Notices of Takamatsu Port to the Masters and Ship Operators

21. Port Entry Requirements
21.1 All vessels must submit the following documents at least 24 hours prior to arrival:
– Crew list (including passport numbers)
– Last 10 ports of call
– Ship’s Particulars (verified by classification society)
21.2 Vessels arriving from plague-infected areas require deratting certificate issued within 6 months.

22. Bunkering Operations
22.1 Bunker delivery notes must include:
– Mass flow meter readings
– Sulphur content verification (≤0.50% m/m)
– Sampling procedure per ISO 13739
22.2 Bunkering during cargo operations requires separate risk assessment approval.

23. Waste Management
23.1 Mandatory garbage record book entries must include:
– Quantities in cubic meters
– Receipt numbers from port disposal services
– Signature of responsible officer
23.2 Special waste (e.g., medical waste) requires prior notification to Kagawa Prefecture Health Department.

24. Ship Repair Services
24.1 Hot work permits:
– Only issued between 0800-1600 hours
– Require gas-free certificates for adjacent tanks
24.2 Dry docking facilities:
– Maximum capacity: 20,000 DWT
– Advance booking required (minimum 30 days)

25. Port Security Measures
25.1 Restricted areas:
– All container terminals
– Fuel storage facilities
– Port administration buildings
25.2 Mandatory drills:
– Security Level 2 drills within 12 hours of escalation
– Must include Japanese language instructions

26. Meteorological Services
26.1 Real-time weather updates available:
– VHF Ch 67 (Japan Coast Guard broadcasts)
– Port Control information service
26.2 Typhoon warning stages:
– Stage 1 (48h forecast): Prepare mooring arrangements
– Stage 2 (24h forecast): Cease cargo operations

27. Navigation Aids
27.1 Key marks:
– Breakwater light: Fl(3)G 15s 12m 10M
– Channel buoys: IALA Region A system
27.2 Notice to Mariners updates:
– Published weekly by Japan Coast Guard
– Available at port entrance checkpoint

28. Port Dues and Charges
28.1 Calculation basis:
– GT for first 10,000 tons
– NT for remaining tonnage
28.2 Discounts available for:
– Environmentally friendly ships (Green Award certified)
– Regular line vessels (>12 calls/year)

29. Communication Protocols
29.1 Mandatory reports:
– ETA 48h, 24h, and 12h in advance
– Final confirmation at 3nm from port entrance
29.2 Language requirements:
– Initial contact in English
– Japanese-speaking officer preferred

30. Special Operations
30.1 Heavy weather precautions:
– Additional mooring lines required for winds >25 knots
– Cargo operations suspended at Beaufort 6
30.2 Night navigation exceptions:
– Only for emergency vessels
– Requires Harbor Master approval

31. Port Health Regulations
31.1 Medical declarations:
– Temperature records for all crew
– Vaccination status verification
31.2 Quarantine procedures:
– Medical waste disposal protocols
– Pest control measures for grain carriers

32. Cargo Documentation
32.1 Special requirements:
– Timber cargo: CITES certificates
– Steel products: Mill certificates
32.2 Customs seals:
– Must remain intact during transshipment
– Broken seals require immediate reporting

33. Vessel Maintenance in Port
33.1 Underwater inspections:
– Permitted only with port diver supervision
– Hull cleaning prohibited
33.2 Tank cleaning:
– Only with approved closed-loop systems
– Vapor recovery required for volatile products

34. Passenger Vessel Requirements
34.1 Cruise ship specific:
– Gangway watch 24/7
– Passenger counting system required
34.2 Ferry operations:
– Special docking procedures for RO-RO
– Vehicle securing certificates

35. Port Working Hours
35.1 Standard schedule:
– 0800-1700 (Monday-Friday)
– Overtime rates apply after hours
35.2 Holiday operations:
– 30% surcharge on national holidays
– Limited services during Obon week

36. Local Ordinances
36.1 Noise restrictions:
– No horn signals between 2200-0600
– Engine tests limited to 1 hour duration
36.2 Water pollution controls:
– Zero discharge policy
– Oil-water separators must be operational

37. Navigation Restrictions
37.1 Channel limitations:
– One-way traffic for vessels >180m LOA
– Speed limit 6 knots in inner harbor
37.2 Prohibited activities:
– Fishing within port limits
– Dredging without permit

38. Emergency Preparedness
38.1 Required equipment:
– Japan-approved life-saving appliances
– Bilingual emergency instructions
38.2 Drills:
– Must include port-specific scenarios
– Conducted within 24h of arrival

39. Port Agent Requirements
39.1 Mandatory services:
– Customs clearance facilitation
– Crew change coordination
39.2 Documentation:
– Licensed by Kagawa Prefecture
– Bonded status verification

40. Final Departure Procedures
40.1 Clearance requirements:
– Port dues paid in full
– Garbage disposal certificates
40.2 Last checks:
– Mooring equipment stowed
– Navigation lights operational

41. Ship Chandler Services
41.1 Approved providers must present:
– Port-issued vendor license
– Tax registration documents
41.2 Delivery restrictions:
– No deliveries between 2300-0500
– Alcohol limited to 1 liter per crew member

42. Freshwater Supply
42.1 Quality standards:
– Meets WHO drinking water guidelines
– Chlorine residual 0.2-0.5 ppm
42.2 Connection procedures:
– Double hose connections required
– Backflow prevention devices mandatory

43. Crew Welfare Facilities
43.1 Available services:
– Seafarer’s Center (24/7 access)
– Free shuttle to shopping district
43.2 Religious accommodations:
– Prayer room available
– Halal/Kosher food delivery options

44. Port Clearance Procedures
44.1 Required inspections:
– Customs (all vessels)
– Immigration (if crew changes occur)
44.2 Average processing time:
– 2 hours for routine clearance
– 4+ hours for special cargo

45. Marine Insurance Requirements
45.1 Minimum coverage:
– P&I Club certification
– Oil pollution (USD 1 billion)
45.2 Local requirements:
– Japanese language policy summaries
– 24-hour contact numbers

46. Ship’s Stores Declaration
46.1 Restricted items:
– Fresh produce (quarantine inspection)
– Medical supplies (controlled substances)
46.2 Duty-free allowances:
– 200 cigarettes per crew member
– 1 liter spirits per month

47. Port Authority Contacts
47.1 Operational departments:
– Harbor Master: Ext. 101
– Security Office: Ext. 205
47.2 Emergency numbers:
– Fire: 119 (local dialing)
– Medical: 120 (local dialing)

48. Vessel Inspection Regime
48.1 Priority targets:
– Ships with 3+ deficiencies last call
– Bulk carriers >15 years old
48.2 Common deficiencies:
– Fire damper malfunctions
– EPIRB battery expiration

49. Tidal Information
49.1 Reference points:
– Chart Datum 1.2m below MSL
– Highest astronomical tide: 3.1m
49.2 Current patterns:
– Flood tide sets NW at 1.5 knots
– Ebb tide reverses direction

50. Local Transportation
50.1 Available options:
– Taxis (metered, 24/7)
– Rental bicycles (port area only)
50.2 Prohibited areas:
– No ride-sharing services
– Private vehicles restricted

51. Communication Infrastructure
51.1 Available services:
– 5G mobile coverage
– Port WiFi (registered vessels only)
51.2 Restrictions:
– No satellite phone use ashore
– VHF silence periods enforced

52. Shipboard Safety Equipment
52.1 Port-specific requirements:
– Japanese-language safety posters
– Radiation detectors for certain cargoes
52.2 Testing protocols:
– Weekly lifeboat drills recorded
– Monthly fire system checks

53. Bunkering Safety
53.1 Pre-transfer checklist:
– Bonding cables verified
– Spill containment deployed
53.2 Emergency stops:
– Clearly marked locations
– Bilingual instructions

54. Port Entry Restrictions
54.1 Prohibited vessels:
– Those with outstanding fines
– Non-compliant scrubber systems
54.2 Special permissions:
– Research vessels
– Naval auxiliaries

55. Environmental Monitoring
55.1 Continuous measurements:
– Air quality (SOx/NOx)
– Water turbidity
55.2 Reporting thresholds:
– Exceedances over JIS standards
– Unusual marine life sightings

56. Small Craft Regulations
56.1 Speed limits:
– 5 knots within 500m of shore
– No wake zones enforced
56.2 Licensing:
– Mandatory for tenders
– Port-issued permits

57. Night Operations
57.1 Lighting requirements:
– 500 lux minimum at work areas
– No upward light pollution
57.2 Noise controls:
– 65 dB limit at boundary
– No impact tools after 2200

58. Dangerous Cargo Storage
58.1 Segregation rules:
– Class 1 separated by 50m
– Incompatible materials
58.2 Security:
– 24/7 camera surveillance
– Biometric access control

59. Port Entry Navigation
59.1 Recommended tracks:
– Main channel axis bearings
– Turning basin approaches
59.2 Prohibited maneuvers:
– Stern-first berthing
– Anchoring in fairways

60. Final Departure Checks
60.1 Mandatory verifications:
– All gangways secured
– No loose gear on deck
60.2 Documentation:
– Port clearance certificate
– Next port ETA confirmation

61. Ship Repair and Maintenance
61.1 Dry dock availability must be booked minimum 45 days in advance through port authority
61.2 Hot work permits require gas-free certification for all adjacent tanks and compartments
61.3 Underwater hull cleaning strictly prohibited without prior environmental approval

62. Barge Operations
62.1 All barges must display proper identification markings (minimum 30cm height)
62.2 Barge-to-ship transfers limited to daylight hours with calm sea conditions (waves <1m)
62.3 Mandatory fender requirements: minimum diameter 60cm, spaced every 10m of contact length

63. Port Security Levels
63.1 Security Level 2 automatically implemented during these periods:
– Golden Week holidays
– G7 Summit periods
– Typhoon warnings above level 3
63.2 Additional measures at Security Level 2:
– 100% container scanning
– Armed patrol boats in inner harbor

64. Marine Pollution Controls
64.1 Strict prohibition on these discharges within port limits:
– Gray water (without treatment)
– Scrubber washwater (all types)
– Cooking oil waste (>5ppm)
64.2 Mandatory containment for all deck washdown operations

65. Emergency Response Capabilities
65.1 Port maintains these response teams on 24/7 standby:
– Oil spill response (capacity 500 tons)
– Hazardous materials (HAZMAT Level 3 certified)
– Dive rescue team (30m operational depth)
65.2 Mutual aid agreements with neighboring ports for major incidents

66. Winter Operations
66.1 Special winter navigation marks activated December-March:
– Ice buoys (red/yellow)
– Heated leading lights
66.2 Vessels must carry these winter-specific items:
– Bridge wing de-icing systems
– Cold-weather lubricants (verified by manufacturer)

67. Port State Control Focus Areas
67.1 Current PSC campaign priorities:
– Fire door maintenance records
– Lifeboat engine starting reliability
– Cargo securing manual updates
67.2 Expanded inspection criteria for:
– Bulk carriers >12 years old
– Ships with previous detention in Japan

68. Electronic Navigation Requirements
68.1 Mandatory system checks upon arrival:
– ECDIS chart updates (weekly minimum)
– AIS static data verification
– VDR functionality test
68.2 Port-specific waypoints must use official coordinates from Japan Hydrographic Department

69. Crew Change Procedures
69.1 Designated crew change area at Central Wharf with:
– Immigration processing counter
– COVID testing facilities
– Temporary holding lounge
69.2 Required documents for sign-on crew:
– Seafarer’s identity document
– Vaccination certificate (WHO approved)
– Employment contract verification

70. Final Departure Clearance
70.1 Master must confirm these items before sailing:
– All port fees settled (electronic receipt)
– Garbage records properly completed
– No outstanding repair requests
70.2 Mandatory departure report to include:
– Actual time of departure
– Next port of call with ETA
– Any operational issues encountered

71. Hazardous Weather Contingencies
71.1 Typhoon Preparedness Levels:
– Level 1 (72hr notice): Secure loose equipment
– Level 2 (48hr notice): Commence cargo securing
– Level 3 (24hr notice): Cease all operations
71.2 Mandatory evacuation criteria for vessels:
– Sustained winds exceeding 35 knots
– Significant wave height >4 meters in port

72. Specialized Cargo Handling
72.1 Project cargo requirements:
– Advance stowage plan approval (7 days prior)
– On-site surveyor for heavy lifts (>80 tons)
72.2 Refrigerated container protocols:
– Temperature monitoring every 4 hours
– Emergency power connection points available

73. Port Communication Systems
73.1 Digital reporting platforms:
– e-Navigation portal for document submission
– Automated berth request system
73.2 Backup communication methods:
– Landline redundancy for VTS
– Satellite backup for critical systems

74. Vessel Traffic Management
74.1 Movement sequencing priorities:
1) Passenger vessels
2) Hazardous cargo carriers
3) General cargo ships
74.2 Traffic separation schemes:
– Inbound lane: 135°T-315°T
– Outbound lane: 315°T-135°T

75. Port Infrastructure Specifications
75.1 Berth structural capacities:
– Bollard loads: 150 tons (standard)
– Deck loading: 5 tons/m² (maximum)
75.2 Electrical shore connections:
– Voltage: 440V ±10%
– Frequency: 60Hz ±5%

76. Marine Environmental Protection
76.1 Protected areas within port vicinity:
– Takamatsu Marine Park (1.2nm SW)
– Seto Inland Sea conservation zone
76.2 Seasonal restrictions:
– No dredging during fish spawning (Mar-May)
– Reduced speed zones for marine mammals

77. Customs Inspection Procedures
77.1 Risk-based inspection criteria:
– High risk: 100% physical check
– Medium risk: 30% random selection
– Low risk: 5% random selection
77.2 Prohibited items screening:
– X-ray scanning for all containers
– Radiation detection at gates

78. Port Labor Regulations
78.1 Stevedore work hours:
– Standard shift: 8 hours maximum
– Mandatory rest periods every 2 hours
78.2 Safety training requirements:
– Annual refresher courses
– Specialized cargo handling certifications

79. Navigation in Restricted Visibility
79.1 Operational limitations:
– Cease movements when visibility <500m
– Mandatory fog signals when visibility <1nm
79.2 Radar assistance availability:
– VTS provides guidance upon request
– Maximum 3 vessels assisted simultaneously

80. Final Safety Verification
80.1 Pre-departure checklist includes:
– Mooring equipment properly stowed
– Navigation lights functional test
– Engine room readiness confirmation
80.2 Port exit requirements:
– Final clearance from Harbor Master
– Updated passage plan verification

81. Anchorage Regulations
81.1 Designated anchorage areas:
– Area A: 34°25.5’N 134°08.0’E (max draft 15m)
– Area B: 34°24.0’N 134°06.5’E (max draft 12m)
81.2 Anchoring procedures:
– Minimum scope 5:1 in normal conditions
– Daily position reports required when anchored >24hrs

82. Shipboard Waste Reception
82.1 Mandatory waste categories:
– Oily waste (separate storage required)
– Food waste (compulsory composting)
82.2 Receiving facilities:
– 24/7 availability at North Wharf
– Automated tracking system for all discharges

83. Port Entry Documentation
83.1 Electronic submission requirements:
– Advance Cargo Declaration (ACD) 48hrs prior
– Security-related information (ISPS)
83.2 Physical documents to present:
– Ship’s Registry Certificate (original)
– Last Port Clearance (certified copy)

84. Mooring Arrangements
84.1 Standard configuration:
– 6 headlines, 4 spring lines, 2 stern lines
– Synthetic lines prohibited for vessels >20,000GT
84.2 Tension monitoring:
– Automated sensors on all bollards
– Alarm triggers at 80% of breaking strain

85. Port Safety Zones
85.1 Restricted access areas:
– Fuel transfer zones (100m radius)
– Container gantry operational areas
85.2 Identification requirements:
– High-visibility vests with authorization level
– Biometric access control after 1800hrs

86. Marine Fuel Quality
86.1 Sampling protocol:
– Continuous drip sampling during bunkering
– 3-way sealed samples (ship/port/supplier)
86.2 Testing standards:
– ISO 8217 parameters verified
– Sulphur content <0.10% in ECA zone

87. Emergency Response Equipment
87.1 Port-maintained resources:
– Oil spill recovery vessels (2,000m³ capacity)
– HAZMAT containment systems (Level B)
87.2 Vessel requirements:
– Emergency towing arrangements pre-rigged
– Firefighting plan posted in Japanese

88. Navigation Aid Maintenance
88.1 Light characteristics verification:
– Daily visual checks by port staff
– Monthly photometric testing
88.2 Buoy positioning:
– DGPS-monitored 24/7
– Weekly position verification runs

89. Port Fee Structure
89.1 Calculation methodology:
– GT-based for first 10,000 tons
– NT-based for remaining tonnage
89.2 Surcharge categories:
– Overtime services (after 1700hrs)
– Special cargo handling (out-of-gauge)

90. Final Operational Checks
90.1 Mandatory verifications:
– All cargo securing confirmed
– Stability calculations approved
90.2 Port exit clearance:
– Electronic submission of departure notice
– VTS clearance confirmation received

91. Dangerous Goods Handling
91.1 Classification and segregation:
– IMDG Code Class 1-9 compliance required
– Minimum separation distances between incompatible goods
91.2 Documentation requirements:
– Dangerous cargo manifest in Japanese/English
– Emergency response procedures for each substance

92. Port Lighting Standards
92.1 Operational area illumination:
– Minimum 200 lux at working surfaces
– Anti-glare shielding required for all fixtures
92.2 Navigation lighting:
– LED technology mandatory for new installations
– Backup power for critical lights (4hr autonomy)

93. Vessel Speed Limits
93.1 Designated speed zones:
– Outer harbor: 10 knots maximum
– Inner basin: 5 knots maximum
93.2 Wake restrictions:
– No visible wake permitted in marina areas
– Maximum 0.5m wave height at berths

94. Port Sanitation Procedures
94.1 Vector control measures:
– Mandatory rodent prevention systems
– Weekly insecticide fogging in summer months
94.2 Food safety standards:
– HACCP certification for all provisioning services
– Temperature-controlled delivery vehicles

95. Radio Communication Protocols
95.1 Mandatory channels:
– Channel 16 for distress/safety
– Channel 12 for port operations
95.2 Language requirements:
– Initial contact in English
– Japanese proficiency preferred for routine communications

96. Ballast Water Management
96.1 Exchange requirements:
– Minimum 200nm from nearest land
– 95% volumetric exchange standard
96.2 Treatment systems:
– IMO Type Approved equipment only
– Daily monitoring records required

97. Port Access Control
97.1 Identification systems:
– Biometric scanners at all entry points
– RFID tags for regular visitors
97.2 Vehicle restrictions:
– Speed limit 20km/h in all port areas
– No private vehicles in operational zones

98. Emergency Drills
98.1 Required frequencies:
– Monthly abandon ship drills
– Quarterly oil spill response exercises
98.2 Evaluation criteria:
– Full crew participation mandatory
– Time standards for critical actions

99. Cargo Handling Equipment
99.1 Certification requirements:
– Annual load testing of all cranes
– Operator certification renewals every 3 years
99.2 Maintenance standards:
– Preventive maintenance logs available
– Critical spare parts inventory

100. Final Administrative Procedures
100.1 Documentation checklist:
– All port forms completed and signed
– Customs clearance obtained
100.2 Departure clearance:
– Final port dues payment confirmation
– Next port arrival notification submitted

101. Vessel Traffic Services (VTS)
101.1 Mandatory reporting points:
– 12nm NW of port entrance (Waypoint TAK-1)
– At pilot boarding area (34°24.5’N 134°07.2’E)
101.2 Information required in initial report:
– ETA at pilot station ±15 minutes
– Dangerous goods on board (if any)

102. Port Meteorological Services
102.1 Available weather data:
– Real-time wind measurements (10m height)
– Hourly sea state reports from outer buoy
102.2 Storm warning thresholds:
– Gale warnings issued at 25kt sustained winds
– Storm warnings issued at 34kt sustained winds

103. Ship’s Agency Services
103.1 Licensed providers must have:
– Minimum 5 years operational experience
– 24/7 communication capability
103.2 Standard service inclusions:
– Customs clearance facilitation
– Crew change coordination

104. Port Ice Prevention Measures
104.1 Winter operational protocols:
– Hot water spraying systems at berths
– Ice-breaking tug on standby Dec-Mar
104.2 Vessel requirements:
– Bow thruster anti-icing systems
– Emergency de-icing equipment onboard

105. Marine Salvage Preparedness
105.1 Port-maintained resources:
– 150-ton floating crane
– Air diving team (30m operational depth)
105.2 Emergency contact protocols:
– Direct line to Japan Coast Guard
– Salvage master on 1-hour notice

106. Port Noise Abatement
106.1 Operational restrictions:
– No engine tests 2200-0600
– Maximum 75dB at property line
106.2 Vessel requirements:
– Main engine silencers certified
– No high-pressure washing after 2000

107. Navigation in Traffic Separation Schemes
107.1 Lane discipline requirements:
– Maintain centerline ±50m
– No crossing except at designated areas
107.2 Special provisions for:
– Deep draft vessels (>15m)
– VLCCs with restricted maneuverability

108. Port Fire Safety Systems
108.1 Land-based protection:
– Foam stations every 100m at oil berths
– Fireboat response time <15 minutes
108.2 Vessel interface requirements:
– Standardized fire main connections
– Pre-planned mutual aid procedures

109. Electronic Chart Display Requirements
109.1 Mandatory updates:
– Weekly ENC updates from JHD
– Temporary notices charted within 24hrs
109.2 Display standards:
– Safety depth setting appropriate to draft
– Two independent ECDIS systems recommended

110. Final Port Clearance Documentation
110.1 Required certificates:
– Port dues payment receipt
– Garbage handling records
110.2 Mandatory reports:
– Feedback on port services
– Incident reporting (if applicable)

111. Port Laytime Calculations
111.1 Commencement rules:
– NOR tendered within 1 hour of berthing
– Daytime working hours only (0800-1700)
111.2 Exclusion periods:
– Sundays and national holidays
– Weather delays exceeding 4 hours

112. Bunkering Operations
112.1 Safety requirements:
– Double hose connections mandatory
– Continuous gas monitoring during transfer
112.2 Quality assurance:
– On-site sampling with 3-party sealing
– Real-time density measurement available

113. Port Security Inspections
113.1 ISPS compliance checks:
– Access control verification
– Restricted area patrol records
113.2 Vessel security audits:
– Annual third-party assessments required
– Drill participation documentation

114. Marine Pilotage Services
114.1 Boarding procedures:
– Pilot ladder + accommodation ladder combo
– Night illumination requirements
114.2 Exemption criteria:
– Masters with valid port certification
– Vessels <5,000GT with 10+ port calls

115. Port Water Supply
115.1 Potable water standards:
– WHO drinking water guidelines
– Monthly bacteriological testing
115.2 Connection protocols:
– Backflow prevention devices required
– Flow rate monitoring during transfer

116. Cargo Documentation
116.1 Electronic submission:
– BL copies 24hrs pre-arrival
– Stowage plans in XML format
116.2 Physical documents:
– Original manifests with customs stamp
– Dangerous goods declarations

117. Port Wildlife Protection
117.1 Restricted activities:
– No dumping within 3nm of seabird colonies
– Speed limits in marine mammal zones
117.2 Reporting requirements:
– Wildlife sightings log
– Oil spill impact assessments

118. Vessel Maintenance in Port
118.1 Work restrictions:
– Hot work permits valid 8 hours only
– Underwater cleaning prohibited
118.2 Waste management:
– Paint chips as hazardous waste
– Bilge water to reception facilities

119. Port Tidal Information
119.1 Reference data:
– Chart Datum 1.2m below MSL
– Real-time tide gauges at berths
119.2 Current patterns:
– Maximum ebb 2.8 knots
– Flood tide slack water periods

120. Final Departure Coordination
120.1 Mandatory checks:
– Mooring equipment secured
– Navigation systems tested
120.2 Port clearance:
– Final VTS approval
– Crew count verification