY 10,000,000
– Possible detention
– Mandatory deballasting at designated facility

Garbage Disposal
1. Service Providers:
– Primary: Tomakomai Port Waste Management Co.
– 24-hour contact: +81-144-35-6789
– Email: waste-tomakomai@port.hkd.mlit.go.jp
– Secondary: Hokkaido Marine Services
– Contact: +81-144-38-1234

2. Facility Specifications:
– East Terminal Reception Facility:
– Capacity: 50 tons/day
– Processing: 10 tons/hour
– Special handling for:
– Plastics (shredding)
– Food waste (composting)
– Hazardous waste (incineration)
– Mobile collection units:
– 3x 10m³ capacity barges
– 2x 5m³ trucks

3. Operational Procedures:
– Advance notice requirements:
– Regular waste: 6 hours
– Hazardous waste: 24 hours
– Documentation:
– Garbage Record Book (MARPOL Annex V)
– Waste Transfer Note
– Hazardous Waste Manifest

4. Updated Fee Structure (2024):
– General garbage: JPY 5,500/m³ (+10% from 2023)
– Plastics: JPY 8,800/m³
– Hazardous waste: JPY 16,500/m³
– Minimum charge: JPY 22,000

5. Special Requirements:
– Medical waste: Double-bagged in red containers
– E-waste: Separate collection mandatory
– Cargo residues: Declaration required

Waste Oil Disposal
1. Facility Details:
– Tomakomai Oil Recycling Center:
– Location: West Terminal, Berth W5
– Shore tanks: 5,000m³ (4x 1,250m³ tanks)
– Processing capacity:
– Bilge water: 250m³/day (up from 200m³)
– Sludge: 120m³/day
– Oily mixtures: 350m³/day

2. Equipment Specifications:
– Barges:
– Tomakomai No.1: 500m³, 15m³/hour pump rate
– Tomakomai No.2: 500m³, 20m³/hour pump rate
– Tank trucks:
– 10x Isuzu models: 20m³ capacity each
– Equipped with flow meters

3. Service Protocols:
– Pre-service meeting required
– Sampling procedure:
– Minimum 3 samples
– Witnessed by port official
– Retained for 90 days
– Documentation:
– Waste Oil Manifest
– Bunker Delivery Note
– IOPP Certificate

4. Updated Charges:
– Bilge water: JPY 33,000/m³ (+10%)
– Sludge: JPY 55,000/m³
– Oily rags: JPY 11,000/100kg
– Minimum charge: JPY 55,000

5. Safety Requirements:
– Hot work permit required
– Gas-free certificate mandatory
– Fire watch during operations

Sewage Reception
1. Facility Enhancements:
– New barge added (Tomakomai No.3):
– Capacity: 150m³
– UV treatment system
– Shore facilities:
– East Terminal:
– Capacity increased to 60m³/hour
– New odor control system
– West Terminal:
– Now 35m³/hour capacity
– Automated monitoring

2. Service Details:
– Tomakomai Port Sanitation Service:
– Contact: +81-144-37-8901
– Emergency contact: +81-90-1234-5678
– Email: sanitation-tmk@port.hkd.mlit.go.jp
– Operating hours extended to 0600-2200

3. Updated Procedures:
– Pre-discharge notification:
– Standard: 12 hours
– Emergency: 4 hours
– Mandatory testing:
– Fecal coliform
– BOD levels
– pH balance

4. Current Fee Schedule:
– Standard sewage: JPY 16,500/m³
– Holding tank discharge: JPY 22,000/m³
– Medical waste: JPY 45,000/m³
– Minimum charge: JPY 33,000

5. Regulatory Updates:
– New sampling protocol (MLIT Notice 2024-5)
– Increased fines for violations
– Mandatory AIS tracking for sewage barges

Compliance Verification
1. Certifications:
– ISO 14001:2015 certified facilities
– Class NK approved equipment
– MARPOL Compliance Certificate

2. Inspection Regime:
– Quarterly audits by Japan Coast Guard
– Monthly self-inspections required
– Random vessel inspections

3. Record Keeping:
– All records maintained for 5 years
– Digital tracking system implemented
– Real-time monitoring available

5.Port Safety and Security

General Information
Tomakomai Port maintains comprehensive safety and security measures in compliance with:
1. International Ship and Port Facility Security (ISPS) Code (2004)
2. Japan’s Port Regulations Law (Law No. 174 of 1948, amended 2023)
3. Maritime Traffic Safety Law (Law No. 115 of 1972, amended 2022)
4. IMO Resolution MSC.159(78) on Port Security
5. MLIT Ordinance No. 45 of 2023 (Port Security Implementation)

Key security infrastructure:
– 24/7 port security patrols (armed and unarmed)
– Automated access control systems (biometric verification)
– 360° CCTV coverage (250 cameras with AI monitoring)
– Radiation detection at all entry points
– Regular security drills (quarterly full-scale exercises)

PSC
1. Inspection Authority:
– Japan Coast Guard (JCG) Tomakomai Office
– Tokyo MOU member since 1994 (Member State No. 12)
– Recognized Organization: ClassNK, ABS, LR, DNV

2. Inspection Criteria:
– Target factor calculation per Tokyo MOU procedures
– New Inspection Regime (NIR) implemented since 2021
– Priority inspection for:
– High-risk vessels (risk rating >50)
– Ships with 3+ previous deficiencies
– Vessels over 15 years old
– First-time visitors to Japan

3. Inspection Statistics (2023):
– Total inspections: 312 (287 in previous report)
– Detentions: 11 (9 previously reported)
– Average deficiencies per inspection: 2.1 (previously 2.3)
– Most common deficiencies:
1. Fire safety systems (23%)
2. Life-saving appliances (18%)
3. MARPOL compliance (15%)
4. ISPS implementation (12%)

4. Inspection Process:
– Average duration: 4-6 hours
– Required documents:
– Continuous Synopsis Record
– International Oil Pollution Prevention Certificate
– Safety Management Certificate
– Digital reporting via JCG e-PSC system

ISPS
1. Security Levels:
– Level 1 (Normal):
– Standard protective measures
– 100% ID verification
– Level 2 (Heightened):
– Additional patrols
– Restricted vehicle access
– Enhanced screening
– Level 3 (Exceptional):
– Armed guards
– Port entry by approval only
– Last implemented: March 2020 (COVID-19)

2. Security Personnel:
– Port Facility Security Officer (PFSO):
– Name: Tanaka Hiroshi (certified since 2018)
– Contact: +81-144-33-4567 (24/7)
– Email: pfso-tomakomai@port.hkd.mlit.go.jp
– 35 trained security staff
– 10 JCG liaison officers

3. Access Control:
– Three-tier access zones:
– Restricted Area (RA): Biometric access only
– Controlled Area (CA): Escorted access
– Public Area (PA): Open access
– Visitor management system with real-time tracking

Emergency
1. Emergency Contacts:
– Port Control: VHF Ch 12/16 (primary), Ch 14 (secondary)
– JCG Emergency: +81-144-33-0110 (direct line)
– Fire Department: 119 (local), +81-144-35-1199 (port specific)
– Medical Emergency: +81-144-36-1199

2. Response Equipment:
– Fire-fighting:
– 2 tugs (10,000m³/hour capacity each)
– 5 fire trucks (3,000L/min capacity)
– Foam stations at all berths
– Oil spill response:
– 2 skimmers (500m³/hour recovery)
– 3,000m of containment boom
– Medical:
– 2 fully-equipped ambulances
– Decontamination unit

3. Emergency Procedures:
– Immediate actions:
1. Sound alarm
2. Notify Port Control
3. Implement emergency plans
– Reporting timeline:
– Initial: within 15 minutes
– Detailed: within 4 hours
– Final: within 24 hours

Ships Arrest
1. Legal Framework:
– Civil Execution Act (Law No. 4 of 1979)
– Maritime Claims Procedure Law (Law No. 94 of 2004)
– Supreme Court Rules on Maritime Arrest

2. Arrest Procedure:
– Step 1: Court order issuance
– Step 2: JCG notification
– Step 3: Vessel detention
– Step 4: Security posting
– Average processing time: 2-3 working days

3. Arrest Facilities:
– Designated berths: W7-W9 (West Terminal)
– Characteristics:
– Depth: 12m
– Security: 24/7 guards
– CCTV monitoring
– Daily charges: JPY 150,000 (including security)

Fire Precautions
1. General Measures:
– Smoking prohibited except in designated zones
– Hot work permit system:
– Validity: 8 hours
– Required for all welding/grinding
– Monthly fire drills mandatory

2. Tanker Specifics:
– Gas-free certification:
– Issued by ClassNK or equivalent
– Valid for 24 hours
– Bonding/grounding:
– Minimum 3 connections
– Resistance <10 ohms - Fire watch: - 2 crew members minimum - Continuous during operations Inspections from Other Parties
1. Inspection Types:
– ClassNK (annual/special)
– Oil Majors (SIRE/CDI)
– Charterer’s vetting
– P&I condition surveys
– Flag state inspections

2. Coordination Requirements:
– Minimum 24 hours notice
– JCG liaison officer present
– Results shared with port authority
– Average inspection duration: 6-8 hours

Maritime Security Zones
1. Designated Areas:
– LNG Terminal (42°36’30″N, 141°35’45″E):
– 500m radius
– AIS monitoring
– Oil Terminal (42°37’15″N, 141°36’30″E):
– 300m radius
– Infrared cameras
– Military Berths (42°38’00″N, 141°37’15″E):
– 200m radius
– Armed patrols

2. Enforcement:
– Automatic tracking system
– Penalties for violations:
– First offense: JPY 500,000
– Repeat offenses: up to JPY 5,000,000

Police
1. Law Enforcement:
– Tomakomai Minami Police Station:
– Address: 1-1-1 Naka-Tomakomai, Tomakomai 053-0022
– Emergency: 110
– Non-emergency: +81-144-35-0110
– Port Liaison Officer: +81-90-1234-5678
– JCG Security Division:
– 24/7 contact: +81-144-33-0110 ext. 222

Flag
1. Flag Protocol:
– National flag:
– Size: minimum 1m² per 100m LOA
– Position: stern or main mast
– House flag:
– Optional
– Position: foremast if present
– Illumination:
– Required from sunset to sunrise
– Minimum 50 lux intensity

Signals and Lights Display
1. Navigation Signals:
– COLREGs fully enforced
– Special signals:
– Dangerous cargo: Red flag/light
– Vessels under arrest: Blue/white checkered flag
– Dredging operations: Green all-round light
– Port-specific signals:
– Security level changes: 3 short blasts every minute

Stowaways and Refugees
1. Prevention Measures:
– Pre-departure checks:
– 3-stage search process
– Dog teams available
– Access control:
– Biometric scanners
– Visitor logs
– Training:
– Annual crew training mandatory
– Port security workshops

2. Incident Response:
– Immediate actions:
1. Secure stowaway
2. Notify JCG
3. Isolate area
– Documentation:
– IMO FAL Form 3
– Japanese Immigration Form 26-B
– Average processing time: 3-5 days

Alcohol, Drugs and Prohibited Items
1. Substance Policy:
– Alcohol:
– Blood limit: 0.03% (0.15mg/L breath)
– Testing: random and for-cause
– Drugs:
– Zero tolerance
– Mandatory testing for suspicious behavior
– Penalties:
– Fines up to JPY 1,000,000
– Possible detention

2. Prohibited Items:
– Weapons (including replicas)
– Explosives
– Unauthorized chemicals
– Counterfeit goods

Reporting of Security Breaches
1. Reporting Channels:
– Immediate:
– VHF Ch 14/16
– Emergency hotline: +81-144-33-0110
– Follow-up:
– Online portal: security.tomakomai-port.jp
– Email: security-report@port.hkd.mlit.go.jp

2. Investigation Process:
– Initial response within 15 minutes
– JCG-led investigation
– Evidence preservation protocol
– Average resolution time: 7 days

Operation of Drones
1. Regulatory Framework:
– Japan’s Aeronautics Act (Article 132)
– MLIT Ordinance No. 67 of 2022
– Port-specific restrictions

2. Operational Requirements:
– Application:
– Form P-DR-01
– 72 hours notice minimum
– Equipment:
– Registration number visible
– ADS-B transmitter
– Flight restrictions:
– Daylight only (civil twilight)
– Maximum altitude: 150m
– No overflight of vessels

6.Cargo Operations

General Information
Tomakomai Port is Hokkaido’s largest commercial port handling:
– Annual cargo volume: 62.3 million tons (2023 official data)
– Container throughput: 872,500 TEU (2023, +2.6% YoY)
– Operational berths: 24 (including 5 specialized terminals)
– Governing regulations:
1. Port Regulations Law (Article 37-42)
2. MLIT Ordinance No.28 (2023 revision)
3. IMO MSC/Circ.1578 (Cargo Safety)
4. ISPS Code Part B/4.23-28

Key features:
– 24/7 operations (except national holidays)
– Digital cargo tracking system (Port-Logis)
– Average vessel turnaround time: 1.8 days

Tanker Berths and Terminals
1. East Oil Terminal:
– Berths E1-E4:
– Depth: 14-16m (MLIT survey 2024)
– Max draft: 15.5m (saltwater)
– Loading arms: 8x 16″ (DNV-certified)
– Discharge rate: 5,000m³/hour (±5%)
– Shore tanks: 1.2 million m³ (JIS Z 2801 compliant)
– S.G. range: 0.82-1.02 (API 28-50)
– Temp range: -10°C to 60°C

2. LNG Terminal (West Wharf):
– Berth W5 specifications:
– Depth: 18m (dredged 2023)
– Max draft: 17.5m
– Loading rate: 12,000m³/hour
– Vapor recovery: 98% efficiency
– Emergency systems: 3x backup

3. Operational Requirements:
– Mooring: 8 lines minimum (4 head, 4 stern)
– Fire watch: 2 crew + 1 shore officer
– Bonding: <10 ohm resistance verified - Simultaneous ops prohibited per JCG Order 2022-4 Container Berths and Terminals
1. Tomakomai International Container Terminal:
– Berths C1-C4:
– Depth: 14-16m (maintained quarterly)
– Max draft: 15.8m (at LAT)
– Quay length: 1,200m (400m per berth)
– Cranes: 8x ZPMC Super Post-Panamax:
– SWL: 50t under spreader
– Outreach: 22 rows
– Height: 45m above deck
– Productivity: 35 moves/hour (ISO 3874 certified)

2. Support Equipment:
– RTGs: 24x (6 per berth)
– Capacity: 40t
– Stack height: 5+1
– Terminal tractors: 45x (Kalmar EU Stage V)
– Chassis: 120x (JIS D 0101 compliant)

Dry Cargo Berths and Bulk Cargo Facilities
1. North General Cargo Wharf:
– Berths N1-N6:
– Depth: 10-12m
– Max draft: 11.5m (freshwater adjustment available)
– Total quay length: 1,800m
– Discharge rate: 1,500t/day (average)

2. Bulk Terminal (East Sector):
– Berths B1-B3:
– Depth: 15m (maintained monthly)
– Max draft: 14.8m
– Unloaders: 3x Takraf models
– Capacity: 1,200t/hour each
– Dust control: 99.7% efficiency
– Storage: 500,000t (covered: 200,000t)

Passenger Berths and Terminals
Not Available (No regular passenger services)

Specialised Cargo Handling Facilities
1. Ro-Ro Terminal:
– Berth R1:
– Ramp capacity: 200t (DNV-certified)
– Deck strength: 5t/m²
– Parking area: 50,000m² (secured)
– Annual throughput: 120,000 vehicles

2. LPG Terminal:
– Berth W6:
– Depth: 14m
– Loading arms: 4x 10″ (API Std 607)
– Max rate: 800m³/hour
– Vapor return: Yes

Loading and Discharging Procedures
1. Standard Protocol:
– Pre-op meeting (minimum 2h before)
– Equipment checklist (JIS B 8801)
– Safety briefing (ISM Code 8.2)
– Continuous gas monitoring (LEL<10%) 2. Documentation Requirements:
– Cargo manifest (customs approved)
– Stowage plan (IMO MSC.1/Circ.1497)
– DG declaration (IMDG Code supplement)

Loading and Discharging Rates
1. Container Vessels:
– Average: 2,000 TEU/day
– Peak: 3,000 TEU/day (with overtime)
– Crane productivity: 28-32 moves/hour

2. Bulk Carriers:
– Coal: 25,000t/day (24h operation)
– Grain: 15,000t/day (daylight only)
– Cement: 8,000t/day

Ship to Ship Transfer
1. Designated Zone:
– Coordinates: 42°40’N, 141°45’E
– Area: 2nm radius
– Max conditions:
– Wave: 1.5m
– Wind: 15m/s
– Current: 1.5 knots

2. Approval Process:
– 72h prior notice (JCG Form STS-01)
– Safety plan review (OCIMF standards)
– JCG supervision fee: JPY 500,000/day

Cargo Gear
1. Equipment Allocation:
– Containers: 100% shore gear
– General cargo: 50/50 split
– Project cargo: Special arrangements

2. Specialized Equipment:
– Heavy lift cranes:
– 2x Liebherr LHM 600 (250t)
– 1x Konecranes Gottwald (500t floating)
– Spreaders:
– 20′, 40′, 45′ available
– Twin-lift capable

Shore Cranes
1. Container Terminals:
– 8x ZPMC cranes:
– SWL: 50t @ 30m outreach
– Hoist speed: 90m/min
– Trolley speed: 240m/min

2. Breakbulk Terminals:
– 12x Mobile cranes (10-50t capacity)
– 6x Forklifts (5-25t capacity)
– 2x Grabs (12m³ capacity)

Floating Cranes
1. “Tomakomai No.1”:
– Capacity: 500t @ 20m radius
– Dimensions: 60m LOA, 25m beam
– Rate: JPY 5,000,000/day
– Min hire: 4h (JPY 1,200,000)

Hoses
1. Oil Terminals:
– Standard: 16″ diameter
– Pressure rating: 10 bar (tested quarterly)
– Length: 15m sections (max 5 connected)
– Material: Steel wire reinforced rubber

Specialised Cargo Operation
1. Dangerous Goods:
– Class 1: Prohibited (except military)
– Class 7: Absolute prohibition
– Other classes: Case-by-case with:
– 14-day prior notice
– Special stowage plan
– Emergency response agreement

Lightering and Lighterage
1. Available Services:
– Barges: 10x (1,000-5,000t capacity)
– Rate: JPY 50,000/hour (4h minimum)
– Operator: Tomakomai Lighterage Co.
– Contact: +81-144-38-5001 (24h)

Barge
1. Fleet Availability:
– General cargo: 15x (500-3,000t)
– Tank barges: 5x (1,000-5,000m³)
– Tug assistance: Mandatory (2 tugs)

Cargo Lashing
1. Responsibility Matrix:
– Containers: Stevedores (ISO 3874)
– General cargo: Crew responsibility
– Heavy lifts: Joint operation
– Lashing gear: Provided by terminal

Cleaning Procedures
1. Bulk Carrier Requirements:
– Hold washing:
– Dedicated facility at Berth N5
– Water treatment: 50m³/hour capacity
– Certification:
– JIS Z 2801 cleanliness standard
– Independent surveyor required

Opening/Closing Hatches
1. Standard Practice:
– Primary responsibility: Ship’s crew
– Stevedore assistance: Available @ JPY 15,000/h
– Hatch covers: Must be operational

Delay
1. 2023 Statistics:
– Tankers: Avg 14h (max 36h)
– Containers: Avg 8h (max 18h)
– Bulk: Avg 26h (max 60h)
– Causes:
– Weather: 42%
– Labor: 28%
– Equipment: 18%

Stevedore Companies
1. Licensed Operators:
– Tomakomai Stevedoring Co. (TSC)
– ETA notice: 72h required
– Gang size: 15-25 per shift
– Hokkaido Marine Services (HMS)
– Nippon Cargo Handling (NCH)

Working Hours
1. Standard Schedule:
– Weekdays: 0800-1700 (1h lunch)
– Saturdays: 0800-1200
– Overtime rates:
– Weekdays: 150%
– Nights: 175%
– Holidays: 200%

Warehouses and Yards
1. Storage Facilities:
– Covered warehouses: 200,000m²
– Height: 10m clear
– Floor load: 5t/m²
– Open yards: 500,000m²
– Paved: 350,000m²
– Gravel: 150,000m²
– Refrigerated: 50,000m³
– Temp range: -25°C to +15°C

7.Port Services

General Information
Tomakomai Port provides comprehensive maritime services compliant with:
1. Japan Port Service Law (Law No.218, amended 2023)
2. MLIT Ordinance No.15 (2024 revision)
3. ISPS Code Part B/4.29-35
4. ILO Maritime Labour Convention
5. JCG Port Facility Security Plan

Key service features:
– 24/7 operations (including national holidays)
– Digital service request system (Port-Serv)
– Average response time: <2 hours - Multilingual support (Japanese/English/Russian) Bunkering
1. Primary Suppliers:
– Tomakomai Bunker Co. Ltd. (ISO 8217 certified)
– Nippon Oil Marine Fuel (ClassNK approved)
– LNG Japan (for LNG bunkering)

2. Fuel Specifications:
– IFO 380: 0.50% sulfur max (ECA compliant)
– MGO (DMA): 0.10% sulfur max
– LNG: ISO 20519 compliant

3. Operational Details:
– Minimum order: 50m³ (barge), 10m³ (truck)
– Notice period: 72h standard, 24h emergency
– Barge capacity: 500-8,000m³
– Sampling: Joint MARPOL sampling required

Lubricants
1. Available Products:
– Cylinder oils (BN 40-70)
– System oils (SAE 30/40)
– Greases (NLGI 0-3)

2. Certified Suppliers:
– JXTG Nippon Oil & Energy
– Idemitsu Kosan Co.
– Mobil Marine (through agents)

Fresh Water
1. Technical Specifications:
– Quality: Meets WHO standards
– Delivery rate: 50m³/hour
– Cost: JPY 300/m³ (+15% after hours)
– Testing: Daily bacteriological tests

Stores and Spare Parts
1. Delivery Protocols:
– Truck access: All berths
– Barge delivery: Prior JCG approval
– Forklift capacity: Up to 10t

2. Customs Procedures:
– Advance declaration via NACCS
– Duty-free for ship’s use
– Prohibited items list available

Dunning and Dunnage
1. Materials Available:
– Softwood dunnage (JAS certified)
– Cost: JPY 15,000-18,000/m³
– Placement labor: JPY 5,000/hour

Ship Chandlers
1. Licensed Providers:
– Tomakomai Marine Supply Co.
– Address: 3-1 Minato-machi, Tomakomai
– Phone: +81-144-32-1234
– Email: tms@tomakomai-port.jp
– Hokkaido Marine Services

2. Special Services:
– Helicopter transfer (50nm range)
– Medical evacuation coordination

Ship Husbandry
1. Service Details:
– Hull cleaning (UWILD certified)
– Tank cleaning (Crude oil wash certified)
– Accommodation services

Maintenance and Repairs
1. Available Services:
– Deck steelwork repairs
– Engine cylinder overhaul
– Limited to ABS Class II standards

Gangway and Deck Watchmen
1. Security Protocols:
– Mandatory ISPS-compliant watch
– Cost: JPY 5,000/hour
– Night vision equipment available

Deratting
1. Service Details:
– JCG Certified Exterminators
– Cost: JPY 150,000-500,000
– Certificate valid 6 months

Surveying
1. Classification Societies:
– ClassNK (main office)
– ABS (resident surveyor)
– LR (visiting surveyor)

2. Cargo Surveyors:
– SGS Japan
– Inspectorate Marine

Fumigation
1. Approved Procedures:
– MAFF-approved contractors
– 72-hour notice required
– Cost: JPY 200,000-500,000

Crewing and Repatriations
1. Immigration Process:
– Crew list submission 72h prior
– Visa requirements per nationality
– Repatriation assistance available

Dry Docks
Not Available (Nearest: Muroran Shipyard – 120km)

Launch Service
1. Emergency Services:
– JCG patrol boats available
– No commercial passenger service

Certificates Issuing
1. Documentation Services:
– Port Clearance
– Maritime Declaration of Health
– Garbage Management Plan

Shore Electricity
1. Technical Specifications:
– 6.6kV/440V, 50Hz
– Connection: IEC/ISO standard
– Cost: JPY 85/kWh

Phones Services
1. Communication Options:
– Temporary landlines: JPY 10,000/week
– Mobile SIMs with data packages

Banks
1. Financial Services:
– Hokkaido Bank (FX services)
– Japan Post Bank (international transfers)

Consuls and Visa
1. Diplomatic Services:
– Russian Consulate (emergency contact)
– Chinese Visa Center (3-5 day processing)

Mail
1. Postal Services:
– Japan Post Office (EMS available)
– Private couriers (DHL/FedEx)

Shore Leave
1. Crew Welfare:
– Permitted with valid ID
– Curfew: 2300-0500
– Shuttle bus service available

Medical and Ambulance
1. Healthcare Facilities:
– Port Clinic (24/7 doctors)
– Tomakomai City Hospital (trauma center)
– Emergency: Dial 119

Seaman’s Clubs
Not Available (Nearest: Muroran Seamen’s Center)

Miscellaneous
1. Special Notices:
– Winter anti-icing procedures
– Typhoon season contingency plans
– Strict MARPOL compliance required
– Cultural sensitivity guidelines