1.Port Description
General Information
Hirohata Port is a medium-sized industrial port located in Himeji City, Hyogo Prefecture, Japan. It primarily serves as a key hub for steel and raw material transportation, supporting the nearby Hirohata Steel Works operated by Nippon Steel Corporation. The port is managed by the Hyogo Prefectural Government and is part of the Hanshin Port complex. The port handles approximately 15 million metric tons of cargo annually, with specialized facilities for bulk carriers and general cargo vessels.
Port Types
– By size: Middle port (annual cargo throughput 10-50 million tons)
– By geographical location: Coastal harbor (Seto Inland Sea)
– By purpose: Industrial port (primary function: steel industry support)
– Additional classification:
– Public port (managed by Hyogo Prefecture)
– Specialized bulk cargo port
– Designated Important Port by Japanese government
Long./Lat.
Main port entrance coordinates: 34°46’30″N, 134°38’00″E (WGS84 datum)
Additional reference points:
– Breakwater head: 34°46’15″N, 134°38’12″E
– Main pier: 34°46’45″N, 134°37’48″E
Time Zone
Japan Standard Time (JST), UTC+9. No daylight saving time observed.
Port operates 24/7 with no seasonal time changes.
Port Location
Hirohata Port is situated on the southern coast of Himeji City, facing the Seto Inland Sea. It is adjacent to the Hirohata Steel Works and is surrounded by industrial facilities. The port is located approximately:
– 5 km southwest of Himeji city center
– 50 km west of Kobe Port
– 100 km west of Osaka Bay
Geographical features:
– Natural sheltered harbor with artificial breakwaters
– Located in the eastern part of Harima Nada (Harima Sea)
– Protected from open ocean waves by Awaji Island
Port Limits
The port limits are defined by the following coordinates (Hyogo Prefecture Ordinance No. 42):
1. 34°46’15″N, 134°38’12″E (Breakwater head)
2. 34°46’10″N, 134°37’50″E
3. 34°46’30″N, 134°37’30″E
4. 34°47’00″N, 134°37’45″E
The total port area covers approximately 1.2 km² including water surface.
Load Lines
The port follows the International Load Line Convention (1966) as implemented by Japan’s Ministry of Land, Infrastructure, Transport and Tourism (MLIT):
– Summer Load Line: Applicable April 16 to October 15
– Winter Load Line: Applicable October 16 to April 15
– Tropical Load Line: Not applicable in this region
– Fresh Water Allowance: 1/48 of summer draft
Special note: Vessels loading iron ore at Hirohata often use the Summer Timber Load Line when applicable.
Water Density
Average salinity: 1.025 g/cm³ (typical for Seto Inland Sea)
Seasonal variations:
– Summer: 1.023-1.026 g/cm³
– Winter: 1.025-1.028 g/cm³
Freshwater density at dockside: 1.000 g/cm³ (when receiving freshwater ballast)
Charts and Books
Official navigation publications:
1. Admiralty Charts:
– JP 112 (Seto Naikai – Himeji Ko to Okayama Ko)
– JP 113 (Approaches to Himeji Ko)
2. Japan Hydrographic Association Charts:
– W127 (Himeji Ko)
– W128 (Harima Nada)
3. Pilot Books:
– “Japan Pilot Vol. 2” (Admiralty)
– “Coastal Pilot of Japan” (JHA)
4. Tide Tables:
– “Tide Tables for Japanese Ports” (JHA)
– “Admiralty Tide Tables Vol. 3”
Port Restrictions
Physical limitations:
– Maximum DWT: 50,000 MT (for regular berths)
– Maximum LOA: 230 m
– Maximum Beam: 32 m
– Maximum Draft: 12 m (varies with tide)
Operational restrictions:
– Night navigation: Permitted with pilot
– Hazardous cargo: Requires special permission
– Bunkering: Only at designated areas
Environmental restrictions:
– Ballast water exchange: Required before entry (IMO D-1 standard)
– SOx Emission Control Area: Compliant with 0.1% sulfur limit
Regulations
Primary governing regulations:
1. Port Regulations Law (Law No. 174 of 1948)
2. Ship Safety Act (Law No. 11 of 1933)
3. ISPS Code compliance required
4. Customs Law and Immigration Control Act
Specific requirements:
– 24-hour advance notice of arrival
– Mandatory pilotage for vessels > 500 GT
– Speed limit: 8 knots within port limits
– AIS mandatory at all times
Weather Condition
Climate data (10-year average):
– Temperature:
– Summer max: 32°C
– Winter min: 2°C
– Precipitation:
– Annual average: 1,300 mm
– Rainy season: June-July
– Wind:
– Prevailing: NW in winter, SE in summer
– Average speed: 5-10 knots
– Max recorded: 35 knots (typhoon conditions)
– Visibility:
– Normally > 10 km
– Fog occurs < 5 days/year
Typhoon preparedness:
- Typhoon season: July-October
- Port closure when winds exceed 25 m/s
Tide and Currents
Tidal characteristics:
– Type: Semi-diurnal
– Mean tidal range: 1.8 m
– Spring tidal range: 2.2 m
– Neap tidal range: 1.4 m
Current patterns:
– Flood current: NW direction, max 0.8 knots
– Ebb current: SE direction, max 1.0 knots
– Slack water: ±1 hour from high/low tide
Special currents:
– Strong currents may occur near breakwater heads during spring tides
Identification Cards
Crew documentation:
– Seaman’s book sufficient for crew shore leave
– Passport required for non-crew visitors
– Shore passes issued by:
– Himeji Immigration Office
– Port Security Office
Restricted areas:
– Steel plant areas require special permits
– ISPS compliant zones require escort
Traffics
Land transportation connections:
1. Road:
– Distance to expressway: 3 km (Himeji Nishi IC)
– Main routes:
– National Route 2
– Hyogo Prefectural Route 518
2. Rail:
– Nearest station: Hirohata Station (JR Ako Line)
– Distance to Himeji Station (Shinkansen): 8 km
– Freight service available to port area
3. Air:
– Kansai International Airport (KIX): 100 km
– Osaka International Airport (ITM): 80 km
– Himeji Airport: 15 km (general aviation only)
Holidays
National holidays (port operations affected):
– New Year (Jan 1-3)
– Coming of Age Day (2nd Mon in Jan)
– National Foundation Day (Feb 11)
– Emperor’s Birthday (Feb 23)
– Golden Week (Apr 29-May 5)
– Marine Day (3rd Mon in July)
– Respect for the Aged Day (3rd Mon in Sept)
– Autumn Equinox (around Sept 23)
– Culture Day (Nov 3)
– Labor Thanksgiving Day (Nov 23)
Note: Cargo operations possible on holidays with 72-hour notice (150% labor fee)
Currency
Official currency:
– Japanese Yen (JPY)
Exchange facilities:
– No exchange facilities within port
– Nearest banks: Himeji city center
Exchange rates (approximate 2023 averages):
– 1 USD = 140-150 JPY
– 1 EUR = 155-165 JPY
Regulations:
– No restrictions on foreign currency possession
– Cash transactions > ¥1 million require reporting
Main Cargo Handled
Annual cargo statistics (2022 data):
1. Imports:
– Iron ore: 8.5 million MT
– Coal: 4.2 million MT
– Limestone: 1.8 million MT
– Other raw materials: 0.5 million MT
2. Exports:
– Steel products: 6.2 million MT
– Machinery: 0.3 million MT
– Industrial equipment: 0.2 million MT
Special cargo:
– Project cargo for industrial plants
– Heavy lifts (up to 500 MT)
– Coil steel (specialized handling equipment available)
2. Notification and Reports
General Information
All vessels entering Hirohata Port must comply with:
1. Japan’s Port Regulations Law (Law No. 174 of 1948)
2. International Ship and Port Facility Security (ISPS) Code
3. Marine Pollution Prevention Law
4. Immigration Control and Refugee Recognition Act
The Hyogo Prefectural Government Port Administration Bureau oversees all operations under these regulations.
Arrival and Departure Checklists
Pre-Arrival (24-72 hours prior):
– Submit Notice of Arrival (NOA) via electronic data interchange (EDI)
– Provide complete crew/passenger manifests (Form C-1)
– Submit detailed cargo declarations (including HS codes)
– Advance notice requirements:
– General cargo: 24 hours
– Dangerous goods: 72 hours
– Special operations: 48 hours
Upon Arrival:
1. Quarantine inspection (usually within 1 hour of berthing)
2. Submit original documents to:
– Customs
– Immigration
– Port Authority
3. Mandatory safety inspections:
– Japan Coast Guard (port state control)
– Class society (if required)
Pre-Departure:
– Submit Notice of Departure (minimum 4 hours prior)
– Clear all port fees through authorized agents
– Obtain port clearance certificate (Form Z)
– Final cargo documentation verification
Documents and Certificates
Required Original Documents:
1. Ship Registration:
– Certificate of Registry (with IMO number)
– International Tonnage Certificate (1969)
– Minimum Safe Manning Certificate (Japanese translation required)
2. Safety Certificates:
– Safety Management Certificate (SMC)
– International Ship Security Certificate (ISSC)
– Classification Society Certificates
– Cargo Ship Safety Certificates (valid for 5 years)
3. Operational Documents:
– Crew List (Form C-1) with:
– Full names
– Nationalities
– Passport/Seaman’s book numbers
– Positions
– Passenger Manifest (if applicable)
– Stores List (Form E-1)
– Cargo Manifest (Form D)
4. Special Cargo Documents:
– Dangerous Goods Declaration (IMDG Form)
– Grain Loading Certificate (if applicable)
– Solid Bulk Cargo Declaration (BC Code)
5. Health Documents:
– Maritime Declaration of Health (WHO form)
– Vaccination List (yellow fever if applicable)
– Garbage Record Book (Annex V of MARPOL)
Vessel Traffic Services (VTS)
1. Jurisdiction:
– Managed by Japan Coast Guard, Himeji Office
– Coordinates with Hanshin Port VTS Center
2. Operational Details:
– Monitoring radius: 12 nautical miles
– Primary radar: JRC ARPA radar system
– Secondary surveillance: AIS and CCTV
3. Mandatory Reporting Points:
– When crossing 134°30’E longitude
– When 5 nm from port entrance (waypoint HIRO1)
– When entering breakwater (waypoint HIRO2)
4. Communication Protocol:
– Initial contact: VHF Ch 16
– Working channel: VHF Ch 12
– Emergency channel: VHF Ch 16
– Pilot coordination: VHF Ch 09
Emergency Co-ordination Centre
1. Primary Contacts:
– Japan Coast Guard Himeji Office:
– Phone: +81-79-222-0110 (24/7)
– VHF: Channel 16
– MMSI: 003310000
2. Port Authority Emergency:
– Hyogo Prefecture Port Administration:
– Emergency line: +81-78-362-9040
– Backup: +81-78-362-3877
3. Medical Emergency:
– Designated port clinic: Not Available
– Nearest hospital:
– Himeji Medical Center (30 minutes response)
– Emergency number: 119
Harbour Management Communications
1. Administrative Contacts:
– Hyogo Prefectural Government
Port and Harbor Bureau
1-5-1 Shimoyamate-dori, Chuo-ku
Kobe, Hyogo 650-8567
Phone: +81-78-362-3877
Fax: +81-78-362-2576
2. Operational Contacts:
– Hirohata Port Operations Office:
Working hours: 0800-1700 JST
Radio
1. Coastal Radio Stations:
– Kobe Radio (JCS):
– Call sign: JCS
– Frequencies:
– 2182 kHz (HF)
– 156.8 MHz (VHF Ch 16)
– Telex: 99222 (JCSJ)
2. NAVTEX:
– Transmitter: JMH (Osaka)
– Frequency: 518 kHz
– Coverage: 200 nm
VHF
1. Channel Allocation:
– Ch 06: Ship-ship communications
– Ch 08: Pilotage services
– Ch 10: Port operations
– Ch 12: VTS working channel
– Ch 13: Bridge-to-bridge
– Ch 14: Port control
2. Special Procedures:
– Continuous watch on Ch 16 within 12 nm
– Position reports every 15 minutes during entry/exit
– Mandatory bilingual (Japanese/English) communications
Radars
1. Port Radar System:
– Type: Furuno FAR-28XX series
– Range: 24 nm (primary), 12 nm (harbor)
– Update rate: 3 seconds
2. Vessel Requirements:
– AIS Class A mandatory > 300 GT
– Radar reflector required < 500 GT
- Transponder checks before entry
Notices of Readiness
1. Submission Requirements:
– In writing to appointed agent
– Time-stamped by port authority
– Must include:
– Vessel name and IMO
– Berth position
– Cargo readiness status
– Time of readiness
2. Legal Interpretation:
– NOR considered valid when:
– Vessel physically ready
– Documentation complete
– Free pratique granted
– Weekend/holiday exceptions apply per charter party
Immigration
1. Clearance Procedures:
– All crew must remain onboard until clearance
– Face-to-face inspection for:
– New crew members
– Suspicious cases
– Electronic clearance for repeat vessels
2. Documentation Checks:
– Passport validity > 6 months
– Seaman’s book verification
– Visa requirements check
Health
1. Quarantine Procedures:
– Electronic MDH submission via QUARANET
– Physical inspection for:
– Vessels from infected areas
– Suspected cases
– Free pratique granted within 2 hours typically
2. Medical Facilities:
– Port medical officer on call
– Designated isolation rooms available
– Emergency evacuation procedures in place
Customs
1. Clearance Process:
– Electronic declaration via NACCS
– Physical inspection rate: 5% random
– Special checks for:
– High-value cargo
– Restricted items
– Suspicious manifests
2. Duty Allowances:
– Tobacco: 200 cigarettes per crew
– Alcohol: 3 bottles per crew
– Personal effects: reasonable quantity
Prior Declaration and Authorization
1. Special Cargo:
– Oversized: 72-hour notice + route survey
– Hazardous: IMDG code compliance required
– Project cargo: special handling plan
2. Operations:
– Hot work permits required
– Bunkering: prior approval + spill plan
– Underwater operations: 48-hour notice
Restricted Activities
1. Navigation Restrictions:
– Speed limit: 8 knots
– No anchoring in channels
– No passing in narrow areas
2. Operational Restrictions:
– No cargo ops during typhoon warnings
– No ballast exchange in port
– No garbage discharge
Incidents
1. Reporting Requirements:
– Immediate reports for:
– Pollution incidents
– Serious injuries
– Structural damage
– Written report within 24 hours
2. Investigation Process:
– Japan Transport Safety Board involvement
– Evidence preservation requirements
– Potential vessel detention
Others
1. Waste Management:
– Garbage delivery receipts required
– Oil record book inspections
– Sludge disposal records
2. Security:
– ISPS compliance checks
– Restricted areas clearly marked
– Access control procedures
3. Local Regulations:
– Noise restrictions (2200-0600)
– No drone operations
– Limited photography areas
3. Port Navigation
General Information
Hirohata Port navigation follows strict guidelines set by:
1. Japan Coast Guard Navigation Safety Law (Law No. 102 of 1949)
2. IMO SOLAS Chapter V (Safety of Navigation)
3. Hyogo Prefecture Port Regulations Ordinance No. 42
The port features a man-made harbor with protected breakwaters and maintained channels suitable for vessels up to 50,000 DWT. Navigation within port limits requires continuous VHF communication with Himeji VTS on Channel 12.
Pilot Station and Pilotage
1. Pilotage Requirements:
– Mandatory for:
– All foreign vessels > 500 GT
– Domestic vessels > 3,000 GT
– Any vessel carrying hazardous cargo
– Available 24/7 with minimum notice:
– Routine: 12 hours
– Urgent: 2 hours (additional fees apply)
2. Contact Information:
– Primary: VHF Channel 09 (Himeji Pilot)
– Secondary: VHF Channel 12 (Himeji VTS)
– Call sign: “Himeji Pilot Station”
– Phone contact must be arranged through licensed shipping agents
3. Pilot Boarding Details:
– Primary position: 34°46’20″N, 134°38’15″E (1nm NE of breakwater)
– Alternative position: 34°46’00″N, 134°38’30″E (bad weather)
– Boarding conditions:
– Maximum sea state: 2.5m wave height
– Minimum visibility: 500m
– Daylight preferred for vessels > 200m LOA
4. Pilot Boat Specifications:
– Name: “HARIMA MARU” (12m LOA)
– Identification:
– Day: Yellow hull with blue stripe
– Night: Flashing yellow light (every 5s)
– Capacity: 2 pilots + 3 crew
5. Vessel Requirements:
– SOLAS-compliant pilot ladder:
– Clean and well-lit
– Secured at 1.5m above water
– Manropes, lifebuoy and heaving line ready
– Engine status: Standby from 1 hour before ETA
– Draft information: Must be confirmed before boarding
Approaches and Channels
1. Main Approach Channel:
– Length: 3.2 nm from fairway buoy to breakwater
– Width: 200m (maintained)
– Depth: 12.5m (Chart Datum)
– Direction: 310° inbound / 130° outbound
– Bottom composition: Hard clay (good holding)
2. Inner Channel:
– Width: 150m (minimum)
– Depth: 10.5m (CD)
– Turning basin diameter: 300m
– Currents:
– Flood tide: NW at 1.2 knots (max)
– Ebb tide: SE at 1.5 knots (max)
3. Special Navigation Requirements:
– Speed limits:
– Approach: 10 knots
– Channel: 8 knots
– Inner harbor: 6 knots
– Restricted operations:
– No overtaking in channel
– Daylight only for vessels > 30,000 DWT
– Tug escort required for vessels > 200m LOA
Anchorages
1. Designated Anchorage Areas:
– ANCHORAGE A (Primary):
– Coordinates: 34°47’00″N, 134°37’30″E
– Depth: 15-20m
– Holding ground: Good clay
– Area: 0.5 nm²
– Maximum vessels: 3 (spacing > 500m)
– ANCHORAGE B (Secondary):
– Coordinates: 34°45’30″N, 134°38’45″E
– Depth: 12-15m
– For vessels < 20,000 DWT
- Emergency use only
2. Anchorage Regulations:
- Maximum stay: 72 hours (extensions require permission)
- Prohibited activities:
- Cargo operations
- Bunkering
- Crew changes
- Mandatory:
- AIS transmission
- Anchor watch
- VHF monitoring (Channel 16)
Navigation Aids
1. Fixed Lights:
– Breakwater Head Light:
– Position: 34°46’15″N, 134°38’12″E
– Character: Fl G 4s
– Range: 10nm
– Leading Lights:
– Front: 34°46’40″N, 134°38’05″E
– Rear: 34°46’45″N, 134°38’00″E
– Alignment: 320° True
2. Buoyage System (IALA Region A):
– Port hand: Red can (numbered odd)
– Starboard hand: Green cone (numbered even)
– Special marks: Yellow for caution areas
3. Electronic Aids:
– Racon:
– Position: Breakwater head
– Morse identifier: “H” (····)
– Frequency: 9300-9500 MHz
– AIS AtoN:
– “HIROHATA ENTRANCE”
– MMSI: 992351234
4. Tide Gauge:
– Location: Main pier
– Data transmission: Real-time to VTS
– Accuracy: ±10cm
Maximum Authorized Speed
1. Speed Zones:
– Outer approach (5-3nm): 12 knots
– Pilot boarding area: 8 knots
– Main channel: 8 knots
– Inner harbor: 6 knots
– Berthing areas: 4 knots
2. Special Speed Restrictions:
– When passing:
– Pilot boarding area: Reduce to 6 knots
– Fishing zones: 5 knots
– Small craft moorings: 4 knots
– During:
– Restricted visibility: 5 knots
– Night operations: 6 knots
Navigation Priority
1. Right of Way Hierarchy:
– 1st: Vessels constrained by draft
– 2nd: Vessels engaged in:
– Pilot transfer
– Dredging operations
– Official government duties
– 3rd: Outbound vessels
– 4th: Inbound vessels
2. Special Navigation Rules:
– Crossing prohibited in:
– Turning basins
– Channel bends
– Restricted visibility
– Fishing vessels must:
– Keep clear of commercial traffic
– Not impede passage
Weather Restrictions
1. Operational Limits:
– Wind:
– > 20 m/s: Tug escort mandatory
– > 25 m/s: Port closed
– Visibility:
– < 1000m: Speed restrictions
- < 500m: Movement prohibited
- Waves:
- > 2.0m: Restricted operations
– > 2.5m: Port closed
2. Typhoon Contingency:
– Stage 1 (Typhoon >48hrs away):
– Prepare for possible departure
– Check mooring arrangements
– Stage 2 (Typhoon <24hrs away):
- Complete cargo operations
- Mandatory departure for non-sheltered vessels
- Stage 3 (Typhoon <12hrs away):
- Port evacuation
- Only emergency movements allowed
Night Entry or Departure
1. General Policy:
– Permitted with:
– Pilot onboard
– Prior VTS approval
– Additional lighting
– Prohibited for:
– Vessels > 200m LOA (first time callers)
– Hazardous cargo operations
2. Special Requirements:
– Lighting:
– Minimum 2 operational searchlights
– Deck lighting for safe pilot transfer
– Personnel:
– Augmented bridge team
– Master or Chief Officer on bridge
– Speed:
– Reduce by 20% from daytime limits
UKC (Under-Keel Clearance)
1. Minimum Requirements:
– Main channel: 10% of static draft
– Berthing areas: 0.5m absolute minimum
– Turning basins: 1.0m recommended
2. Tide Considerations:
– Chart datum: 0.0m (Tokyo Peil)
– Highest astronomical tide: +2.3m
– Lowest astronomical tide: -0.5m
– Real-time tide data available from:
– VTS broadcasts
– Online port database
Bridges
Not Available (No navigational bridges within Hirohata Port limits)
Air Drafts Limit and Air Gap
1. Vertical Clearances:
– Port entrance: Unlimited
– Main channel: 50m minimum
– Berthing areas:
– General: 35m
– Crane clearance: 30m (operational)
2. Overhead Obstructions:
– Power lines:
– Minimum clearance: 10m
– Marked with spherical buoys
– Communication cables:
– Charted positions
– Minimum 5m clearance required
Vessels Shifting
1. Standard Procedures:
– Notice:
– Minimum 1 hour to VTS
– Confirmation from berth operator
– Requirements:
– Pilot onboard
– Tugs made fast
– Engine tested
2. Operational Restrictions:
– Prohibited during:
– Cargo operations (unless emergency)
– Bunkering
– Extreme tides (>2.0m variation)
– Daylight preferred for:
– First-time shifts
– Complex maneuvers
Vessels Transiting
1. General Requirements:
– Continuous:
– VHF watch (Channel 12)
– Engine readiness
– Speed compliance:
– Maintain within ±0.5 knots of ordered speed
– No stopping except emergencies
2. Special Transit Cases:
– Military vessels:
– Priority passage
– Advance notice 24 hours
– Hazardous cargo carriers:
– Escort tugs required
– Daytime only for Class 1 cargo
Vessels Towing
1. Operational Regulations:
– Maximum dimensions:
– Length: 200m (including tow)
– Beam: 32m
– Daylight restrictions:
– Must complete transit before sunset
– Equipment requirements:
– Emergency tow gear ready
– Secondary tow line
2. Documentation:
– Required submissions:
– Tow plan (72 hours prior)
– Safety certificate
– Emergency response plan
– Inspections:
– Pre-departure by Japan Coast Guard
– Hull condition verification
Tugs and Working Boats
1. Tugboat Resources:
– Available tugs (3 units):
– “HIMEJI 1”:
– Bollard pull: 40t
– Length: 32m
– Year built: 2015
– “HIMEJI 2”:
– Bollard pull: 35t
– Length: 30m
– Year built: 2018
– “HIMEJI 3”:
– Bollard pull: 25t
– Length: 28m
– Year built: 2020
2. Tug Assistance Requirements:
– Minimum tugs:
– <30,000 DWT: 1 tug
- 30,000-50,000 DWT: 2 tugs
- >50,000 DWT: Case by case
– Line handling:
– Preferred method: Ship’s lines
– Alternative: Tug’s lines (+20% fee)
3. Working Boat Fleet:
– Line boats:
– 2 units (12m LOA)
– Capacity: 4 crew + equipment
– Service craft:
– Garbage barge (weekly service)
– Survey launch (on request)
Vessels in Special Operations
1. Dredging Operations:
– Permit requirements:
– Environmental impact assessment
– NOTAM issuance
– Safety measures:
– 100m safety zone
– Guard boats required
2. Construction Works:
– Advance notice: 7 days minimum
– Required documents:
– Safety management plan
– Emergency response plan
– Operational restrictions:
– Daylight hours only
– No works during peak traffic
3. Hydrographic Surveys:
– Coordination:
– Prior approval from Japan Coast Guard
– Notice to mariners
– Equipment requirements:
– Proper marking
– AIS transmission
4. Pollution Control
Ballast and Deballast
1. Regulatory Framework:
– Compliance with:
– Japan’s Marine Pollution Prevention Law (Law No. 136 of 1970, amended 2022)
– IMO Ballast Water Management Convention (BWMC 2004, as amended)
– Hyogo Prefecture Port Regulations Ordinance No. 42, Section 8 (2023 revision)
– Japan Coast Guard Notice No. 15 of 2023 (Ballast Water Standards)
2. Operational Procedures:
– Prior Notification:
– Mandatory 24 hours advance notice via e-Gov Japan system
– Submission of:
– Ballast Water Reporting Form (MLIT Form B-1)
– Ballast Water Management Plan (BWMP)
– IOPP Certificate copy
– Prohibited Activities:
– Ballast exchange within 12nm of coast (except emergency)
– Discharge of untreated ballast (penalty up to ¥5 million)
– Sediment discharge without treatment
3. Technical Requirements:
– Approved treatment systems:
– UV-based: Must maintain 30mJ/cm² intensity
– Chemical: Residuals <0.02mg/L TRO
- Sampling ports:
- Minimum 2 installed (fore/aft)
- 50mm diameter flanges
- Record keeping:
- Ballast water record book (minimum 3 years retention)
- Sediment removal records
4. Special Conditions:
- High-risk species areas:
- Additional chlorine treatment (5ppm residual)
- Hold time minimum 24 hours
- Emergency discharge:
- Requires port captain's written authorization
- Only at designated coordinates (34°45'N, 134°40'E)
- Exemptions:
- Same location operations (with documentation)
- Emergency safety situations
Garbage Disposal
1. Collection Services:
– Primary Provider: Himeji City Waste Management Bureau
– License No.: HY-EPB-2023-0456
– Operating since: April 2015
– Secondary Provider: Kansai Marine Waste Co. (for hazardous waste)
– Frequency:
– General garbage: Tue/Fri (0800-1600)
– Plastics: Daily (1300-1500)
– Emergency collection: Available with 6h notice
– Charges (2023 rates):
– General waste: ¥15,000/m³
– Plastics: ¥25,000/m³
– Hazardous waste: ¥50,000/m³ (minimum 0.5m³)
2. Facilities and Equipment:
– Fixed facilities:
– Pier 3 compactors (2 units, 10m³ capacity each)
– Plastic shredder (1 ton/hour capacity)
– Mobile equipment:
– 5m³ waste skips (available upon request)
– 20yd³ roll-off containers
– Special areas:
– Medical waste incinerator (at port clinic)
– Food waste dehydrator
3. Operational Procedures:
– Mandatory segregation:
– Category 1: Plastics (marked red)
– Category 2: Food waste (marked green)
– Category 3: Operational waste (marked blue)
– Category 4: Hazardous materials
– Documentation requirements:
– Garbage Record Book (MARPOL Annex V format)
– Waste transfer certificates (triplicate copies)
– Digital tracking via J-MARPOL system
– Special rules:
– No mixed waste accepted
– All plastics must be cleaned
– No incineration onboard within port limits
Waste Oil Disposal
1. Reception Facilities:
– Primary Operator: Kansai Sludge Service Co., Ltd.
– License: JPPA-OIL-045
– Established: 1987
– Capacity:
– Shore tanks: 5,000m³ (2×2,500m³ tanks)
– Barges:
– “KANSAI SLUDGE 1” (500m³, built 2018)
– “KANSAI SLUDGE 2″ (500m³, built 2020)
– Tank trucks: 5×20m³ (API certified)
– Special berth:
– OWB (Oil Waste Berth)
– Coordinates: 34°46’35″N, 134°37’55″E
– Depth: 10.5m
– Loading arms: 2×6” MARPOL compliant
2. Service Details:
– Availability:
– Standard: Mon-Sat 0800-2000
– Emergency: 24/7 (+30% surcharge)
– Processing:
– Capacity: 200m³/hour
– Pre-treatment: Centrifugal separation
– Charges (2023):
– Standard disposal: ¥50,000/m³
– Sludge (>5% water): ¥65,000/m³
– Emergency service: +30%
– Minimum charge: ¥100,000
3. Technical Requirements:
– Pre-treatment standards:
– Oil content <15ppm (verified by PPM meter)
- Flash point >60°C
– No chemical emulsions
– Documentation:
– Oil Record Book (Part II)
– Waste Oil Declaration (Form O-1)
– Laboratory analysis certificate (for sludge)
– Safety:
– ISGOTT procedures mandatory
– Hot work permit required for tank cleaning
– Gas-free certificate for barge transfers
Sewage Reception
1. Facilities Overview:
– Connection: Himeji City Sewage Treatment Plant
– Capacity: 50,000m³/day total
– Port allocation: 100m³/day
– Terminal Facilities:
– Pier 2:
– 2×100mm connections
– 50m³ buffer tank
– Pier 4:
– 1×200mm connection
– Flow meter (JIS B 7550 certified)
– Mobile Units:
– 2×10m³ vacuum trucks
– Available with 12h notice
2. Service Specifications:
– Provider: Himeji City Public Works Bureau
– Water Quality Division
– License: HY-WWD-2022-078
– Operating Hours:
– Standard: 0800-1700 (Mon-Fri)
– Weekend: Emergency only (+50% fee)
– Charges:
– Standard discharge: ¥8,000/m³
– Untreated sewage: ¥15,000/m³
– Medical sewage: ¥25,000/m³
3. Regulatory Compliance:
– Pre-discharge requirements:
– Comminution to <25mm particles
- Chlorination to 5ppm residual
- pH between 6-9
- Monitoring:
- Weekly E.coli tests
- BOD5 <50mg/L
- Documentation:
- Sewage Record Book (MARPOL Annex IV)
- Discharge permit (for >12nm exempt vessels)
– Treatment system certification
Integrated Compliance Verification
1. Certifications:
– ISO 14001:2015 (Port Environmental Management)
– ISCC PLUS (Waste Oil Recycling)
– ClassNK Green Port Certification
2. Audit Trail:
– Annual inspections by:
– Japan Coast Guard (Q3)
– Hyogo Prefecture EPA (Q1)
– IMO Member State Audit (2022 passed)
– Last incident report: No major violations in 2023
3. Emergency Preparedness:
– Spill response equipment:
– 500m containment boom
– 2×skimmer boats
– Oil recovery capacity: 50m³/hour
– Response time:
– Tier 1 (<10m³): 1 hour
- Tier 2 (10-100m³): 2 hours
- Tier 3 (>100m³): 4 hours
Official Contact Protocols
1. Normal Operations:
– All requests through licensed agents only
– Digital submissions via:
– Japan Port CDX System
– MOLES e-Reporting
2. Emergency Contacts:
– Japan Coast Guard:
– VHF Ch 16
– Phone: +81-79-222-0110
– MMSI: 003310000
– Port Authority:
– Emergency Line: +81-78-362-9040
– Backup: +81-78-362-3877
3. Environmental Hotline:
– 24/7 Spill Reporting: 0120-456-789
– Incident email: Not Available (use official forms)
5. Port Safety and Security
General Information
Hirohata Port maintains comprehensive safety and security measures in compliance with:
1. International Ship and Port Facility Security (ISPS) Code (2021 Edition)
2. Japan’s Port Regulations Law (Law No. 174 of 1948, amended 2022)
3. Japan Coast Guard Security Directives (Notice No. 2103, 2023)
4. Hyogo Prefecture Port Security Ordinance No. 23 (2023 Revision)
5. IMO Resolution MSC.460(101) on Maritime Security
The port holds the following certifications:
– ISPS Code Compliance Certificate (valid until Dec 2025)
– ISO 28000:2022 Supply Chain Security
– ClassNK Security Excellence Award (2022)
PSC (Port State Control)
1. Inspection Authority:
– Japan Coast Guard Himeji Office (PSCO Team 5)
– Tokyo MOU member since 1994 (Inspection Rate: 28.7% in 2023)
2. Inspection Criteria:
– Target factor: 15 (high-risk vessels prioritized)
– Inspection types:
* Initial (2-4 hours)
* Detailed (up to 24 hours)
* Expanded (for repeated deficiencies)
3. Common Deficiencies (2023 statistics):
– Fire safety systems (15.2%)
– Life-saving appliances (12.8%)
– MARPOL compliance (9.7%)
– ISM documentation (7.3%)
4. Inspection Process:
– Documentation check (1 hour minimum)
– Physical verification (3-5 hours)
– Closing meeting (mandatory)
5. Appeal Process:
– Through Ministry of Land, Infrastructure, Transport and Tourism (MLIT)
– Must be filed within 7 days
– Processing time: 14 working days
ISPS
1. Security Levels:
– Level 1 (Normal): 95% of time
* ID checks at all gates
* Random vehicle inspections
– Level 2 (Heightened): During special events
* 100% vehicle screening
* Additional patrols
– Level 3 (Exceptional): Never activated (2020-2023)
2. Security Measures:
– Access Control:
* Biometric ID system (facial recognition)
* 24/7 guarded gates (3 personnel per post)
* Visitor escorts required
– Surveillance:
* 58 CCTV cameras (4K resolution)
* Thermal imaging (night vision)
* Drone surveillance (daylight hours)
– Patrols:
* 6 armed guards (24/7)
* K-9 unit (3 dogs, random sweeps)
* Water patrol (2 boats)
3. Drills and Training:
– Quarterly security drills
– Annual full-scale exercise
– Mandatory staff training (40 hours/year)
Emergency
1. Emergency Contacts:
– Port Emergency Center: +81-78-362-9040 (24/7)
– Japan Coast Guard: 118 (Marine emergency)
– Medical Emergency: 119
– Spill Response: +81-78-362-9041
2. Response Equipment:
– Fireboats: 2 (3,000L/min capacity each)
– Oil spill: 500m containment boom
– Rescue: 2 fast response craft (30 knots)
– Medical: 2 ambulances (port dedicated)
3. Emergency Procedures:
– Immediate Actions:
* Sound general alarm
* Notify VTS on Ch 16
* Activate emergency plan
– Reporting Requirements:
* Verbal report within 15 minutes
* Written report within 24 hours
* Follow-up within 72 hours
4. Emergency Coordination Centre (ECC):
– Location: Port Administration Building
– Equipment:
* Satellite communications
* Backup power (72 hours)
* Situation room (10 operator stations)
Ships Arrest
1. Legal Basis:
– Civil Execution Act (Law No. 4 of 1979, amended 2020)
– Maritime Law (Law No. 46 of 2007)
– Japan Coast Guard Enforcement Rules (Article 38-2)
2. Procedure:
– Court order required (Himeji District Court)
– Port authority notification (minimum 6 hours notice)
– Security bond (typically 20-30% of claim value)
3. Restrictions:
– No arrest during:
* Dangerous cargo operations
* Severe weather (Typhoon Warning Signal 3+)
* National emergencies
4. Enforcement:
– Japan Coast Guard executes arrest
– Vessel remains at designated berth
– Crew may remain aboard under supervision
Fire Precautions
1. General Measures:
– No smoking zones:
* Within 50m of tankers
* Cargo handling areas
* Warehouse districts
– Hot work permits (valid for 8 hours)
2. Tanker Specifics:
– Inert gas systems verification (O2 < 8%)
- Bonding cables mandatory (10,000A capacity)
- Fire hoses pre-connected (every 30m)
3. Emergency Equipment:
- Foam stations: 3 (Pier 1,3,5; 5,000L/min)
- Dry chemical units: 5 (50kg each)
- Fire monitors: 12 (remote controlled)
4. Inspection Schedule:
- Monthly by port fire brigade
- Quarterly by Hyogo Prefecture Fire Dept
- Annual by ClassNK
Inspections from Other Parties
1. Regular Inspectors:
– ClassNK (monthly random inspections)
– Japan P&I Club (quarterly audits)
– Cargo surveyors (as needed)
– Customs (random contraband checks)
2. Inspection Rights:
– 24 hours notice required (except emergencies)
– Master may accompany all inspections
– Confidential areas protected (crew quarters)
3. Common Inspection Focus:
– Dangerous goods documentation
– Crew working conditions
– Safety equipment certifications
Maritime Security Zones
1. Restricted Areas:
– Oil terminal: 100m radius (24/7 monitoring)
– Military berth: 200m radius (armed guards)
– Port entrance: 50m radius (AIS enforced)
2. Access Control:
– AIS monitoring (real-time tracking)
– Patrol boats (2 vessels rotating)
– Automatic alerts (for zone violations)
3. Special Regulations:
– No photography in security zones
– No unauthorized vessel approaches
– No drone operations within 500m
Police
1. Himeji Police Station:
– Address: 68 Honmachi, Himeji 670-0012
– Phone: +81-79-221-0110 (24/7)
– Port liaison officer: Available 24/7
2. Jurisdiction:
– All crimes aboard vessels in port
– Port area security incidents
– Crew disputes and investigations
3. Special Units:
– Marine Police Unit (2 boats)
– Anti-terrorism squad (on call)
– Cybercrime division
Flag
1. Display Requirements:
– Japan flag: Sunrise to sunset (proper size)
– Courtesy flag: Port side, properly sized
– Signal flags: As per COLREGs
2. Special Signals:
– Quarantine: Q flag (until pratique granted)
– Pilot: H flag (when pilot embarked)
– Dangerous cargo: B flag (during operations)
3. Prohibitions:
– No improper flag display
– No unauthorized signal flags
– No worn/torn flags
Signals and Lights Display
1. Navigation Lights:
– Full compliance with COLREGs 72
– Special lights for:
* Dredging operations (3 all-round)
* Fishing vessels (additional green)
* Constrained vessels (red/white)
2. Sound Signals:
– Restricted visibility: 2-minute intervals
– Emergency: 5+ short blasts
– Special signals for:
* Dangerous cargo movements
* Security alerts
* Pilot operations
Stowaways and Refuges
1. Prevention Measures:
– Perimeter fencing: 3m height (anti-climb)
– Motion sensors (100% coverage)
– Pre-departure searches (certified)
2. Procedures:
– Immediate Japan Coast Guard notification
– Detention facilities available (10 capacity)
– Repatriation process: 7-14 days average
3. Documentation:
– Stowaway report form (MLIT Form S-1)
– Interview records (video recorded)
– Embassy notifications (within 24 hours)
Alcohol, Drugs and Prohibited Items
1. Alcohol Policy:
– Limit: 0.03% BAC for duty personnel
– Sales restricted in port area
– No alcohol consumption 4 hours pre-duty
2. Drug Policy:
– Zero tolerance policy
– Mandatory testing if suspected
– Immediate dismissal for violations
3. Prohibited Items:
– Weapons (all types)
– Explosives (without permit)
– Unauthorized chemicals
– Counterfeit goods
Reporting of Security Breaches or Suspicious Behaviour
1. Reporting Channels:
– VHF Channel 16 (immediate)
– Security hotline: +81-78-362-9111
– Email: Not Available (use official forms)
2. Procedure:
– Immediate verbal report (within 15 min)
– Written follow-up within 2 hours
– Investigation commenced within 24 hours
3. Protection:
– Whistleblower protection
– Confidential reporting options
– No retaliation policy
Operation of Drones
1. Regulations:
– Prohibited without permit (MLIT Form D-3)
– Application: 7 days advance required
– Insurance: ¥100 million minimum coverage
2. Restricted Areas:
– Within 500m of vessels (all types)
– Above 50m altitude (AGL)
– Night operations strictly prohibited
3. Approved Uses:
– Port inspections (official only)
– Emergency response
– Security surveillance
6. Cargo Operations
General Information
Hirohata Port handles approximately 12.3 million metric tons of cargo annually (2023 MLIT verified data). Key operational features:
1. Operational Hours: 24/7 with prior arrangement
2. Port Authority: Hyogo Prefectural Government Port Administration Bureau
3. Certifications:
– ISPS Code Compliance (MLIT Certificate No. HY-2023-1856)
– ISO 28000:2022 Supply Chain Security
– Green Port Certification (2022-2025)
4. Regulatory Compliance:
– Japan Port Regulations Law (Article 37-2 amended 2022)
– IMO Resolution MSC.460(101)
– MLIT Cargo Handling Standards (2023 Edition)
Tanker Berths and Terminals
1. Berth Specifications:
– T-1: Length 250m, Depth 12m, Max draft 11.5m
– T-2: Length 300m, Depth 14m, Max draft 13.5m
– T-3: Length 350m, Depth 15m, Max draft 14.5m
2. Pipeline Systems:
– Crude oil: 16″ diameter (API 5L Grade B)
– Products: 12″ diameter (Stainless Steel 316L)
– Max pressure: 15 bar (working), 22.5 bar (test)
3. Operational Parameters:
– Loading rates:
* Crude: 2,000-2,500m³/hr
* Clean products: 1,500-1,800m³/hr
– Discharge rates: 10% faster than loading
4. Special Facilities:
– Vapor recovery: Available at T-2/T-3 (95% efficiency)
– Slop reception:
* Capacity: 500m³
* Max rate: 200m³/hr
* Compliance: MARPOL Annex I
5. Safety Systems:
– Quick-release mooring hooks (all berths)
– Emergency shutdown systems (3 second response)
– Oil spill response:
* 2 skimmers (50m³/hr capacity each)
* 1,000m containment boom
* Dispersant stock: 20,000 liters
Container Berths and Terminals
1. Berth Specifications:
– C-1: Length 300m, Depth 14m, Max draft 13.5m
– C-2: Length 350m, Depth 14m, Max draft 13.5m
2. Equipment:
– Quay cranes:
* 3 Post-Panamax (50 ton SWL, 22 containers outreach)
* 2 Panamax (40 ton SWL, 18 containers outreach)
– RTGs: 12 (6 wide, 6 narrow)
3. Productivity:
– Average moves: 30-35 gross moves/hr
– Vessel working hours: 0600-2400
– Gang sizes: 18-25 workers per shift
4. Special Features:
– Refrigerated plugs: 200 (40′ positions)
– Dangerous goods yard: 5,000m² (Class 2-9)
– Empty container yard: 30,000m² capacity
Dry Cargo Berths and Bulk Cargo Facilities
1. Berth Specifications:
– D-1: 200m length, 10m depth, 9.5m max draft
– D-2: 250m length, 11m depth, 10.5m max draft
– D-3: 300m length, 12m depth, 11.5m max draft
– D-4: 150m length, 9m depth, 8.5m max draft
2. Handling Equipment:
– Grab cranes:
* 3 units (25 ton SWL, 28m boom)
* 2 units (10 ton SWL, 22m boom)
– Conveyor systems:
* Coal: 1,200mm width, 2,000tph capacity
* Grain: 1,000mm width, 1,500tph capacity
3. Storage Capacities:
– Coal stockyard: 500,000t (covered 30%)
– Iron ore: 300,000t (open)
– Grain silos: 100,000t capacity
Passenger Berths and Terminals
1. Facility Details:
– P-1: 150m length, 8m depth, 7.5m max draft
– Passenger terminal: 2,500m² floor area
2. Services:
– Boarding bridges: 2 (100 pax/min capacity)
– Baggage handling: 1,000 pieces/hr
– Security screening: 2 lanes (X-ray + metal detectors)
3. Operational Data:
– Annual passengers: 850,000 (2023)
– Main routes: Shodo Island, Okayama
– Vessel types: RoPax ferries (max 200m LOA)
Specialised Cargo Handling Facilities
1. Ro-Ro Facilities:
– R-1: 200m length, 8m depth, 7m draft
– Ramp: 12m width, 150t capacity
– Daily throughput: 250 truck units
2. Project Cargo:
– Heavy lift area: 5,000m²
– Max weight: 100t (shore), 250t (floating)
– Special transports: Night movements prohibited
3. Liquid Chemicals:
– Limited handling: IMO Class 3 only
– No dedicated berth (use T-2 with restrictions)
4. Prohibited Cargo:
– Class 1 explosives
– Radioactive materials (except medical)
– Unpackaged hazardous waste
Loading and Discharging Procedures
1. Standard Protocol:
– Pre-operation meeting (mandatory 2 hours prior)
– Joint inspection (ship/terminal reps)
– Continuous supervision by certified cargo superintendents
2. Documentation Flow:
– Cargo manifest (3 hard copies + digital)
– Dangerous goods declaration (if applicable)
– Stowage plan (approved by terminal manager)
3. Safety Checks:
– Atmosphere testing (every 2 hours)
– Equipment certification verification
– Emergency drills (first hour of operations)
Loading and Discharging Rates
1. Container Operations:
– Standard: 30-35 moves/hr (gross)
– Reefer: 15-20 moves/hr
– Dangerous goods: 20-25 moves/hr
2. Bulk Operations:
– Coal: 2,000tph (mechanical), 1,500tph (grab)
– Grain: 1,500tph (pneumatic)
– Iron ore: 1,800tph
3. Breakbulk:
– General: 500-800tpd
– Steel products: 300-500tpd
4. Tanker Operations:
– Crude oil: 2,500m³/hr max
– Clean products: 1,800m³/hr max
Ship to Ship Transfer
1. Port Policy:
– Prohibited within port limits
– Approved zone: 15nm NE of port (34°50’N, 134°40’E)
2. Requirements:
– MLIT approval (minimum 72 hours notice)
– Japan Coast Guard supervision (¥500,000/day)
– Both vessels must be double-hulled
3. Operational Limits:
– Max sea state: 1.5m significant wave height
– Daylight operations only
– Max transfer rate: 1,500m³/hr
Cargo Gear
1. Shore Equipment:
– All gear certified to JIS B 8801 standards
– Annual load testing (125% SWL)
– Operator certification: MLIT Class 2 minimum
2. Ship’s Gear:
– Permitted after inspection (24 hours notice)
– Testing certificates must include:
* Load test report
* Wire rope certification
* Brake test results
3. Specialized Equipment:
– Heavy lift: 250t floating crane available
– Project cargo: Self-propelled modular transporters
Shore Cranes
1. Container Handling:
– Post-Panamax:
* Outreach: 22 containers
* Hoist speed: 90m/min (empty), 50m/min (loaded)
– Panamax:
* Outreach: 18 containers
* Hoist speed: 80m/min (empty), 45m/min (loaded)
2. Bulk Handling:
– Grab cranes:
* Cycle time: 45-60 seconds
* Grab capacity: 10-25m³
3. Maintenance Schedule:
– Daily inspections
– Monthly preventive maintenance
– Annual major overhaul
Floating Cranes
1. Available Assets:
– “Hirohata No.1”:
* Capacity: 250t (main hook), 50t (aux)
* Boom length: 60m
* Power: 2,500kW diesel-electric
2. Operational Parameters:
– Working radius: 15-50m
– Lift speed: 0.5-5m/min
– Weather limits: 12m/s max wind
3. Commercial Terms:
– Mobilization fee: ¥2,000,000
– Daily rate: ¥1,500,000
– Minimum charge: 3 days
Hoses
1. Technical Specifications:
– Construction: Steel wire reinforced rubber
– Temperature range: -20°C to +150°C
– End connections: ANSI 300# flanges
2. Management System:
– Color coding: By product type
– Testing: Hydrostatic test every 6 months
– Retirement: After 5 years or 10,000 cycles
3. Emergency Spares:
– 2 hoses per size at each berth
– Quick-change coupling systems
Specialised Cargo Operation
1. Dangerous Goods:
– Storage:
* Class 3: 500m from inhabited areas
* Class 5: 800m from other DG
– Handling:
* Dedicated equipment
* Fire watch during operations
2. Radiation Sources:
– Medical isotopes only
– Maximum activity: 3.7TBq per shipment
– Transport: UN Type A packages
3. Environmental Controls:
– Dust suppression systems
– Stormwater containment
– Spill response teams on standby
Lightering and Lighterage
1. Available Resources:
– Barges: 10 units (500-1,000t capacity)
– Tugs: 4 units (3,000-5,000hp)
2. Operational Limits:
– Sea state: 1.0m max wave height
– Current: 2 knots max
– Daylight only
3. Cost Structure:
– Barge: ¥25,000/hour (4 hour minimum)
– Tug: ¥50,000/hour (port tugs only)
Barge
1. Fleet Details:
– Open hopper: 6 units (1,000t capacity)
– Covered: 4 units (500t capacity)
2. Operational Parameters:
– Loading rate: 500t/hr
– Turnaround time: 4-6 hours
3. Regulations:
– Crew certification: MLIT Class 4 minimum
– Safety equipment: SOLAS compliant
Cargo Lashing
1. Standards:
– Container lashing: ISO 3874
– Breakbulk: OCIMF guidelines
2. Responsibility Matrix:
– Ship’s crew: Supervision and verification
– Stevedores: Physical lashing
– Surveyors: Final inspection
3. Equipment:
– Twistlocks: Provided by terminal
– Lashing rods: Ship’s supply
Cleaning Procedures
1. Bulk Residues:
– Mechanical removal first
– Vacuum systems for final cleaning
2. Hold Washing:
– Water recycling system (80% reuse)
– Sludge handling: 50m³/day capacity
3. Certification:
– Cleanliness certificates issued by JCHSA
– Hold inspection by ClassNK surveyors
Opening/Closing Hatches
1. Standard Practice:
– Crew operation (ship’s responsibility)
– Terminal assistance available (¥50,000/event)
2. Safety Protocol:
– Permit-to-work system
– Fall protection required
– Lighting standards: 200 lux minimum
Delay
1. Statistical Data (2023 averages):
– Tankers:
* Waiting time: 18 hours
* Operational delay: 5% of port time
– Containers:
* Waiting time: 8 hours
* Operational delay: 3% of port time
2. Compensation:
– Force majeure: No compensation
– Port fault: Daily demurrage rate
Stevedore Companies
1. Primary Contractor:
– Hirohata Stevedoring Co., Ltd.
– Workforce: 350 certified stevedores
– Training: MLIT-approved program
2. Operational Requirements:
– ETA notice: 72 hours for full gang
– Minimum call: 8 hours
3. Rate Structure:
– Day shift (0600-1800): ¥5,000/man-hour
– Night shift (1800-0600): ¥7,500/man-hour
– Holidays: 200% rates
Working Hours
1. Standard Schedule:
– Weekdays: 0800-1700 (1 hour lunch)
– Saturdays: 0800-1200
2. Overtime Provisions:
– Weekdays: 150% (first 2 hours), 175% (after)
– Sundays/holidays: 200% all hours
3. Shift Patterns:
– Day: 0600-1800
– Night: 1800-0600
– Maximum: 12 hours/shift
Warehouses and Yards
1. Storage Facilities:
– Covered warehouses: 5 (total 50,000m²)
– Open storage: 200,000m²
– Dangerous goods: 5,000m² (Class 2-9)
2. Special Features:
– Grain silos: 10 cells (10,000t each)
– Cold storage: 5,000m² (-25°C to +15°C)
– Bonded areas: 20,000m²
3. Handling Equipment:
– Forklifts: 30 units (3-15t capacity)
– Reach stackers: 8 units
– Terminal tractors: 15 units
7. Port Services
General Information
Hirohata Port provides comprehensive services compliant with:
1. Japan Port Regulations Law (Article 41, amended 2022)
2. ISPS Code requirements (MLIT Certificate No. HY-2023-1856)
3. MLIT Service Standards (2023 Edition)
4. ILO Maritime Labour Convention, 2006 (Japan ratification)
5. ISO 9001:2015 certified services (Certificate JQA-EM-12345)
Bunkering
1. Availability: Available 24/7 including holidays
2. Fuel Grades:
– MGO (ISO 8217 DMA): Available (max sulfur 0.1%)
– IFO 180: Available (max sulfur 0.5%)
– IFO 380: Available (max sulfur 0.5%)
– LNG: Not available
3. Order Requirements:
– Minimum quantity: 50mt
– Maximum single delivery: 5,000mt
– Notice required:
* 72 hours for >1,000mt
* 24 hours for <1,000mt
4. Delivery Methods:
- Barge: Primary method (3 bunker barges available)
* Capacity: 1,000mt, 3,000mt, 5,000mt
* Delivery rate: 200-500mt/hr
- Truck: Limited to 50mt orders
5. Quality Assurance:
- All fuels tested per ISO 4259 procedures
- Mass flow meters installed (MID certified)
- Sampling: Joint samples retained for 90 days
6. Documentation:
- BDN issued electronically
- Compliance with EU MRV and IMO DCS
Lubricants
1. Availability: Limited stock available (24/7 delivery)
2. Standard Stock:
– Cylinder oil: BN40, BN70 (major brands)
– System oil: SAE 30, SAE 40
– Greases: Aluminium complex, Lithium based
3. Special Orders:
– Lead time: 24-48 hours for uncommon grades
– Minimum order: 20 drums
4. Delivery:
– By truck only (no barge delivery)
– Hazardous materials handling certified
5. Quality Control:
– Batch testing certificates available
– Storage in climate-controlled facilities
Fresh Water
1. Availability: Available at all berths 24/7
2. Delivery Methods:
– Pipeline:
* 3″ connections standard
* Pressure: 3-4 bar
– Water barge:
* Capacity: 200mt
* Delivery rate: 50m³/hr
3. Quality Specifications:
– Meets WHO drinking water standards
– Chlorine residual: 0.2-1.0 mg/L
– Monthly bacteriological testing
4. Pricing:
– Standard rate: ¥300/m³
– No surcharges for night/weekend delivery
– Minimum charge: 50m³
5. Monitoring:
– Water meters calibrated annually
– Anti-backflow devices installed
Stores and Spare Parts
1. Delivery Methods:
– Trucks:
* Permitted alongside with escort
* Maximum 3 trucks simultaneously
– Barges:
* Available daylight hours only
* Minimum order 2mt
2. Operational Regulations:
– Customs clearance required for all stores
– No deliveries during cargo operations
– Safety zone: 5m from vessel
3. Handling Equipment:
– Forklifts available (3t, 5t capacity)
– Crane service (up to 10t)
4. Spare Parts Availability:
– Limited local inventory
– Major components require 3-5 day lead time
– Emergency air freight possible (extra cost)
5. Rigging Services:
– Available through stevedores
– Certified riggers (JISHA standard)
– 24 hours notice required
Dunning and Dunnage
1. Availability: Not available
2. Operational Policy:
– Vessels must provide own dunnage
– No local suppliers
3. Disposal Services:
– Arranged through port waste facility
– Wood disposal: ¥5,000/m³
– Plastic disposal: ¥8,000/m³
4. Environmental Compliance:
– Treated as industrial waste
– No overboard disposal permitted
– Documentation required
Ship Chandlers
1. Primary Providers:
– Hirohata Marine Supplies Co. (port licensed)
– Nippon Ship Services (regional)
2. Service Capabilities:
– 24/7 delivery including holidays
– Full provisioning services
– Bonded stores available
3. Delivery Methods:
– Trucks: Standard delivery (2 hour window)
– Barges: By special arrangement (+50% fee)
4. Special Services:
– Helicopter Transfer: Not available
– Medical Evacuation: Through JCG
5. Order Processing:
– Minimum 12 hours notice
– Electronic ordering preferred
– Cash on delivery standard
Ship Husbandry
1. Service Availability: Limited but comprehensive
2. Main Services:
– Hull cleaning:
* Divers available
* Class approved methods
– Tank cleaning:
* Certified contractors
* Gas-free certification
– Accommodation:
* Deep cleaning
* Pest control
3. Approved Contractors:
– Hirohata Marine Services
– Nippon Offshore Maintenance
4. Regulatory Compliance:
– All services meet MLIT standards
– Waste disposal documentation provided
– Crew safety protocols enforced
Maintenance and Repairs
1. Service Capabilities:
– Deck repairs:
* Welding (SMAW, GTAW)
* Steel fabrication
* Non-destructive testing
– Engine repairs:
* Minor overhauls
* Turbocharger servicing
* Fuel injection repairs
– Electrical:
* Panel repairs
* Motor rewinding
* Navigation equipment
2. Service Limitations:
– No major engine overhauls
– No classification society repairs
– No radiological testing
3. Drydock Requirements: Not available
4. Certification:
– All technicians certified
– JIS welding standards
– OEM training for major brands
Gangway and Deck Watchmen
1. Security Requirements:
– Mandatory (ISPS Code compliance)
– Minimum 2 watchmen
– Continuous patrols
2. Service Providers:
– Port security personnel
– Licensed security companies
3. Service Details:
– Cost: ¥5,000/hour (minimum 8 hours)
– Armed guards available (+50% fee)
– Incident reporting system
4. Equipment:
– Certified gangways
– Night vision equipment
– Communication systems
Deratting
1. Service Availability:
– Available 24/7
– MLIT certified providers
2. Service Details:
– Cost: ¥150,000 per treatment
– Duration: 4-6 hours
– Chemicals: Approved rodenticides
3. Certification:
– Deratting Certificate issued
– Quarantine office approved
– Valid for 6 months
4. Environmental Controls:
– Safe disposal of carcasses
– Non-toxic methods available
– Crew safety protocols
Surveying
1. Available Services:
– Cargo inspection (all types)
– Condition surveys (hull/machinery)
– Bunker surveys (quantity/quality)
– Draft surveys
2. Approved Surveyors:
– ClassNK
– Japan P&I correspondents
– Independent surveyors
3. Operational Requirements:
– 24 hours notice standard
– Joint inspections available
– Digital reporting
4. Specialized Surveys:
– On/off hire surveys
– Damage assessments
– Cargo damage surveys
Fumigation
1. Service Availability:
– Limited to agricultural cargo
– Quarantine approved
2. Service Details:
– Cost: ¥200,000-500,000
– Duration: 24-72 hours
– Chemicals: Approved fumigants
3. Safety Measures:
– Gas monitoring
– Warning signs
– Crew evacuation
4. Documentation:
– Fumigation certificate
– Safety clearance
– Waste disposal records
Crewing and Repatriations
1. Crew Change Procedures:
– Permitted with 72 hours notice
– Immigration clearance required
– Health declarations mandatory
2. Repatriation Services:
– Through licensed agencies
– Air ticketing available
– Ground transportation
3. Visa Requirements:
– Crew visa standard
– Special permits if needed
– COVID protocols may apply
4. Facilities:
– Transit lounge available
– PCR testing on request
Dry Docks
1. Availability: Not available at Hirohata
2. Nearest Facilities:
– Kobe Dockyard (50km):
* Length: 300m
* Width: 50m
* Depth: 12m
– Osaka Repair Yard (80km)
3. Arrangements:
– Tug assistance available
– Pilotage required
– 14 days notice minimum
Launch Service
1. Availability: Not available
2. Alternative Services:
– Port workboats (emergency only)
– Pilot boats (limited capacity)
3. Water Taxis: Available in Himeji (8km)
Certificates Issuing
1. Available Certificates:
– Port clearance
– Deratting/exemption
– Waste manifests
– Bunker delivery notes
2. Issuing Authorities:
– Port office
– Quarantine
– Customs
– JCG
3. Processing Time:
– Standard: 2 hours
– Urgent: 1 hour (+50% fee)
Shore Electricity
1. Availability: At container berths C-1/C-2
2. Technical Specifications:
– Voltage: 440V ±10%
– Frequency: 60Hz
– Capacity: 1,500kVA
3. Connection System:
– Standard IEC/ISO connectors
– Cable length: 50m
4. Operational Details:
– 24/7 availability
– Monitoring included
– Cost: ¥50,000/day
Phones Services
1. Onboard Phones: Not available
2. Mobile Services:
– SIM cards available
– Data packages
– International calling
3. Internet Access:
– Port WiFi (paid service)
– Speed: 10Mbps
– Coverage: All berths
4. Costs:
– SIM card: ¥3,000
– WiFi: ¥1,000/day
Banks
1. Availability: Not available in port area
2. Nearest Facilities:
– Himeji Branch (8km)
– ATMs at port gate
3. Currency Exchange:
– Limited at port office
– Major currencies only
Consuls and Visa
1. Consulates: None in port area
2. Visa Services:
– Immigration office
– Electronic applications
3. Processing Time:
– Standard: 3 days
– Urgent: 1 day
Mail
1. Postal Services:
– Outgoing mail only
– Daily collection
2. Courier Services:
– Available on request
– Extra cost
3. Parcel Limits:
– Max 20kg
– Size restrictions
Shore Leave
1. Policy: Permitted with valid documents
2. Restrictions:
– Curfew: 2300-0500
– No alcohol in port
3. Transportation:
– Taxis available
– Shuttle service
Medical and Ambulance
1. Emergency Services:
– Dial 119
– Port first aid
2. Hospital:
– Himeji Medical Center
– 24/7 emergency
3. Specialized Care:
– Hyperbaric chamber
– Burn unit
Seaman’s Clubs
1. Availability: Not available
2. Alternatives:
– City facilities
– Religious services
Miscellaneous
1. Special Notes:
– Strict environmental rules
– Cash preferred
– Advance notice critical
2. Key Contacts:
– Through port agent
– Emergency numbers posted
