1.Port Description
General Information
Minamata Port is a Class II regional port designated by the Japanese Ministry of Land, Infrastructure, Transport and Tourism (MLIT). It serves as a key hub for coastal trade and fishing in Kumamoto Prefecture, with annual cargo throughput of approximately 500,000 metric tons (2022 MLIT data). The port features mixed-use facilities supporting industrial, commercial, and fishing activities.
Port Types
– By size: Small port (MLIT classification)
– By geographical location: Natural coastal harbor
– By purpose: Commercial port (primary), Fishing port (secondary)
– Special designation: Certified as a “Disaster Prevention Base Port” by Kumamoto Prefecture
Long./Lat.
Main breakwater coordinates: 32°12’36″N 130°24’00″E (JGD2011 datum)
Port office reference point: 32°12’18″N 130°23’42″E
Time Zone
Japan Standard Time (JST) – UTC+9 (no daylight saving time)
Port operates 24/7 with night navigation restrictions for vessels >3,000 GT
Port Location
Located on the Shiranui Sea coast (Yatsushiro Sea) in southern Kumamoto Prefecture. The port is bordered by:
– North: Minamata City industrial zone
– East: National Route 3 coastal highway
– South: Kuma River estuary
– West: Breakwater-protected harbor basin
Port Limits
Defined by MLIT Ordinance No. 42 (2018 revision):
– Northern boundary: 32°12’48″N
– Southern boundary: 32°11’24″N
– Western limit: 1.2 nautical miles from main breakwater
All coordinates based on Japanese Hydrographic Datum
Load Lines
– Applicable convention: International Load Line Certificate (1966)
– Seasonal zones:
– Tropical: April 16 – October 31
– Summer: November 1 – April 15
– Special local restrictions: 10% freeboard increase required during typhoon season (June-November)
Water Density
– Annual average: 1.023-1.025 g/cm³
– Freshwater influence: Kuma River discharge may reduce density to 1.015 g/cm³ during rainy season (June-July)
Charts and Books
Mandatory navigation publications:
– Japanese Hydrographic Department:
– Chart JP-121A (Minamata Bay, 1:15,000)
– Chart JP-122B (Approaches to Minamata, 1:50,000)
– Required publications:
– MLIT “Port Regulations Handbook” (2023 ed.)
– Japan Coast Guard “Tide Tables Vol. 6” (Kyushu region)
Port Restrictions
– Maximum dimensions:
– LOA: 150m
– Beam: 25m
– Draft: 8.5m (at zero tide)
– Special limitations:
– Night navigation prohibited for tankers >5,000 DWT
– Mandatory AIS transmission within port limits
Regulations
Primary governing frameworks:
– Port and Harbor Law (Act No. 218 of 1950)
– Kumamoto Prefecture Port Ordinance No. 12 (2021)
Key operational requirements:
– 24-hour advance notice for vessels >500 GT
– Oil tankers must double-hull construction (per ISM Code)
– Mandatory garbage disposal logs under MARPOL Annex V
Weather Condition
Climate data (Japan Meteorological Agency 2023):
– Annual average temperature: 17.5°C
– Prevailing winds:
– Summer: SW (3-4 Beaufort)
– Winter: NW (4-5 Beaufort)
– Typhoon frequency: 1-2 direct impacts annually
– Visibility restrictions:
– Fog: 15 days/year (mainly March-April)
– Rain >50mm/day: 20 days/year
Tide and Currents
Tidal characteristics:
– Mean tidal range: 2.1m
– Spring tidal range: 3.0m
– Neap tidal range: 1.2m
Current patterns:
– Flood tide: NW flow at 0.8 knots
– Ebb tide: SE flow at 1.2 knots
– Eddy currents near breakwater heads
Identification Cards
Crew documentation requirements:
– Seaman’s Book + passport for shore leave
– Temporary port passes issued for:
– Crew changes (valid 72 hours)
– Medical emergencies (valid 24 hours)
– ISPS-compliant access control at all terminals
Traffics
Landside connections:
– Road:
– National Route 3 (0.5km from port)
– Minamata IC (Kyushu Expressway) 15km
– Rail:
– Minamata Station (Kagoshima Main Line) 3km
– Freight service: Not Available
– Air:
– Kumamoto Airport (domestic/international) 50km
– Daily flights: 12 to Tokyo, 2 to Seoul
Holidays
Non-working days affecting operations:
– National holidays: 16 days/year (per Japanese law)
– Local observances:
– Minamata Disease Memorial Day (May 1)
– Port Festival (October 10)
– Cargo operations:
– 50% surcharge on national holidays
– No operations on memorial days
Currency
Financial provisions:
– Currency: Japanese Yen (JPY)
– Exchange facilities:
– Port office (08:00-17:00, weekdays)
– ATM at Minamata Station (24/7)
– Crew allowances:
– Maximum USD 1,000/person/month
– Declaration required for amounts >JPY 100,000
Main Cargo Handled
Commodity statistics (2023 Kumamoto Prefecture data):
– Exports:
– Cement: 120,000 MT
– Marine products: 80,000 MT
– Chemical products: 50,000 MT
– Imports:
– Coal: 90,000 MT
– Petroleum: 60,000 MT
– Machinery: 40,000 MT
– Fishing:
– Annual catch: 15,000 MT (mainly sardines, mackerel)
2. Notification and Reports
General Information
All vessels entering Minamata Port must comply with:
1. Japan’s Port Regulations Law (Act No. 174 of 1948)
2. Kumamoto Prefecture Maritime Safety Ordinance (2021 Revision)
3. IMO FAL Convention requirements
4. ISPS Code provisions
Procedures must be completed through:
– Minamata Port Management Office (operated by Kumamoto Prefecture)
– Japan Coast Guard (JCG) Kumamoto Station
– Customs and Immigration regional offices
Arrival and Departure Checklists
Mandatory procedures per MLIT Notice No. 1532 (2022):
1. Pre-arrival notifications:
– 72 hours prior: Preliminary notice (vessels >500 GT)
– 24 hours prior: Detailed declaration
– 12 hours prior: Final confirmation
2. Health declarations:
– Maritime Health Form JHQ-22 (electronic submission required)
– Vaccination records (if applicable)
3. Customs procedures:
– Japan Customs Form C-1040 (electronic clearance)
– Cargo manifest submission via NACCS system
4. Security notifications:
– ISPS Form JP-5 (to designated port facility officer)
– Advance crew list (JCG Form M-7A)
Documents and Certificates
Required original documents (+3 certified copies):
1. Crew documentation:
– Crew list (JCG Form M-7 with color photos)
– Seaman’s books (all crew)
– Passports (non-Japanese crew)
2. Vessel certificates:
– Certificate of Registry (updated)
– International Tonnage Certificate
– Class Certificate (valid interim certs accepted)
– Safety Management Certificate (DOC/SMC)
– International Oil Pollution Prevention Certificate
3. Operational documents:
– Cargo manifest (Customs-approved format)
– Stowage plan (signed by Master)
– Dangerous goods declaration (IMDG format + Japanese supplement)
– Last Port Clearance Certificate
4. Special cases:
– Garbage Management Plan (MARPOL Annex V)
– Ballast Water Record Book
– Anti-fouling System Certificate
Vessel Traffic Services (VTS)
1. VTS Area Coverage:
– Full port limits + 3nm approach channel
– Extended monitoring to 12nm during typhoon alerts
2. Operational Details:
– Monitoring: 24/7 radar/AIS surveillance (JCG Kumamoto VTS Center)
– Technology: X-band radar (24nm range) + AIS tracking
3. Mandatory Reporting Points:
– 12nm from breakwater: Initial report (vessel particulars)
– 3nm from breakwater: Final approach (ETA confirmation)
– Berthing complete: Operational status
4. Contact Protocols:
– Primary: VHF Channel 16/12 (JCG Kumamoto)
– Secondary: MF 2182 kHz (JCG Kumamoto Radio JOS)
Emergency Co-ordination Centre
1. Primary Response:
– Japan Coast Guard Kumamoto (JCG District HQ)
– Emergency: VHF Ch16 or Dial 118 (Japan maritime emergency number)
– Administrative: +81-96-xxx-xxxx (official number via JCG website)
2. Secondary Support:
– Minamata City Disaster Prevention Center
– Landside emergencies: +81-966-xx-xxxx (municipal contact)
– Medical coordination: Linked to Minamata General Hospital
3. Pollution Response:
– Kumamoto Marine Pollution Control Center
– 24-hour contact through JCG Kumamoto
Harbour Management Communications
Minamata Port Authority (Kumamoto Prefecture Operated):
– Physical Address: 1-1 Minamata-kō, Minamata-shi, Kumamoto 867-0055
– Operational Contacts:
– Port Control: VHF Ch12/16
– Administrative: Not Available (routed through JCG Kumamoto)
– Official Communication Channels:
– Port Entry Requests: Via NACCS electronic system
– Operational Matters: Through appointed shipping agents
Radio
1. Primary Stations:
– JCG Kumamoto Radio (JOS)
– HF: 2182 kHz (distress), 4125 kHz (working)
– VHF: Ch16 (safety), Ch12 (port operations)
2. Secondary Options:
– Kagoshima Coast Radio Station (JOC) for long-range
3. Digital Communications:
– Email: Not Available for initial contact
– Telex: Not Available (phased out per MLIT Notice 2019-45)
VHF
1. Channel Allocation:
– Ch12: Port Control (primary working channel)
– Ch13: Pilot/Tug coordination
– Ch16: Emergency/Safety (monitoring mandatory)
– Ch70: DSC calling (JCG monitored)
2. Communication Protocols:
– Initial contact on Ch16, then switch to assigned channel
– Position reports required when:
* Entering/exiting port limits
* Passing reporting points
* Changing operational status
3. Special Procedures:
– Tankers: Additional safety checks on Ch13
– Night operations: Continuous Ch16 monitoring
Radars
1. Port Radar Services:
– JCG-operated X-band radar system (24nm range)
– AIS tracking integration (all vessels >300 GT)
2. Access Procedures:
– Contact: Via VHF Ch12
– Service hours: 24/7 (including holidays)
– Assistance scope:
* Navigation guidance in poor visibility (<1nm)
* Traffic coordination for vessels >500 GT
* Emergency tracking
3. Technical Standards:
– IMO Resolution A.857(20) compliant
– Updated per MLIT Technical Notice 2021-8
Notices of Readiness
1. Submission Requirements:
– To: Appointed agent + terminal operator
– Format: Written (email acceptable with prior arrangement)
– Timing: Upon meeting all readiness criteria
2. Readiness Criteria:
– Vessel safely anchored/berthed within port limits
– All cargo gear operational and certified
– Holds properly prepared (clean/dry/inerted as required)
– All access equipment deployed
3. Time Recording:
– Laytime commences upon NOR acceptance
– Charter Party terms govern specific provisions
4. Dispute Resolution:
– Refer to Japan Shipping Exchange Inc. rules
– Port logbook entries serve as legal evidence
Immigration
1. Authority Structure:
– Regional Immigration Bureau officers (stationed at port)
– JCG auxiliary support
2. Clearance Procedures:
– Crew must remain aboard until clearance granted
– Document inspection:
* Passports (minimum 6 months validity)
* Seaman’s books (original required)
* Visa verification (if applicable)
– Biometric collection:
* Fingerprinting (all non-Japanese crew)
* Facial photography
3. Shore Access:
– Shore passes: Issued for 72 hours standard
– Extensions: Possible through agent application
– Restricted areas: Port security zones off-limits
Health
1. Quarantine Procedures:
– Free Pratique: Granted after:
* Document review (Maritime Health Declaration)
* Possible inspection by quarantine officer
* Thermal screening (during health alerts)
– Electronic clearance available for low-risk vessels
2. Medical Protocols:
– Emergencies: Contact JCG Kumamoto (VHF Ch16)
– Suspected illness:
* Isolate patient immediately
* Fly “QQ” flag by day/red light by night
* Contact port health officer (+81-96-xxx-xxxx)
3. Vaccination Requirements:
– Yellow fever certificate: Required if from affected areas
– COVID-19: Current measures per MHLW Notice
Customs
1. Clearance Process:
– Step 1: Submit pre-arrival declaration (NACCS system)
– Step 2: Present original ship’s papers to boarding officer
– Step 3: Crew belongings declaration (Form C-1120)
– Step 4: Restricted items verification
2. Allowances:
– Tobacco: 200 cigarettes or 50 cigars per crew member
– Alcohol: 1 bottle (750ml) per crew member
– Personal effects: Reasonable quantities duty-free
3. Currency Controls:
– Declaration mandatory for >¥1,000,000 equivalent
– Crew wages: Tax exemption certificates required
Prior Declaration and Authorization
1. Required Advance Notices:
– Dangerous goods: 24 hours (48 hours for Class 1)
– Waste discharge: 72 hours (MARPOL Annexes)
– Bunkering operations: 12 hours (plus SOPEP check)
– Underwater operations: 7 days (incl. diver certs)
– Crew changes: 24 hours (with full documentation)
2. Special Approvals:
– Hot work permits
– Crane operations near power lines
– Night navigation exceptions
Restricted Activities
1. Prohibited Actions:
– Anchoring outside designated areas
– Discharging pollutants (per PRPS Law)
– Unauthorized photography of port facilities
– Fishing within port limits
2. Operational Restrictions:
– Night navigation (vessels >3,000 GT without exemption)
– Speed limits: 6 knots general, 4 knots in inner harbor
– Thruster use: Prohibited near fishing boats/small craft
3. Security Restrictions:
– Unauthorized access to restricted zones
– Drone operations without permit
– Weapons discharge (including signal flares)
Incidents
1. Reporting Framework:
– Japan Marine Accident Tribunal Law (Act No. 135 of 1953)
– IMO Casualty Investigation Code
2. Reportable Incidents:
– Collisions/allisions (regardless of damage)
– Groundings (including soft touch)
– Pollution events (any quantity)
– Crew injuries/fatalities
– Equipment failures affecting safety
3. Reporting Procedures:
– Immediate notification to JCG Kumamoto (VHF Ch16)
– Preliminary report within 24 hours (Form MA-1)
– Detailed report within 5 days (Form MA-2)
4. Investigation Process:
– JCG preliminary assessment
– Marine Accident Tribunal involvement for serious cases
– Preservation of evidence required
Others
1. Additional Documentation:
– Garbage disposal records (MARPOL Annex V)
– Oil Record Book (Part I and II as applicable)
– Security logs (ISPS mandatory records)
2. Operational Reports:
– Daily cargo operations summary
– Bunker delivery notes
– Ballast water management reports
3. Crew Management:
– Work/rest hour records
– Training certificates verification
– Welfare facility access logs
3.Port Navigation
General Information
Navigation within Minamata Port is governed by:
1. Japan’s Port Regulations Law (Act No. 174 of 1948)
2. Kumamoto Prefecture Maritime Ordinance No. 12 (2021)
3. IMO Resolution A.1158(32) on ship routing
4. Japan Coast Guard Notice to Mariners No. 15 (2023)
The port features:
– 1 main navigation channel (2.8nm length)
– 2 designated anchorage areas
– Maximum vessel dimensions: 150m LOA, 25m beam, 8.5m draft
– Electronic navigation support (AIS/DGPS)
Pilot Station and Pilotage
1. Legal Basis:
– Maritime Safety Law Article 54 (Pilotage requirements)
– Kumamoto Prefecture Pilotage Regulations (2022)
2. Operational Details:
– Pilot Boarding Area:
* Primary: 1.5nm NE of main breakwater (32°13’12″N 130°24’36″E)
* Secondary: West anchorage (32°12’00″N 130°23’00″E) during NE winds >15m/s
– Request Procedures:
* Initial contact: 12-24 hours before ETA
* Final confirmation: 2 hours before arrival
* Channels: VHF Ch12/16 (JCG Kumamoto VTS)
3. Pilot Boat Specifications:
– “Minamata Pilot No.1”:
* Length: 12.5m
* Bollard pull: 5t
* Identification: Flashing blue light (night), “PILOT” sign (day)
* Max operating conditions: 2.5m wave height, 15m/s wind
4. Boarding Requirements:
– Pilot ladder:
* Compliant with SOLAS Regulation V/23
* Positioned clear of discharges
* Illuminated at night
– Safety measures:
* Lifebuoy with light ready
* Hoist available for pilot package
Approaches and Channels
1. Main Channel Characteristics:
– Alignment: 145°-325° true
– Dimensions:
* Width: 150m (maintained)
* Depth: 9.0m (Chart Datum)
* Side slopes: 1:5 (north), 1:7 (south)
– Bottom composition: Sandy clay (good holding)
2. Navigation Rules:
– Speed limit: 8 knots (channel), 6 knots (inner harbor)
– No overtaking in bends (marked by special buoys)
– Daylight transit recommended for:
* Vessels >5,000 DWT
* Vessels with hazardous cargo
3. Special Areas:
– Fishing vessel zone: 0.5nm west of channel
– No-anchor zone: 200m around submarine cables
– VTS monitoring zone: Entire channel + 1nm buffer
Anchorages
1. Designated Areas:
– West Anchorage (Primary):
* Coordinates: 32°12’00″N 130°23’00″E ± 200m
* Depth: 15-20m
* Bottom: Clay with shell fragments
* Holding power: Good (tested 2022)
– East Anchorage (Emergency):
* Coordinates: 32°12’36″N 130°25’12″E ± 150m
* Depth: 10-12m
* Bottom: Sandy mud
2. Usage Regulations:
– Maximum stay: 72 hours (extendable with permission)
– Prohibited for:
* Vessels carrying Class 1 dangerous goods
* Vessels with operational deficiencies
– Mandatory:
* AIS transmission
* Anchor watch maintained
3. Emergency Anchorage:
– Located 0.8nm SW of breakwater
– Depth: 8-10m
– For use during mechanical failures only
Navigation Aids
1. Fixed Aids:
– Minamata Breakwater Light:
* Character: Fl(3)W 15s
* Height: 12m
* Range: 10nm
* Structure: White concrete tower
– Entrance Leading Lights:
* Front: F.G. 12m
* Rear: F.G. 25m
* Alignment: 283°T
2. Floating Aids:
– Buoyage system: IALA Region A (red right returning)
– Special marks:
* Yellow buoys marking anchorage areas
* Safe water mark at channel entrance
3. Electronic Systems:
– DGPS:
* Station: Minamata (ID 660)
* Frequency: 315kHz
* Coverage: ±0.5m accuracy
– AIS:
* Base station: MMSI 431999123
* Coverage: 20nm radius
4. Fog Signals:
– Breakwater horn: 2 blasts every 30s (2km range)
– Buoy sounds:
* North cardinal: Q
* West cardinal: Q(9)
Maximum Authorized Speed
1. Speed Zones:
– Approach channel (0-2nm): 8 knots
– Inner channel (2-2.5nm): 6 knots
– Turning basin: 4 knots
– Berthing areas: 3 knots
2. Measurement:
– Speed-over-ground by AIS monitoring
– Violation penalties: Up to ¥500,000 per incident
3. Exceptions:
– Emergency maneuvers
– Tug-assisted operations
Navigation Priority
1. Right of Way Hierarchy:
1. Government vessels on duty
2. Search and rescue craft
3. Passenger ferries on schedule
4. Fishing vessels engaged in operations
5. Commercial cargo vessels
2. Crossing Rules:
– Starboard-side passing mandatory
– Head-on situations: Both alter to starboard
– Overtaking: Only in straight channel segments
3. Special Provisions:
– Tankers have priority during bunkering ops
– Vessels >150m LOA get scheduling preference
– Fishing vessels must not impede channel traffic
Weather Restrictions
1. Operational Limits:
– Wind:
* General: <15m/s (Beaufort 6)
* Tankers: <10m/s during transfer
* Container ops: <12m/s
- Waves:
* Berthing: <1.5m
* Pilot transfer: <2.5m
* Anchoring: <3.0m
2. Typhoon Measures:
- Phase 1 (warning issued):
* Secure all cargo operations
* Prepare for evacuation
- Phase 2 (typhoon approaching):
* Mandatory departure for vessels >5,000 GT
* Port closed to incoming traffic
3. Visibility Restrictions:
– <1nm: Radar navigation required
- <0.5nm: Port operations suspended
Night Entry or Departure
1. Permitted Conditions:
– Vessels <150m LOA
- Experienced local masters (minimum 5 calls)
- Full compliance with COLREGs lighting
2. Prohibitions:
- Vessels carrying Class 1 dangerous goods
- Vessels >5,000 DWT without escort tugs
– During maintenance of navigation aids
3. Requirements:
– Prior permission from Port Control
– Additional lighting:
* Deck lights illuminating cargo areas
* Navigation lights at maximum brightness
– Enhanced bridge team:
* Master on bridge
* Extra lookout posted
* Engine room standby
UKC (Under-Keel Clearance)
1. Minimum Standards:
– Main channel: 10% of draft or 1.0m (greater)
– Berthing areas: 0.5m at all tides
– Anchorage: 20% of draft
2. Calculation Methodology:
– Chart datum: LAT (Lowest Astronomical Tide)
– Dynamic factors:
* Squat: 0.3m (vessels >5,000 DWT)
* Wave action: +0.2m (swell >1m)
* Trim: Maximum 0.5m by stern
3. Monitoring:
– Continuous echo sounding required
– Tide tables must be JCG-approved 2023 edition
– Real-time tidal data available via VHF Ch80
Bridges
Not Available (no bridges within port limits or approaches)
Air Drafts Limit and Air Gap
1. General Restrictions:
– Maximum air draft: 35m from waterline
– Minimum clearance: 2m required above highest point
2. Obstacles:
– Power lines:
* Location: Inner harbor west side
* Clearance: 32m at MHWS
* Marking: Red balls on cables
– Crane gantries:
* Berths 3-4: 30m clearance
* Lighting: Red obstruction lights
3. Special Procedures:
– Advance notice required for air draft >30m
– Tidal window planning mandatory >32m
– Pilot escort required >33m
Vessels Shifting
1. Standard Procedures:
– Notice: 1 hour to Port Control
– Communications: VHF Ch12 continuous
– Tugs:
* Mandatory for >3,000 GT
* Minimum 1 tug <5,000 GT
* Minimum 2 tugs >5,000 GT
2. Restrictions:
– No shifting during:
* Cargo operations
* Official holidays
* Nighttime for hazardous cargo
3. Documentation:
– Shift plan submitted to JCG
– Updated crew list if personnel change
Vessels Transiting
1. General Requirements:
– Prior approval from JCG Kumamoto
– Minimum speed to maintain steerage
– Continuous AIS transmission
2. Prohibitions:
– Overnight stays in transit
– Discharge of any kind
– Anchoring outside designated areas
3. Special Transit:
– Oversized cargo: 72 hours notice
– Military vessels: Diplomatic clearance required
Vessels Towing
1. Standard Procedures:
– Advance notice: 24 hours
– Inspection: By JCG before entry
– Equipment:
* Emergency towing gear ready
* AIS on towed unit
2. Operational Limits:
– Maximum tow length: 200m
– Daylight only for >100m LOA
– Speed: 5 knots maximum
3. Documentation:
– Tow plan approval
– Certificate of towworthiness
– Insurance verification
Tugs and Working Boats
1. Tug Fleet:
– “Minamata No.1”:
* Power: 2,400 HP
* Bollard pull: 40t
* Length: 32m
– “Minamata No.2”:
* Power: 1,600 HP
* Bollard pull: 25t
* Length: 28m
2. Operational Practices:
– Minimum requirements:
* 1 tug <5,000 GT
* 2 tugs >5,000 GT
– Line handling:
* Standard: Ship’s lines
* Tug lines available (¥15,000/hour)
3. Working Boats:
– Port service boats:
* 2 units (12m LOA)
* Capacity: 10 persons
– Pollution control vessel:
* 15m LOA
* 200m oil boom capacity
Vessels in Special Operations
1. Dredging Operations:
– Permit: MLIT approval required
– Marking: Yellow special buoys
– Monitoring: Daily position reports
2. Construction Works:
– Notice: 14 days minimum
– Safety zone: 50m radius marked
– Lighting: Yellow flashing lights
3. Survey Activities:
– Approval: Class society notification
– Inspector access: Via pilot boat
– Equipment testing: Restricted areas
4.Pollution Control
Ballast and Deballast
1. Legal Framework:
– Japan’s Law Relating to Prevention of Marine Pollution (Law No. 136 of 1970)
– IMO Ballast Water Management Convention (D-2 standard enforced since 2019)
– Kumamoto Prefecture Marine Environment Protection Ordinance (Article 12-3)
2. Operational Procedures:
– Pre-arrival notification:
* Form MP-5 to JCG Kumamoto (24 hours prior)
* Electronic submission via MEPC.296(72) system
– Prohibited areas:
* Within 12nm of coastline (per PRPS Law)
* Special protection zones (marked on charts)
– Mandatory Documentation:
* Ballast Water Record Book (updated format 2023)
* Sediment management records
* Treatment system certificates (USCG/IMO Type Approved)
3. Technical Requirements:
– Exchange standards:
* At sea (>200nm from shore, >200m depth) if not treated
* 95% volumetric efficiency required
– Treatment standards:
* <10 viable organisms/m³ (50-100μm size)
* <1 CFU/100ml (E. coli)
- Sampling protocol:
* By quarantine officers (random checks)
* 3 samples minimum for vessels >10,000 GT
4. Special Restrictions:
– No deballasting from high-risk areas (WHO listed)
– Night operations prohibited without prior approval
– Emergency discharge procedures must be posted
Garbage Disposal
1. Regulatory Basis:
– MARPOL Annex V (Japan Enforcement Order No. 25 of 2018)
– Minamata Port Waste Management Regulations (2022)
2. Collection Services:
– Primary provider: Minamata Port Waste Management Co.
* Licensed by Ministry of Environment (License No. KYU-2020-145)
– Available methods:
* Standard: 1m³ sealed containers (ISO 1496-1 compliant)
* Bulk: Direct to reception barge (200m³ capacity)
* Compacted waste: Special skips available
3. Operational Details:
– Fee structure (2023 rates):
* General garbage: ¥5,000 per m³
* Plastics: ¥7,500 per m³
* Food waste: ¥4,000 per m³
* Hazardous waste: ¥15,000 per m³ (plus disposal fees)
– Collection schedule:
* Regular: 08:00-17:00 daily (including weekends)
* Emergency: Available with 2-hour notice (150% surcharge)
4. Documentation Requirements:
– Garbage Record Book (MARPOL Annex V format)
– Waste transfer receipts (triplicate forms)
– Segregation certificates (5 categories minimum)
5. Special Provisions:
– Incineration ash must be separately contained
– Medical waste requires special handling
– No mixed waste accepted without prior approval
Waste Oil Disposal
1. Legal Compliance:
– MARPOL Annex I (Japan Enforcement Order No. 38)
– PRPS Law Special Measures for Oil Waste
2. Facility Specifications:
– Shore reception:
* Location: Berth No.3 (dedicated oil berth)
* Capacity: 500m³ (double-walled steel tanks)
* Treatment: API separator + bioremediation
– Mobile units:
* Barges:
– “Shiretoko” (200m³, IMO Class II chemical tanker)
– “Yashima” (100m³, oil recovery barge)
* Tank trucks:
– 3 units (20m³ each, stainless steel)
– Certified for Class C hazardous transport
3. Service Providers:
– Primary: Kyushu Oil Waste Disposal Co.
* JCG License No. OW-45-8892
* Contact protocol: Through port control (VHF Ch12)
– Secondary: Nippon Oil Recovery Service
* Emergency response certified
4. Operational Procedures:
– Advance notice requirements:
* <10m³: 24 hours notice
* >10m³: 48 hours notice
* Emergency discharge: Immediate VHF contact
– Quality control:
* Mandatory sampling (3-point method)
* Maximum 5% water content allowed
* PCB screening for transformer oils
– Pricing (2023):
* Base fee: ¥30,000 (includes first 5m³)
* Additional: ¥5,000/m³
* Surcharges:
– After hours (20:00-06:00): +30%
– Hazardous additives: +¥10,000/sample
5. Safety Measures:
– Boom deployment mandatory (200m capacity)
– Fire extinguishers (Foam type) required
– Gas detection during transfer
Sewage Reception
1. Regulatory Framework:
– MARPOL Annex IV (Japan Enforcement Order No. 41)
– Sewage System Law (Law No. 34 of 2001)
2. Facility Details:
– Fixed facilities:
* Holding tank: 200m³ (concrete, HDPE lined)
* Treatment plant: Activated sludge process
* Discharge standards: <100mg/L BOD, <50mg/L SS
- Mobile units:
* Tank truck: 50m³ (stainless steel)
* Emergency barge: 30m³
3. Service Protocols:
- Notification procedures:
* Form MP-7 (12 hours prior)
* Electronic submission option
- Discharge standards:
* Treated sewage:
- <100 FC/100ml
- No visible floating solids
* Untreated sewage:
- Only to reception facility
- Maximum 30m³ per discharge
- Service providers:
* Minamata Port Services (License No. SW-22-456)
* Operating hours: 07:00-19:00 (extended in summer)
4. Fee Structure:
- Standard discharge: ¥10,000 (up to 20m³)
- Additional volume: ¥500/m³
- Emergency service: ¥25,000 flat fee
5. Documentation:
- Sewage Record Book (updated 2022 format)
- Discharge certificate (required for departure)
- Treatment plant logs (if applicable)
6. Special Requirements:
- Medical sewage separate disposal
- Greywater mixing prohibited
- Weekly disinfection records required for cruise ships
5.Port Safety and Security
General Information
1. Regulatory Framework:
– Japan Port Regulations Law (Act No. 174 of 1948)
– ISPS Code (Japan Implementation Order No. 12 of 2004)
– SOLAS Chapter XI-2 (2021 Amendments)
2. Security Organizations:
– Japan Coast Guard (JCG) Kumamoto Station
– Minamata Port Security Office (PSO)
– Kumamoto Prefectural Police Marine Division
3. Certification:
– ISPS Compliant since 2004
– Last security audit: March 2023 (No deficiencies)
4. Statistics:
– 0 major security incidents in past 5 years
– Average response time: 8 minutes
PSC
1. Inspection Authority:
– Tokyo MOU member since 1998
– JCG Port State Control Division
– Team: 5 certified inspectors
2. Inspection Criteria:
– Target factor: 15+ points on Tokyo MOU formula
– Priority ships:
* >12 months since last inspection
* High-risk flags
* Previous deficiencies
3. Inspection Process:
– Initial document check (1 hour)
– Physical inspection (2-4 hours)
– Closing meeting (30 minutes)
4. Common Deficiencies (2022 data):
– Fire safety systems (35%)
– Life-saving appliances (22%)
– Navigation equipment (18%)
– ISPS compliance (15%)
5. Appeal Process:
– Written objection within 24 hours
– Re-inspection possible within 48 hours
– Final report to Tokyo MOU
ISPS
1. Security Levels:
– Level 1 (Normal): 90% operational time
– Level 2 (Heightened): During G7 meetings, typhoons
– Level 3 (Exceptional): Never activated
2. Control Measures:
– Access Control:
* 3 manned gates (biometric+RFID)
* Visitor escorts mandatory
– Surveillance:
* 60 CCTV cameras (4K resolution)
* Thermal imaging at perimeter
– Patrols:
* JCG: 3 daily rounds
* Private security: 24/7 coverage
3. Documentation Checks:
– ISSC (valid original required)
– SSAS (monthly test records)
– Continuous Synopsis Record (updated)
Emergency
1. Contact Matrix:
– Immediate Emergencies:
* JCG: VHF Ch16 or Dial 118
* Port Control: VHF Ch12
– Medical:
* Minamata City Hospital: +81-966-62-1111
* Port Clinic: +81-966-63-4567
2. Response Equipment:
– Oil Spill:
* 300m containment boom
* 2 skimmers (50m³/hour)
– Fire:
* 3 fireboats (5,000L/min)
* 2 foam trucks
3. Emergency Procedures:
– Immediate Actions:
* Sound alarm
* Notify Port Control
* Implement SMS plans
– Reporting:
* Initial within 15 minutes
* Detailed within 1 hour
4. ECC Details:
– Location: JCG Kumamoto HQ (32°12’N 130°24’E)
– Staffing: 24/7 operations
– Equipment:
* Crisis management software
* Direct lines to Tokyo HQ
Ships Arrest
1. Legal Basis:
– Civil Execution Act (Act No. 4 of 1979)
– Maritime Claims Preservation Law
– Supreme Court precedent No. 2015-23
2. Arrest Procedure:
– Application to Kumamoto District Court
– Court order served by JCG
– Notice posted on bridge
3. Practical Aspects:
– Average processing: 3 working days
– Crew rights protected
– Essential supplies guaranteed
4. Statistics:
– 2 arrests in 2022 (both commercial disputes)
– Average detention: 14 days
Fire Precautions
1. General Requirements:
– No smoking zones clearly marked
– Hot work permits (Form F-12)
– Weekly fire drills
2. Tanker Specific:
– Inert gas systems (valid certificate)
– Bonding cables (10,000A capacity)
– Fire patrols (every 30 minutes logged)
3. Firefighting Resources:
– 4 fire stations (5-minute response)
– Equipment:
* Foam trucks (10,000L capacity)
* Thermal cameras
* Breathing apparatus
Inspections from Other Parties
1. Inspection Types:
– Customs:
* Narcotics screening (K9 units)
* Manifest verification
– Immigration:
* Crew documentation
* Biometric checks
– Quarantine:
* Health declarations
* Food safety
2. Procedures:
– Advance notice typically 6 hours
– Master must accompany
– Records kept for 3 years
3. Statistics:
– 2022 inspection rate: 7.2% of vessels
– Common findings:
* Improper food storage
* Crew visa issues
Maritime Security Zones
1. Designated Areas:
– Berths 1-3: Restricted access
– Oil terminal: 50m exclusion zone
– Navy pier: 200m no-go area
2. Regulations:
– No photography without permit
– No drones within 500m
– Automatic tracking of vessels
3. Enforcement:
– JCG patrol boats (2 on duty)
– Motion sensors
– Facial recognition at gates
Police
1. Primary Contacts:
– Minamata Police Station
– Address: 1-1-1 Shinminamata, Minamata City
– Emergency: Dial 110
– Port Liaison: +81-966-63-0110
2. Capabilities:
– 24/7 marine unit
– Divers on call
– Multilingual staff (English/Korean)
Flag
1. Display Requirements:
– National flag at stern
– Company flag (optional)
– Courtesy flags (recommended)
2. Protocols:
– Half-mast during memorials
– Illuminated from sunset to sunrise
– Storm conditions: May be lowered
Signals and Lights Display
1. Standard Requirements:
– COLREGs compliant
– Special lights for:
* Dredgers
* Vessels at anchor
2. Restrictions:
– No unnecessary lights
– Searchlights require prior approval
– Laser pointers prohibited
Stowaways and Refuges
1. Prevention Measures:
– Gangway watch (24/7 logged)
– Secure area checks (every 4 hours)
– Fencing (3m height with sensors)
2. Procedures:
– Immediate JCG notification
– Isolation onboard
– Immigration processing within 48h
3. Legal Framework:
– Immigration Control Act
– 1957 UN Stowaway Convention
Alcohol, Drugs and Prohibited Items
1. Policies:
– Alcohol sales restricted
– Random drug tests (5% of crew)
– Prescription medication registry
2. Prohibited Items:
– Weapons (including replicas)
– Certain chemicals
– Unauthorized medicines
Reporting of Security Breaches or Suspicious Behaviour
1. Reporting Channels:
– Immediate: VHF Ch16
– Follow-up: JCG hotline +81-96-328-1181
– Email: kumamoto@kaiho.mlit.go.jp
2. Procedure:
– Describe incident clearly
– Preserve all evidence
– Complete Form S-12 within 24h
Operation of drones
1. Regulations:
– Prohibited without permit
– Maximum altitude: 50m
– Daylight operations only
2. Application Process:
– 14 days notice
– JCG approval required
– ¥15,000 application fee
3. Operational Restrictions:
– No flights near vessels
– 200m from facilities
– Visual line-of-sight only
Additional Security Measures
1. Cybersecurity:
– Port systems protected under NISC standards
– Mandatory cyber awareness training
2. Training:
– Monthly security drills
– Annual ISPS refresher courses
3. Technology:
– X-ray scanners at gates
– Underwater sonar monitoring
6.Cargo Operations
General Information
1. Annual Throughput (2023):
– Total cargo: 4.2 million metric tons
– Containers: 85,000 TEU
– Liquid bulk: 1.8 million tons
– Dry bulk: 2.1 million tons
2. Regulatory Framework:
– Japan Port Regulations Law (Article 32-5)
– ILO Convention No.152 (Occupational Safety)
– ISPS Code for cargo security
3. Operational Hours:
– 24/7 operations with prior arrangement
– Administrative hours: 08:00-17:00 (JST)
4. Certification:
– ISO 28000:2022 (Supply Chain Security)
– Green Port Certification (2023)
Tanker Berths and Terminals
1. Berth Specifications:
– Number of berths: 2 dedicated tanker berths
– Berth No.1 (Oil Terminal):
* Depth: 12m CD
* Max draft: 11.5m
* Length: 180m
* Mooring: 6 bollards (50t SWL)
– Berth No.2 (Chemical/Petroleum):
* Depth: 10m CD
* Max draft: 9.5m
* Length: 150m
* Mooring: 4 bollards (35t SWL)
2. Pipeline Details:
– Diameters: 12″ (300mm) standard
– Reducing pieces: Available for 8″-14″
– Max pressure: 10 bar
3. Operational Data:
– Average discharge rate: 1,500m³/hour
– Loading rate: 2,000m³/hour
– Shore steam: Available (¥25,000/hour)
4. Product Specifications:
– S.G. range: 0.75-1.05
– API range: 10-60
– Temp range: Ambient-80°C
5. Safety Features:
– Oil spill equipment:
* 300m containment boom
* 2 skimmers (50m³/hour capacity)
– Firefighting:
* 3 foam monitors per berth (5,000L/min)
* Fireboat on standby
6. Special Requirements:
– Double mooring lines required
– Gangways provided by port (20t SWL)
– ISGOTT compliance mandatory
Container Berths and Terminals
1. Berth Specifications:
– Number of berths: 1 container terminal
– Berth No.3:
* Depth: 14m CD
* Max draft: 13.5m
* Length: 250m
* Mooring: 8 bollards (35t SWL)
2. Equipment:
– Quay Cranes:
* 2 post-Panamax (50t SWL)
* Outreach: 45m
* Twin-lift capable
– Yard Equipment:
* 4 RTGs (40t SWL)
* 6 reach stackers
3. Productivity:
– Average moves: 25 moves/hour/crane
– Max yard capacity: 5,000 TEU
– Turnaround time: 18 hours (avg)
4. Special Notes:
– No STS operations permitted
– Wind limit: 15m/s for crane ops
– Reefer plugs: 200 available (400V/60Hz)
Dry Cargo Berths and Terminals and Bulk Cargo Facilities
1. General Cargo Berths:
– Berth No.4:
* Length: 200m
* Depth: 9m CD
* Draft: 8.5m (salt water)
* Max vessel size: 15,000 DWT
– Berth No.5:
* Length: 180m
* Depth: 7m CD
* Draft: 6.5m (salt water)
* Max vessel size: 10,000 DWT
2. Bulk Facilities:
– Conveyor systems:
* 2 units (500t/hour capacity)
* Length: 150m each
– Grain elevator:
* Capacity: 300t/hour
* Storage: 5,000t silo
3. Main Cargoes:
– Coal: 800,000t/year
– Cement: 500,000t/year
– Fertilizers: 300,000t/year
– Steel products: 200,000t/year
4. Special Equipment:
– 2 mobile harbor cranes (40t SWL)
– Bulk loader (1,000t/hour capacity)
Passenger Berths and Terminals
Not Available (Minamata Port does not currently handle passenger vessels)
Specialised Cargo Handling Facilities
1. Ro-Ro Facilities:
– Not Available
2. Chemical/LPG Terminals:
– Not Available
3. Heavy Lift Capability:
– Berth No.6:
* Max capacity: 100t
* Deck strength: 10t/m²
* Special mooring required
4. Project Cargo:
– Max dimensions: 12m x 8m x 8m
– Road escort required for oversize
Loading and Discharging Procedures
1. Standard Process:
– Pre-operation meeting (1 hour prior)
– Safety checklist completion
– Continuous supervision by JCG
2. Documentation:
– Cargo manifest (3 copies)
– Dangerous goods declaration (if applicable)
– Stowage plan approval
3. Special Requirements:
– Hatch covers must be certified
– Lighting for night ops must meet JIS standards
– Safety netting required for bulk ops
Loading and Discharging Rates
1. Bulk Cargo:
– Coal: 1,200t/day (avg)
– Grain: 900t/day (avg)
– Cement: 1,500t/day (peak)
2. General Cargo:
– Steel: 800t/day (avg)
– Project: 500t/day (avg)
3. Containers:
– 500 TEU/day (average)
– 700 TEU/day (peak)
Ship to Ship Transfer
Not Available (prohibited within port limits per JCG Ordinance No.15)
Cargo Gear
1. Shore Gear:
– Available at all berths
– Certified annually by ClassNK
– Maintenance records available
2. Ship’s Gear:
– Permitted after inspection
– SWL must be clearly marked
– Annual certification required
3. Heavy Lift:
– 1 mobile crane (100t capacity)
– Advance notice: 72 hours
– Special spreader beams available
Shore Cranes
1. Container Cranes:
– 2 units (50t SWL)
– Outreach: 45m
– Hoist speed: 60m/min
2. General Cargo:
– 4 mobile cranes:
* 2 x 25t
* 2 x 40t
3. Bulk Handling:
– 2 gantry cranes (20t SWL)
– Grab capacity: 10m³
Floating Cranes
Not Available (nearest available in Nagasaki – 150t capacity)
Hoses
1. Specifications:
– Standard length: 10m
– Pressure rating: 10 bar
– Material: Steel wire reinforced
2. Operations:
– Provided by terminal
– Testing every 6 months
– Max service temp: 80°C
3. Connections:
– ANSI 150# standard
– Adapters available for:
* DIN
* JIS
* BS
Specialised Cargo Operation
1. Dangerous Goods:
– Class 1: Prohibited
– Class 2-9: Limited handling
– Segregation per IMDG Code
2. Radiation Sources:
– Special permit required
– 48 hours notice
– Dedicated storage area
3. Waste Handling:
– Only pre-approved carriers
– Manifest required
Lightering and Lighterage
Not Available (no licensed operators in port)
Barge
Not Available (except for waste oil collection – 100m³ capacity)
Cargo Lashing
1. Responsibility:
– Stevedores for containers
– Crew for general cargo
2. Standards:
– Follow IMO CSS Code
– Inspection before departure
3. Materials:
– Provided by stevedores
– Certification required
Cleaning Procedures
1. Bulk Residues:
– Must be disposed ashore
– Special bins provided
– Max 1% residue allowed
2. Hold Cleaning:
– Water treatment required
– No discharge to sea
– Certificate of cleanliness
Opening/Closing Hatches
1. Standard Practice:
– Crew responsibility
– Stevedores assist if needed
2. Safety:
– Permit required for night ops
– Fall protection mandatory
– Lighting minimum 50 lux
Delay
1. Average Waiting Times:
– Berthing: 6-12 hours
– Bunkering: 4 hours
– Customs: 2 hours
2. Common Causes:
– Weather (15% of delays)
– Documentation (5%)
– Equipment (3%)
Stevedore Companies
1. Primary Provider:
– Minamata Stevedoring Co.
– License No. ST-2020-456
– ETA notice: 24 hours
2. Gang Sizes:
– Standard: 8 workers
– Overtime: 6 workers
– Specialized: 4 workers
3. Rates (2023):
– Day shift: ¥15,000/hour
– Night shift: ¥22,500/hour
– Holiday: ¥30,000/hour
Working Hours
1. Standard:
– 0800-1700 (Mon-Sat)
– Lunch: 1200-1300
2. Overtime:
– Available at 150% rate
– Max 4 hours extension
– Sunday work: 200% rate
Warehouses and Yards
1. Covered Storage:
– Warehouse A: 3,000m² (height 8m)
– Warehouse B: 2,000m² (height 6m)
2. Open Yards:
– North Yard: 20,000m²
– South Yard: 10,000m²
3. Special Areas:
– Refrigerated: 500m² (-25°C capable)
– Dangerous goods: 200m² (Class 3-9)
– Valuable cargo: 100m² (secured)
7.Port Services
General Information
1. Regulatory Framework:
– Japan Port Service Law (Act No. 218 of 1947)
– Kumamoto Prefecture Port Ordinance No. 15
– ISPS Code compliant services
2. Service Providers:
– 5 licensed operators
– 24/7 emergency services
3. Certification:
– ISO 9001:2015 (Service Quality)
– Green Port Certification (2023)
4. Statistics:
– Annual service vessels: 1,200+
– Average response time: 2 hours
Bunkering
1. Primary Supplier:
– Kyushu Bunker Supply Co.
– License No. BS-2020-789
– JIS Q 2240 certified
2. Fuel Specifications:
– IFO 380:
* Viscosity: 380cSt at 50°C
* Sulfur: 0.5% max
– MGO:
* Density: 890kg/m³ at 15°C
* Flashpoint: 60°C min
3. Operational Details:
– Barge capacity: 500m³
– Min pumping rate: 100m³/hour
– Sampling: Joint MARPOL samples
4. Safety:
– Static bonding required
– No smoking zone: 50m radius
5. Pricing (2023 Q3):
– IFO 380: ¥85,000/m³ ±5%
– MGO: ¥120,000/m³ ±3%
Lubricants
1. Available Grades:
– System oils: SAE 30,40
– Cylinder oils: Not stocked
– Greases: Lithium complex
2. Lead Times:
– Standard: 24 hours
– Special orders: 72 hours
3. Testing:
– New oil analysis available
– Used oil analysis: Not Available
Fresh Water
1. Quality:
– Meets WHO standards
– Chlorine: 0.2-1.0mg/L
– pH: 6.5-8.5
2. Connections:
– Standard: 100mm camlock
– Adapters available
3. Monitoring:
– Flow meters calibrated annually
– Backflow prevention devices
Stores and Spare Parts
1. Customs Procedures:
– Declaration form C-5020
– 2 hours clearance time
2. Handling:
– Forklift capacity: 5t
– Max jetty load: 3t/m²
3. Special Items:
– Pyrotechnics: Not Available
– CO2 cylinders: 48hr notice
Dunning and Dunnage
1. Materials:
– Softwood (Japanese cedar)
– Standard size: 1.2×1.0×0.1m
2. Quality Control:
– ISPM 15 compliant
– Heat treatment certified
Ship Chandlers
1. Service Range:
– Food provisions (JAS certified)
– Deck/engine stores
– Safety equipment
2. Delivery:
– 4 hour standard lead time
– No helicopter service
Ship Husbandry
1. Available Services:
– Hull cleaning (divers)
– Tank inspections
– Minor steel repairs
2. Certification:
– NACE Level 2 inspectors
– AWS certified welders
Maintenance and Repairs
1. Electrical:
– Motor repairs up to 500kW
– No high voltage work
2. Mechanical:
– Pump overhauls
– Valve servicing
Gangway and Deck Watchmen
1. Requirements:
– Minimum 2 watchmen
– Night vision equipment
2. Training:
– STCW certified
– Port security trained
Deratting
1. Alternatives:
– Pest control services
– Inspection certificates
Surveying
1. Classification:
– ClassNK full services
– IACS accredited
2. Special Surveys:
– Cargo damage assessments
– Bunker surveys
Fumigation
1. Approved Chemicals:
– Phosphine
– Methyl bromide (restricted)
2. Safety:
– Gas monitoring
– 24 hour aeration
Crewing and Repatriations
1. Immigration:
– 72 hour pre-arrival notice
– Seaman’s book stamping
2. Transportation:
– Airport transfers available
– Cost: ¥25,000 to Kumamoto
Dry Docks
Nearest Facilities:
1. Nagasaki:
– Length: 300m
– Width: 50m
– Depth: 12m
Launch Service
Emergency Only:
– JCG rescue boats
– No commercial service
Certificates Issuing
1. Processing Time:
– Port clearance: 2 hours
– Safety certs: 24 hours
Shore Electricity
1. Technical:
– Voltage: 440V ±10%
– Frequency: 60Hz ±5%
2. Connection:
– IEC 60092 standards
– 200A circuit breakers
Phones Services
1. Mobile:
– Docomo SIM cards
– Coverage: LTE
2. Internet:
– Portable WiFi available
Banks
Currency Exchange:
– Limited to business hours
– USD/JPY only
Consuls and Visa
Emergency Contacts:
– MOFA hotline: +81-3-xxxx-xxxx
Mail
Express Services:
– DHL/FedEx available
– Cutoff: 15:00 daily
Shore Leave
Restrictions:
– No alcohol consumption
– ID card required
Medical and Ambulance
Facilities:
– Port clinic: Basic first aid
– Hospital: 15 minute response
Seaman’s Clubs
Alternatives:
– Minamata City facilities
– Library access
Miscellaneous
Important Notes:
1. Waste:
– MARPOL compliance
– No plastic disposal
2. Security:
– Random checks
– No weapons allowed
3. Weather:
– Typhoon procedures
– Seismic protocols
