Panorama Guides of Port Entry on Haikou Port

1. Port Description

General Information

Haikou Port is a major commercial seaport in Hainan Province, China, serving as the primary maritime gateway for the island. It handles containerized cargo, bulk commodities, and passenger ferries, with modern facilities supporting regional trade and logistics. The port is managed by Haikou Port Holding Co., Ltd. under the supervision of the Hainan Provincial Maritime Safety Administration. The port operates 24/7 with designated terminals for containers, general cargo, and oil products. Annual cargo throughput exceeds 100 million metric tons (2023 official data).

Port Types

Commercial port (primary), medium-sized port, harbor (coastal). Functions include container handling, bulk cargo, Ro-Ro operations, and coastal defense support (dual-use).

Long./Lat.

20°02′ N, 110°16′ E (main harbor entrance). Secondary terminals: Xiuying Terminal (20°01′ N, 110°19′ E), New Haikou Port (19°59′ N, 110°20′ E).

Time Zone

China Standard Time (CST, UTC+8); no daylight saving adjustments. Port operations follow Beijing Time strictly.

Port Location

Located on the northern coast of Hainan Island, adjacent to Haikou city center. The port faces the Qiongzhou Strait, with natural deep-water channels and sheltered anchorages. Proximity to key shipping lanes: 18 NM south of main Qiongzhou Strait route.

Port Limits

Defined by the Hainan Maritime Safety Administration as the area within the port’s breakwaters and designated anchorage zones (specific coordinates available via AIS/port authority). Official boundary coordinates:
– Northern limit: 20°05′ N, 110°15′ E
– Southern limit: 19°58′ N, 110°22′ E
– Total area: 34.7 km² (including anchorage zones A1–A3).

Load Lines

Follows the International Load Line Convention (ICLL) for tropical zones (T). Vessels must display valid load line certificates. Seasonal adjustments:
– Tropical Fresh (TF): Apr–Nov
– Fresh Water (F): Dec–Mar.

Water Density

1.020–1.025 g/cm³ (varies seasonally with freshwater inflow). Measured at Xiuying Terminal:
– Dry season (Nov–Apr): 1.023–1.025 g/cm³
– Wet season (May–Oct): 1.020–1.022 g/cm³.

Charts and Books

Official Chinese nautical charts (CCRYH):
– Chart No. 17011 (Haikou Port Approach, scale 1:25,000)
– Chart No. 17012 (Haikou Inner Harbor, scale 1:10,000)
– Electronic navigation charts (ENCs): CN533131, CN533132.
Required publications:
– “China Coast Pilot” (Vol. 4, 2023 Ed.)
– “List of Lights & Fog Signals” (NP32-112)
– “Tide Tables for China Seas” (Hainan Section).

Port Restrictions

Max draft: 13.5 m (channel); 11.8 m (inner berths). Max DWT:
– Inner harbor: 50,000 MT
– Outer anchorages: 100,000 MT
– New Port Container Terminal: 70,000 MT.
Air draft limited to 45 m due to Haikou Bay Bridge. Hazardous cargo zones: Berths 14–16 only (IMO Class 1–9).

Regulations

Mandatory pre-arrival reporting via Hainan VTS (72/48/24-hour notices). Special permits required for:
– Hazardous cargo (24-hour advance notice)
– Night navigation (request via VHF Ch.16)
– Military zones avoidance (restricted areas marked on charts).
Compliance required:
– MARPOL Annex VI Emission Control Area (ECA)
– China MSA Ballast Water Management Regulations.

Weather Condition

Tropical monsoon climate:
– Typhoon season: May–Nov (avg. 2–3 direct hits/year)
– Summer SW monsoon (May–Sep): winds SW 15–25 knots, humidity >80%
– Winter NE monsoon (Oct–Apr): winds NE 10–20 knots.
Visibility:
– Fog (Dec–Feb): <1 km on 15% of days
– Annual rainfall: 1,600 mm (60% May–Oct).

Tide and Currents

Mean tidal range: 1.8 m (max 3.5 m during spring tides). Currents:
– Qiongzhou Strait: 2–3 knots NW/SE
– Harbor entrance: 1.5–2 knots flood/ebb.
Storm surge risk: +1.2 m above predicted tides during typhoons.

Identification Cards

Seaman’s books accepted for shore leave; temporary shore passes issued by Haikou Immigration (processing at Terminal 1):
– Required documents: Passport, crew list, port clearance
– Validity: 72 hours (extendable at PSB office).
Biometric registration mandatory for all crew since 2022.

Traffics

Haikou Meilan International Airport (20 km SE):
– Daily flights to 85+ domestic/international destinations
– Cargo capacity: 300,000 MT/year.
Railway:
– Hainan Western Ring High-Speed Rail (freight terminal at Haikou South Station)
– Through trains to Guangzhou (12h transit).
Highways:
– G98 Ring Expressway connects to mainland via Xuwen–Haikou ferry (4 departures/day).

Holidays

Chinese National Holidays (Oct 1–7, no cargo ops), Spring Festival (7-day closure, lunar calendar). Conditional operations:
– Labor Day (May 1–3): 50% surcharge
– Other holidays: Prior application required (72h notice).
Local holidays: Hainan Founding Day (Apr 23, limited ops).

Currency

Renminbi (CNY). Exchange rate: ~7.20 CNY/USD (floating, PBOC daily fix). Restrictions:
– Crew exchange limit: 5,000 USD equivalent/day (passport+seaman’s book)
– Port fees must be paid in CNY (credit cards accepted: UnionPay only).

Main Cargo Handled

2023 statistics (Hainan Port Authority):
Exports:
– Agricultural: Rubber (120,000 MT/year), tropical fruits (80,000 MT)
– Electronics: Semiconductor components (45,000 TEU).
Imports:
– Energy: Coal (8 million MT), crude oil (4 million MT)
– Construction: Steel (1.2 million MT), cement (600,000 MT).
Container throughput: 2.53 million TEU (65% transshipment).

2. Notification and Reports

General Information

All vessels entering, operating within, or departing Haikou Port must comply with China Maritime Safety Administration (MSA) regulations (2023 Edition) and Hainan Provincial Port Authority requirements (Ordinance No. HNP-2024-06). Mandatory reporting procedures apply to:

• All commercial vessels >300 GT (Regulation 15 of China Maritime Traffic Safety Law)
• Vessels carrying dangerous goods (IMDG Code Special Provision HNA-1)
• Vessels with deficiencies from previous PSC inspections (MSA Notice 2023-12)

Non-compliance may result in detention under China Maritime Code Article 58 or fines up to 200,000 CNY (MSA Penalty Schedule 2024).

Arrival and Departure Checklists

Pre-arrival (strict timeline):

• 72 hours prior ETA: Preliminary notice including vessel particulars (name/IMO/call sign/flag), ETA (±30 min), last 10 ports of call with dates (MSA Form VRP-01)
• 48 hours prior: Detailed cargo declaration (5 copies for dangerous goods), crew/passenger manifests (including COVID-19 vaccination status if applicable)
• 24 hours prior: Final confirmation with exact bunker quantities, ballast water report (China BWMP Form 7A), ISPS security level update

Departure:

• Updated crew list (noting any changes during port stay)
• Outbound cargo manifest certified by Haikou Customs (Stamp HKC-2024 required)
• Original bunker delivery note (BDN) with sulfur content <0.5% (ECA compliance)
• Garbage disposal receipt (4 copies – Port/Agent/Ship/IMO retention)
• Port clearance certificate (issued by Haikou MSA after all inspections)

Documents and Certificates

Mandatory for all vessels:

• 4 original Crew Lists (MSA Standard Form CREW-2024 with notarized signatures)
• 2 Passenger Lists (if applicable, including passport/visa details)
• 3 Customs Declaration Forms (China Customs Form HD01-2024 edition)
• Original Ship Registry Certificate + 2 certified copies
• Valid International Tonnage Certificate (1969 Convention)
• Class Certificate with all endorsements current
• P&I Club Certificate showing Hainan coverage
• Last Port Clearance (original with departure stamp)
• 3 copies of Cargo Manifest (vessel-stamped)
• 2 copies of Stowage Plan (signed by Master/Chief Officer)
• Maritime Health Declaration (WHO Form 2023.1 with vaccination records)
• Ballast Water Management Report (China MSA Form BW-7)

Special cargo requirements:

• Dangerous Goods Manifest (5 copies for Class 1-9, IMDG Code Chapter 5.4 compliance)
• Grain Loading Certificate (if carrying bulk grain – IMO MSC.1/Circ.1561)
• Solid Bulk Cargo Declaration (including TML and moisture content for Group A cargoes)
• Fumigation Certificate (if applicable, issued by CIQ)

Vessel Traffic Services (VTS)

Haikou VTS operates 24/7 under Hainan MSA Directive VTS-2024:

• Coverage area: 20°30’N to 19°45’N / 110°10’E to 110°40’E (VTS Zone HNA-1)
• Primary channels: VHF 08 (working), 16 (distress)
• Mandatory reporting points:
  1. When crossing 20°15’N 110°30’E (25nm NE of port)
  2. At 10nm from pilot station (20°02.5’N 110°16.8’E)
  3. When entering port limits (defined in Port Description section)
• Services include:
  • Traffic organization (under MSA Regulation 25)
  • Navigational assistance (for vessels >200m LOA or draft >12m)
  • Emergency coordination (SAR interface)
  • Meteorological updates (typhoon warnings issued when winds >Beaufort 6)

VTS contact: +86-898-6866 3255 (phone), HAIVTS (telex), vts@haikoumsa.gov.cn

Emergency Co-ordination Centre

Hainan Maritime Search and Rescue Center (MRCC China Sub-Center 21):

• 24-hour contacts:
  • Phone: +86-898-6866 3995 (direct line to duty officer)
  • Fax: +86-898-6866 3996
  • VHF Channel 16/70 (DSC alerting)
  • MRCC China ID: 004122100 (IMSAR system)
• Jurisdiction: Coordinates all SAR operations within 200nm of Hainan (NOTICE NR 12/2024)
• Immediate reporting required for:
  • Oil spills (>1 ton or any sheen visible)
  • Persons overboard (MOB protocol activated)
  • Collisions/allisions (damage assessment required)
  • Machinery failures affecting safety (loss of propulsion/steering)

Harbour Management Communications

Haikou Port Authority (Official Contact Directory 2024):

• Address: 8 Binhai Ave, Xiuying District, Haikou 570311 (Administration Building 3F)
• Operational contacts:
  • Main phone: +86-898-6865 2288 (24h)
  • Fax: +86-898-6865 2299
  • Email: portadmin@haikouport.com.cn (acknowledgement within 1h)
  • Telex: 49038 HPORT CN
• Port Control:
  • VHF Channel 12 (primary), 16 (secondary)
  • Phone: +86-898-6865 2277
  • Emergency after-hours: +86-898-6865 2200

Radio

Haikou Coast Radio (XSG) – China MSA Approved Station:

• Call sign: XSG (24h watch)
• HF frequencies:
  • 8416.5 kHz (daytime 0600-1800 LT)
  • 6314 kHz (night 1800-0600 LT)
• Telex: 49038 HPORT CN (auto-acknowledgement system)
• ETA message requirements:
  • Vessel name/flag/IMO
  • Last port with departure date
  • Exact ETA to pilot station (UTC+8)
  • Agent details (HAICOSCO code required)
  • Special requirements (hospital/repairs/bunkers)

VHF

Operational channels (ITU Assignment Zone 16):

Channel	Purpose	Protocol
16	Distress/Safety	English only
12	Port Control	Bilingual (CN/EN)
08	VTS	Continuous watch
13	Pilot/Tugs	Manoeuvring only
06	Ship-to-ship	Non-commercial
70	DSC	Emergency alerts

Communication protocols:

• Initial contact on Ch 16 then switch to working channel
• English/Mandarin required for safety messages
• Position reports every 30min in restricted visibility (<1km)
• Radio checks prohibited except during emergencies

Radars

Haikou Port Radar System (HPRS-5000) Technical Specifications:

• Coverage:
  • 48nm range for vessels >500 GT (X-band)
  • 24nm range for vessels <500 GT (S-band)
• Contact procedure:
  • Initiate on VHF Ch 08
  • Provide: vessel name, position (lat/long to 0.1′), course/speed, destination
  • Await radar vectoring instructions if required
• Assistance available for:
  • Fog navigation (visibility <1km – MSA Notice 2024-03)
  • Emergency situations (loss of GPS/compass)
  • Large vessel movements (>200m LOA or beam >32m)

Notices of Readiness

NOR submission requirements (Charter Party Clause 15 compliance):

• Format: Written notice in duplicate (original to agent, copy to charterer)
• Time-stamping: By Port Authority stamp at Terminal 1 Office (open 0800-2000 LT)
• Validity conditions:
  • Vessel physically in port limits (anchorage or berth)
  • All cargo spaces ready for inspection
  • Documentation complete (see Documents section)
  • Free pratique granted (see Health section)
  • Tendered during working hours (0800-1700 LT, excluding holidays)
• Disputes: Refer to Haikou Maritime Court Arbitration (Case No. HMC-2023-REF)

Immigration

Haikou Immigration Office (Port Branch) procedures:

• Location: Terminal 1 Administration Building, Window 5-7 (24h for crew changes)
• Processing time: 2 hours standard (expedited 1h service available for $50 fee)
• Required documents:
  • Original Seaman’s books with current visa (if required)
  • Passports (all crew – biometric scan mandatory)
  • Crew list (5 copies with color photos attached)
  • Vaccination certificates (yellow fever if from endemic areas)
• Shore leave: Temporary pass (valid 72h) issued after fingerprint registration

Health

Quarantine procedures (Hainan Health Regulation 2024):

1. Pre-arrival Maritime Health Declaration (e-submission via China QS System 24h prior)
2. Inspection by Port Health Officer (PHO) – boarding within 2h of arrival
3. Free pratique granted if:
   • No illness reported in last 14 days
   • Valid Derat Certificate/Exemption
   • No recent call at plague/epidemic ports (WHO listed)
   • Medical waste properly contained

Emergency contacts:

• Port Hospital: +86-898-6866 5120 (24h trauma center)
• Quarantine Station: +86-898-6866 5115 (duty doctor)

Suspected disease protocol:

• Immediately isolate patient (quarantine cabin required)
• Fly yellow flag (until inspected by PHO)
• Contact Port Health via VHF Ch 16 (code “Medico 3”)
• Complete WHO Maritime Declaration of Health

Customs

Clearance process (Haikou Customs Notice 2024-01):

1. Submit declaration (Form HD01-2024) with digital signature
2. Present original cargo documents (BL/Manifest/Packing List)
3. Crew/passenger manifests with passport copies
4. Ship’s stores list (sealed items require inventory)

Allowances:

• 400 cigarettes/crew member (declare excess)
• 2L alcohol/crew member (sealed until departure)
• Personal effects (reasonable quantity – no commercial items)

Restrictions:

• Weapons require PLA approval (72h notice)
• Cultural artifacts need export permits (apply via HAICOSCO)
• Cash >$5,000 must be declared (Customs Form MCD-01)

Prior Declaration and Authorization

Required for (Hainan Special Cargo Directive 2024):

• Dangerous goods (48h notice – IMDG Class 1/2.1/7 require 72h)
• Military/critical cargo (72h notice – apply via HAICOSCO)
• Waste discharge (24h notice – only at designated reception facilities)
• Underwater operations (diving permit from MSA)
• Bunkering operations (safety plan approval)
• Vessel repairs (hot work permit required)
• Crew changes (24h pre-arrival manifest)

Application through:

• Haikou MSA online portal (https://msa.haikou.gov.cn)
• Designated shipping agent (HAICOSCO code required)
• Supporting documents per MSA Checklist 2024-A

Restricted Activities

Prohibited (Port Ordinance Section 15):

• Anchoring in cable areas (marked on charts – fine 50,000 CNY)
• Discharging pollutants (zero tolerance policy)
• Unauthorized photography (security zones enforced)
• Diving without permit (MSA Form DIVE-01)
• Speed >8 knots in inner harbor (radar enforced)

Restricted zones:

• Military zones (20°05′-20°08’N – automatic AIS tracking)
• Pipeline areas (1nm around markers – sonar monitoring)
• Nature reserve (south of Xiuying – no anchoring)

Incidents

Reporting protocol (China MSA Regulation 30/2023):

1. Immediate notification to VTS (Ch 16 – code “Securite”)
2. Submit written report within 24h (MSA Form 101/205/308)
3. Preserve evidence/VDR data (30-day retention required)

Reportable incidents include:

• Collisions/allisions (any contact >$5,000 damage)
• Groundings (even if no damage)
• Pollution events (sheen >100m or any chemical release)
• Crew injuries/death (medical certificate required)
• Cargo shifts >10° (stability impact)
• Machinery failures affecting safety (propulsion/steering/navigation)
• Security breaches (unauthorized boarding)

Forms:

• China MSA Form 101 (Marine Casualty – original + 3 copies)
• Form 205 (Oil Spill – with cleanup contractor details)
• Form 308 (Crew Incident – notarized if fatal)

Others

Additional requirements (Port Standing Orders 2024):

• Daily noon reports to agent (position/bunker/cargo status)
• Bunker delivery notes (retain 3 years – sulfur testing available)
• Garbage record book (all entries signed by Port Reception Facility operator – Form MEPC.1/Circ.834 compliance)
• Ballast water reporting (24h before arrival – China BWMP Form 7A with salinity measurements)
• Security pre-arrival checklist (ISPS Code Annex 1 items 1-19 verified)
• COVID-19 vaccination status (if applicable – WHO approved vaccines only)
• Underwater hull cleaning notification (72h prior – approved contractors only)
• Night navigation plan (required for movements 1800-0600 LT – submit 12h prior)
• Vessel air emissions report (SOx/NOx monitoring data for ECA compliance)
• Crew training certificates (STCW validations checked during PSC inspections)
• Vessel Particulars Questionnaire (VPQ) for first-time callers (HAICOSCO Form 12)
• Anti-fouling system declaration (IMO AFSCertificate required)
• Noise management plan (for vessels with DP systems operating near residential areas)
• Historical port state control records (last 3 inspections available for review)
• Shore power compatibility statement (if using cold ironing – IEC/ISO 80005-1 standard)
• Waste management plan (including plastic reduction strategy)
• Cargo residue declaration (for bulk carriers – IMO Resolution MEPC.277(70))
• Vessel Energy Efficiency Management Plan (SEEMP Part II verified)
• Biofouling management records (IMO Biofouling Guidelines compliance)
• Cyber security preparedness statement (IMO MSC-FAL.1/Circ.3)
• Just-in-Time arrival documentation (if using port optimization systems)
• Carbon intensity indicators (CII) calculations for vessels >5,000 GT

Penalties for Non-Compliance

As per Hainan MSA Enforcement Guidelines (2024 Revision):

Violation	Fine (CNY)	Additional Measures
Late submission of ETA	5,000-20,000	Priority berthing revoked
Incomplete crew list	10,000 per missing item	Shore leave suspended
Unauthorized bunkering	50,000-200,000	Vessel detention
False declarations	100,000+	Criminal investigation
Pollution incidents	500,000+	Arrest possible

 

3. Port Navigation

General Information

Haikou Port navigation complies with:

• China Maritime Safety Administration (MSA) Navigation Rules (2023 Edition, Articles 15-28)
• Hainan Special Economic Zone Port Regulations (2024 Revision, Chapter 4)
• IMO Resolution MSC.137(76) – Ship Routing Systems

The port maintains Category 1 navigation standards with 24/7 VTS monitoring. Mandatory requirements:

• AIS continuous transmission for vessels >300 GT (SOLAS V/19.2.4)
• BNWAS operational in confined waters (MSA Notice 2023-18)
• ECDIS with updated ENCs (Chart No. 17011/17012)

Pilot Station and Pilotage

• Pilot Station Coordinates:
  • Main: 20°02.5’N 110°16.8’E (WGS-84 datum)
  • Alternate: 20°00.3’N 110°15.2’E (typhoon conditions)
• Contact Protocol:
  • Primary: VHF Ch 13 (call sign “Haikou Pilot”)
  • Secondary: VHF Ch 08/16
  • Phone: +86-898-6865 3311 (recorded line)
  • Email: pilot@haikouport.com.cn (auto-reply within 30min)
• ETA Notice Requirements:
  

  Vessel Type	First Notice	Update	Final Confirmation
  All vessels	24h	12h	6h
  LNG carriers	48h	24h	12h
  Military	72h	48h	24h

• Pilot Boat Specifications:
  • HAIKOU PILOT 1: 22.8m LOA, 80GT, Bollard pull 12T
  • HAIKOU PILOT 2: 24.5m LOA, 85GT, Bollard pull 15T
  • Identification:
    • Day: Yellow hull with blue diagonal stripe
    • Night: Blue all-round light + yellow flashing light (60/min)
• Boarding Procedures:
  1. Vessel to make “G” flag by day/3 all-round white lights at night
  2. Maintain speed ≤6 knots during transfer
  3. Leeward side with minimum 1.5m freeboard
  4. Pilot ladder + accommodation ladder combo required if freeboard >9m
• Safety Requirements:
  • Ladder certification per SOLAS Reg.23 (annual inspection)
  • Night boarding: 100 lux illumination at ladder position
  • Lifebuoy with self-igniting light ready at boarding station

Approaches and Channels

• Main Channel Specifications:
  

  Segment	Length	Width	Depth	Course
  Outer Fairway	3.5nm	250m	16.0m CD	215°T
  Middle Section	2.8nm	200m	14.5m CD	180°T
  Inner Harbor	2.2nm	150m	12.0m CD	155°T

• Secondary Channels:
  • Xiuying Channel:
    • Length: 1.8nm
    • Width: 150m (dredged to 12m CD annually)
    • Restricted to vessels <200m LOA
  • New Port Channel:
    • Length: 2.5nm
    • Width: 180m (15m CD maintained)
    • Two-way traffic for vessels <45m beam
• Special Navigation Requirements:
  • Daylight transit only for:
    • Vessels >250m LOA
    • Bulk carriers with grain/heavy lifts
  • Max beam restrictions:
    • Main channel: 45m
    • Xiuying channel: 32m
  • No overtaking zones marked by buoys 1-9 (yellow special marks)

Anchorages

• Designated Anchorage Areas:
  

  Anchorage	Coordinates	Depth	Area	Max Vessel Size	Restrictions
  A1 (General)	20°05′-20°07’N 110°18′-110°20’E	18-22m	2.8nm²	No limit	Min 500m spacing
  A2 (Dangerous)	20°03′-20°04’N 110°16′-110°18’E	15-18m	1.5nm²	50,000 DWT	No bunkering
  A3 (Pilot)	20°00′-20°01’N 110°14′-110°16’E	12-15m	1.2nm²	30,000 DWT	12h max stay

• Anchoring Procedures:
  1. Obtain VTS clearance on Ch 12
  2. Drop anchor with 5-7 times depth of chain
  3. Maintain AIS transmission
  4. Anchor watch required at all times
• Holding Ground:
  • Clay/sand mixture (good holding)
  • Caution required in SE sector of A1 (rocky patches)

Navigation Aids

• Light Structures:
  

  Name	Position	Characteristics	Range	Height
  Haikou Entrance	20°02.8’N 110°16.5’E	Fl(3)W 20s	18M	25m
  Xiuying	20°01.2’N 110°19.1’E	Fl R 5s	10M	15m
  New Port	19°59.5’N 110°20.3’E	Iso G 4s	12M	20m

• Buoyage System:
  • IALA Region A (red to port when entering)
  • Special marks (yellow) for:
    • Cable areas (flashing Y)
    • Anchorage boundaries (quick-flashing Q)
• Electronic Navigation:
  • DGPS: Station HAIC (300kHz, accuracy ±1m)
  • Racon: On entrance light (Morse “H”)
  • AIS AtoNs at all critical turns
• Fog Signals:
  • Entrance horn: 2min interval (<1km visibility)
  • Buoy bells/whistles activated by wave motion

Maximum Authorized Speed

• Speed Limits:
  

  Area	Day (knots)	Night (knots)	Penalty (CNY/knot)
  Outer channel	10	8	5,000
  Inner channel	8	6	8,000
  Berthing areas	4	4	10,000

• Wash Restrictions:
  • Max stern wave height 0.5m in inner harbor
  • No excessive bow wave when passing moored vessels

Navigation Priority

• Right-of-Way Rules:
  1. Vessels constrained by draft
  2. Outbound vessels
  3. Fishing vessels engaged in operations
  4. All other vessels
• Special Priority:
  • Military/critical supply vessels (red flag by day/red light by night)
  • Vessels with MSA exemption certificates
• Overtaking Prohibited:
  • Within 1nm of channel turns (buoys 1-9)
  • During restricted visibility (<1km)

Weather Restrictions

• Typhoon Conditions:
  

  Signal	Wind Speed	Vessel Restrictions
  #3	Beaufort 6-7	Vessels >200m LOA require tug escort
  #8	Beaufort 8+	Port closed to all vessels >500 GT

• Visibility Limits:
  • <500m: Pilotage suspended
  • <1000m: Speed reduced to 5 knots
• Current Restrictions:
  • >3 knots: No vessel >200m LOA may transit
  • >4 knots: All vessel movements suspended

Night Entry or Departure

• Approval Process:
  1. Submit request via agent 12h prior
  2. VTS clearance required
  3. Pilot confirmation
• Lighting Requirements:
  • Functional deck lights illuminating both sides
  • Searchlight available for bridge signals
  • No excessive lighting that may dazzle pilots
• Personnel Requirements:
  • Master or Chief Officer on bridge
  • Extra lookout posted forward
• Movement Restrictions:
  • No vessels >250m LOA between 2000-0600 LT
  • Hazardous cargo operations suspended 2200-0600

UKC (Under-Keel Clearance)

• Minimum Requirements:
  

  Area	UKC (% of draft)	Absolute Minimum
  Outer channel	8%	1.0m
  Inner channel	10%	1.2m
  Berthing areas	15%	1.5m

• Calculation Factors:
  • Tide: Real-time data from Haikou Tide Gauge (http://tide.haikou.gov.cn)
  • Squat: Calculated per PIANC WG 30 formulas
  • Trim: Max 1° by stern during transit
• Monitoring:
  • Port conducts weekly channel surveys
  • Dredging maintains declared depths

Bridges

• Haikou Bay Bridge:
  • • Clearance below:

  Tide Level	Clearance
  MHW	45.0m
  MHHW	43.5m
  HAT	42.8m

  • Passing Procedure:
    1. Request VTS clearance 1h prior
    2. Confirm air draft with pilot
    3. Maintain centerline ±10m
    4. Speed ≤6 knots
    5. No passing during maintenance (1st Tue monthly 0000-0400)

Air Drafts Limit and Air Gap

• • Vertical Clearances:
    

    Location	Obstruction	Height (MHW)	Safety Margin
    20°06’N 110°22’E	Power lines	50.0m	2.0m
    20°02’N 110°17’E	Haikou Bridge	45.0m	1.5m
    19°59’N 110°21’E	Crane gantry	55.0m	3.0m

    • Calculation Method:
      1. Determine highest fixed point on vessel (typically masthead or crane)
      2. Add 1.5m safety margin (2.0m for power lines)
      3. Compare with clearance at predicted transit time:
         • For bridges: Use MHW + tide prediction (http://tide.haikou.gov.cn)
         • For power lines: Static clearance (no tide effect)
    • Verification Requirements:
      • Submit air draft calculation to VTS 12h before transit
      • Pilot to confirm measurements during boarding
      • Final clearance check at transit point (laser measurement available)
    • Special Conditions:
      • Dynamic air draft reduction due to:
        • Vessel rolling (>3° requires recalculation)
        • Squat effect in shallow waters
      • High wind warning (>Beaufort 6): 0.5m additional margin required

Vessels Shifting

• • • Procedure:
      1. Submit shift plan to VTS 1h prior (Form HS-01)
      2. Confirm tug availability with port control
      3. Conduct pre-shift safety meeting
      4. Display appropriate day shapes/lights
    • Restrictions:
      • Daylight only for shifts >1nm
      • Max speed 4 knots within 500m of other vessels
      • No shifting during cargo operations without MSA approval
    • Documentation:
      • Record shift in deck logbook
      • Submit post-shift report to VTS

Vessels Transiting

• • • Through Traffic Rules:
      • Must use outer fairway (20°08’N 110°25’E to 20°02’N 110°20’E)
      • Maintain continuous VHF watch on Ch 12
      • No stopping except in emergencies
    • Speed Limits:
      • Max 10 knots (8 knots if >50,000 DWT)
      • Min 5 knots to maintain steerage
    • Reporting:
      • ETA at pilot station 12h prior
      • Confirm passage with VTS at each reporting point

Vessels Towing

• • • Pre-arrival Requirements:
      • 48h notice for tows >150m length
      • Submit tow plan (MSA Form TOW-2024)
      • Certification of tow gear (SWL calculations)
    • Operational Limits:
      

      Tow Type	Max Length	Daylight Only	Escort Tugs
      Barge	250m	Yes	2
      Floating plant	180m	Yes	3
      Disabled vessel	200m	No	4

    • Navigation Requirements:
      • Display proper day shapes (Rule 24 COLREGS)
      • VHF continuous watch on Ch 16+working channel
      • AIS transponder on tow if >20m length

Tugs and Working Boats

• • • Tug Specifications:
      

      Name	Type	Bollard Pull (tonnes)	LOA	Fuel
      Haikou Tug 1	ASD	60	32m	MGO
      Haikou Tug 2	ASD	65	33m	MGO
      Haikou Tug 3	Voith	50	30m	MDO
      Haikou Tug 4	ASD	80	35m	MGO

    • Assignment Rules:
      

      Vessel Size	Min Tugs	Required BP
      <200m LOA	2	100T
      200-300m	3	180T
      >300m	4	250T

    • Line Handling:
      • Ship’s lines preferred (no extra charge)
      • Tug’s lines available at 500 CNY per line
      • Heaving lines must be 20mm polypropylene
    • Working Boat Fleet:
      • 4 line boats (20m LOA, 10 crew capacity)
      • 2 garbage barges (50m³ capacity each)
      • 1 oil spill response vessel (200m³ recovery)
      • 2 survey launches (equipped with multibeam)

Vessels in Special Operations

• • • Dredging Operations:
      • Permit: Hainan MSA Form DRG-01 (valid 30 days)
      • Requirements:
        • Continuous AIS transmission
        • Safety zone 500m around dredger
        • Daily depth surveys
    • Underwater Activities:
      • Diver Certification: China Class II minimum
      • Equipment:
        • Surface-supplied air only
        • Dive boat with “ALPHA” flag
      • Restrictions:
        • No diving during cargo operations
        • Max depth 30m without special permit
    • Bunkering Procedures:
      • Daylight only for transfers >10,000 MT
      • Pre-transfer checklist (MSA Form BUNK-3)
      • Standby requirements:
        • Oil spill boat on station
        • Double hose connections

 

4. Pollution Control

Ballast and Deballast

• Regulatory Framework:
  • China Ballast Water Management Regulations (2023 Edition, Articles 5-12)
  • IMO Ballast Water Convention (D-1/D-2 Standards, MEPC.325(75))
  • Hainan Special Economic Zone Marine Environment Protection Act (2024 Revision)
  • MSA Notice 2024-03 (Ballast Water Sampling Procedures)
• Operational Procedures:
  1. Pre-arrival:
     • Submit Ballast Water Report (Form BW-7) 24h before arrival
     • Declare ballast water volume and origin
  2. In-port:
     • Ballast exchange prohibited within 12nm of coastline
     • Deballasting requires prior approval from Port Health Officer
     • Mandatory sampling for:
       

       Vessel Type	Sampling Frequency	Test Parameters
       From high-risk areas	100%	Salinity, organisms ≥50μm
       Without BWMS	20%	E.coli, Enterococci

• Facilities:
  

  Location	Type	Capacity	Processing Rate	Certification
  Xiuying Terminal	Shore reception	5,000m³	500m³/hour	ISO 14001:2015
  Anchorage A2	Mobile barge	1,000m³	200m³/hour	China Class II

• Penalties:
  

  Violation	Fine (CNY)	Additional Measures
  Unauthorized discharge	50,000-500,000	Vessel detention
  False reporting	100,000+	Criminal charges
  Non-compliant BWMS	200,000	Rectification order

Garbage Disposal

• Regulatory Basis:
  • MARPOL Annex V (China Implementation 2020)
  • MSA Notice 2023-18 (Plastic Waste Control)
  • Hainan Special Zone Waste Management Regulations
• Collection Services:
  • Primary Operator: Haikou Port Sanitation Co. (HPSC)
    • 24h Contact: +86-898-6866 4555
    • Emergency: +86-898-6866 4556
    • Email: garbage@haikouport.com.cn (response within 1h)
  • Secondary Operator: Green Ocean Waste Management
    • Contact: +86-898-6877 1234
• Facilities:
  

  Location	Type	Capacity	Collection Schedule	Special Notes
  All berths	Skips (ISO 20′)	5m³	Daily 0800-1600	Color-coded lids
  Anchorage	Barge “CleanHai-1”	20m³	On request	Advance 6h notice
  Terminal A	Compactor	15m³	Every 2 hours	For plastic only

• Charges (2024 Rates):
  

  Waste Type	Charge (CNY/m³)	Minimum Quantity	Special Handling
  Domestic	200	0.5m³	None
  Plastic	500	0.1m³	Must be compacted
  Food	300	1m³	Separate collection
  Hazardous	1,000	N/A	MSDS required

• Documentation:
  • Garbage Record Book (IMO format, MEPC.295(71))
  • Waste Transfer Note (4 copies, MSA Form WTN-04)
  • Plastic Waste Log (separate tracking)
• Special Requirements:
  • Medical Waste:
    • Must use yellow containers
    • Prior notification 12h
    • Incinerated ashore
  • Fishing Gear:
    • Separate reporting
    • No charge if properly bundled

Waste Oil Disposal

• Regulatory Basis:
  • MARPOL Annex I (China 2021 Amendments)
  • MSA Notice 2024-07 (Oil Waste Standards)
  • Hainan Oil Pollution Response Plan
• Collection Services:
  • Primary Operator: Haikou Oil Waste Treatment Ltd. (HOWT)
    • 24h Contact: +86-898-6866 4777
    • Fax: +86-898-6866 4778
    • Online booking: oil.howt.com.cn
  • Emergency Spill Response: MRCC Haikou +86-898-6866 3995
• Facilities:
  

  Type	Location	Capacity	Processing Rate	Certification
  Shore tanks	Xiuying Terminal	5,000m³	100m³/hour	ISO 14001, OHSAS 18001
  Barges	Anchorage A2	1,000m³	50m³/hour	China Class I
  Tank trucks	All berths	20m³	On demand	ATEX certified

• Special Berth (Oil Waste):
  • Berth 12 at Xiuying Terminal
    • Coordinates: 20°01’15″N 110°16’45″E
    • Available: 24/7 with prior booking
    • Equipment:
      • Explosion-proof lighting (Zone 1)
      • Oil/water separators (15ppm standard)
      • Emergency containment booms (200m)
• Charges (2024):
  

  Waste Type	Charge (CNY)	Minimum	Testing Fee
  Sludge	800/m³	1m³	500/sample
  Bilge water	500/m³	2m³	300/sample
  Oily rags	300/100kg	50kg	200/sample

• Documentation:
  • Oil Record Book (Part I & II, MEPC.240(65))
  • Waste Oil Receipt (original + 3 copies)
  • Pre-transfer checklist (MSA Form OIL-12)

Sewage Reception

• Regulatory Basis:
  • MARPOL Annex IV (China 2022 Amendments)
  • MSA Notice 2023-22 (Sewage Standards)
  • Hainan Public Health Ordinance
• Collection Services:
  • Operator: Haikou Port Utilities
    • Contact: +86-898-6866 4888
    • Emergency: +86-898-6866 4889
    • Booking: Minimum 6h notice
• Facilities:
  

  Location	Type	Connection	Capacity	Certification
  Berths 1-10	Shore pipeline	100mm flange	30m³/hour	GB 18466-2005
  Anchorage	Barge “SanHai-2”	Pump transfer	50m³ total	China Class III

• Charges:
  • Black water: 300 CNY/m³ (minimum 2m³)
  • Grey water: 150 CNY/m³ (minimum 5m³)
  • Testing fee: 200 CNY per sample (E.coli, BOD5)
• Documentation:
  • Sewage Discharge Record Book (MEPC.227(64))
  • Port Health Certificate (valid 6 months)
  • Pump-out receipt (signed by both parties)
• Restrictions:
  • No discharge within 3nm of coastline
  • Holding tanks required for:
    • Vessels >400 GT
    • Passenger ships (>12 pax)
  • Disinfection required for ships from cholera areas

Compliance Monitoring

• Inspection Authority: Hainan MSA Environmental Protection Division
  • Head: Director Wang Li (+86-898-6866 4221)
  • 24h Hotline: +86-898-6866 4222
• Testing Capabilities:
  

  Parameter	Method	Detection Limit	Standard
  Oil in water	Infrared	5ppm	ISO 9377-2
  E.coli	MF	1 CFU/100ml	GB 3838-2002
  Heavy metals	ICP-MS	0.01mg/L	US EPA 6020B

• Penalties:
  

  Violation	Fine Range (CNY)	Additional Measures	Legal Basis
  Unauthorized discharge	50,000-500,000	Vessel detention	Marine Env. Law Art.73
  False records	100,000+	Criminal charges	MSA Reg. Art.115
  Equipment failure	20,000-100,000	Rectification order	MARPOL Annex I/IV/V

Emergency Contacts

• Oil Spill Response: +86-898-6866 4777 (HOWT)
• Chemical Spill: +86-898-6866 3995 (MRCC)
• Medical Waste: +86-898-6866 4556 (HPSC)
• Port Environment Office: +86-898-6866 4222 (24h)

 

5. Port Safety and Security

General Information

• Security Certification:
  • ISPS Code compliant since 2004 (Certificate No. CN-HK-ISPS-001)
  • ISO 28000:2007 Supply Chain Security (Certified 2018)
  • China MSA Class AA Security Port (2023-2026)
• Security Infrastructure:
  

  System	Specification	Coverage	Maintenance
  CCTV	58 cameras (1080p with night vision)	100% berth coverage	Monthly calibration
  Access Control	Biometric+RFID	All terminal gates	Real-time monitoring
  Patrol Vessels	6 boats (2 armed, 4 unarmed)	3nm radius	Daily operational checks

• Security Personnel:
  • 24/7 staffing with 3 shifts
  • Minimum 20 officers on duty at all times
  • Annual training per IMO Model Course 3.19

PSC

• Inspection Authority: Hainan MSA Port State Control Office
  • Address: 3rd Floor, MSA Building, Haikou Port
  • Contact: +86-898-6866 4333 (24h)
• Inspection Criteria:
  • Tokyo MOU inspection regime (2024 Guidelines)
  • China MSA Notice 2023-12 (PSC Procedures)
  • Concentrated Inspection Campaigns (CICs) as per IMO circulars
• Targeting System:
  

  Factor	Weight	Threshold
  Age >12 years	3 points	>15 points triggers inspection
  Previous detentions	5 points per detention
  High-risk flag states	2-8 points
  ISM deficiencies	4 points

• Inspection Process:
  1. Initial document review (1-2 hours):
     • Certificates validity
     • Crew documentation
  2. Physical inspection (2-4 hours):
     • 10 key areas checked per IMO checklist
     • Operational tests of safety equipment
  3. Closing meeting:
     • Deficiency report issued
     • Rectification timeline agreed
• Common Deficiencies (2023 Statistics):
  

  Category	Percentage	Top Items
  Fire Safety	32%	Fire doors, extinguishers
  Life-Saving	25%	Lifeboat equipment
  ISM	18%	Maintenance records

• Detention Statistics:
  • 2023: 42 detentions (5.2% of inspections)
  • Primary reasons:
    1. Structural integrity (15 cases)
    2. Propulsion issues (11 cases)

ISPS

• Current Security Level: Level 1 (Normal) as of July 2024
• Security Measures by Level:
  

  Level	Access Control	Screening	Patrols	SSAS
  1	ID+visa check	Random (20%)	4/hour	Test within 1h
  2	ID+visa+escort	100%	Continuous	Active monitoring
  3	No entry	N/A	Armed guards	Continuous alerts

• SSAS Requirements:
  • Activation test within 1h of arrival
  • 24/7 monitoring by MRCC Haikou
  • Annual testing certificate required
• Drills and Training:
  • Quarterly security drills (mandatory)
  • Annual full-scale exercise with MSA

Emergency

• Contacts:
  

  Service	Contact	Response Time
  MRCC Haikou	+86-898-6866 3995	15 minutes
  Port ECC	+86-898-6866 4000	5 minutes
  Medical Emergency	120	10 minutes

• Response Equipment:
  • Oil spill response:
    • 2 vessels (500m³ and 200m³ capacity)
    • 2,000m of containment boom
  • Firefighting:
    • 1 tug (10,000m³/hr pumping capacity)
    • 3 fireboats
• Reporting Requirements:
  • Immediate notification for:
    • Fire/explosion (within 5 minutes)
    • Security threats (immediately)
  • Follow-up written report within 24h

Ships Arrest

• Legal Basis:
  • China Maritime Code Articles 21-28
  • Supreme People’s Court Interpretation No. 15
• Procedure:
  1. Court order obtained (typically within 48h)
  2. MSA enforcement:
     • Vessel detained at designated berth (usually Berth 20)
     • Ship’s papers seized
  3. Security bond calculation:
     • 120% of claim amount
     • Bank guarantee accepted
• Statistics:
  • 2023: 18 arrests (avg. 12 days detention)

Fire Precautions

• General Requirements:
  • No smoking zones clearly marked
  • Hot work permit system (Form HW-01)
• Tanker Specifics:
  

  Operation	Requirement	Verification
  Loading/Discharge	Gas-free certificate	Port chemist test
  Entry to tanks	Permit-to-work	O2 & LEL checks

Inspections from Other Parties

• Customs:
  • Random cargo inspections (5% of vessels)
  • K9 units for narcotics detection
• Quarantine:
  • Health declaration review
  • Food storage inspections

Maritime Security Zones

• Restricted Areas:
  

  Location	Coordinates	Restrictions
  Military Berths	20°01’N 110°15’E	500m exclusion
  Oil Terminal	20°00’N 110°16’E	No photography

• Enforcement:
  • Radar monitoring
  • Automatic alerts for intrusions

Police

• Port Police Station:
  • Address: Gate 1, Haikou Port
  • Contact: +86-898-6866 4110
  • 24/7 availability

Flag

• Regulations:
  • China Flag Law Articles 5-8
  • MSA Notice 2018-06 (Nautical Flag Rules)
• Requirements:
  • National flag at stern (0800-sunset)
  • Company flag optional (main mast)

Signals and Lights Display

• Regulations:
  • COLREGS 72 as implemented by China MSA
  • Local Notice to Mariners 2024-15

Stowaways and Refuges

• Prevention:
  • Pre-departure searches by security teams
  • Seal checks on containers
• Procedures if Found:
  1. Immediate report to port security
  2. Quarantine until status determined

Alcohol, Drugs and Prohibited Items

• Policies:
  

  Substance	Limit	Testing
  Alcohol	BAC 0.05%	Breathalyzer
  Drugs	Zero tolerance	Urine test

Reporting of Security Breaches or Suspicious Behaviour

• Contacts:
  • VHF Ch 16/12
  • Port security: +86-898-6866 4222
• Procedure:
  1. Immediate verbal report
  2. Written report within 2h

Operation of drones

• Regulations:
  • CAAC Regulation No. 166 (2023)
  • Port Notice 2024-08
• Procedure:
  1. Application 72h in advance
  2. Maximum 30 minutes flight time

 

6. Cargo Operations

General Information

• Annual Throughput (2023):
  • Total cargo: 182.6 million tons
  • Containers: 3.2 million TEUs
  • Oil products: 45.8 million tons
• Operational Hours:
  

  Shift	Time	Gang Size	Supervision
  Day	0800-1600	Full	Port Controller
  Evening	1600-2400	Full	Duty Officer
  Night	0000-0800	Reduced	Night Superintendent

• Certifications:
  • ISO 9001:2015 (Certificate No. CN-HK-9001-2023)
  • ISPS Code compliant (MSA Audit 2024)
  • Green Port Certification (Class AA, 2023-2026)
• Regulatory Framework:
  • China Port Law (2021 Amendment)
  • MSA Notice 2023-25 (Cargo Operations)
  • IMO Resolution MSC.474(102) – Cargo Safety

Tanker Berths and Terminals

• Detailed Facilities:
  

  Terminal	Berth No.	Length (m)	Depth (m)	Max Draft	Line Size (mm)	Load Rate (t/h)	Discharge Rate (t/h)	Special Equipment
  Xiuying Oil Terminal	1	320	14.5	13.8	400	2,500	2,200	2 vapor recovery units
  	2	300	14.0	13.5	400	2,200	2,000	1 vapor recovery unit
  	3	280	13.5	13.0	300	1,800	1,600	None
  Matoupu Chemical Terminal	4	250	12.0	11.5	300	1,800	1,500	Chemical resistant hoses
  	5	230	11.5	11.0	250	1,500	1,200	None

• Additional Tanker Services:
  • Slop Reception:
    • Capacity: 500m³ at Xiuying, 300m³ at Matoupu
    • Max receiving rate: 200m³/hour
    • Testing: Mandatory pre-discharge analysis
  • Shore Steam:
    • Available at all tanker berths
    • Pressure: 8 bar (max 10 bar)
    • Connection: ANSI 150# flange
  • Oil Spill Equipment:
    • 2 dedicated response vessels (500m³ and 300m³ capacity)
    • 2,000m containment boom (200m per set)
    • 6 skimmers (50m³/hour capacity each)
  • Cargo Specifications:
    

    Product	Typical S.G.	API	Temp Range (°C)
    Crude Oil	0.82-0.92	28-40	30-50
    Diesel	0.82-0.86	31-40	Ambient

Container Berths and Terminals

• Detailed Facilities:
  

  Terminal	Berth No.	Length (m)	Depth (m)	Max Draft	Cranes	Load Rate (TEU/h)	Discharge Rate (TEU/h)	Special Features
  Haikou New Port	6-7	350	15.0	14.5	3 STS (50t)	32	30	Automated gates
  	8-9	300	14.5	14.0	2 STS (50t)	30	28	Reefer racks
  	10	250	14.0	13.5	1 STS (50t)	28	25	Dangerous goods zone
  	Xiuying Container Terminal	11-12	300	13.5	13.0	2 STS (40t)	25	23	On-dock rail
  		13	200	12.5	12.0	1 STS (40t)	22	20	None

• Additional Container Services:
  • Reefer Facilities:
    • New Port: 400 plugs (100 dual temp)
    • Xiuying: 200 plugs (50 dual temp)
    • Monitoring: 24/7 temperature tracking
  • Mooring Requirements:
    • Tug assistance mandatory for:
      • Vessels >200m LOA
      • All operations in winds >15m/s
    • Minimum mooring lines:
      • 4 headlines
      • 4 stern lines
      • 2 spring lines each
  • Special Equipment:
    • 2 empty handlers (7-tier capacity)
    • 5 top loaders (45t capacity)

Dry Cargo Berths and Terminals and Bulk Cargo Facilities

• Detailed Facilities:
  

  Terminal	Berth No.	Length (m)	Depth (m)	Max Draft	Equipment	Load Rate (t/h)	Discharge Rate (t/h)	Main Cargoes
  Haikou General Cargo	14	200	11.0	10.5	3 cranes (25t)	800	700	Steel, project
  	15	200	11.0	10.5	3 cranes (25t)	750	650	Timber, paper
  	16	250	11.5	11.0	2 cranes (35t)	900	800	Fertilizer
  	17	250	11.5	11.0	2 cranes (35t)	850	750	Grains
  Xiuying Bulk Terminal	18	300	12.5	12.0	Conveyor system	1,200	1,000	Coal, ore
  	19	200	12.0	11.5	Grab unloaders	1,000	900	Cement

• Bulk Handling Specifications:
  • Grab sizes: 10m³, 15m³, 20m³ available
  • Dust suppression: Water spray systems operational
  • Sampling: Automatic samplers for bulk commodities

Passenger Berths and Terminals

• Detailed Facilities:
  

  Terminal	Berth No.	Length (m)	Depth (m)	Max Draft	Gangways	Passenger Capacity	Special Features
  Xiuying Passenger Terminal	20	300	10.5	10.0	4 mobile	2,000/hour	Customs hall
  New Port Ferry Terminal	21	150	8.0	7.5	2 fixed	500/hour	Vehicle ramp

• Passenger Services:
  • Baggage screening: 4 X-ray machines
  • Immigration: 12 counters (expandable to 20)

Specialised Cargo Handling Facilities

• Available Facilities:
  

  Facility Type	Location	Capacity	Special Requirements
  Ro-Ro Ramp	New Port Berth 22	80t axle load	24h notice
  LPG Terminal	Matoupu Berth 23	10,000m³ storage	Gas-free certificate
  Heavy Lift Area	General Cargo Berth 24	500t SWL	Engineering survey

• Not Available:
  • Nuclear material handling
  • Cryogenic LNG facilities

Loading and Discharging Procedures

• Standard Process Flow:
  1. Pre-arrival (24-72h):
     • Submit cargo manifest
     • Declare hazardous materials
  2. Pre-operation (1h):
     • Safety meeting
     • Equipment checks
  3. Operations:
     • Continuous supervision
     • Hourly progress reports
  4. Completion:
     • Final tally
     • Clean-up certification
• Special Procedures:
  • Dangerous Goods:
    • Segregated storage
    • Fire watch during operations
  • Heavy Lifts:
    • Engineering survey required
    • Wind speed limitations

Loading and Discharging Rates

• Detailed Rate Table:
  

  Cargo Type	Load Rate	Discharge Rate	Notes
  20′ Standard	30 TEU/h	28 TEU/h	New Port rates
  40′ High Cube	25 TEU/h	23 TEU/h
  Reefers	20 TEU/h	18 TEU/h	Pre-cooling required
  Crude Oil	2,500 t/h	2,200 t/h	Max 3 arms
  Coal	1,200 t/h	1,000 t/h	Grab size dependent
  Project Cargo	50 t/h	40 t/h	Case by case

• Performance Guarantees:
  • 90% of quoted rates guaranteed in normal conditions
  • Force majeure exclusions apply

Ship to Ship Transfer

• • Approval Process:
    1. Application 72h in advance (Form STS-01)
    2. MSA safety review
    3. On-site inspection
  • Designated Areas:
    • Primary STS Location: Anchorage A3 (20°02’N 110°17’E)
      • Minimum depth: 25m
      • Maximum current: 1.5 knots
      • Safety zone: 500m radius
    • Secondary STS Location: Anchorage B2 (20°01’N 110°16’E)
      • Minimum depth: 20m
      • Maximum current: 1.2 knots
      • Safety zone: 300m radius
  • Operational Limits:
    

    Parameter	Limit	Monitoring
    Wind Speed	≤15 m/s	Port Control
    Wave Height	≤1.5m	MSA Patrol
    Visibility	≥1,000m	Radar

  • Required Equipment:
    • Double-hulled vessels only
    • Minimum 2 working VHF radios
    • Oil spill kit (200m boom minimum)
  • Personnel Requirements:
    • STS Supervisor (certified per MSA Reg. 2021-15)
    • Minimum 4 deck officers per vessel
  • Documentation:
    • STS Plan (IMO MSC.1/Circ.1498)
    • Checklist (MSA Form STS-02)
    • Pre-transfer meeting minutes
  • Monitoring:
    • Port Control radar tracking
    • Dedicated patrol boat during operations
  • Prohibited Transfers:
    • Between 2200-0600 local time
    • During tropical storm warnings

    Cargo Gear

    • General Policy:
      • Primary loading/discharge by shore gear (mandatory for containers)
      • Vessel’s gear permitted after MSA inspection (Form CG-01)
    • Special Equipment:
      

      Type	Capacity	Location	Restrictions
      Heavy Lift Crane	500t	Berth 24	72h notice required
      Grain Suction	800t/h	Berth 17	Dust control measures

    Shore Cranes

    • Inventory by Terminal:
      

      Terminal	Type	Quantity	SWL (tons)	Outreach (m)	Berth Coverage
      New Port	STS	8	50	52	Berths 6-10
      Xiuying	Gantry	12	35	38	Berths 11-13,15
      General Cargo	Mobile	6	25	28	Berths 14-17

    • Vessel Gear Required At:
      • Berth 18 (Bulk Terminal)
      • Berth 22 (Ro-Ro Ramp)

    Floating Cranes

    • Available Units:
      

      Name	Capacity (tons)	Working Radius (m)	Hourly Rate (CNY)	Minimum Charge
      Haiqi 101	200	25	6,000	4 hours
      Haiqi 102	100	18	4,000	4 hours

    • Booking Requirements:
      • 72h advance notice
      • Load test certificate required

    Hoses

    • Specifications:
      

      Type	Diameter (mm)	Length (m)	Max Pressure (bar)	Compatibility
      Oil	400	15	10	Crude/Diesel
      Chemical	300	12	15	Acid-resistant

    • Testing:
      • Annual pressure testing
      • Visual inspection before each use

    Specialised Cargo Operation

    • Dangerous Goods Handling:
      

      Class	Permitted	Berth	Special Requirements
      Explosives (1.1-1.3)	Yes	14A	Armed guards
      Radioactive (7)	Case by case	14B	MSA approval

    • Waste Handling:
      • Industrial waste: Berth 19
      • Reception facility capacity: 200m³/day

    Lightering and Lighterage

    • Availability:
      • Maximum vessel size: 50,000 DWT
      • Rate: 85 CNY/ton (minimum 1,000 tons)
    • Areas:
      • Primary: Anchorage A1 (20°03’N 110°18’E)
      • Backup: Anchorage B3 (20°00’N 110°15’E)

    Barge

    • Fleet Details:
      

      Type	Capacity (tons)	Quantity	Operator
      Hopper	1,000	6	Hainan Barge Co.
      Flat-top	500	4	Haikou Logistics

    Cargo Lashing

    • Standard Practice:
      • Containers: Stevedores (included in handling fee)
      • Project Cargo: Vessel responsibility
    • Certification:
      • Lashing materials must meet ISO 3874

    Cleaning Procedures

    • Bulk Residues:
      1. Mechanical removal
      2. Water washing (approved areas only)
      3. Waste collection
    • Hold Cleaning:
      • Rate: 550 CNY/hour (minimum 2 hours)
      • Certification: MSA Form CL-01

    Opening/Closing Hatches

    • Standard Practice:
      • Container ships: Crew responsibility
      • Bulk carriers: Stevedores (200 CNY/hatch)

    Delay

    • Average Waiting Times (2023):
      

      Operation	Peak Season	Off-Peak
      Berthing	8-12 hours	4-6 hours
      Bunkering	6 hours	2 hours

    • Compensation:
      • Force majeure excluded
      • Port congestion surcharge may apply

    Stevedore Companies

    • Main Operators:
      

      Company	Contact	Specialization	Gang Size
      Haikou Stevedores	+86-898-6866 5001	Containers	25 men
      Hainan Bulk	+86-898-6877 2002	Dry Bulk	15 men

    • ETA Requirements:
      • 24h advance notice for standard cargo
      • 72h for project/heavy lifts

    Working Hours

    • Standard Shifts:
      

      Shift	Hours	Overtime Rate
      Day	0800-1600	150%
      Evening	1600-2400	175%
      Night	0000-0800	200%

    • Holiday Rates:
      • National holidays: 300%

    Warehouses and Yards

    • Storage Facilities:
      

      Type	Area (m²)	Capacity	Security
      Covered	50,000	100,000t	24/7 guards
      Open	200,000	500,000t	Perimeter fence
      Reefer	5,000	2,000 TEU	Temperature alarms

 

7. Port Services

General Information

• Service Hours: 24/7 operations with emergency standby
• Regulatory Compliance:
  • MSA Certification No. HN-MS-2024-001
  • ISO 28000:2022 Security Management
• Contact Protocols:
  • Port Control: VHF Ch 16/12
  • Emergency: +86-898-6866 5110

Bunkering

• Detailed Supply Capabilities:
  

  Supplier	Fuel Types	Barge Capacity	Testing	Documentation
  Sinopec Marine	IFO 180/380, MGO	3×5,000t barges	Onboard sampling	BDN+ISO cert
  CNOOC	LSMGO, ULSFO	2×3,000t barges	Lab analysis	MARPOL Annex VI

• Operational Requirements:
  • Minimum notice: 12h for standard, 24h for special grades
  • Safety checklist mandatory pre-bunkering

Lubricants

• Inventory Details:
  

  Type	Brand	Packaging	Lead Time
  Cylinder Oil	Mobilgard/Marvel	Drums/IBCs	4h
  System Oil	Shell/Total	Bulk/Drum	2h

• Special Orders: 72h notice for synthetic lubricants

Fresh Water

• Technical Specifications:
  • Quality: Meets WHO drinking standards
  • Pressure: 3.5 bar at connection
  • Chlorination: 0.2-0.5ppm residual
• Operational Data:
  

  Location	Connection Type	Max Flow	Monitoring
  Container Berths	DN65 flange	120m³/h	Digital meter
  General Cargo	DN50 screw	80m³/h	Mechanical meter

Stores and Spare Parts

• Logistics Details:
  

  Item	Delivery Method	Customs Clearance	Special Handling
  Provisions	Truck (direct)	Pre-cleared	Temp control
  Bonded Stores	Escorted barge	On-site inspection	Seal required

• Critical Spares:
  • Engine parts: 72h via Hong Kong
  • Deck machinery: Local stock limited

Dunning and Dunnage

• Material Specifications:
  • Type: Kiln-dried pine/oak
  • Size: 100×100mm standard
  • ISPM 15 compliant
• Handling Equipment:
  • 2×5t forklifts dedicated
  • Conveyor system at bulk terminal

Ship Chandlers

• Enhanced Service Matrix:
  

  Service	Provider	Response Time	Special Capabilities
  Provisions	Haikou Marine	2h	Halal/Kosher
  Technical	Hainan Tech	4h	Calibration

• Helicopter Services:
  • Operator: Hainan Helicopter Co.
  • Capacity: 6 pax or 1.5t cargo

Ship Husbandry

• Service Breakdown:
  

  Service	Provider	Equipment	Certification
  Hull Cleaning	Haikou Divers	3 ROVs	IMCA Class II
  Tank Cleaning	Hainan Chem	ATEX gear	OCIMF

Maintenance and Repairs

• Capability Matrix:
  

  Trade	Max Capacity	Certification	Lead Time
  Machining	500mm lathe	ISO 9001	24h
  Welding	DNV/ABS/CCS	EN 1090	12h

Gangway and Deck Watchmen

• Security Protocols:
  • 3-shift coverage
  • ISPS compliant
  • Incident reporting system

Deratting

• Service Details:
  • Method: Fumigation/trapping
  • Certification: WHO standards
  • Quarantine: 6h post-treatment

Surveying

• Surveyor Availability:
  

  Discipline	Availability	Notice
  Cargo	24/7	2h
  Hull	0800-2000	12h

Fumigation

• Treatment Options:
  • Phosphine (grain)
  • Methyl bromide (emergency)
  • Heat treatment (containers)

Crewing and Repatriations

• Process Flow:
  1. Pre-clearance (72h)
  2. Immigration processing
  3. Ground transport

Dry Docks

• Technical Specifications:
  

  Parameter	Xiuying No.1	New Port
  LOA	300m	180m
  Air Draft	45m	30m

Launch Service

• Vessel Details:
  • 2×50pax launches
  • Safety equipment: SOLAS compliant

Certificates Issuing

• Document Processing:
  • Port Clearance: 1h standard
  • Deratting: Immediate

Shore Electricity

• Connection Details:
  • Voltage: 440V ±10%
  • Frequency: 60Hz ±2%
  • Phases: 3-phase+PE

Phones Services

• Communication Options:
  

  Service	Provider	Cost
  Mobile SIM	China Mobile	50 CNY
  Satellite	Inmarsat	By usage

Banks

• Financial Services:
  • Currency: USD/EUR/CNY
  • Hours: 0900-1700

Consuls and Visa

• Diplomatic Services:
  • Visa types: C1/C2/F
  • Processing: 24h emergency

Mail

• Postal Services:
  • EMS available
  • Customs clearance

Shore Leave

• Crew Facilities:
  • Shuttle service
  • Port ID required

Medical and Ambulance

• Emergency Response:
  

  Service	Response Time	Capability
  Ambulance	15min	ALS
  Medevac	1h	Helicopter

Seaman’s Clubs

• Facility Details:
  • Operating hours: 0800-2400
  • Languages: EN/CN/RU

Miscellaneous

• Special Notices:
  • Garbage declaration mandatory
  • Port maps digital/paper