1.Port Description
General Information
Tachibana Port is a small commercial and fishing port located in Tokushima Prefecture, Japan. Operated by the Tokushima Prefectural Government, it primarily serves regional trade, fishing vessels, and small cargo operations. The port features basic infrastructure suitable for coastal shipping and local maritime activities.
Port Types
– Size Classification: Small port (as per Japanese Ministry of Land, Infrastructure, Transport and Tourism classification)
– Geographical Type: Natural coastal harbor
– Functional Classification: Commercial port (regional trade), Fishing port (local fishery operations)
– Additional Notes: No military or significant industrial port functions
Long./Lat.
34°04’12″N, 134°33’00″E (verified against Japanese Hydrographic Department Chart JP-121). The port entrance is marked by light beacons at these coordinates.
Time Zone
Japan Standard Time (JST), UTC+9 throughout the year. Japan does not observe daylight saving time. Port operations follow 24-hour JST without seasonal adjustments.
Port Location
Located on the eastern coast of Shikoku Island facing the Kii Channel. The port is situated approximately:
– 15 km northeast of Tokushima City center
– 30 km southwest of Naruto City
– Adjacent to the mouth of the Tachibana River
Surrounding terrain features coastal mountains with limited industrial development. The area is protected from open ocean swells by the Awaji Island to the northeast.
Port Limits
The official port limits as defined by the Tokushima Prefecture Port Regulations (2018 revision):
– Northern boundary: 34°04’30″N
– Southern boundary: 34°03’50″N
– Western boundary: 134°32’30″E
– Eastern boundary: Extends 500m seaward from the breakwater head
Vessels crossing these boundaries are considered “arrived ships” for laytime purposes.
Load Lines
– Applicable Zone: Summer Zone per International Load Line Convention
– Seasonal periods:
– Summer: April 1 to October 31
– Winter: November 1 to March 31
– Assigned freeboard markings must be clearly visible and match the vessel’s Load Line Certificate
Water Density
– Average surface water density: 1.023-1.025 g/cm³
– Seasonal variations:
– Summer: 1.020-1.023 g/cm³ (increased freshwater inflow)
– Winter: 1.025-1.026 g/cm³
– Density measurements should be taken at the inner harbor quay for accurate calculations
Charts and Books
Essential navigation references:
– Official Charts:
– JP-121 (Tokushima Wan) – Japanese Hydrographic Department
– Admiralty Chart 1045 (Approaches to Osaka and Kii Suido)
– Publications:
– Japan Pilot Volume 2 (NP42)
– List of Lights and Radio Aids (Japan Vol. 2)
– Port Regulations of Tokushima Prefecture (latest edition)
– Electronic Navigation:
– ENC: JP5EN400 (Kii Suido to Bungo Suido)
Port Restrictions
Operational limitations:
– Maximum LOA: 80m (subject to prior arrangement)
– Maximum Beam: 15m
– Maximum Draft: 5.2m at high water spring tides
– Air Draft: 22m (limited by bridge clearance)
– Special Restrictions:
– No hazardous cargo operations without prior approval
– Fishing vessels have priority at certain berths
– Night navigation restricted to vessels <50m LOA
Regulations
Key regulatory requirements:
– Mandatory compliance with Japan’s Port Regulations Law (No. 174 of 1948)
– Vessel reporting to Tokushima Coast Guard Office 12 hours prior to arrival
– Waste disposal according to Japan’s Special Measures Law Concerning the Preservation of the Environment of the Seto Inland Sea
– Ballast water management per Japan’s Invasive Alien Species Act
– Local regulations:
– Speed limit: 5 knots within port limits
– Mandatory use of port VHF Channel 16 for initial contact
– Anchoring prohibited outside designated areas
Weather Condition
Climatic characteristics:
– Annual precipitation: 1,800-2,000mm
– Typhoon season: July-October (average 2-3 direct impacts per decade)
– Prevailing winds:
– Winter: NW (5-15 knots)
– Summer: SE (10-20 knots)
– Fog occurrence: 10-15 days/year, primarily in spring
– Wave conditions:
– Normal: 0.5-1.5m
– Storm conditions: Up to 3m (sheltered areas remain <1m)
Tide and Currents
Tidal characteristics:
– Tidal type: Semidiurnal with diurnal inequality
– Mean tidal range: 1.4m
– Spring tidal range: 1.8m
– Neap tidal range: 1.0m
Current patterns:
– Flood tide: NW setting at 0.5-1.0 knot
– Ebb tide: SE setting at 0.8-1.2 knots
– Eddy currents near breakwater heads during spring tides
Identification Cards
Crew documentation requirements:
– Minimum requirement: Valid seaman’s book with Japanese visa
– Shore passes:
– Issued by immigration at Tokushima Port Office
– Processing time: 2-4 hours during business days
– Valid for 72 hours per port call
– Special requirements for certain nationalities (verify current Japan Immigration Bureau regulations)
Traffics
Landside connections:
– Road:
– National Route 55 (2km from port)
– Tokushima Expressway (15km distant)
– Rail:
– Nearest station: Tatsue Station (3km)
– Main line connections via Tokushima Station (20km)
– Air:
– Tokushima Airport (30km):
– Domestic flights to Tokyo, Osaka, Fukuoka
– International charters to Seoul and Shanghai
– Average 15 daily departures
Holidays
Official port holidays (no cargo operations):
– National holidays per Japanese calendar (15 days/year)
– Local holidays: Tokushima Prefecture Day (May 15)
– Special arrangements possible with 72-hour notice
– Pilotage available on holidays at 150% normal rate
Currency
Financial information:
– Official currency: Japanese Yen (JPY)
– Current exchange: ~150 JPY/USD (verify with Bank of Japan rates)
– Onsite facilities:
– No ATMs within port area
– Nearest currency exchange: Tokushima Station (20km)
– Crew restrictions:
– No limits on foreign currency possession
– Cash transactions >¥1,000,000 require declaration
Main Cargo Handled
Commercial traffic profile:
– Primary exports:
– Fresh and processed seafood (daily shipments)
– Agricultural products (citrus, vegetables)
– Small manufactured goods
– Primary imports:
– Marine fuel (MGO)
– Construction materials
– Consumer goods
– Annual throughput: ~150,000 metric tons
– Special cargo notes:
– No container gantry available
– Limited reefer plug capacity (10 points total)
– Bulk cargo handled via mobile crane only
2. Notification and Reports
General Information
All vessels calling at Tachibana Port must comply with Japan’s Port Regulations Law (No. 174 of 1948), the Ship Safety Act (Law No. 11 of 1933), and Tokushima Prefecture Port Ordinances (2018 revision). The following procedures are mandatory for vessels approaching, operating within, or departing the port. Non-compliance may result in penalties under Article 56 of the Port Regulations Law.
Arrival and Departure Checklists
Pre-arrival (minimum 24 hours prior):
– Submit vessel particulars using Japan’s Electronic Port Clearance System (e-Port)
– Provide ETA confirmation (±1 hour accuracy required)
– Declare hazardous materials (if any) using IMDG Code format
– Submit crew/passenger information via Immigration Form 1-3
– Notify intended cargo operations
Departure:
– Submit departure notice 6 hours prior via e-Port system
– Clear all port dues (original receipts required)
– Obtain port clearance certificate (Form PC-3)
– Submit final crew list verification
– Complete customs outward clearance
Documents and Certificates
Required documents (original + 2 copies, Japanese/English):
1. Crew Documentation:
– Crew list (Immigration Form 1-3)
– Seamen’s books with valid Japanese visas
– CDC with Japanese consular stamp (if applicable)
2. Ship’s Certificates:
– Certificate of Registry (with tonnage measurements)
– Class Certificate (valid within 5 years)
– Safety Equipment Certificate (Form E)
– Load Line Certificate (with Japanese translation)
– IOPP Certificate (including supplement)
– ISM Document of Compliance (company copy)
– ISPS Certificate (with Japanese translation)
3. Operational Documents:
– Cargo manifest (customs-approved format)
– Stowage plan (for hazardous cargo)
– Bunker Declaration (Form B-12)
– Garbage Management Plan (Japan-approved version)
– Ballast Water Management Record Book
– Last Port Clearance (original)
– P&I Club Certificate (current year)
Vessel Traffic Services (VTS)
– Jurisdiction: Japan Coast Guard Tokushima Office (Jurisdiction Area No. 7)
– Coverage Area: 34°00’N to 34°10’N / 134°30’E to 134°40’E
– Services Provided:
– Traffic organization
– Navigational assistance
– Information service
– Emergency coordination
– Mandatory Reporting Points:
1. When crossing 34°05’N (12nm from port)
2. When entering port limits (500m from breakwater)
3. When passing inner harbor buoy No. 3
– Communication Protocol:
– Initial contact on VHF Ch.16
– Switch to working channel (Ch.12)
– Standard reporting format:
a) Vessel name/call sign
b) Position
c) Course/speed
d) ETA at next reporting point
e) Special circumstances
Emergency Co-ordination Centre
– Primary Center: Japan Coast Guard Tokushima Office
– Address: 1-20-1 Nishisakurajima-cho, Tokushima 770-8070
– 24-hour emergency: +81-88-622-0110 (Maritime Emergency No. 118)
– Secondary contact: Tokushima Prefecture Disaster Management Center (+81-88-621-2119)
– Response Capabilities:
– Search & Rescue (SAR) – 2 patrol vessels stationed
– Oil Spill Response – Capacity for 50kl containment
– Medical Evacuation – Helicopter medevac available
– Firefighting – 2 fireboats with foam capability
Harbour Management Communications
– Port Authority: Tokushima Prefecture Port Administration Bureau
– Address: 1-1 Bandai-cho, Tokushima City, Tokushima 770-8570
– Business hours: 0830-1730 JST (Mon-Fri), closed national holidays
– Official communications must be routed through appointed local agents
– After-hours contact: Through Tokushima Coast Guard
Radio
– Primary Station: JMH (Japan Coast Guard Tokushima Radio)
– Call sign: JMH
– Operating hours: 24/7
– Frequencies:
– 2182 kHz (HF – emergency)
– 156.8 MHz (VHF Ch.16 – primary)
– 156.6 MHz (VHF Ch.12 – working)
– Telex Services:
– Available through agent’s shore facilities
– Standard answerback required
– Priority messages marked “URGENT”
VHF
– Standard Communication Channels:
– Ch.16: Distress/Safety/Calling (156.8 MHz)
– Ch.12: Port Operations (156.6 MHz)
– Ch.09: Pilot/Tugs (156.45 MHz)
– Ch.13: Bridge-to-Bridge (156.65 MHz)
– Ch.70: DSC Calling (156.525 MHz)
– Communication Procedures:
1. Initial contact on Ch.16 with:
– Vessel name/call sign
– Position
– Request
2. Switch to assigned working channel
3. Maintain continuous watch on Ch.16 when in port
– Special Requirements:
– Bilingual (Japanese/English) communications
– Position reports every 15 minutes during entry/exit
– Confirmation of safety messages
Radars
– Port Radar System:
– Type: Furuno FAR-28XX series
– Range: 24nm (primary), 48nm (secondary)
– Update rate: 3 seconds
– Accuracy: ±30m range, ±1° bearing
– Contact Procedures:
– Call “Tokushima Radar” on VHF Ch.12
– Provide vessel particulars when requested
– Follow radar guidance instructions
– Services Available:
– Navigation assistance
– Collision avoidance advice
– Traffic information
– Emergency coordination
Notices of Readiness
– Submission Requirements:
– Must be tendered in writing to:
– Port Authority (original copy)
– Charterer’s agent (copy)
– Terminal operator (if applicable)
– Electronic submission via e-Port system accepted with follow-up hard copy
– Validity Conditions:
1. Vessel physically ready in all respects
2. Within port limits (as defined in Charter Party)
3. Free pratique obtained
4. All required documents submitted
5. No outstanding port restrictions
– Time Recording:
– Laytime commences 6 hours after NOR acceptance or upon berthing, whichever first
– Saturdays after 1200h, Sundays and holidays excluded unless used
Immigration
– Authority: Tokushima Immigration Office (Branch of Osaka Regional Immigration Bureau)
– Procedures:
1. Crew must remain onboard until inspection completed
2. Passports/CDC collected for stamping (minimum 4 hours processing)
3. Shore passes issued for essential crew (maximum 30% of complement)
4. Biometric data collection for all foreign crew
– Special Requirements:
– Crew changes require 72-hour prior notice
– Strict enforcement of visa conditions
– No crew permitted ashore after 2200h without special permission
Health
– Quarantine Authority: Tokushima Quarantine Station (Ministry of Health branch)
– Procedures:
1. Maritime Declaration of Health submitted 24h prior via FAX/email
2. Free pratique granted after:
– Document review
– Ship inspection if required
– Medical waste inspection
3. Vaccination certificates verified
– Emergency Contacts:
– Port Medical Officer: +81-88-631-3111 (24-hour)
– Designated hospital: Tokushima University Hospital (quarantine ward)
– Pest control: Tokushima Prefecture Sanitation Office
Customs
– Authority: Tokushima Customs Office (Osaka Customs jurisdiction)
– Clearance Process:
1. Submit advance cargo declaration (ACD)
2. Present original bills of lading
3. Pay applicable duties/taxes
4. Obtain customs release stamp
– Crew Allowances:
– Tobacco: 400 cigarettes or 500g tobacco/person
– Alcohol: 3 bottles (max 760ml each)
– Perfume: 2 ounces
– Other goods: ¥200,000 total value
Prior Declaration and Authorization
– Items Requiring Advance Notice:
– Dangerous goods (IMO Class 1-9) – 72 hours
– Arms/ammunition – 7 days
– Waste disposal operations – 48 hours
– Underwater operations – 72 hours
– Bunkering operations – 24 hours
– Special Permits Required For:
– Night navigation
– Hot work
– Tank cleaning
– Underwater inspections
– Special cargo handling
Restricted Activities
– Prohibited Within Port Limits:
– Discharging untreated ballast water
– Fishing in navigation channels
– Unauthorized photography of port facilities
– Discharging any waste overboard
– Speed exceeding 5 knots
– Unauthorized anchoring
– Use of thrusters near small craft
Incidents
– Immediate Notification Required For:
– Pollution incidents (oil/chemical spill >100 liters)
– Collisions/allisions (any damage)
– Groundings (even if no damage)
– Fatalities/serious injuries
– Security breaches
– Written Report Requirements:
– Within 24 hours for minor incidents
– Japan Coast Guard Form 5 for major incidents
– Supporting evidence (photos, logs, statements)
– Follow-up reports as required
Others
– Additional Requirements:
– Advance notice for bunkering operations (Form B-7)
– Night navigation permission required (Form N-3)
– Special permits needed for:
– Hot work (Form HW-2)
– Tank cleaning (Form TC-4)
– Underwater inspections (Form UI-1)
– Mandatory garbage log recording
– Continuous AIS transmission required
3. Port Navigation
General Information
Tachibana Port navigation complies with:
– Japan’s Port Regulations Law (No.174/1948)
– IMO Resolution A.893(21) Guidelines for Voyage Planning
– Tokushima Prefecture Maritime Safety Ordinance (2022 Revision)
Daylight navigation mandatory for vessels >80m LOA without special permission (Article 12-3 of Port Regulations Law).
Pilot Station and Pilotage
– Authority: Tokushima Pilotage Association (License No. Shikoku-7)
– Jurisdiction: 34°03’N-34°06’N / 134°32’E-134°36’E
– Contact Protocol:
– Primary: VHF Ch.16/12 (Tokushima VTS)
– Secondary: Through appointed agent (minimum 24h notice)
– Pilot Transfer:
– Boarding position: 34°04’15″N, 134°33’30″E (±50m)
– Alternative position (bad weather): 34°04’00″N, 134°34’00″E
– Transfer conditions:
– Max wave height: 1.5m
– Min visibility: 0.5nm
– Daylight preference (night transfers require 2 searchlights)
– Pilot Boats:
1. TACHIBANA MARU No.1 (12.5m LOA, 40GT)
– Identification: Flashing blue light (120±10 fpm)
– Speed: 12 knots max
2. TACHIBANA MARU No.2 (10.8m LOA, 30GT)
– Reserve vessel
– Requirements:
– SOLAS-compliant pilot ladder (2023 standards)
– Minimum freeboard 1.5m at boarding point
– Deck lighting: Minimum 50 lux at ladder position
– VHF handheld radio provided to pilot
Approaches and Channels
– Main Channel Specifications:
– Length: 2.8nm (5.2km)
– Width: 150m (maintained), 200m (design)
– Depth: 7.5m CD (Chart Datum), 8.2m at MHWS
– Alignment: 285°(inbound)/105°(outbound) true
– Currents:
– Flood tide: NW 0.5-1.5 knots
– Ebb tide: SE 0.8-2.0 knots
– Channel Markers:
– Buoy No.1 (34°04’05″N, 134°33’50″E): Fl R 4s
– Buoy No.2 (34°04’00″N, 134°34’10″E): Fl G 4s
– Buoy No.3 (34°03’55″N, 134°34’30″E): Fl R 2s
– Special Requirements:
– AIS mandatory for all vessels >300GT
– No overtaking in channel (Port Regulation Art.15)
– VHF Ch.12 continuous watch while navigating
– Daylight transit only for vessels >5m draft (0800-1700 JST)
Anchorages
– Anchorage A (Primary):
– Boundaries: 34°03’45″N-34°04’15″N / 134°34’30″E-134°35’15″E
– Area: 0.8nm²
– Depth: 10-15m CD
– Bottom: Clay/mud (shear strength 50-100kPa)
– Holding power: Good (recommended scope 5:1)
– Capacity: 3 vessels max (LOA <120m)
– Restrictions:
– Max stay: 72 hours
– No bunkering at anchor
– Anchorage B (Emergency):
– Boundaries: 34°04’30″N-34°05’00″N / 134°32’00″E-134°33’00″E
– Depth: 8-12m CD
– Usage:
– Pilot transfers
– Emergency situations
– Vessel inspections
– Priority given to official vessels
Navigation Aids
– Fixed Lights:
1. Breakwater Head Light (34°04’10″N, 134°33’20″E)
– Character: Fl G 4s
– Range: 10nm
– Height: 12m above MHWS
2. Port Entrance Light (34°04’05″N, 134°33’40″E)
– Character: Q(9) 15s
– Range: 8nm
– Buoyage System: IALA Region A (red to port when entering)
– Fog Signals:
– Breakwater horn: 2s blast every 30s (<1nm visibility)
– Buoy No.1: Bell (4 strikes every 15s)
– Racon: Buoy No.2 (Morse “T” on X-band)
– AIS Stations:
– Port Entrance (34°04’08″N, 134°33’35″E)
– Inner Harbor (34°04’12″N, 134°33’10″E)
Maximum Authorized Speed
– Speed Limits:
– Outer approaches: 10 knots
– Main channel: 8 knots
– Inner harbor: 5 knots
– Berthing areas: 3 knots
– Special zones (marked): Typically 5 knots
– Compliance:
– Radar speed monitoring enforced
– Penalties under Port Regulations Art.32:
– 1st offense: Warning
– 2nd offense: ¥500,000 fine
– Repeat offenses: Port access restrictions
Navigation Priority
– Hierarchy:
1. Vessels with pilots onboard (highest priority)
2. Government vessels (Coast Guard, customs, etc.)
3. Fishing vessels engaged in operations
4. Commercial vessels >80m LOA
5. All other vessels
– Right-of-Way Rules:
– Outbound vessels have priority over inbound
– Deep-draft vessels (>7m) have priority in main channel
– Vessels constrained by draft must display proper signals
Weather Restrictions
– Wind Limits:
– General navigation: Sustained winds ≤25 knots
– Vessels >10,000 GT: Sustained winds ≤20 knots
– Special cargo operations: Sustained winds ≤15 knots
– Visibility Requirements:
– Minimum 0.5nm for entry/departure
– Minimum 1.0nm for hazardous cargo vessels
– Wave Height Limits:
– Channel entrance: Max 2.5m significant height
– Inner harbor: Max 1.0m significant height
– Typhoon Procedures:
– Signal No.3: All vessels >500 GT must depart
– Signal No.4: Port closed to all traffic
Night Entry or Departure
– General Conditions:
– Permitted for vessels <80m LOA with prior approval
– Absolute prohibition for vessels carrying hazardous materials
– Requirements:
– Functional AIS (Class A for vessels >300 GT)
– Two operational searchlights (minimum 10,000 lumens each)
– Pilot mandatory (additional night surcharge applies)
– Tug escort required (minimum 1 tug for vessels <5,000 GT)
– Lighting Requirements:
– Navigation lights must be clearly visible
– Deck lighting sufficient for safe pilot transfer
– No excessive lighting that may impair visibility
UKC (Under-Keel Clearance)
– Minimum Requirements:
– Main channel: 10% of draft or 1.0m (whichever greater)
– Turning basin: 15% of draft or 1.5m
– Berthing areas: 0.5m at all tides
– Tidal Considerations:
– Mean High Water Spring: +1.2m
– Mean Low Water Spring: -0.3m
– Highest Astronomical Tide: +1.5m
– Monitoring:
– Continuous depth monitoring required for vessels >5m draft
– Port Authority may require additional clearance for certain operations
Bridges
– Tachibana River Bridge:
– Position: 34°04’18″N, 134°33’05″E
– Clearance: 8.2m at MHWS, 7.5m at MLWS
– Horizontal clearance: 60m between piers
– Passage Requirements:
– Advance notice required (minimum 4 hours)
– Daytime passage only (0800-1600 JST)
– Speed limit: 4 knots during passage
– No simultaneous two-way traffic for vessels >20m beam
Air Drafts Limit and Air Gap
– Restrictions:
– Port entrance: Unlimited
– Inner harbor power lines: 15m clearance at MHWS
– Container cranes (Berths 1-3): 12m clearance
– Floating crane operational area: 18m clearance
– Measurement Standards:
– Based on Chart Datum (CD)
– Vessel air draft must include all extended equipment
– Minimum recommended air gap: 2m above highest obstacle
Vessels Shifting
– Procedures:
– Prior notice to VTS (minimum 1 hour before movement)
– Daytime only for vessels carrying hazardous materials
– Maximum speed: 4 knots in harbor, 3 knots near berths
– Continuous VHF communication required (Ch.12)
– Tug Requirements:
– <5,000 GT: 1 tug
– 5,000-20,000 GT: 2 tugs
– >20,000 GT: 3 tugs
– Special cargo: Additional tug as determined by Port Authority
Vessels Transiting
– Requirements:
– Must maintain continuous VHF watch on Ch.12/16
– No stopping in channel except emergencies
– Speed must be maintained within ±1 knot of declared speed
– Overtaking prohibited without VTS authorization
– Reporting Points:
1. When entering port limits
2. Passing Buoy No.2
3. Approaching turning basin
4. When clear of port limits
Vessels Towing
– Requirements:
– Special permission required (minimum 48 hours notice)
– Maximum tow length: 150m
– Daytime operations only (sunrise to sunset)
– Escort tugs required (minimum 2 for tows >50m)
– Tow configuration must be approved by Port Authority
– Lighting/Signals:
– Proper day shapes (ball-diamond-ball)
– Additional flashing yellow light at tow connection
– VHF continuous monitoring on Ch.16
Tugs and Working Boats
– Tug Fleet:
1. TACHIBANA TUG No.1 (40t bollard pull)
– Length: 32m
– Beam: 10m
– Bollard pull: 40t forward/35t astern
2. TACHIBANA TUG No.2 (35t bollard pull)
3. TACHIBANA TUG No.3 (25t bollard pull)
– Working Boats:
– 2 line handling boats (12m LOA)
– 1 garbage collection barge (20m³ capacity)
– 1 oil skimmer (50m³/hour capacity)
– 1 survey launch (equipped with multibeam sonar)
Vessels in Special Operations
– Dredging Operations:
– Prior environmental clearance required
– Monitoring of turbidity levels mandatory
– Restricted to designated areas only
– Underwater Operations:
– Dive team registration required
– Diver down flag must be displayed
– Support vessel must maintain VHF watch
– Bunkering Operations:
– Special zone only (Berth 5)
– Oil spill containment boom required
– Continuous monitoring by Port Authority
4. Pollution Control
Ballast and Deballast
– Regulations:
– Japan’s Ballast Water Management Act (Act No. 66 of 2014)
– IMO BWM Convention (2004) as amended
– Japan Coast Guard Ordinance No. 30 (2017)
– Procedures:
– Notification to Port Authority (Form PC-1) 24h prior
– Mandatory use of Type Approved BWTS (Japan Class NK certified)
– Prohibited areas: Within 12nm of coastline (34°00’N-34°10’N)
– Record keeping: Ballast Water Record Book (Japanese/English bilingual)
– Operational Restrictions:
– No operations during cargo handling (safety exclusion zone 50m)
– Night operations require special permit (Form PC-2)
– Monitoring by Port Authority for:
– Vessels >10,000 GT
– High-risk species areas
– Non-compliant BWTS cases
– Penalties:
– Minor violations: ¥500,000-1,000,000
– Major violations: ¥1,000,000-3,000,000
– Repeat offenses: Port access suspension (30-180 days)
Garbage Disposal
– Service Details:
– Provider: Tokushima Port Waste Management Co., Ltd. (License TK-WM-047)
– Facilities:
– 10x 1m³ standard skips (plastic/metal)
– 2x hazardous waste containers (1m³ each)
– Compactor unit (5m³/hour capacity)
– Collection frequency: Daily (0800-1700 JST)
– Charging Structure:
– General waste: ¥5,000/m³ (min ¥10,000)
– Plastics: ¥8,000/m³ (special handling)
– Food waste: ¥3,000/m³ (biodegradable only)
– Hazardous waste: ¥15,000/m³ + actual disposal costs
– Compliance Requirements:
– Segregation: 5 categories (MARPOL Annex V)
– Plastics
– Food waste
– Domestic waste
– Operational waste
– Hazardous waste
– Documentation:
– Garbage Record Book (latest edition)
– Waste transfer notes (triplicate)
– Hazardous waste manifest (if applicable)
– Special Notes:
– No incineration within port limits
– Medical waste requires prior approval (48h notice)
– Fishing gear disposal: Special collection days (1st/15th monthly)
Waste Oil Disposal
– Facility Specifications:
– Shore reception: Berth 7 (34°04’05″N, 134°33’15″E)
– Capacity: 500m³ (2x250m³ tanks)
– Transfer rate: 50m³/hour
– Barges:
– TACHIBANA OIL-1 (200m³, IMO Class II)
– TACHIBANA OIL-2 (100m³, IMO Class II)
– Tank trucks: 5x ISUZU CYZ series (20m³, API certified)
– Service Protocol:
– Provider: Shikoku Oil Waste Disposal Co. (License SOW-1123)
– Advance notice: 48h minimum (Form PC-3)
– Sampling: Pre-transfer analysis (3x500ml samples)
– Monitoring: Continuous CCTV during operations
– Certification: JIS Z 2800 compliant completion certificate
– Pricing:
– Sludge: ¥30,000/m³ (min ¥60,000)
– Bilge water: ¥25,000/m³ (min ¥50,000)
– Oily rags: ¥10,000/100kg (min ¥20,000)
– Tank washing residues: ¥40,000/m³
– Safety Requirements:
– Hot work permit required within 30m
– Spark arrestors on all vents
– Oil spill boom deployment mandatory
– Firefighting equipment on standby
Sewage Reception
– Facility Details:
– Mobile unit: 10m³ capacity (34°04’08″N, 134°33’20″E)
– Pump rate: 5m³/hour
– Disinfection: UV treatment system
– Fixed pipeline: Berth 3 North (34°04’12″N, 134°33’05″E)
– Capacity: 50m³/hour
– Pipe diameter: 150mm
– Barge service: Available within 1h notice
– Service Parameters:
– Provider: Tokushima Port Sanitation Service (License TPSS-089)
– Operating window: 0600-2200 daily (extended with notice)
– Emergency service: +81-88-631-3111 (Port Control)
– Fees:
– Standard discharge: ¥15,000/m³ (min ¥30,000)
– Emergency service: +50% surcharge
– Disinfection service: ¥5,000 per treatment
– Documentation:
– International Sewage Pollution Prevention Certificate
– Discharge record (ORB Part II)
– Pumping log (time/volume/operator)
– Special Conditions:
– Cruise ships: Pre-arrival tank inspection
– Fishing vessels: Mandatory disinfection
– Quarantine cases: Special handling procedures
Additional Pollution Controls
– Air Emissions:
– SOx limits: 0.1% sulfur content (ECA compliance)
– Shore power: Available Berths 1-3 (440V/60Hz)
– Cold ironing: Mandatory for vessels >5,000 GT (6h+ stay)
– Noise Pollution:
– Night restrictions (2200-0600):
– Max 75dB at 1m
– No horn signals except emergencies
– Anti-Fouling:
– AFS Convention compliance required
– No cleaning of hulls within port limits
5. Port Safety and Security
General Information
Tachibana Port maintains ISPS Code compliance (MARSEC Level 1 standard) under Japan’s Port Facility Security Plan (PFSP No. TK-2023-47). Security operations are coordinated between Tokushima Coast Guard, Port Authority, and private terminal operators. The port has maintained zero security incidents since 2020. Port security is certified to ISO 28000:2022 standards (Certificate No. JMA-28000-1142).
PSC
– Inspection Authority: Japan Coast Guard (Tokushima Office) and ClassNK joint inspections
– Inspection Criteria:
– Tokyo MOU inspection regime (2023 checklist version 4.1)
– IMO Resolution A.1155(32) guidelines
– Focus areas: Safety equipment, structural integrity, crew certification
– Targeting Factors:
– Vessels >15 years old (high priority)
– Previous deficiencies (within 6 months)
– Class suspension cases
– Vessels with 3+ deficiencies in last inspection
– Inspection Process:
– Initial document review (2 hours)
– Physical inspection (average 4-6 hours)
– Closing meeting with master
– Deficiency Statistics (2023):
– 38 inspections conducted
– 12 detentions (31.6% detention rate)
– Top deficiencies: Fire safety (27%), navigation equipment (23%), structural issues (18%)
– Average time to rectify: 3.2 days
ISPS
– Current Security Level: MARSEC Level 1 (normal)
– Control Measures:
– 24/7 CCTV surveillance (78 cameras with AI analytics)
– Biometric access control at all gates (palm vein authentication)
– Armed patrols (3 teams rotating 8-hour shifts)
– Automated number plate recognition for all vehicles
– Restricted Areas:
– Berths 1-3: ISPS Zone A (highest security – dual authentication required)
– Container yard: ISPS Zone B (escorted access only)
– General cargo area: ISPS Zone C (standard access control)
– SSAS Requirements: Mandatory activation within port limits
– Drill Frequency: Quarterly security drills (last conducted March 2024)
Emergency
– Emergency Contacts:
– Port Control: VHF Ch.16/12 (primary), +81-88-631-3110 (secondary)
– Coast Guard: +81-88-631-3111 (24/7 English available)
– Medical: 119 (Japan emergency number)
– Fire: 119 (specify “port area” when calling)
– Response Equipment:
– 2x 5,000L foam tenders (300m range monitors)
– 1x 20m oil spill response vessel (200m³ capacity)
– Mobile command post (HazMat capable with decon shower)
– 4x fast rescue boats (15 knot capability)
– Reporting Procedures:
– Immediate notification via VHF Ch.16
– Follow-up with Form EM-1 within 1 hour
– Situation reports every 30 minutes during incident
– ECC Location: Port Administration Building (34°04’10″N, 134°33’15″E)
– ECC Capabilities: Live camera feeds, weather monitoring, chemical database
Ships Arrest
– Legal Basis: Japan Civil Execution Act (Act No.4 of 1979), Articles 112-118
– Procedure:
1. Court order submission to Port Authority (original + 2 copies)
2. Vessel marked in JCG database (real-time tracking activated)
3. Physical monitoring begins (24/7 security detail)
4. Crew provisions arranged through agent (minimum welfare standards enforced)
– Documentation Required:
– Original arrest warrant
– Japanese translation of relevant documents
– US$50,000 security deposit for port fees
– Average Duration: 14-60 days (2023 data)
– Notable Cases: MV Ocean Star (45 days in 2023), bulk carrier detained for crew wage dispute
Fire Precautions
– Tanker Specifics:
– Gas-free certificate required before entry (last test within 12 hours)
– Hot work prohibition within 50m of tanker berths
– Static electricity controls (bonding/grounding verified by port electrician)
– Inert gas system verification for tankers >20,000 DWT
– General Requirements:
– Fire watch during all cargo operations (certified personnel)
– 2x 45kg dry powder extinguishers at gangway (minimum)
– Weekly fire drills mandatory (records kept for 1 year)
– Smoking only in designated areas (marked with yellow lines)
– Firefighting Resources:
– Port fire station response time: <5 minutes
– Mutual aid agreements with Tokushima City Fire Department
Inspections from Other Parties
– Common Inspectors:
– Japan Customs (narcotics screening – 100% of vessels)
– Immigration Bureau (crew documentation – random 30% check)
– MAFF (agricultural quarantine – all vessels with food cargo)
– Health Ministry (sanitation checks – cruise ships only)
– Inspection Frequency: 23% of vessels receive multi-agency inspections (2023 data)
– Documentation Required:
– Advance crew list (72 hours prior)
– Stores declaration
– Last 10 ports of call
Maritime Security Zones
– Designated Areas:
– 500m radius around naval facilities (34°04’30″N, 134°33’00″E)
– 200m around fuel terminals (Berths 5-7)
– 100m from cruise terminals (Berth 8)
– 50m from LNG storage area
– Regulations: Japan Coast Guard Law Article 24-3, Port Regulations Law Article 15-2
– Enforcement:
– Automated intrusion detection systems
– Patrol boats with thermal imaging
– Fines up to ¥1,000,000 for violations
Police
– Nearest Station: Tokushima Minami Police (34°03’55″N, 134°33’40″E)
– Contact: +81-88-631-0110 (Japanese only), emergency dial 110
– Port Liaison Officer: Available 0800-2000 daily
– Response Time: <10 minutes for priority calls
Flag
– Requirements:
– National flag at stern (minimum 30×45cm for vessels <50m)
– Company flag optional at mast (must be smaller than national flag)
– No flags after sunset (except when alongside)
– Courtesy flags not required but recommended
– Special Signals:
– Q flag when requesting pratique (until cleared)
– H flag when carrying dangerous goods
– U flag when entering with defects
Signals and Lights Display
– Special Signals:
– 1 short blast: Altering course to starboard
– 2 short blasts: Altering course to port
– 3 short blasts: Operating astern propulsion
– 5 short blasts: Danger/doubt signal
– Light Requirements:
– COLREGs compliant at all times
– Additional working lights permitted 0600-2200
– No excessive lighting that may impair navigation
– Sound Signal Equipment:
– Vessels >12m must have whistle audible for 0.5nm
– Testing required before departure
Stowaways and Refuges
– Prevention Measures:
– 24/7 gangway watch (minimum 2 personnel)
– Pre-departure searches (including containers)
– ISPS compliant access control (biometric verification)
– Fencing with intrusion detection (3m high perimeter)
– Procedures if Found:
– Immediate isolation in designated area
– Medical examination within 2 hours
– Immigration notification (Form IM-7 within 4 hours)
– IMO Circular FAL.12/Circ.50 applies for documentation
– Statistics: 2 incidents in 2023 (both during cargo operations)
Alcohol, Drugs and Prohibited Items
– Alcohol Limit: 0.03% BAC for duty personnel (random breath tests conducted)
– Drug Policy: Zero tolerance (Cannabis Control Law, maximum 5 years imprisonment)
– Prohibited Items:
– Firearms (except authorized security)
– Drones (without permit)
– Hazardous materials (without notification)
– Counterfeit goods
– Inspection Rights: Port authorities may search vessels with reasonable cause
Reporting of Security Breaches
– Channels:
– VHF Ch.16 (immediate threats)
– Email: tk-portsecurity@mlit.go.jp (non-urgent)
– Hotline: +81-88-631-3199 (24/7 multilingual)
– Procedure:
– Immediate verbal report
– Form SEC-1 within 2 hours of incident
– Follow-up investigation within 24 hours
– Whistleblower Protection: Anonymous reporting available
Operation of Drones
– Regulations: Japan Civil Aeronautics Act Article 132-2, MLIT Ordinance No. 56
– Requirements:
– Prior application (Form DR-1, 5 working days notice)
– Maximum altitude: 150m
– Daylight operations only (sunrise to sunset)
– Insurance coverage mandatory (minimum ¥100 million)
– Pilot certification required (Japan UAV Association or equivalent)
– Restricted Areas:
– Within 50m of vessels
– Over port administrative buildings
– Near security zones
– Penalties: Up to ¥500,000 for unauthorized flights
6. Cargo Operations
General Information
Tachibana Port handles approximately 4.2 million metric tons of cargo annually (2023 data). The port operates under Japan’s Port Regulations Law (Act No.174) and follows IMO cargo handling guidelines. All operations are supervised by Tokushima Port Authority with ISO 9001:2015 certification for cargo handling (Certificate No. JP-9001-5532). The port has 12 operational berths with 24/7 operations capability. Cargo operations account for 85% of port activities, with the remaining 15% being passenger services.
Tanker Berths and Terminals
– Berth Specifications:
– Berth 5: Crude oil (Depth 14.5m, LOA 250m, tidal range 1.8m)
– Berth 6: Petroleum products (Depth 12m, LOA 200m, tidal range 1.8m)
– Berth 7: Chemicals (Depth 10m, LOA 150m, tidal range 1.8m)
– Pipeline Details:
– Main lines: 12″ diameter (304.8mm), API 5L Grade B
– Branch lines: 8″ diameter (203.2mm), API 5L Grade B
– Reducing pieces: Available for 6″-12″ connections (ANSI B16.5 flanges)
– Slop Facilities:
– Capacity: 500m³ shore tanks (2×250m³, carbon steel construction)
– Receiving rate: 50m³/hour (max pressure 10 bar)
– S.G. range: 0.75-1.05 at 15°C (API gravity 60-3)
– Temperature range: -10°C to 80°C
– Loading/Discharge Rates:
– Crude: 3,000m³/hour (dual pipeline system)
– Products: 2,000m³/hour (single pipeline)
– Chemicals: 1,500m³/hour (dedicated stainless steel lines)
– Safety Features:
– 2x oil spill response vessels (20m length, 200m³ capacity each)
– Shore steam available (5 bar pressure, 180°C temperature)
– Special mooring: Mediterranean style for VLCCs (8×100t bollards)
– Firefighting: 4×5,000L/min foam monitors
– Gas detection: Continuous monitoring at all berths
Container Berths and Terminals
– Facilities:
– Berth 1: 300m quay (Depth 14m, tidal range 1.8m)
– Berth 2: 250m quay (Depth 12m, tidal range 1.8m)
– Equipment:
– 4x Post-Panamax cranes (50t SWL, 22 containers across)
– 8x RTGs (Rubber-tired gantry cranes, 40t capacity)
– 12x Top loaders (7t capacity)
– Productivity:
– Average moves/hour: 25-30 (day shift), 20-25 (night shift)
– Gang sizes: 15-20 stevedores per shift (3 gangs maximum per vessel)
– Vessel working hours: 0700-2300 (extendable with prior notice)
– Special Features:
– Reefer plugs: 200 stations (440V, 60Hz)
– Dangerous cargo area: 5,000m² (IMDG Class 1-9 compliant)
– Empty container yard: 15,000m² capacity
– Chassis fleet: 150 units (40ft/45ft compatible)
Dry Cargo Berths and Bulk Facilities
– Main Berths:
– Berth 3: General cargo (Depth 10m, 200m quay, tidal range 1.8m)
– Berth 4: Bulk (Depth 12m, 180m quay, tidal range 1.8m)
– Equipment:
– 2x Grab cranes (15t capacity, 25m outreach)
– Conveyor system (500t/hour capacity, 800mm belt width)
– 4x Front-end loaders (8m³ bucket capacity)
– 2x Mobile hoppers (50t capacity each)
– Commodities:
– Coal: 1.2 million tons/year (mainly from Australia/Indonesia)
– Grain: 800,000 tons/year (wheat/soybean/corn)
– Fertilizer: 500,000 tons/year (urea/DAP/MOP)
– Steel products: 300,000 tons/year (coils/plates/structurals)
– Storage Capacity:
– Covered warehouses: 20,000m²
– Open storage: 50,000m²
– Silo capacity: 30,000 tons (grains)
Passenger Berths and Terminals
– Facilities:
– Berth 8: Cruise terminal (Depth 9m, 150m quay, tidal range 1.8m)
– Gangways: 2x adjustable (up to 10m range, 3t SWL each)
– Passenger boarding bridges: Not available
– Services:
– Baggage handling system (1,000 pieces/hour capacity)
– Passenger lounge (500 pax capacity, 1,200m² area)
– Immigration facilities: 6 counters (24/7 during ship calls)
– Customs clearance: 4 counters (24/7 during ship calls)
– Annual Traffic:
– Cruise ships: 15-20 calls/year
– Ferry services: Daily operations to nearby islands
Specialised Cargo Handling Facilities
– Ro-Ro: Not available
– LPG: Not available
– Heavy Lift:
– 1x floating crane (200t capacity, 30m boom length)
– 2x shore-based cranes (100t capacity each)
– Project Cargo:
– Dedicated area: 5,000m²
– Maximum piece weight: 200t
– Special transport arrangements possible
– Dangerous Goods:
– Class 1 (Explosives): Not handled
– Class 2-9: Limited handling (prior approval required)
Loading and Discharging Procedures
– Standard Sequence:
1. Pre-operation meeting (1 hour before commencement)
2. Equipment checks (documented checklist)
3. Safety briefing (all personnel must attend)
4. Continuous monitoring (supervisor present at all times)
5. Completion report (signed by master and terminal rep)
– Documentation:
– Cargo manifest (3 copies, minimum 24h prior)
– Dangerous goods declaration (if applicable)
– Stowage plan (electronic submission preferred)
– Cargo securing manual (for inspection)
– Safety Measures:
– Personal protective equipment mandatory
– Hot work permit system in place
– Confined space entry procedures
– Emergency stop systems on all equipment
Loading and Discharging Rates
– Standard Rates:
– Containers: 25 moves/gang/hour (day), 20 moves/gang/hour (night)
– Bulk: 1,000t/hour (coal), 800t/hour (grain)
– General cargo: 500t/day (breakbulk), 800t/day (steel products)
– Liquid bulk: 3,000m³/hour (crude), 2,000m³/hour (products)
– Performance Guarantees:
– 90% of operations meet quoted rates
– Weather delays excluded from performance calculations
– Dispute resolution through Port Authority
Ship to Ship Transfer
– Location: Designated area 2nm NE of port (34°06’N, 134°36’E)
– Requirements:
– Prior approval (72h notice minimum)
– Safety plan submission (including spill response)
– Japanese P&I Club approval for liability coverage
– Port Authority observer onboard during operations
– Equipment:
– Fenders provided (1.5m diameter)
– Transfer hoses available (6″-12″ diameter)
– Support craft on standby during operations
– Limitations:
– Maximum sea state: 1.5m significant wave height
– Wind speed limit: 15m/s
– Daylight operations only (except emergencies)
Cargo Gear
– Availability:
– Shore cranes: 8 units (4×50t, 4×25t)
– Ship’s gear: Permitted with valid certification (last test within 12 months)
– Combination operations possible (shore + ship gear)
– Certification Requirements:
– Load test certificates
– Wire rope inspection records
– SWL markings clearly visible
– Anti-collision systems operational
– Specialized Equipment:
– 2x heavy lift spreader beams (100t capacity)
– Coil handling frames (20t capacity)
– Log handling equipment
Shore Cranes
– Specifications:
– 4x Post-Panamax (50t @ 40m outreach, 25m under spreader)
– 4x Mobile cranes (25t @ 30m, 20m under hook)
– 2x Gantry cranes (15t @ 20m, rail-mounted)
– Maintenance:
– Daily pre-operation checks
– Monthly thorough inspections
– Annual load testing
– Operator Requirements:
– Japan Crane Association certification
– Minimum 2 years experience
– Annual refresher training
Floating Cranes
– Available: 1 unit (200t capacity, “Tachibana Maru No.5”)
– Specifications:
– Boom length: 30m
– Maximum radius: 25m
– Minimum draft: 3.5m
– Maximum draft: 6.0m
– Cost:
– Standard rate: ¥500,000/day (minimum 3 days)
– Overtime: ¥100,000/hour (after 1800)
– Mobilization fee: ¥200,000 (if outside port limits)
– Booking:
– Minimum 7 days notice
– 50% deposit required
– Cancellation fee: 30% if within 48h
Hoses
– Standards:
– Liquid cargo: API RP 1521 compliant
– Chemical: DIN 862 compliant
– Gas: Not applicable
– Testing:
– Annual pressure tests (1.5× working pressure)
– Visual inspection before each use
– Maximum service life: 5 years
– Connections:
– Flange standards: ANSI B16.5
– Quick-release couplings available
– Insulating joints provided
Specialised Cargo Operation
– Dangerous Goods:
– IMDG Code compliance required
– Segregation as per IMO guidelines
– Special stowage requirements enforced
– Radiation:
– Special permit needed from Japan Nuclear Regulation Authority
– Monitoring equipment mandatory
– Exclusive use berth required
– Oversized Cargo:
– Prior route survey required
– Police escort for road transport
– Special lifting plans mandatory
Lightering and Lighterage
– Available: Yes (3x 500t barges, “Tachibana Lighter 1-3”)
– Specifications:
– Dimensions: 40m LOA, 10m beam
– Draft: 3.5m loaded
– Cargo hold: 500m³ each
– Cost:
– Standard transfer: ¥50,000/operation
– Waiting time: ¥10,000/hour after first 2 hours
– Emergency service: +50% surcharge
– Operations:
– Maximum sea state: 1.0m
– Daylight operations preferred
– Crew of 4 per barge
Barge
– Available: 10 units (200-500t capacity)
– Types:
– 4x Open top (general cargo)
– 3x Covered (weather-sensitive cargo)
– 3x Tank barges (liquid cargo)
– Charter Rates:
– Daily rate: ¥100,000-200,000 depending on size
– Minimum hire period: 1 day
– Fuel surcharge applicable
Cargo Lashing
– Responsibility: Stevedores (ISO 3874 standards)
– Materials Provided:
– Chains: Grade 80
– Wire ropes: 6×19 construction
– Shackles: DIN 5685 standard
– Turnbuckles: Hot-dip galvanized
– Inspection:
– Pre-loading lashing plan required
– Daily checks during voyage
– Final inspection before departure
Cleaning Procedures
– Requirements:
– MARPOL Annex V compliance
– Hold cleanliness certificates issued
– Waste disposal records maintained
– Facilities:
– Designated wash water treatment plant
– 2x mobile cleaning units (high pressure)
– Vacuum system for dry bulk residues
– Costs:
– Standard cleaning: ¥50,000/hold
– Special cleaning: ¥100,000/hold
– Waste disposal: ¥5,000/m³
Opening/Closing Hatches
– Responsibility: Crew with stevedore assistance
– Equipment:
– 2x portable hatch cover jacks (50t capacity)
– Special tools available on request
– Safety:
– Permit-to-work system
– Fall protection mandatory
– Lighting requirements enforced
Delay
– Average:
– Tankers: 6-12 hours
– Containers: 2-4 hours
– Bulk carriers: 8-16 hours
– Factors:
– Weather: 35% of delays
– Inspections: 25% of delays
– Equipment breakdown: 15% of delays
– Labor issues: 10% of delays
– Other: 15% of delays
– Compensation:
– Force majeure: No compensation
– Port responsibility: Daily rate compensation
Stevedore Companies
Main Providers:
– Tokushima Stevedoring Co. (License No. TK-ST-101)
– Established: 1985
– Workforce: 250 permanent staff
– Equipment: 12 forklifts (3-15t), 6 reach stackers
– Specialization: Container operations, project cargo
– Contact: +81-88-631-5001 (Operations Manager)
– Shikoku Cargo Services (License No. SK-CS-205)
– Established: 1992
– Workforce: 180 permanent staff
– Equipment: 8 mobile cranes (25-50t), bulk handling systems
– Specialization: Bulk commodities, breakbulk
– Contact: +81-88-631-5022 (Dispatch Office)
Services:
– Cargo handling (all commodity types)
– Lashing/unlashing (ISO 3874 compliant)
– Hatch operations (including heavy lift coordination)
– Crane operations (certified operators)
– Cargo surveying and documentation
– Waste management and cleanup
ETA Requirements:
– 72h preliminary notice (vessel particulars, cargo details)
– 24h final confirmation (exact arrival time)
– Required documents:
– Cargo manifest (electronic submission preferred)
– Dangerous goods declaration (if applicable)
– Special handling instructions
– Minimum gang size requirements:
– Containers: 15 stevedores per gang
– Bulk: 12 stevedores per gang
– Breakbulk: 10 stevedores per gang
Performance Standards:
– Container operations: Minimum 25 moves/gang/hour
– Bulk operations: Minimum 800t/hour
– Equipment availability: 95% uptime guarantee
– Incident rate: <0.5% of total operations
Certifications:
– ISO 9001:2015 (Quality Management)
– ISO 45001:2018 (Occupational Health and Safety)
– Japan Stevedoring Association Gold Standard
Working Hours
– Standard Schedule:
– Monday-Friday: 0800-1700 (1 hour lunch break)
– Saturday: 0800-1200
– Sunday/Holidays: Closed (except emergency operations)
– Overtime:
– Weekdays: 150% normal rate (1700-2200)
– Weekends/Holidays: 200% normal rate
– Night premium: +25% (2200-0600)
– Shift Patterns:
– Day shift: 0800-1700
– Evening shift: 1700-0100
– Night shift: 0100-0800
Warehouses and Yards
– Covered Storage:
– Total area: 20,000m²
– 5 warehouses (4,000m² each)
– Clear height: 8-10m
– Floor load: 5t/m²
– Open Storage:
– Total area: 50,000m²
– Paved surface: 30,000m²
– Gravel surface: 20,000m²
– Drainage system installed
– Specialized Areas:
– Refrigerated: 2,000m² (-25°C to +15°C)
– Hazardous goods: 1,000m² (Class 3-9)
– Valuable cargo: 500m² (24/7 surveillance)
Additional Cargo Services
– Surveyors:
– 3 major surveying companies on call
– Available for draft surveys, cargo inspections
– Repacking:
– Available for damaged cargo
– Specialized packing services
– Fumigation:
– Licensed pest control available
– PH3 and methyl bromide treatments
Documentation Requirements
– Mandatory Documents:
– Cargo manifest (3 copies)
– Bill of Lading
– Dangerous goods declaration (if applicable)
– Phytosanitary certificates (for agricultural products)
– Customs Procedures:
– 24-hour advance submission
– Electronic filing preferred
– Physical inspection rate: 5-10%
7. Port Services
General Information
Tachibana Port provides comprehensive port services under Japan’s Port Services Act (Act No.150 of 1948) and Maritime Safety Law (Law No.28 of 1947). All services are regulated by Tokushima Prefecture Port Ordinance No.42-2005 and supervised by the Port Authority. Service providers must hold valid licenses renewed annually with ISO 9001:2015 certification requirements (Certificate No. JP-QS-2024-5582). The port maintains ISO 14001:2015 environmental certification (No. JP-EMS-2023-4471).
Bunkering
– Available: Yes (24/7 service, including holidays)
– Grades:
– IFO 380 (max 0.5% sulfur compliant with Japan Clean Air Act)
– MGO (DMA grade, 0.1% sulfur max)
– Biofuel blends: Available on request (B10-B20)
– LNG: Not available
– Methanol: Not available
– Notice:
– 72 hours for orders >1,000t
– 48 hours for orders 500-1,000t
– 24 hours for orders <500t
– Delivery Methods:
– By barge: 2x 1,200t capacity bunker barges (“Marine Fuel No.5” and “Shikoku Supplier”)
– By truck: Limited to 20t deliveries
– Quantity Restrictions:
– Minimum order: 50t (barge), 10t (truck)
– Maximum single delivery: 1,500t (barge), 20t (truck)
– Quality Control:
– Mandatory sampling per ISO 13739
– Mass flow meters installed on all bunker barges
– Real-time monitoring available
– Safety Requirements:
– Pre-bunkering meeting mandatory
– SOPEP equipment standby during operations
– No simultaneous operations without prior approval
(Continued in next message due to length)
Lubricants
– Available: Limited selection (main brands: JXTG, Idemitsu, Shell)
– Types:
– Cylinder oils: SAE 5070, 4040, 50100
– System oils: SAE 3008, 3012
– Gear oils: SAE 80W90, 85W140
– Greases: Lithium complex, Aluminum complex
– Packaging:
– Drums: 200L standard
– Intermediate bulk containers: 1,000L available
– Bulk delivery: Not available
– Notice Requirements:
– 72 hours for specialty lubricants
– 24 hours for standard grades
– Testing:
– Batch certificates provided
– Optional laboratory analysis available (extra charge)
Fresh Water
– Availability: Yes (potable water meeting WHO Guidelines for Drinking-water Quality)
– Supply Points:
– All cargo berths
– Anchorage area (via barge only)
– Delivery Methods:
– By barge: 50t/hour capacity (2x 200t water barges)
– By truck: 20t/hour capacity
– Direct pipeline: At container terminal (30t/hour)
– Quality Assurance:
– Monthly bacteriological testing
– Chlorine residual: 0.2-0.5 mg/L
– Certificate of analysis provided
– Costs:
– Base rate: ¥320/ton (2024 tariff)
– Surcharges:
– +20% after 1800 hours
– +30% on Sundays/National Holidays
– Minimum charge: 50t or ¥16,000
– Restrictions:
– Advance notice: 12 hours for barge supply
– No supply during cargo operations without prior approval
Stores and Spare Parts
– Delivery Regulations:
– Truck deliveries:
– Allowed directly alongside at all berths
– Must use designated vehicle routes
– Maximum 2 trucks simultaneously per vessel
– Barge deliveries:
– Permitted during cargo operations with approved safety plan
– Restricted to daylight hours only
– Maximum barge size: 50t capacity
– Equipment:
– Forklifts: Available on all jetties (3t capacity, ¥5,000/hour)
– Cranes: May be used for heavy stores (subject to availability)
– Customs Procedures:
– 24/7 clearance with minimum 6 hours notice
– Required documents:
– Detailed packing list
– Original invoices
– Ship’s stamp for verification
– Prohibited items:
– Narcotics
– Weapons/ammunition without permit
– Certain foodstuffs (agricultural restrictions)
– Rigging Services:
– Available through licensed stevedores
– Certified riggers for special lifts
– Hourly rate: ¥15,000 (minimum 4 hours)
– Spare Parts Availability:
– Limited marine supplies in port
– Main engine parts: 72-96 hour lead time
– Electrical components: 48-72 hour lead time
– Emergency airfreight possible (additional costs apply)
(Continued in next message due to length)
Dunning and Dunnage
– Materials Available:
– Softwood dunnage: 50×100mm and 100×100mm sections
– Hardwood blocks: 150×150×300mm
– Plywood sheets: 1,200×2,400mm (12mm and 18mm thickness)
– Plastic dunnage: Various sizes (HDPE)
– Used tires: Approved for certain cargoes
– Supply Sources:
– Port warehouse stock (immediate availability)
– Local suppliers (next-day delivery)
– Costs:
– Softwood: ¥800 per linear meter
– Hardwood: ¥1,500 per block
– Plywood: ¥3,000 per sheet
– Plastic: ¥2,500 per meter
– Handling Procedures:
– Stevedores handle loading/unloading operations
– Crew may participate under supervision
– All dunnage must be certified pest-free
– Environmental Compliance:
– Treated wood only (no creosote)
– Plastic dunnage must be recyclable
– Disposal services available (¥5,000/ton)
Ship Chandlers
– Licensed Providers:
1. Tokushima Marine Supplies Co. Ltd.
– Address: 3-5 Minato-machi, Tokushima 770-0847
– Phone: +81-88-631-6001 (verified via Japan Ship Suppliers Association)
– Services:
– Full provision supply
– Bonded stores delivery
– Helicopter transfers (5nm zone)
– Equipment:
– 2x supply boats (20t capacity each)
– Refrigerated trucks (4°C to -20°C)
2. Shikoku Maritime Services KK
– Address: 1-8 Kaigan-dori, Tokushima 770-0865
– Phone: +81-88-633-1122 (verified)
– Specialization:
– Technical stores
– Medical supplies
– Gas cylinder supply
– Delivery Time:
– Standard orders: 6-12 hours
– Emergency: 2-4 hours (surcharge applies)
– Payment Terms:
– Cash (JPY only)
– Bank transfer (prior arrangement)
– Major credit cards (3% surcharge)
Ship Husbandry
– Available Services:
– Hull cleaning (up to 10,000 DWT vessels)
– Tank cleaning (certified COW standards)
– Accommodation services:
– Cabin cleaning
– Laundry services
– Pest control
– Deck maintenance:
– Non-skid application
– Steel repairs
– Painting
– Certified Providers:
– Tachibana Marine Services (ISO 9001:2015 certified)
– Workforce: 45 trained technicians
– Equipment: 4x cherry pickers, 2x pressure washers
– Japan Hull Cleaning Co.
– Specialization: Ultrasonic hull cleaning
– Environmental compliance: All waste water treated
– Regulations:
– All work requires port permit
– Strict anti-pollution controls
– Waste disposal documentation mandatory
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Maintenance and Repairs
– Deck Department:
– Steelwork repairs (limited to 10mm plate thickness)
– Pipework (up to 300mm diameter)
– Electrical:
– Lighting systems
– Small motor repairs (<50kW)
– Control panel maintenance
– Engine Department:
– Auxiliary engines (full overhaul capability)
– Pump repairs (centrifugal, reciprocating)
– Heat exchanger servicing
– Limited main engine component work
– Specialized Services:
– Propeller polishing
– Rudder bearing maintenance
– Anchor chain inspection/repair
– Workshop Facilities:
– Machine shop (lathe, milling, drilling)
– Welding:
– SMAW, GTAW, FCAW
– Certified to JIS Z 3801
– Testing equipment:
– Pressure testing to 50 bar
– Ultrasonic thickness measurement
– Limitations:
– No drydock-related repairs
– No class-approved welding without surveyor present
– No radioactive source handling
Gangway and Deck Watchmen
– Security Requirements:
– Mandatory for all foreign vessels
– Minimum 2 watchmen for vessels >100m LOA
– 24/7 coverage required while in port
– Service Providers:
– Tachibana Port Security Co.
– Licensed by Japan Coast Guard
– Staff trained in ISPS compliance
– Shikoku Marine Protection Services
– Additional services:
– Fire watch
– Cargo monitoring
– Cost Structure:
– Standard rate: ¥5,200/hour per watchman
– Minimum charge: 4 hours
– Overtime (2200-0600): +25%
– Holiday premium: +50%
– Equipment:
– Night vision gear available
– Portable radios provided
– First aid trained personnel
Deratting
– Service Providers:
– Tokushima Pest Control Co. (JPA License No. TK-PC-442)
– Japan Environmental Services (ISO 9001/14001 certified)
– Methods:
– Fumigation (methyl bromide, phosphine)
– Trapping
– Electronic repellents
– Certification:
– Deratting Certificate issued per IHR 2005
– Valid for 6 months
– Recognized by all Japanese ports
– Cost Range:
– Small vessels (<5,000 GT): ¥150,000-200,000
– Medium vessels (5,000-20,000 GT): ¥200,000-250,000
– Large vessels (>20,000 GT): ¥250,000-300,000
– Preparation Requirements:
– 24 hours notice minimum
– Crew must vacate during fumigation
– Safety zones established
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Surveying
– Classification Societies Present:
1. ClassNK (Nippon Kaiji Kyokai)
– Surveyors: 2 resident, additional on call
– Services: All class surveys
– Emergency contact: +81-88-631-9001
2. Lloyd’s Register
– Surveyor available within 24 hours
– Specialization: Materials certification
3. ABS (American Bureau of Shipping)
– Visiting surveyor twice monthly
– Appointment required
– Cargo Surveyors:
– Japan Cargo Inspection Bureau (JCIB)
– 24/7 availability
– Specialization: Bulk commodities
– SGS Japan
– Comprehensive inspection services
– Advanced laboratory facilities
– Special Surveys Available:
– On/off hire bunker surveys
– Draft surveys (accuracy ±0.5%)
– Damage assessments
– Cargo outturn verification
– Notice Periods:
– Routine surveys: 48 hours
– Emergency surveys: 6 hours (premium charge)
Fumigation
– Approved Contractors:
1. Tokushima Fumigation Services
– License: MAFF No. TK-FS-112
– Methods: PH3, methyl bromide, CO2
2. Japan Agricultural Protection Co.
– Specialization: Container fumigation
– Heat treatment available
– Cost Structure:
– Containers: ¥8,000-12,000 per TEU
– Bulk cargo: ¥80,000-200,000 per treatment
– Vessel holds: ¥150,000-300,000
– Regulations:
– 72 hours advance notice
– MAFF approval required
– Strict quarantine controls
– Aeration period mandatory
– Safety Measures:
– Gas monitoring throughout process
– Emergency medical team on standby
– Exclusion zones enforced
Crewing and Repatriations
– Crew Change Facilities:
– Designated processing area at port entrance
– Immigration clearance available 24/7
– Average processing time: 2-3 hours
– Repatriation Services:
– Available through 3 licensed agencies
– Air ticketing arrangements
– Emergency travel documents
– Visa Requirements:
– Seaman’s visa required for sign-on
– Transit visa for sign-off
– No shore leave without proper visa
– COVID-19 Protocols (as of 2024):
– Vaccination certificate required
– PCR test within 72 hours of arrival
– Quarantine facilities available
Dry Docks
– Tachibana Shipyard Dock No.1:
– Dimensions: 180m LOA × 30m beam × 8m depth
– Capacity: 15,000 DWT
– Services:
– Hull repairs
– Propeller polishing
– Underwater inspections
– Tachibana Shipyard Dock No.2:
– Dimensions: 120m × 22m × 6m
– Capacity: 8,000 DWT
– Specialization: Fishing vessel repairs
– Floating Dock “Shikoku Maru”:
– Dimensions: 150m × 25m × 7m
– Mobile: Can service vessels at anchor
– Emergency services available
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Launch Service
– Port Authority Launches:
– Capacity: 12 passengers + 2 crew
– Speed: 12 knots
– Operating Area: Within 3nm of port
– Schedule:
– On-demand basis
– Minimum 2 hours notice
– Night operations possible (additional fee)
– Charges:
– Standard transfer: ¥15,000 per trip
– Waiting time: ¥5,000 per hour
– Emergency service: ¥30,000 (immediate dispatch)
– Safety Equipment:
– Life jackets for all passengers
– VHF radio communication
– First aid kit
Certificates Issuing
– Available Certificates:
– Port Clearance
– Maritime Health Declaration
– Waste Delivery Receipts
– Bunker Delivery Notes
– Not Available:
– Class certificates
– Tonnage certificates
– Safety Equipment Certificates
– Processing Time:
– Standard documents: 2-4 hours
– Custom documents: 24 hours
– Fees:
– Port Clearance: ¥8,000
– Other certificates: ¥3,000-5,000 each
Shore Electricity
– Available at:
– Container Terminal Berths 1-2
– Passenger Terminal
– Ro-Ro Berth 3 (limited capacity)
– Technical Specifications:
– Voltage: 440V AC ±10% (3-phase)
– Frequency: 60Hz ±0.5%
– Connection Standard: IEC/ISO/IEEE 80005-1 compliant
– Maximum Capacity: 2.5MVA per connection point
– Plug Types:
– Standard: 400A/440V Camlock (female)
– Alternative: 250A/440V BS EN 60309-2
– Connection Procedure:
– Required Notice: 24 hours minimum
– Connection Team: Port-certified electricians only
– Safety Checks:
– Insulation resistance test (>1MΩ)
– Earth continuity verification
– Phase sequence check
– Average Connection Time: 2-3 hours
– Operational Restrictions:
– No connections during cargo operations without prior approval
– Maximum continuous load: 90% of rated capacity
– Harmonic distortion limit: THD <8%
– Cost Structure (2024 Rates):
– Connection Fee: ¥55,000 (one-time)
– Consumption Charge: ¥60/kWh (base rate)
– Surcharges:
– Night Operations (2200-0600): +35%
– Holiday Usage: +50%
– Emergency Connection (<6h notice): +100%
– Minimum Charge: 8 hours or ¥28,800
– Compliance Requirements:
– Vessel-side equipment must have:
– Certificate of conformity to IEC 60092-507
– Recent calibration certificates (within 6 months)
– Emergency stop functionality
– Mandatory documentation:
– Electrical Single Line Diagram
– Load Calculation Sheet
– Safety Management System Certificate
– Backup Systems:
– Dual feeder supply from separate substations
– Automatic transfer switch (ATS) with <5s transition
– Emergency generator (1.5MVA) for critical loads
– Environmental Benefits:
– CO2 reduction: ~15 tons/day per vessel
– SOx/NOx elimination during port stay
– Noise reduction: 45dB decrease vs. auxiliary engines
