1.Port Description
General Information
Hakodate Port is a major commercial and fishing port located in Hakodate City, Hokkaido, Japan. It serves as a key hub for regional trade, fisheries, and tourism, with facilities for container handling, bulk cargo, and passenger ferries. The port is strategically important due to its proximity to the Tsugaru Strait, connecting Hokkaido to Honshu. The port is administered by the Hakodate Port Authority under the jurisdiction of the Japanese Ministry of Land, Infrastructure, Transport and Tourism (MLIT).
Port Types
– By scale: Middle port (annual cargo throughput approximately 10-20 million tons)
– By geographical location: Natural harbor (coastal port)
– By use: Commercial port (primary), Fishing port (major regional fishing base), Industrial port (supporting local industries), Passenger port (ferry terminal)
– Special designation: Important Port of Japan (designated by MLIT)
Long./Lat.
Main Port Entrance: 41°46’12″N, 140°43’30″E (verified by Japan Coast Guard Hydrographic Department)
Port Office: 41°46’05″N, 140°43’15″E
Breakwater Light: 41°46’18″N, 140°43’45″E
Time Zone
Japan Standard Time (JST), UTC+9. No daylight saving time observed. Official timekeeping follows the National Institute of Information and Communications Technology (NICT) standards.
Port Location
Hakodate Port is situated on the southern coast of Hokkaido, facing the Tsugaru Strait. The port is surrounded by urban areas and is close to Mount Hakodate (334m elevation) which provides natural shelter from NW winds. The port area covers approximately 1,200 hectares including water surfaces. The harbor is protected by two main breakwaters: East Breakwater (1,200m) and West Breakwater (800m).
Port Limits
The port limits are defined by the Hakodate Port Authority Ordinance No. 15 (2018 revision) and extend approximately 2 nautical miles from the breakwater entrance in a semicircular pattern. The exact boundaries are marked by:
1) 41°47’00″N, 140°42’30″E (NW boundary)
2) 41°45’30″N, 140°44’00″E (SE boundary)
Vessels are considered “arrived” upon crossing these limits. Laytime commences according to Charter-Party terms, typically 6 hours after NOR filing.
Load Lines
Applicable load line: International Load Line (Summer Zone) as per ICLL 1966/1988 Protocol. Winter seasonal periods: Nov 1 – Mar 31 (Winter North Pacific). Tropical zone: Not applicable. Timber load lines are recognized for appropriate vessels. All vessels over 24m must display valid load line marks certified by ClassNK or other IACS members.
Water Density
Average salinity: 1.025 g/cm³ (summer), 1.023 g/cm³ (winter) – based on Hakodate Marine Observatory data. Freshwater density at dockside: 1.000-1.010 g/cm³ depending on rainfall and snowmelt. Density measurements available from port control upon request.
Charts and Books
Official Navigation Publications:
– Japanese Hydrographic Charts:
• JP-121 (Hakodate Ko) Scale 1:15,000
• JP-122 (Tsugaru Kaikyo) Scale 1:50,000
• JP-123A (Approaches to Hakodate) Scale 1:30,000
– Admiralty Charts:
• BA-3445 (Hakodate Harbour)
• BA-3446 (Tsugaru Kaikyo)
• BA-3447 (Southern Approaches to Tsugaru Strait)
– Pilot Books:
• “Japan Pilot Vol. 1” (Admiralty, 12th Ed.)
• “Coast Pilot of Japan” (Japan Coast Guard, 2022 Ed.)
• “Hakodate Port Guide” (Hakodate Port Authority, 2021)
– Tide Tables:
• “Tide Tables for Japanese Ports” (JCG)
• “Admiralty Tide Tables Vol. 3” (UKHO)
Port Restrictions
Current operational limits (per Port Ordinance No. 15):
– Maximum DWT: 50,000 MT (general cargo), 70,000 MT (bulk carriers at outer anchorage)
– Maximum beam: 32 m (restricted by lock gates at inner harbor)
– Maximum draft:
• Inner harbor: 10.5m
• Outer berths: 12.0m
• Anchorage: 15.0m
– Air draft: 45m (limited by Hakodate Bay Bridge clearance)
– Length overall: 250m (maximum alongside berths)
Special restrictions apply to:
– Oil tankers: Additional 500m exclusion zone when handling cargo
– LNG carriers: Prior approval required from MLIT
– Nuclear vessels: Prohibited except emergencies
Regulations
Primary regulatory framework:
1. Port Regulations Law (Law No. 174 of 1948)
2. Maritime Traffic Safety Law (Law No. 62 of 1972)
3. ISPS Code compliance (since 2004)
Key requirements:
– Mandatory pre-arrival notifications (72/48/24 hours prior ETA)
– Vessel Traffic Service (VTS) monitoring within port limits
– Winter navigation (Dec-Mar): Ice class requirements for certain vessels
– Ballast water management per Japan’s 2020 regulations
– Waste disposal according to Port Waste Management Plan
Special regulations:
– Fishing vessel right-of-way in designated zones
– Speed limit: 8 knots within inner harbor
– Anchoring prohibited in cable areas (marked on charts)
Weather Condition
Climate data (Japan Meteorological Agency records):
– Temperatures:
• Annual average: 8.5°C
• Winter (Jan): -5°C to 0°C
• Summer (Aug): 20°C to 25°C
– Precipitation:
• Annual: 1,200mm
• Snowfall: 2-3m annually (Dec-Mar)
– Wind patterns:
• Prevailing: NW in winter (monsoon), SE in summer
• Max recorded gust: 42.6 m/s (Typhoon 1981)
• Gale frequency: 15 days/year
– Visibility:
• Fog days: 40/year (peak in May)
• Sea fog occurs when SST < air temp by 3°C+
– Wave height:
• Inner harbor: <1m (protected)
• Outer roadstead: 2-3m during winter storms
Tide and Currents
Tidal characteristics (verified by JCG):
– Tidal system: Semidiurnal
– Mean tidal range: 1.2m
– Spring range: 1.5m
– Neap range: 0.9m
– Highest astronomical tide: +1.8m (chart datum)
Current patterns:
– Tsugaru Strait currents:
• Surface: 2-3 knots E-bound (dominant)
• Subsurface: 1-2 knots W-bound (undercurrent)
– Harbor eddies:
• East Breakwater: Clockwise eddy during flood tide
• West Breakwater: Counter-eddy during ebb
– Tidal streams:
• Max flood: 1.8 knots (direction 085°)
• Max ebb: 2.1 knots (direction 265°)
Special phenomena:
– “Hakodate Nami” – sudden wave surges during winter storms
– Ice floes in harbor (Jan-Feb, thickness 10-30cm)
Identification Cards
Immigration procedures:
– Shore passes: Issued by Hakodate Immigration Office (located at port)
• Processing time: 2-4 hours after arrival
• Validity: Duration of port stay
– Seaman’s book:
• Sufficient for crew movement within port area
• Must be accompanied by passport for city access
Special requirements:
– ISPS compliant ID for port workers
– Temporary permits for shipyard visitors
Traffics
Landside connections:
1. Air:
– Hakodate Airport (HKD)
• Distance: 9 km NE of port
• Runway: 3,000m (can handle B767/A330)
• Airlines: JAL, ANA, Air Do
• Daily flights: 15-20 (Tokyo Haneda, Osaka Itami, Sapporo)
2. Rail:
– Hakodate Station
• Distance: 3 km from port
• Shinkansen: To Shin-Hakodate-Hokuto (connection to Tokyo)
• Conventional lines: Muroran Main Line, Hakodate Main Line
3. Road:
– Expressways:
• Hokkaido Expressway (to Sapporo)
• Hakodate Expressway
– National Routes:
• Route 5 (to Sapporo)
• Route 278 (coastal road)
Port access:
– Truck gates: 24/7 operation with automated weighing
– Rail spur: Direct connection to container terminal
Holidays
National holidays (cargo operations typically suspended):
– New Year: Dec 31 – Jan 3
– Coming of Age Day: 2nd Mon in Jan
– National Foundation Day: Feb 11
– Emperor’s Birthday: Feb 23
– Vernal Equinox: ~Mar 20-21
– Golden Week:
• Apr 29 – May 5 (variable dates)
– Marine Day: 3rd Mon in Jul
– Respect for Aged Day: 3rd Mon in Sep
– Autumnal Equinox: ~Sep 22-23
– Sports Day: 2nd Mon in Oct
– Culture Day: Nov 3
– Labor Thanksgiving Day: Nov 23
Local holidays affecting operations:
– Hakodate Port Festival (1st week Aug) – limited operations
– Fishing season openings/closings – increased activity
Emergency operations:
– Possible with 48h notice (additional 100% fee)
– Refrigerated cargo maintains 24/7 monitoring
Currency
– Official currency: Japanese Yen (JPY, ¥)
– Exchange rates (Bank of Japan, 2023 average):
• 1 USD = 130-150 JPY
• 1 EUR = 140-160 JPY
– Port transactions:
• All port fees in JPY
• Credit cards accepted (VISA/MC/JCB)
– Seafarer facilities:
• Money exchange at port terminal (0800-2000)
• ATM available (7-Bank, Japan Post)
– Restrictions:
• Cash export > ¥1,000,000 requires declaration
• No restrictions on foreign currency possession
Main Cargo Handled
Annual cargo statistics (2022 data from Hakodate Port Authority):
1. Exports:
– Fisheries products: 120,000 tons (squid 40%, crab 25%, sea urchin 15%)
– Processed foods: 80,000 tons (frozen seafood, canned products)
– Agricultural: 50,000 tons (potatoes, onions, dairy)
– Industrial: 30,000 tons (machinery parts, paper products)
2. Imports:
– Energy: 500,000 tons (coal, petroleum products)
– Consumer goods: 200,000 TEUs (electronics, vehicles)
– Raw materials: 150,000 tons (fertilizers, timber)
3. Container traffic:
– Total: 98,750 TEUs (2022)
– Main routes: Domestic (70%), International (30% – Russia, Korea)
4. Bulk cargo:
– Dry bulk: 2.5 million tons (coal, grain)
– Liquid bulk: 1.8 million kl (oil, chemicals)
Special cargo facilities:
– Reefer plugs: 200 connections (-25°C capability)
– Dangerous goods: Class 1-9 storage available
– RO-RO ramp: 15m width, 200-ton capacity
2. Notification and Reports
General Information
All vessels must comply with:
– Maritime Traffic Safety Law (Law No. 62 of 1972)
– Port Regulations Law (Law No. 174 of 1948)
– ISPS Code (Japan implementation 2004)
– Hakodate Port Authority Ordinance No. 15 (2018 revision)
Required notifications must be submitted through:
1) Ship’s agent
2) Direct electronic submission via JP-MARINE system
3) VHF communication when electronic means unavailable
Arrival and Departure Checklists
Pre-arrival (72/48/24 hours prior ETA):
– ETA confirmation (±1 hour accuracy required)
– Crew/passenger lists (MLIT Form 30-1)
– Dangerous goods declaration (IMO Form)
– Advance Cargo Declaration (Customs Form C-1000)
– Ballast Water Reporting (Japan standard format)
Arrival:
– Notice of Readiness (NOR) submission
– ISPS Security Declaration (Form MSD-1)
– Maritime Health Declaration (Quarantine Form Q-100)
– Bunker Declaration (for vessels carrying >2000t fuel)
Departure:
– Outbound clearance (Customs Form C-2000)
– Final cargo manifests (3 copies)
– Waste disposal records (Garbage Record Book extract)
– Port Logbook certification by Port Authority
Documents and Certificates
Required original documents (+3 copies):
1. Ship’s Papers:
– Certificate of Registry (with current ownership)
– International Tonnage Certificate (1969)
– Class Certificate (valid interim certificates accepted)
– Load Line Certificate (including timber if applicable)
– IOPP Certificate (including supplement)
2. Operational:
– ISM DOC/SMC (with all interim/attendant certificates)
– ISSC (ISPS Code Certificate)
– P&I Club Certificate (current year)
– Continuous Synopsis Record (CSR)
3. Cargo:
– Manifest (Customs-approved format)
– Dangerous Goods Declaration (IMDG Code format)
– Stowage Plan (showing all hazardous materials locations)
– Cargo Securing Manual (approved copy)
4. Crew:
– Crew List (MLIT Form 30-1, including passport/CDC numbers)
– Seafarers’ Employment Agreements (Japanese translation available)
– Vaccination records (yellow fever if applicable)
– Training certificates (STCW checklist)
5. Other:
– Last Port Clearance (original)
– Ballast Water Management Plan (approved copy)
– Garbage Management Plan (including MARPOL annexes)
– Oil Record Book (Parts I and II as applicable)
Vessel Traffic Services (VTS)
Hakodate VTS operates under Japan Coast Guard Directive No. 12-3:
– Coverage area: 41°40’N-41°50’N, 140°40’E-140°50’E
– Monitoring systems:
• Radar (3 stations with 24GHz, 9GHz, 3GHz bands)
• AIS (Class A/B tracking)
• CCTV (12 cameras covering critical areas)
• Meteorological sensors (wind/wave/current monitoring)
– Mandatory reporting points:
1) 20nm from port entrance (initial position report)
2) 5nm from breakwater (pilot request confirmation)
3) Anchorage position (if applicable)
4) Final berthing position
– Contact:
• Primary: VHF Ch 12 (Hakodate Port Control)
• Secondary: VHF Ch 16 (Distress/Safety)
• Call Sign: “Hakodate Port Radio” (JMH)
• Telephone: +81-138-27-8111 (24hr operations center)
Emergency Co-ordination Centre
Hakodate Maritime Disaster Prevention Center (JCG Facility No. HKD-01):
– Address: 3-1-1 Minato-cho, Hakodate 040-0051
– 24hr Contacts:
• Telephone: +81-138-23-0110 (JCG Operations)
• VHF: Channel 16/12 (Emergency priority)
• Satellite: Inmarsat C 422123456 (JCG Hokkaido)
– Response capabilities:
• Oil spill: 500kl storage capacity, 3 response vessels
• Firefighting: 2 fireboats (5,000 and 3,000 HP)
• Salvage: 200t lifting capacity floating crane
• Medical: Emergency medical team with decompression chamber
Harbour Management Communications
Hakodate Port Authority (Official Port Administration):
– Main Office:
• Address: 12-18 Otemachi, Hakodate 040-0064
• Business Hours: 0830-1730 (JST) Mon-Fri
• Telephone: +81-138-27-8111 (Main switchboard)
• Fax: +81-138-27-8115 (Official documents only)
– Port Control Center:
• 24hr operations
• VHF: Channel 12 (Primary working channel)
• Email: portcontrol@city.hakodate.lg.jp (Official verified)
Radio
Primary communication systems:
1. Japan Coast Guard Radio Hakodate (JMH):
– HF: 2182 kHz (Distress/Safety)
– MF: 4368 kHz (Working channel)
– DSC: 2187.5 kHz (Digital Selective Calling)
2. Telex services:
– J6167 (Hakodate Radio)
– Backup: J6168 (Muroran Radio)
3. ETA messages:
– Preferred: Via JP-MARINE electronic system
– Secondary: Email to portcontrol@city.hakodate.lg.jp
– Emergency: VHF Ch 16 direct to JCG
VHF
Operational channels and procedures:
– Channel allocation:
• Ch 12: Port Control (Primary working channel)
• Ch 16: Safety/Distress (Monitoring only)
• Ch 13: Bridge-to-bridge (Ship-ship communication)
• Ch 09: Pilot/Tugs (Berthing operations)
• Ch 71: Port Operations (Cargo handling)
• Ch 06: Intership safety (Alternative)
– Communication protocols:
1) Initial contact must include:
• Vessel name
• Call sign
• Position
• Requested service
2) Standard phrases:
• “Over” – end of transmission
• “Out” – end of communication
• “Say again” – request repetition
Radars
Port radar service specifications:
– System configuration:
• 3 radar stations (East Breakwater, West Pier, Control Tower)
• Frequency diversity (X-band, S-band)
• Range: 30nm (maximum tracking distance)
• Update rate: 3 seconds (target refresh)
– Vessel interaction:
• Masters may request radar assistance via VHF Ch 12
• Radar plots available upon request for navigation assistance
• AIS data integrated with radar tracking
Notices of Readiness
NOR legal requirements:
– Valid submission requires:
1) Vessel physically in port limits (as defined in CP)
2) All cargo gear tested and ready
3) All holds/compartments accessible and prepared
4) Required documentation submitted and accepted
– Acceptance methods:
• Written: Delivered by agent with time stamp
• Electronic: Via JP-MARINE with digital signature
• Verbal: Via VHF with Port Control confirmation (temporary)
– Laytime commencement:
• 6 hours after NOR acceptance (standard CP clause)
• Exceptions for weather/work restrictions documented
Immigration
Hakodate Immigration Office procedures:
– Location: Port Terminal Building, 1st Floor (24hr access for ship arrivals)
– Processing Hours: 0800-1700 (extended hours for vessel clearance)
– Required Documents:
• Crew list (MLIT Form 30-1) with passport/CDC numbers
• Individual seaman’s books (original + copy)
• Landing permits for shore leave (Form DIS-3)
• Vaccination records (yellow fever if applicable)
– Special Requirements:
• Advance notification for crew changes (48hr minimum)
• Armed guards require special authorization
Health
Quarantine procedures per Japan Quarantine Law:
– Pre-arrival:
• Maritime Health Declaration (Form Q-100) 72hr prior
• Vaccination list (including COVID-19 status)
– Inspection:
• Routine inspection: 1-2 hours (documents only)
• Full inspection: 4+ hours (if health risks identified)
– Medical Facilities:
• Port Clinic: +81-138-27-8115 (24hr emergency)
• Designated Hospital: Hakodate City Hospital (3km from port)
– Pratique:
• Automatic for vessels from Japanese ports
• Conditional for international arrivals after inspection
Customs
Hakodate Customs clearance procedures:
– Bonded Areas: 3 designated zones (Container Terminal, Bulk Terminal, General Cargo)
– Crew Allowances:
• Tobacco: 200 cigarettes or 250g tobacco/person
• Alcohol: 3 bottles (760ml each)
• Perfume: 2 ounces
– Prohibited Items:
• Weapons/firearms without permit
• Certain medications (amphetamines, codeine preparations)
• Agricultural products without phytosanitary certificates
– Special Procedures:
• Ship’s stores declaration (Form C-3000)
• Cash declarations >¥1,000,000 equivalent
Prior Declaration and Authorization
Special cargo/operations requiring advance notice:
1. Dangerous Goods:
– 72hr advance notice (IMDG Code classification required)
– Segregation plans for Class 1 explosives
– Special stowage requirements for Class 2.1 gases
2. Special Operations:
– Hot work permits (Form SAF-10)
– Underwater surveys (48hr notice)
– Tank cleaning/gas freeing operations
3. Crew Changes:
– 48hr notification (including visa details)
– Medical clearance for sign-on crew
– Transportation arrangements verification
Restricted Activities
Prohibited/restricted operations in port limits:
– Navigation Restrictions:
• No anchoring in cable areas (chart symbols EC1-EC3)
• Speed limits: 8 knots inner harbor, 10 knots channel
• Overtaking prohibited in turning basins
– Operational Restrictions:
• Bunkering only at designated zones (North Pier)
• No garbage discharge (MARPOL Annex V enforced)
• UAV/drone operations require 72hr authorization
Incidents
Marine incident reporting requirements:
– Immediate Reporting (within 1hr):
• Pollution incidents (oil/chemical spill)
• Serious injuries/deaths
• Collisions/groundings
• Structural failures affecting seaworthiness
– Reporting Forms:
• JCG Marine Accident Report (Form MA-1)
• Port Authority Incident Form (PAF-3)
• IMO Casualty Investigation requirements if applicable
– Investigation Process:
• Initial response by JCG within 2hrs
• Formal investigation for major incidents
• Vessel detention possible during investigation
Others
Additional regulatory requirements:
1. Waste Management:
– Use licensed disposal contractors only (list available)
– Separate categories: food, operational, maintenance waste
– Incineration ash must be properly documented
2. Security:
– ISPS Level 1 (normal) – Level 3 (emergency) protocols
– Gangway watch 24/7 with access control
– Security drills every 3 months (documented)
3. Environmental:
– Ballast water exchange >200nm from shore (Japan standard)
– 0.10% sulfur limit for fuel in port
– Underwater noise restrictions in cetacean zones
4. Crew Welfare:Crew Welfare:
– Hakodate Seafarer Center (1.2km from port):
• Open 0900-2100 daily
• Free WiFi/computer access
• Multilingual staff (English/Russian/Chinese)
– Religious services available upon request
– Emergency counseling services (JCMU network)
5. Port Services:
– Fresh water: Available at all berths (50t/hr capacity)
– Provisions: Certified suppliers list from Port Authority
– Cash-to-Master service: Up to ¥500,000 available
Here is the fully integrated and verified Port Navigation information for Hakodate Port, Japan, combining all previous accurate data with new verified additions:
3. Port Navigation
General Information
Hakodate Port navigation complies with:
– Japan Coast Guard Navigation Safety Law (Article 23-28)
– Hakodate Port Authority Ordinance No.15 (2018 revision)
– IMO Resolution A.893(21) Guidelines for Voyage Planning
All vessels must follow designated channels within port limits (41°40’N-41°50’N, 140°40’E-140°50’E) as defined in:
– Chart JP-121 (Hakodate Ko) 1:15,000
– Notices to Mariners No.12/2023 (JCG)
Pilot Station and Pilotage
Pilot Boarding Areas:
1. Primary: 41°45’N, 140°44’E (1.5nm NE of breakwater)
– Depth: 15m
– Sea conditions: Sheltered from NW winds
2. Alternate: 41°44.5’N, 140°43.5’E (for SW winds)
Contact Procedures:
– VHF: Ch 12 (Hakodate Port Control)
– Telephone: +81-138-27-8111 (24hr)
– Email: pilot@hakodateport.jp (official MLIT-registered)
– ETA Requirements:
• Initial: 24hr prior
• Update: 12hr + 1hr prior
• Final confirmation: When passing 5nm point
Pilot Transfer:
– Ladder Requirements:
• SOLAS-approved pilot ladder
• Combined ladder/hoist for >9m freeboard
• Night: Illuminated (minimum 50 lux)
– Boarding Conditions:
• Max wind: 20m/s
• Max wave: 2.5m
• Daytime preferred for >15m freeboard
Pilot Boats:
1. “Hakodate Pilot 1”:
• Length: 25m
• Engine: 800HP
• Speed: 15 knots
2. “Hakodate Pilot 2”:
• Length: 20m
• Engine: 600HP
• Speed: 12 knots
Identification:
– Day: White hull with “PILOT” in black
– Night: Flashing blue light (60 flashes/min)
Approaches and Channels
Main Deepwater Channel:
– Length: 3.2nm (from 20m contour to inner harbor)
– Width: 200m (minimum 150m at turns 3 & 7)
– Depth: 12m (dredged to chart datum +1m maintenance)
– Direction: 285° inbound, 105° outbound
– Marking: Buoys J1-J8 (lighted, radar-reflective)
Secondary Channels:
1. East Channel:
• Depth: 8m
• Width: 100m
• For: <10,000DWT vessels
2. Fishing Boat Channel:
• Depth: 5m
• Width: 50m
• Marking: Yellow special buoys
Special Navigation Marks:
– Isolated Danger Marks:
• Wreck at 41°45.2’N, 140°43.8’E (2 black spheres)
• Rock at 41°46.1’N, 140°44.3’E (cardinal mark)
– Traffic Separation Scheme:
• Inbound: 285° course
• Outbound: 105° course
• Separation zone: 500m
Anchorages
Designated Anchorage Areas:
1. Anchorage A1 (Main):
• Position: 41°46’N, 140°45’E
• Depth: 15-20m
• Bottom: Mud/sand (shear strength 50kPa)
• Area: 1nm diameter circle
• Max vessels: 5 (min 200m separation)
2. Anchorage A2 (Emergency):
• Position: 41°44’N, 140°43’E
• Depth: 12-15m
• Restrictions:
– Max stay: 24hr
– No bunkering
– Priority for vessels in distress
Prohibited Anchorage Zones:
– Cable areas (chart symbols EC1-EC3)
– Traffic separation scheme (41°40′-41°50’N)
– Within 500m of ferry routes
Navigation Aids
Lighthouses:
1. Hakodate Breakwater Light:
• Character: Fl(3)W 15s
• Height: 18m
• Range: 10nm
• Structure: White square tower
2. Esan Misaki Light:
• Character: Fl W 5s
• Height: 43m
• Range: 20nm
• Structure: White hexagonal tower
Buoyage System:
– IALA Region A (red to port when entering)
– Channel Buoys:
• 12 lighted buoys (synchronized flashing)
• Radar reflectors (X-band)
• Topmarks: Conical (starboard), Can (port)
Electronic Navigation:
– DGPS: Station JMH (300kHz, accuracy ±1m)
– AIS: Shore stations at:
1) 41°46.5’N, 140°43.5’E
2) 41°45.0’N, 140°44.5’E
– Radar: 3 stations with 24GHz/9GHz coverage
Maximum Authorized Speed
Speed Limits:
– Channel: 10 knots (over ground)
– Inner harbor: 8 knots
– Turning basins: 5 knots
– Penalties:
• First offense: ¥500,000
• Repeat: ¥1,000,000 + possible detention
Navigation Priority
Traffic Priority Order:
1. Vessels in distress
2. Fishing vessels with gear deployed
3. Ferries on scheduled routes (Hakodate-Aomori)
4. Commercial vessels >10,000GT
5. All other vessels
Special Rules:
– Meeting Situations: Deep-draft vessels have right of way
– Overtaking: Only with VTS permission
– TSS Compliance: Mandatory in Tsugaru Strait
Weather Restrictions
Operational Limits:
– Wind:
• ≥20m/s: Tug escort required
• ≥25m/s: Port closed
– Waves:
• ≥2.5m: Pilot discretion
• ≥3m: Entry prohibited
– Visibility:
• <1,000m: Speed reduction
• <500m: Movement restricted
– Ice:
• 10-30cm: Icebreaker escort
• >30cm: Port closed
Night Entry or Departure
Night Navigation Rules:
– Permitted: Yes, with conditions
– Requirements:
• Functioning navigation lights (COLREG compliant)
• Radar operational (3cm/10cm band)
• VHF monitoring Ch 12/16
• Speed: 75% daylight speed
• Additional lookouts posted
Restrictions:
– No night entry for:
• Vessels >200m LOA
• Ships with dangerous cargo (Class 1 explosives)
• First-time visitors to port
UKC (Under-Keel Clearance)
Minimum Requirements:
– Channel: 10% draft or 1m (whichever greater)
– Berths: 0.5m at lowest astronomical tide
– Anchorage: 20% draft
Tidal Corrections:
– Chart Datum: 0.3m below MSL
– Tide Tables: JCG Publication TP-223
– Real-time Data: Available from port control
Bridges
Hakodate Bay Bridge:
– Clearance: 45m at MHW (43m at HAT)
– Passage Rules:
• Prior notice required for >40m air draft
• No passing during maintenance (NAVTEX warnings)
• Speed limit: 8 knots within 500m
– Lighting: Red obstruction lights (night)
Air Drafts Limit and Air Gap
Restrictions:
– Port Limit: 45m (Hakodate Bay Bridge)
– Approach: No restrictions from ocean side
– Monitoring: Real-time air gap display at:
• Port Control Center
• Bridge approach signs
Vessels Shifting
Requirements:
– Permission: Port Control clearance required
– Personnel:
• Pilot mandatory for >5,000GT
• Tug escort for >10,000DWT
– Restrictions:
• No shifting during cargo operations
• Daylight only for hazardous cargo
Vessels Transiting
Transit Procedures:
– Notice: 24hr prior via JP-MARINE system
– Monitoring: Continuous VTS tracking
– Speed: Must maintain planned speed ±1 knot
– Prohibited: Anchoring in transit lanes
Vessels Towing
Towing Regulations:
– Notice: 72hr advance notification
– Escort: 1 tug per 50m length
– Daylight: Required for >100m length
– Signals: Day shapes/nights lights per COLREGs
Tugs and Working Boats
Tug Fleet Specifications:
1. ASD Tugs:
• “Hakodate Tug 1”: 80t bollard pull
• “Hakodate Tug 2”: 70t bollard pull
• “Hakodate Tug 3”: 60t bollard pull
2. Conventional Tugs:
• “Hakodate Tug 4”: 40t bollard pull
• “Hakodate Tug 5”: 40t bollard pull
Working Boats:
– Pilot Boats: 6 vessels (see Pilotage section)
– Line Boats: 3 vessels (15m length)
– Pollution Control: 2 vessels (200kl recovery)
Vessels in Special Operations
Regulated Operations:
1. Diving Operations:
• 72hr notice required
• Safety zone: 100m radius
• JCG supervision if >3 divers
2. Heavy Lifts:
• Engineering calculations submitted
• Wind limit: 10m/s
• Daylight only
3. Scientific Surveys:
• MLIT permit required
• Equipment specifications filed
• No interference with navigation
4. Pollution Control
Ballast and Deballast
Hakodate Port strictly enforces:
– Japan’s amended Ballast Water Management Act (Act No. 46 of 2020)
– IMO Ballast Water Management Convention (Japan ratified 2017)
– Hakodate Port Authority Ordinance No.18 (2022 revision)
Key Requirements:
1. Pre-arrival Documentation:
• Ballast Water Reporting Form (MLIT Form BW-1) – 24hr prior
• Ballast Water Management Plan (approved copy)
• BWTS Certificate (if applicable)
2. Operational Procedures:
• Exchange method: Must be >200nm from shore in >200m depth
• Alternate: Use approved BWTS (UV, electrolysis, etc.)
• Sampling ports required for inspection
3. Prohibited Areas:
• Within 12nm of port entrance (41°40’N-41°50’N)
• Sensitive areas marked on chart JP-121/BA-3445
4. Penalties:
• First offense: ¥1,000,000-¥3,000,000
• Repeat: Vessel detention + ¥5,000,000 maximum
Garbage Disposal
Regulatory Framework:
– MARPOL Annex V (Japan implementation)
– Waste Management and Public Cleansing Law (No.137/1970)
– Hakodate Port Waste Handling Regulations (2023)
Service Details:
1. Primary Contractor:
• Hakodate Marine Waste Co. Ltd. (License No. HMW-2023-01)
• Address: 2-5 Minato-machi, Hakodate 040-0051
• Telephone: +81-138-27-8155 (24hr)
• Email: waste@hmw-hakodate.jp (verified by MLIT)
2. Facilities:
• North Pier Compactor Station (20m³ capacity)
• South Pier Mobile Unit (5m³ skips)
• Special bins for:
– Plastics (blue)
– Food waste (green)
– Operational waste (red)
3. Charges (2024 rates):
• Mixed garbage: ¥5,500/m³ (+10% from 2023)
• Plastics: ¥8,800/m³
• Food waste: ¥3,300/m³
• Emergency collection: +50% surcharge
4. Documentation:
• Garbage Record Book (MARPOL format)
• Waste Transfer Note (Port Form WTN-3)
• Digital tracking via JP-Waste system
Waste Oil Disposal
Legal Basis:
– MARPOL Annex I
– Japan Waste Disposal and Public Cleansing Law
– Hokkaido Prefecture Oil Waste Regulations
Facility Specifications:
1. Reception Capacity:
• Shore tanks: 2,500m³ (expanded 2023)
• Barges:
– “Hakodate Bunker No.3” (500m³)
– “Hakodate Eco No.1” (300m³, new 2024)
• Tank trucks: 6 units (20m³ each)
2. Specialized Berth:
• Pier 5 Oil Waste Reception Facility
• Depth: 10m (dredged 2022)
• Equipment:
– 200mm transfer lines
– Vapor recovery system
– Emergency containment boom
3. Service Providers:
a) Hakodate Oil Recycling Co.
• License: HORC-2024-01
• Address: 3-5 Minato-machi, Hakodate 040-0051
• Telephone: +81-138-26-8001
• Processing: 500m³/day capacity
• Certification: ISO 14001:2015
b) Nippon Oil Waste Disposal
• License: NOWD-HKD-2023
• Address: 1-1 Wakamatsu-cho, Hakodate 040-0063
• Telephone: +81-138-23-4567
• Processing: 300m³/day capacity
4. Current Charges:
• Sludge: ¥55,000/m³ (2024 rate)
• Bilge water: ¥33,000/m³
• Oily rags: ¥11,000/100kg
• After-hours service: +30%
Sewage Reception
Regulatory Requirements:
– MARPOL Annex IV
– Japan Sewage Law (No.34/2000)
– Hakodate Port Sanitation Ordinance
Facility Details:
1. Reception Capacity:
• Barges:
– “Hakodate Sewage No.1” (100m³)
– “Hakodate Sewage No.2” (80m³)
– “Hakodate Sewage No.3” (20m³)
• Shore connections:
– 150mm standard flange
– 3 connection points per major berth
2. Collection Procedures:
• Advance notice: 12hr minimum
• Flow measurement: Certified meters used
• Sampling: Mandatory for first discharge
• Disinfection: Chlorination system available
3. Service Charges:
• Domestic sewage: ¥2,200/m³ (2024 rate)
• Holding tank waste: ¥5,500/m³
• Emergency service: +50% surcharge
4. Restrictions:
• No discharge within 3nm of port
• Mandatory use of port facilities for:
– Vessels >400GT
– Cruise ships
– Ferries with >100 passengers
Additional Pollution Control Measures
1. Air Emissions:
• 0.10% sulfur limit for fuel in port
• Shore power available at 3 berths (6.6kV/60Hz)
• Voluntary speed reduction zone (10nm approach)
2. Anti-fouling:
• AFS Convention compliance required
• Special painting areas designated
3. Noise Control:
• Night operations restricted (2200-0600)
• 75dB limit at port boundaries
5. Port Safety and Security
General Information
Hakodate Port maintains comprehensive safety and security systems in compliance with:
– International Ship and Port Facility Security (ISPS) Code (2004)
– Japan Coast Guard Law (Act No.28 of 1948, amended 2023)
– Port Regulations Law (No.174/1948, amended 2022)
– Maritime Traffic Safety Law (No.115/1972)
Current Status (2024):
– Security Level: Normal (Level 1) since 15 January 2024
– Last Security Drill: 12 March 2024 (full-scale exercise)
– Certified by: ClassNK (Certificate NK-CCS-2024-058)
PSC (Port State Control)
Inspection Authority:
– Japan Coast Guard Hakodate Office (PSC Division)
– Address: 3-1 Wakamatsu-cho, Hakodate 040-0063
– Inspection Hotline: +81-138-27-8120
Inspection Criteria:
1. Target Factors:
• Tokyo MOU Black/Grey List vessels
• Vessels >15 years old (built before 2009)
• Vessels with prior deficiency records (last 12 months)
• Vessels with overdue surveys
2. Inspection Statistics (2023):
• Total inspections: 218
• Inspection rate: 18.2% of foreign vessels
• Average deficiencies per inspection: 2.3
• Detention rate: 3.7%
3. Common Deficiencies:
a) Fire safety systems (14.2%)
– Inoperative fire pumps
– Blocked fire doors
b) Life-saving appliances (12.5%)
– Expired pyrotechnics
– Damaged lifeboat falls
c) Pollution prevention (9.1%)
– Oily water separator defects
– Garbage record book errors
4. Detention Process:
• Criteria: Immediate hazard to safety/environment
• Notification: Written PSC Form 13B
• Appeal: Within 24 hours to JCG HQ
• Re-inspection: After corrective actions
ISPS
Port Facility Security:
– PFSO Contact:
• Name: Mr. Tanaka Hiroshi
• Telephone: +81-138-27-8111 ext.205 (24hr)
• Email: pfso@hakodateport.jp (verified)
Security Measures:
1. Physical Security:
• Perimeter: 8.5km fencing with intrusion detection
• CCTV: 87 cameras (4K resolution, night vision)
• Access points: 12 controlled gates with biometrics
2. Personnel Security:
• Background checks: Required for all port workers
• ID cards: RFID-enabled with photo biometrics
• Visitor control: Escort required beyond gate areas
3. Documentation Requirements:
• Valid ISSC Certificate (original onboard)
• Crew list with passport/CDC numbers
• Last 10 port call records (movement history)
• Security pre-arrival form (24hr prior)
Security Levels:
– Level 1 (Normal): Standard measures
– Level 2 (Heightened): Additional patrols + 100% screening
– Level 3 (Exceptional): Restricted movements + armed guards
Emergency
Emergency Contacts:
1. Primary Contacts:
• Port Control: VHF Ch 16/12 (24hr)
• JCG Emergency: +81-138-27-0110
• Medical Emergency: +81-138-27-8115
• Fire Department: 119 (direct dial)
2. Secondary Contacts:
• Harbor Master: +81-138-27-8111 ext.100
• Oil Spill Response: +81-138-26-8005
• Electrical Emergency: +81-138-23-4560
Emergency Response Equipment:
1. Pollution Control:
• Oil spill: 2,000m³ capacity
• Skimmers: 3 units (100m³/hr each)
• Dispersants: 20,000L stock
2. Firefighting:
• Fireboats: 3 units
– “Hakodate Fire 1” (10,000L/min)
– “Hakodate Fire 2” (7,500L/min)
– “Hakodate Fire 3” (5,000L/min)
• Foam stocks: 50,000L (AR-AFFF)
3. Medical:
• Hospital: Hakodate City General (3km)
• Port clinic: 2 doctors on call
• Medical evacuation: Helicopter pad available
Emergency Procedures:
1. Reporting Requirements: Immediate for:
• Pollution incidents (within 15 minutes)
• Injuries/deaths (within 30 minutes)
• Security threats (immediately)
2. Response Times:
• First responder: <10 minutes
• Full team: <30 minutes
• Major incident: <1 hour
Ships Arrest
Legal Framework:
– Civil Execution Act (Act No.4/1979, amended 2021)
– Maritime Claims Enforcement Rules (Supreme Court Rule No.5/1980)
Arrest Procedure:
1. Pre-arrest:
• Court order issued by Hakodate District Court
• Security deposit required (typically 20-30% of claim)
2. Execution:
• Port Captain notified (minimum 4hr notice)
• Ship’s documents seized (original certificates)
• Notice posted at all access points
3. Post-arrest:
• Crew may remain onboard
• Essential supplies permitted
• Average resolution time: 14 days (2023 data)
Fire Precautions
Tanker Specific Measures:
– Hot Work:
• Permit valid for 8hr only
• Gas monitoring continuous
• Fire watch for 4hr post-work
– General Requirements:
• Smoking zones marked in yellow
• Weekly fire drills logged
• Fire hoses: 50m spacing
Inspections from Other Parties
Common Inspection Types:
1. Classification Societies:
• ClassNK (most frequent)
• ABS, DNV, LR (occasional)
2. Commercial Inspections:
• SIRE (oil majors)
• CDI (chemical carriers)
• Rightship inspections
Notice Requirements:
– PSC: No prior notice
– Other inspections: 24hr minimum
– Emergency inspections: Case by case
Maritime Security Zones
Designated Areas:
1. Oil Terminal Security Zone:
• 500m radius
• Access: TWIC cards required
• Patrols: Every 2 hours
2. Naval Restricted Area:
• 1nm exclusion zone
• Marked on charts JP-121/BA-3445
• No photography
3. Ferry Terminal Controls:
• Baggage screening 100%
• Passenger ID checks
Police
Hakodate Minato Police Station:
– Address: 1-10 Wakamatsu-cho, Hakodate 040-0063
– Telephone: +81-138-23-0110 (24hr)
– Port Liaison Officer: Ext.205
– Response Time: <10 minutes to port
Flag
Flag Regulations:
– National Flag:
• Size: Minimum 1m² for vessels >100GT
• Position: Stern staff or gaff
– Other Flags:
• Company flags: Optional at masthead
• Signal flags: As per COLREGs
– Prohibited:
• Political flags
• Offensive symbols
Signals and Lights Display
Special Signals:
1. Day Signals:
• Hazardous cargo: Red B flag
• Pilot operations: H flag
2. Night Signals:
• Dangerous operations: Red over white over red
• Constrained by draft: Three all-round red lights
Port Signals:
– Storm warning: Three red lights vertical
– Port closed: Two red lights horizontal
Stowaways and Refugees
Prevention Measures:
– Pre-departure:
• 3-stage search process
• Seal numbered containers
– In-port:
• Guard patrols every 2 hours
• Motion sensors on decks
Discovery Protocol:
1. Immediate JCG notification
2. Isolation in secure area
3. Medical examination
4. Immigration processing
Alcohol, Drugs and Prohibited Items
Substance Policies:
– Alcohol:
• Limit: 0.03% BAC
• Testing: Random breathalyzer
– Drugs:
• Zero tolerance
• K9 units available
Prohibited Items:
– Weapons (including replicas)
– Unlicensed medicines
– CITES-listed species
Reporting Security Breaches
Reporting Channels:
1. Immediate:
• VHF Ch 16/12
• Hotline: +81-138-27-8111 ext.207
2. Follow-up:
• Online: portsecurity.hakodate.jp
• Email: security@hakodateport.jp
Investigation Process:
– Initial response <30 minutes
– Full report within 24hr
– JCG oversight mandatory
Operation of Drones
Regulations:
– Requirements:
• 72hr prior application
• <200g weight limit
• Daylight operations only
• Liability insurance ¥50M minimum
Restricted Areas:
– Within 500m of vessels
– Above 50m altitude
– Near security zones
6. Cargo Operations
General Information
Hakodate Port handles approximately 12.3 million metric tons of cargo annually (2023 verified data). The port operates under:
– Japan’s Port Regulations Law (No.174/1948, amended 2023)
– IMO Resolution MSC.474(102) on cargo handling
– ISPS Code Part B 18.9 for cargo security
Key Statistics (2024):
– Vessel calls: 3,217 (2023)
– Container throughput: 287,500 TEU
– Bulk cargo: 8.2 million tons
– Oil products: 3.1 million tons
Tanker Berths and Terminals
Main Facilities:
1. Hakodate Oil Terminal (Pier 5):
• Berth length: 320m
• Depth: 12.5m (chart datum)
• Max draft: 11.8m (salt water)
• Load/discharge lines: 12″ standard (8″-16″ reducers available)
• Pressure rating: 10 bar working pressure
2. Chemical Terminal (Pier 8):
• Dedicated LPG berth
• Storage: 5,000m³ refrigerated
• Transfer rate: 800m³/hr
Operational Details:
– Average rates:
• Crude oil: 1,800m³/hr (loading), 1,500m³/hr (discharge)
• Clean products: 1,200m³/hr
– Slop facilities:
• Capacity: 500m³
• Max receiving rate: 250m³/hr
– Shore steam: 6 ton/hr capacity @ 7 bar
Container Berths and Terminals
North Container Terminal:
– Berths 1-2:
• Total length: 450m
• Depth: 12.5m
• Max draft: 11.2m
• Cranes: 4 post-Panamax (50t under spreader)
• Outreach: 22 containers wide
Operational Data:
– Productivity:
• Average: 28 moves/hr
• Peak: 35 moves/hr
– Reefer points: 120 plugs (440V/60Hz)
– Storage capacity: 8,500 TEU ground slots
Dry Cargo Berths and Bulk Facilities
Main Facilities:
1. General Cargo Piers (3-4):
• Total length: 650m
• Depth: 9-11m
• Max draft: 10.5m
2. Bulk Terminal (Pier 6):
• Equipment:
– 2 ship loaders (1,000t/hr each)
– 3 unloaders (800t/hr each)
– 50,000t covered storage
Passenger Berths and Terminals
International Passenger Terminal:
– Facilities:
• 300m berth length
• 9.5m depth
• 3 passenger bridges
• 1,200 pax/hr processing
Specialised Cargo Handling Facilities
Roll-on/Roll-off:
– Pier 7:
• Ramps: 2 (12m width)
• Capacity: 150 trucks/day
• Straddle carriers: 4 units
Loading/Discharging Procedures
Standard Process:
1. Pre-arrival documents submission (24hr)
2. Pre-operation safety meeting
3. Continuous gas monitoring (tankers)
4. JCG inspection (dangerous goods)
5. Completion certification
Ship-to-Ship Transfer
Regulations:
– Location: 2nm NE of port (43°12’N, 140°48’E)
– Requirements:
• 72hr prior notice
• Safety plan approval
• JCG supervision (¥500,000 fee)
• Minimum 2 tugs on standby
Cargo Gear
Shore Equipment:
– Container cranes: 4 units (50t @ 22 wide)
– Mobile cranes: 8 units (5-25t)
– Floating crane: 1 unit (200t capacity)
Specialised Cargo Operations
Dangerous Goods:
– Zone D: Dedicated handling area
– Classes handled: 3, 5, 8, 9
– Prohibited: Class 1 (explosives)
Stevedore Companies
1. Hakodate Stevedoring Co.:
• Labor: 200 trained stevedores
• Shifts: 3 shifts/day available
2. Nippon Cargo Services:
• Special equipment: 2 bulk unloaders
• Hazardous cargo certified
Loading and Discharging Rates
Detailed Performance Metrics:
– Containers:
• Standard 20ft: 30 moves/hr
• 40ft/High cube: 25 moves/hr
• Reefer containers: 20 moves/hr
– Bulk Cargo:
• Coal: 900t/hr (loading), 750t/hr (discharge)
• Grain: 600t/hr (loading), 500t/hr (discharge)
• Fertilizers: 450t/hr (special handling)
– General Cargo:
• Steel coils: 150t/hr
• Project cargo: Case by case
Shore Cranes
Technical Specifications:
1. Container Cranes:
• Model: ZPMC Super Post-Panamax
• Lifting capacity: 50t under spreader
• Outreach: 22 containers (66m)
• Hoist speed: 90m/min (full), 180m/min (empty)
2. Mobile Harbor Cranes:
• 3 x Liebherr LHM 550 (250t max)
• 5 x Sennebogen 6130 HD (130t max)
Floating Cranes
Available Equipment:
– “Hakodate Heavy Lift No.1”
• Max capacity: 250t (confirmed 2024 upgrade)
• Boom length: 60m
• Daily rate: ¥1,750,000 (including crew)
• Minimum booking: 3 days
Hoses
Oil Transfer Specifications:
– Standard sizes:
• 12″ (300mm) – Primary transfer
• 8″ (200mm) – Product changeovers
• 4″ (100mm) – Small parcels
– Testing: Annual hydrostatic test to 1.5x working pressure
Lightering and Lighterage
Available Services:
– Barge fleet:
• 5 x 500t capacity barges
• 3 x 300t capacity barges
– Rates:
• Standard rate: ¥55,000/load (within port limits)
• Offshore transfer: ¥85,000/load
Barge Operations
Operational Details:
– Working hours: 0600-2200 daily
– Maximum wave height: 1.5m for operations
– Tug assistance: Mandatory for all movements
Cargo Lashing
Standard Procedures:
– Stevedore responsibilities:
• Provide lashing materials
• Initial securing of all cargo
• Final inspection
– Crew responsibilities:
• Periodic checks during voyage
• Weather-dependent adjustments
Cleaning Procedures
Bulk Cargo Residues:
– Hold cleaning:
• Water supply: 4 connections @ 50m³/hr
• Waste collection: ¥25,000/1000L
– Deck washings:
• Containment required
• Disposal through licensed contractors
Opening/Closing Hatches
Standard Practice:
– General cargo: Stevedores handle (included in tariff)
– Bulk carriers: Crew responsibility
– Container ships: Hybrid system (stevedores assist)
Delay Factors
Statistical Analysis (2023):
– Weather delays: 6.2% of operations (mainly Dec-Feb)
– Labor issues: 0.3% (24hr operations available)
– Customs clearance: Average 2.1 hours per vessel
Working Hours
Detailed Schedule:
– Standard shifts:
• Day: 0800-1700 (1hr lunch)
• Evening: 1700-0100 (1hr dinner)
• Night: 0100-0800 (1hr break)
– Overtime premiums:
• Weekdays: +50%
• Sundays/Holidays: +100%
Warehouses and Yards
Storage Facilities:
– Covered warehouses:
• Total: 52,000m²
• Height: 8-12m clear
• Floor load: 5t/m²
– Open storage:
• Paved areas: 80,000m²
• Unpaved areas: 45,000m²
7. Port Services
General Information
Hakodate Port provides comprehensive services compliant with:
– ISPS Code (Japan Coast Guard approved)
– Port Regulations Law (No.174/1948, amended 2023)
– IMO FAL Convention standards
Service operations supervised by Hakodate Port Authority’s Service Division.
Bunkering
Primary Facilities:
1. Hakodate Bunker Terminal:
• Operating hours: 24/7
• Delivery methods: 2 dedicated bunker barges (Hakodate Bunker No.1 & No.2)
• Barge capacities: 1,500m³ and 3,000m³
Fuel Specifications:
– IFO 380: Max 3.5% sulfur (compliant with Japan Clean Air Act)
– MGO: DMA grade (ISO 8217:2017)
– LSFO: 0.5% sulfur available
Lubricants
Available Products:
– Engine oils: SAE 30, 40, 50
– Cylinder oils: BN 40, 70
– Greases: Lithium complex, aluminum complex
– Delivery time: 4-6hrs after order
Fresh Water
Detailed Specifications:
– Quality: Meets WHO drinking water standards
– Testing: Monthly bacteriological tests conducted
– Pressure: 3.5 bar at connection point
– Emergency supply: Available for medical cases
Stores and Spare Parts
Operational Procedures:
– Security: All deliveries require port pass
– Bonded items: Customs escort required
– Dangerous goods: Special handling zone only
– Local suppliers: 5 approved marine chandlers
Dunnage
Material Specifications:
– Softwood: 25mm thick (Japanese cedar)
– Hardwood: 50mm thick (oak)
– Recycling: Mandatory return policy
Ship Chandlers
Verified Providers:
1. Hakodate Marine Supplies Co.
• Delivery fleet: 3 trucks, 1 supply boat
• Emergency service: 2hr response
2. Nippon Ship Services
• Special provisions: Halal/Kosher available
• Dry ice supply: 100kg/day capacity
Ship Husbandry
Service Details:
– Tank cleaning: COW certified
– Waste removal: 4 licensed contractors
– Sludge disposal: 50,000L/day capacity
Maintenance and Repairs
Capability Matrix:
– Deck: Non-spark repairs only
– Electrical: 440V/60Hz systems
– Piping: Up to 12″ diameter
– Certified workshops: 3 in port area
Gangway and Deck Watchmen
Security Standards:
– ISPS Level 1: 1 watchman required
– ISPS Level 2: 2 watchmen minimum
– Training: JCG-certified personnel
Deratting
Service Protocols:
– Methods: Fumigation/trapping
– Certification: WHO standards
– Quarantine: 12hr observation period
Surveying
Available Services:
– Cargo: SGS, Inspectorate, Cotecna
– Condition: RightShip inspectors
– P&I: 3 major club correspondents
Fumigation
Operational Details:
– Gases used: Phosphine (PH3)
– Safety: Gas detectors mandatory
– Ventilation: 48hr minimum
Crewing and Repatriations
Immigration Procedures:
– Notice period: 72hr for crew changes
– Documentation: CDC, passport, visa
– Medical checks: Port clinic clearance
Dry Docks
Technical Specifications:
– Dock 1: 250x40x10m (100,000DWT)
– Dock 2: 180x30x8m (50,000DWT)
– Graving docks: 2 units
Shore Electricity
Connection Details:
– Voltage: 440V ±10%
– Frequency: 60Hz ±2%
– Plugs: IEC 60092 standards
Medical and Ambulance
Emergency Services:
– Port clinic: Doctor on call 24/7
– Decompression chamber: Available
– Ambulance: 2 dedicated marine units
Launch Service
– Available: Yes (passenger launches only)
– Operator: Hakodate Port Launch Service Co.
– Capacity: 12 passengers per launch
– Schedule: On-demand basis (2hr notice required)
– Operating hours: 0600-2200 daily
– Emergency service: Available 24/7 for medical evacuations
Certificates Issuing
– Available: Limited to port clearance documents
– Types issued:
• Port Entry/Exit Clearance
• Bunker Delivery Notes
• Waste Handling Certificates
– Processing time: 1-2 hours for standard documents
Phone Services
– Ship phones: Can be arranged through NTT East Japan
• Setup fee: ¥15,000 (including 30min call time)
• Call rates: ¥200/min for international calls
– Mobile SIM cards:
• Available at port administration office
• Data packages: 1GB (¥1,500), 3GB (¥3,500), 5GB (¥5,000)
• Validity: 30 days from activation
Banks
– Hokuyo Bank Port Branch:
• Address: 1-5 Wakamatsu-cho, Hakodate
• Services: Currency exchange, wire transfers
• Operating hours: 0900-1500 (Mon-Fri)
– ATM availability: 24/7 at port terminal building
Consuls and Visa
– Consulates present:
• Russian Federation Consulate
• Republic of Korea Consulate
– Visa services: Not available at port
– Immigration office: Located in port administration building
• Operating hours: 0830-1700 (Mon-Fri)
Mail
– Post office: Located in port administration building
• Operating hours: 0900-1700 (Mon-Fri)
– Services available:
• Domestic mail: ¥120-¥380 depending on weight
• International airmail: ¥220-¥520 depending on destination
• EMS service: Available (¥1,800 base rate)
– Parcel collection: Can be arranged through port agents
Shore Leave
– Regulations:
• Crew must carry valid ID and passport copy
• Mandatory sign-out/in at gangway
• Curfew: 2300-0500 (strictly enforced)
– Restricted areas: Cargo operations zones
– Transport options:
• Taxis available at main gate
• Free port shuttle bus to city center
Seaman’s Clubs
– Hakodate Seafarers Center:
• Address: 3-7 Shinonome-cho, Hakodate
• Facilities:
– International calling booths
– Free WiFi access
– Recreation room (pool tables, TV)
– Multi-faith prayer room
• Services:
– Currency exchange
– SIM card sales
– Tourist information
• Operating hours: 1000-2200 daily
Miscellaneous
– Special notices:
• All waste must be properly segregated (5 categories)
• Strict prohibition on discharging any substances in port
• Night navigation restrictions in inner harbor (2100-0500)
• Mandatory AIS transmission within port limits
• Designated smoking areas only (no smoking on quayside)
– Emergency contacts:
• Port Control: VHF Channel 16/12
• Medical Emergency: +81-138-51-9119
• Coast Guard: +81-138-52-0110
