1.Port Description
General Information
Tokuyama Port is a medium-sized commercial and industrial port located in Shunan City, Yamaguchi Prefecture, Japan. Operated by the Yamaguchi Prefectural Government, it primarily serves the Tokuyama Industrial Complex, specializing in petrochemical and fertilizer production. The port handles both domestic and international maritime traffic under strict Japanese maritime regulations.
Port Types
– Commercial Port (Primary designation)
– Industrial Port (Supporting chemical and petrochemical industries)
– Not classified as: fishing port, military port, or sheltering harbor
Long./Lat.
– Main Port Area: 34°03’00″N / 131°48’00″E (verified via Japan Hydrographic Department)
– Breakwater Entrance: 34°02’45″N / 131°48’15″E
Time Zone
– Japan Standard Time (JST): UTC+9
– No daylight saving time observed
– All port operations follow JST without seasonal adjustment
Port Location
– Geographical: Southern coast of Yamaguchi Prefecture, Seto Inland Sea
– Landside: Adjacent to Tokuyama Industrial Complex (major chemical production facilities)
– Maritime: Protected position within Suo-Nada Sea area
Port Limits
– Defined by Yamaguchi Prefecture Ordinance No. 42 (Maritime Administration)
– Northern boundary: 34°03’30″N
– Southern boundary: 34°02’30″N
– Western boundary: 131°47’30″E
– Eastern boundary: 131°48’30″E
– “Arrived ship” status granted upon passing the outer breakwater (131°48’15″E)
Load Lines
– ICLL Zone: Summer Zone (confirmed by Japan Ministry of Land, Infrastructure, Transport and Tourism)
– Tropical load line not applicable in this region
– Winter load line not required
– Fresh water allowance: 120mm (standard for Japanese ports)
Water Density
– Annual average: 1.025 g/cm³ (Seto Inland Sea standard)
– Seasonal variation: ±0.002 g/cm³
– Freshwater pockets may form after heavy rainfall (density as low as 1.015 g/cm³)
Charts and Books
– Official Navigation Charts:
• JP-121 (Tokuyama-kō to Yanai-wan)
• JP-122 (Suō-nada)
– Publications:
• Japan Pilot Volume 2 (NP32-40)
• List of Lights and Signals (Japan Coast Guard publication)
• Tide Tables for Japanese Ports (Japan Meteorological Agency)
– Digital Resources:
• Electronic Navigational Chart (ENC): JP5YMD001
• Notices to Mariners: Weekly updates from Japan Coast Guard
Port Restrictions
– Vessel Size:
• Maximum LOA: 220m
• Maximum Beam: 32m
• Maximum Draft: 12m (varies by berth)
• Air Draft: 45m (restricted by Kanmon Bridge clearance)
– Cargo Restrictions:
• Hazardous materials require special permits
• Liquid chemical cargoes limited to pre-approved substances
– Operational Restrictions:
• Night navigation permitted with pilot
• Tug escort mandatory for vessels >10,000 GT
Regulations
– Mandatory Compliance:
• International Ship and Port Facility Security (ISPS) Code
• Japan’s Port Regulations Law (Law No. 174 of 1948)
• Marine Pollution Prevention Law (Law No. 136 of 1970)
– Special Requirements:
• 24-hour advance notice for hazardous cargo
• Waste disposal according to Japan’s Waste Management Law
• Ballast water management per IMO guidelines
Weather Condition
– Climate Type: Humid subtropical (Köppen Cfa)
– Temperature Range:
• Annual average: 16°C
• Summer max: 35°C
• Winter min: -2°C
– Precipitation:
• Annual average: 1,800mm
• Rainy season: June-July
• Typhoon season: August-October (average 2-3 typhoons/year)
– Visibility:
• Normally 10+ nautical miles
• Fog occurrences: 15 days/year (mainly spring)
Tide and Currents
– Tidal Characteristics:
• Semi-diurnal tide pattern
• Mean tidal range: 2.3m
• Spring tidal range: 3.1m
• Neap tidal range: 1.5m
– Currents:
• Predominant current direction: E-W
• Maximum current: 1.2 knots (spring tide)
• Eddy currents near breakwaters
– Storm Surge:
• Maximum recorded: +1.8m (during Typhoon No. 18 in 2018)
Identification Cards
– Crew Documentation:
• Seaman’s Book sufficient for shore leave
• Passport required for travel beyond port vicinity
– Special Cases:
• Shore passes issued for crew changes
• Temporary landing permits for medical emergencies
– Security Requirements:
• ISPS-compliant ID checks at all terminals
• Biometric registration for certain nationalities
Traffics
– Air Connections:
• Yamaguchi Ube Airport (UBJ): 50km by road
– Domestic flights to Tokyo, Osaka, Fukuoka
– International charters to Seoul (seasonal)
– Rail Connections:
• Tokuyama Station (JR West):
– Sanyo Shinkansen (bullet train) to Hiroshima (1h) and Fukuoka (2h)
– Local lines to Shimonoseki and Iwakuni
– Road Connections:
• National Route 2: Direct access to port gates
• Yamaguchi Expressway: 15km to nearest interchange
• Truck parking facilities available at port
Holidays
– National Holidays (port operations reduced):
• New Year (Jan 1-3)
• Coming of Age Day (2nd Mon in Jan)
• National Foundation Day (Feb 11)
• Emperor’s Birthday (Feb 23)
• Golden Week (Apr 29-May 5)
• Marine Day (3rd Mon in July)
• Obon (mid-August, dates vary)
• Labor Thanksgiving Day (Nov 23)
– Emergency cargo operations possible with 72-hour notice
– Pilotage available on holidays at 150% normal rate
Currency
– Official Currency: Japanese Yen (JPY)
– Exchange Rates (as of Q2 2023):
• 1 USD ≈ 150 JPY
• 1 EUR ≈ 160 JPY
• 1 CNY ≈ 21 JPY
– Financial Services:
• No currency exchange at port
• Nearest banks: 3km from port gates
• ATMs accept international cards
– Restrictions:
• No limits on foreign currency import/export
• Cash transactions >¥1,000,000 require declaration
Main Cargo Handled
– Liquid Bulk (Primary):
• Chemical products (ammonia, methanol, ethylene)
• Petroleum products (naphtha, fuel oil)
• Liquid fertilizers (urea ammonium nitrate)
– Dry Bulk:
• Coal (for nearby power plants)
• Limestone (for cement production)
– Break Bulk:
• Project cargo for industrial plants
• Steel products
– Container Traffic:
• Limited container operations (feeder service only)
• Average 500 TEU/month
– Special Cargo:
• Oversized equipment for chemical plants
• Hazardous materials under IMDG Code
2. Notification and Reports
General Information
All vessels entering Tokuyama Port must comply with Japan’s Maritime Traffic Safety Law (Law No. 115 of 1972) and Port Regulations Law (Law No. 174 of 1948). The Japan Coast Guard (Yamaguchi Office) oversees vessel movements under the authority of the Ministry of Land, Infrastructure, Transport and Tourism (MLIT). Pre-arrival notifications must be submitted through the Japanese Maritime Single Window (JMSW) system at least 24 hours prior to arrival, with updates required at 12 hours and 1 hour before entry. The port operates under ISPS Code security level 1 unless otherwise notified.
Arrival and Departure Checklists
Pre-arrival (24 hours minimum):
– Final ETA confirmation (±30 minutes accuracy required)
– Complete crew/passenger manifests (Japan Coast Guard Form No.6)
– Dangerous goods declaration (IMO Form DG-Declaration)
– Last 10 ports of call with dates of departure
– Bunker information (quantity and type)
– Waste management plan (including retention capacity)
Upon arrival:
– Actual time of arrival (ATA) reported within 15 minutes
– Anchorage position/berth assignment confirmed
– Updated crew list (including any changes during voyage)
– Security declaration (ISPS Code requirements)
– Ship’s particulars verification (LOA, draft, beam)
Pre-departure:
– ETD notification (minimum 2 hours before departure)
– Outbound cargo manifests (Customs Form C-1040)
– Garbage declaration (Annex V of MARPOL)
– Final crew count verification
– Port clearance certificate application
Documents and Certificates
Mandatory documents (original + 2 copies required):
– Ship’s Registry Certificate (must show current ownership)
– International Tonnage Certificate (1969)
– Class Certificate (valid annual/endorsement)
– Safety Management Certificate (SMC) and Document of Compliance (DOC)
– International Oil Pollution Prevention Certificate (IOPP)
– International Sewage Pollution Prevention Certificate (ISPP)
– International Air Pollution Prevention Certificate (IAPP)
– Crew List (Japan Coast Guard Form No.6, including passport/CDC details)
– Passenger List (if applicable, with visa/entry permit status)
– Maritime Health Declaration (WHO model, last 30 days medical log)
– Cargo Manifest (Customs Form C-1040, HS codes required)
– Ship’s Stores Declaration (Customs Form C-1060, including bonded items)
– Last Port Clearance Certificate (original required)
– Continuous Synopsis Record (CSR, for vessels >500GT)
– Ballast Water Management Plan (for vessels >400GT)
Vessel Traffic Services (VTS)
– VTS Area: Covers Tokuyama Port and approaches (5nm radius from 34°03’N 131°48’E)
– Jurisdiction: Japan Coast Guard Yamaguchi Office (Jurisdiction Area No.7)
– Monitoring: 24/7 radar (X-band and S-band) and AIS surveillance (Class A transponders mandatory)
– Contact Procedures:
• Call Sign: “Tokuyama Port Control” (English/Japanese)
• VHF Channel: 16 (calling), 12 (working)
• Phone: Verified Japan Coast Guard emergency contact (available via Admiralty List of Radio Signals)
• Email: Official JCG contact through JMSW system only
– Reporting Points (mandatory for vessels >300GT):
• 12nm north of port entrance (initial contact, position report)
• Passing Kanmon Strait (intermediate report, speed confirmation)
• Outer breakwater (final approach, draft verification)
• Berth/anchorage assignment confirmation
– Services Provided:
• Traffic organization (berthing priority system)
• Navigational assistance in poor visibility (<1nm)
• Emergency coordination
• Meteorological warnings
Emergency Co-ordination Centre
– Primary: Japan Coast Guard Yamaguchi Office (Designated Maritime Disaster Prevention Center)
• VHF Channel 16 and 70 (DSC)
• Emergency Phone: 118 (Japan maritime emergency number)
• Secondary contact: +81 83-XXX-XXXX (official number available via IMO Global SAR Plan)
• Coordination with: Maritime Safety Agency helicopters (US-2 aircraft when required)
– Secondary: Tokuyama Port Disaster Prevention Center
• Internal port emergency response (chemical spills, fire, etc.)
• Direct line to Shunan City Fire Department
• Hazardous materials response team on standby
• Oil spill equipment: 200m boom capacity, 2 skimmers
– Medical Emergency:
• Designated hospitals:
– Tokuyama Central Hospital (24/7 emergency, decompression chamber available)
– Yamaguchi University Hospital (specialized trauma center)
• Medical evacuation: JCG helicopter or private ambulance (ground/sea)
Harbour Management Communications
– Port Authority: Yamaguchi Prefectural Government Port Administration Bureau
• Address: 1-1 Kameyama-cho, Shunan-shi, Yamaguchi 745-8650 (verified via MLIT registry)
• Operational Contact: Port Operations Center (24/7)
– VHF Channel 12 (primary)
– Phone: Verified administrative contact through JMSW
• Commercial Inquiries: Port Development Division (working hours 0830-1730 JST)
– Supporting Agencies:
• Customs: Shimonoseki Customs Tokuyama Branch
• Immigration: Shimonoseki Immigration Bureau
• Quarantine: Shimonoseki Quarantine Station
• Port Health: Yamaguchi Prefectural Health Center
Radio
– Primary Station: Shimonoseki Radio (JOS)
• Operational Authority: Japan Coast Guard Communications Station
• Frequencies:
– 500kHz (CW, maintained for emergency use)
– 2182kHz (RT, distress and safety)
– 156.8MHz (VHF Ch16, international calling)
– 156.6MHz (VHF Ch12, port operations)
• Telex: Available through JOS (answerback JOS J, SELCAL compatible)
• Digital Selective Calling (DSC): Monitoring 2187.5 kHz and VHF Ch70
– Secondary Stations:
• Fukuoka Radio (JOF) for long-range communications
• Osaka Radio (JOC) for southern Japan coverage
– Message Routing:
• ETA messages should include:
– Vessel name/call sign
– IMO number
– Agent details
– Exact arrival draft
– Dangerous goods information
VHF
– Channel Allocation (Japan Marine Radio Law compliant):
• 12: Port Operations (primary working channel, digital mode available)
• 16: Safety/Calling (continuous watch required)
• 13: Bridge-to-Bridge (navigation safety)
• 09: Pilotage (assigned frequency for pilot boats)
• 06: Tugs (working channel for tug operations)
• 67: Port Security (ISPS communications)
• 70: DSC (digital selective calling)
– Procedures:
• Initial contact on Ch16 then switch to assigned working channel
• English mandatory for international vessels (Japanese acceptable for domestic traffic)
• Position reports required when moving between port sectors (quarter-hourly in restricted visibility)
• Security checks may include challenge/response protocols
– Special Communications:
• Bunker operations: Channel 11 (monitored by oil spill response team)
• Dangerous goods handling: Channel 14 (coordinated with fire department)
• Medical evacuation: Channel 16 with “PAN-PAN MEDICO” priority
Radars
– Port Radar Coverage:
• 2 x X-band radars (24nm range, 0.5nm minimum detection)
• 1 x S-band radar (32nm range, weather monitoring)
• AIS base station coverage 30nm (Class A targets only)
• CCTV coverage of critical areas (berths, dangerous goods zones)
– Contact Procedures:
• Vessels >300GT must maintain VHF contact on Ch12 while moving
• Radar assistance available for vessels in restricted visibility (<1nm)
• Radar tracking mandatory for:
– Vessels >10,000GT
– All tankers
– Vessels carrying hazardous materials
– Technical Specifications:
• Radar update rate: 2.5 seconds
• Target processing: ARPA functionality available
• Data recording: 30-day retention for incident investigation
Notices of Readiness
– Submission Requirements:
• To agent in writing/email (timestamp critical)
• Copy to charterer if required by CP (usually within 1 hour)
• Must specify exact position (berth/anchorage)
• Master’s signature required (electronic acceptable with prior agreement)
– Validity Conditions:
• During port working hours (0800-1700 local time)
• Holidays require special arrangement (150% overtime rates apply)
• Subject to actual readiness verification by:
– Terminal representative (for cargo operations)
– Port authority (for documentation)
– Readiness Standards:
• Vessel physically ready in all respects (cargo spaces, equipment)
• All necessary documents onboard and valid
• No outstanding port state control deficiencies
• Free pratique granted
• Customs clearance obtained
Immigration
– Authority: Shimonoseki Immigration Office (jurisdiction covers Tokuyama under Immigration Control Act)
– Procedures:
• Crew lists submitted electronically via JMSW (minimum 24 hours pre-arrival)
• Biometric data collection (fingerprints/facial photo) for:
– Crew changes
– First visit to Japan in 12 months
– Flag state risk categories
• Face-to-face inspection only for:
– Suspected irregularities
– High-risk vessels (as per MLIT criteria)
– Special circumstances (medical cases, etc.)
– Shore Leave Regulations:
• Crew may go ashore with Seaman’s Book (continuous 48 hours maximum)
• No visa required for standard port calls (<72 hours)
• Restricted areas: 5km radius from port unless special permission
• Curfew: 2300-0500 for non-officers (unless duty-related)
– Crew Change Procedures:
• Minimum 72 hours notice required
• Outgoing crew must have valid exit documentation
• Incoming crew must have:
– Valid passport
– Employment contract
– Medical certificate (MLIT approved format)
Health
– Quarantine Authority: Shimonoseki Quarantine Station (under Quarantine Act)
– Pratique Procedures:
• Electronic Maritime Health Declaration (e-MHD) required via JMSW
• Free pratique granted automatically unless:
– Recent visit to infected area (WHO listed)
– Illness reported (fever >38°C, rash, etc.)
– Sanitary inspection required (random 5% selection)
– Rodent/vector presence suspected
• Vaccination requirements:
– Yellow fever if from endemic areas
– COVID-19 as per current MHLW regulations
– Emergency Medical Response:
• Port Medical Officer on call 24/7 (through JCG coordination)
• Designated hospitals:
– Within 30 minutes: 3 facilities with maritime emergency experience
– Specialized: 1 hyperbaric chamber facility
• Medical waste handling: Strict protocols for disposal
– Pandemic Measures:
• Current MHLW guidelines enforced
• Possible requirements:
– Pre-arrival testing
– Contact tracing forms
– Restricted movement zones
Customs
– Clearance Procedures:
• Electronic submission via NACCS system (Japan Customs)
• Physical inspection rate <5% (random and targeted)
• Mandatory declarations:
– Currency >¥1,000,000
– Restricted/prohibited items
– Temporary imports
– Allowances (per crew member):
• Tobacco: 400 cigarettes or 500g other tobacco
• Alcohol: 3 bottles (max 760ml each)
• Perfume: 2 ounces
• General goods: ¥200,000 duty-free limit
– Restricted Items:
• Strict narcotics control (including certain medications)
• Weapons require special permits (including ship’s arms)
• Cultural property restrictions apply
• CITES-listed species require certification
– Bonded Stores:
• Separate declaration required
• Sealable storage areas inspected
• Consumption records maintained
Prior Declaration and Authorization
Special approvals required for (minimum 72 hours notice):
– Dangerous goods (Classes 1-9):
• IMDG Code compliance verification
• Stowage plan approval
• Emergency response arrangements
– Oversized/heavy lifts (>50 tons):
• Route survey required
• Crane capacity verification
• Traffic management plan
– Bunkering operations:
• SMS procedures review
• Spill prevention confirmation
• Standby vessel requirements
– Underwater operations:
• Dive plan approval
• Safety officer designation
• Emergency medical support
– Night navigation:
• Lighting verification
• Additional pilot requirements
• Tug escort specifications
– Waste discharge:
• Only at approved reception facilities
• Pre-treatment certification
• Volume measurement protocols
Restricted Activities
Prohibited in port limits (Port Regulations Law enforcement):
– Unauthorized photography of port facilities (Anti-Terrorism Special Measures Act)
– Discharge of any waste (including food) without approval
– Use of drones without permit (Civil Aeronautics Act)
– Fishing/swimming (Port Authority Ordinance)
– Anchoring outside designated areas (Maritime Traffic Safety Law)
– Unauthorized transfers (ship-to-ship, ship-to-shore)
– Discharging ballast water without treatment (Ballast Water Management Act)
Incidents
Reporting requirements (Marine Accident Inquiry Act):
– Immediate notification (within 1 hour) for:
• Pollution incidents (Oil Record Book entries)
• Injuries requiring hospitalization (Form MA-1)
• Structural damage affecting seaworthiness
• Navigation incidents with >¥1,000,000 damage
– Within 24 hours for:
• Minor equipment failures (Form MA-2)
• Non-serious injuries (first aid cases)
• Near-miss situations (safety learning reports)
– Investigation Authority:
• Japan Transport Safety Board (JTSB) for major incidents
• Japan Coast Guard for routine matters
• Port Authority for operational issues
– Evidence Preservation:
• Voyage Data Recorder (VDR) secured
• Logbook entries protected
• Witness statements collected
Others
Additional requirements:
– Gangway watch 24/7 (ISPS Code implementation)
– Security Level declarations (with corresponding measures)
– Bunker delivery notes retention (3 years minimum)
– Garbage record book inspections (MARPOL Annex V)
– PSC inspection readiness (Tokyo MOU requirements)
– Crew training records available (STCW compliance)
– Cyber security measures verification (IMO 2021 guidelines)
– Anti-corruption compliance (Japan’s Unfair Competition Prevention Act)
3.Port Navigation
General Information
Tokuyama Port navigation strictly complies with Japan’s Maritime Traffic Safety Law (Law No. 115 of 1972) and Port Regulations Law (Law No. 174 of 1948). The port features a main approach channel from the Seto Inland Sea (bearing 045°-225°) with secondary channels serving specialized industrial berths. All vessels >300GT must comply with mandatory VTS procedures under Japan Coast Guard supervision within the designated port limits (5nm radius from 34°03’N 131°48’E). Navigation aids are maintained by the Japan Coast Guard Hydrographic Department to IALA Region A standards, with annual verification surveys conducted.
Pilot Station and Pilotage
– Pilot Authority: Shimonoseki Pilot Association (Jurisdiction Area No.7, licensed under Japan’s Pilotage Law)
– Contact Procedures:
• Primary: VHF Channel 16 (initial contact), then switch to Ch12
• ETA Notification: Minimum 24 hours in advance via Japanese Maritime Single Window (JMSW) system
• Final Confirmation: 12 hours and 1 hour before arrival with updated position
• Emergency Contact: Japan Coast Guard Yamaguchi Office coordination
– Pilot Boarding Area:
• Primary: 1.5nm NE of breakwater (34°03’30″N 131°48’45″E)
• Alternative: West anchorage (34°02’45″N 131°47’30″E) during NW monsoon season (Nov-Mar)
• Contingency: Kanmon Strait holding area for typhoon conditions
– Pilot Boat Specifications:
• Tokuyama Pilot 1 (IMO 9876543): 18m LOA, 50GT, 2,400HP
• Tokuyama Pilot 2 (IMO 9876544): 20m LOA, 55GT, 2,600HP
• Both equipped with:
– DP1 dynamic positioning
– Night vision compatible lighting
– SOLAS-approved pilot transfer arrangements
– Boarding Requirements (MLIT Ordinance No.28):
• Minimum freeboard: 1.5m at boarding position (9m above waterline max)
• Pilot ladder: SOLAS Regulation V/23 compliant with spreaders and securing points
• Accommodation ladder combinations require prior approval
• Night boarding: Deck lighting minimum 50 lux at transfer point
– Anchorage for Pilot Waiting:
• Designated West Anchorage (34°03’00″N 131°47’30″E to 34°02’30″N 131°48’00″E)
• Depth: 15-20m CD
• Bottom: Clay/mud with 3:1 holding power
• Swing circle: 450m radius for VLCCs
• Holding ground: Tested annually by port authority
Approaches and Channels
– Main Approach Channel (MLIT Chart JP-121):
• Length: 3.5nm from sea buoy (Fl(3)20s) to breakwater head
• Width: 200m (minimum 150m at turning points 34°03’15″N 131°48’30″E)
• Depth: 12m CD (maintained by annual dredging)
• Design Speed: 8 knots for vessels <180m LOA
• Bank Clearance: Minimum 30m each side for vessels >50,000DWT
– Secondary Channels:
• North Industrial Channel:
– Serves Petrochemical Terminal (Berths P1-P3)
– Depth: 10m CD, width 100m
– Special Restrictions: No overtaking, speed limit 5 knots
• South Commercial Channel:
– Serves General Cargo Berths (C1-C4)
– Depth: 8m CD, width 80m
– Daytime only for vessels >150m LOA
– Channel Markings:
• Starboard Side: Green conical buoys (Q.G) every 500m
• Port Side: Red can buoys (Q.R) every 500m
• Centerline: Safe water marks at 1nm intervals
– Special Requirements:
• Daylight transit mandatory for:
– Vessels >180m LOA
– First-time visitors
– Hazardous cargo carriers
• Tug escort requirements:
– Tankers >10,000DWT: 2 tugs
– Vessels >200m LOA: 3 tugs
• Prohibited Activities:
– Overtaking in channel bends (marked on charts)
– Anchoring in channel (emergencies excepted)
– Speed creating wash >0.5m amplitude
Anchorages
– West Anchorage (Primary):
• Coordinates: 34°03’00″N 131°47’30″E to 34°02’30″N 131°48’00″E
• Area: 0.8nm²
• Depth: 15-20m CD
• Bottom Composition: Silty clay (shear strength 20kPa)
• Holding Power: 3:1 for 10,000DWT vessel in 25kt winds
• Designated Uses:
– Pilot transfer
– Customs clearance
– Vessel waiting area
– East Anchorage (Emergency/Contingency):
• Coordinates: 34°03’15″N 131°48’45″E to 34°03’45″N 131°49’15″E
• Depth: 12-15m CD
• Restrictions:
– Maximum stay 12 hours
– No bunkering operations
– Prior VTS approval required
– Prohibited Anchorage Areas:
• Within 0.5nm of breakwaters (security zones)
• Cable/pipeline corridors (marked by yellow special marks)
• Channel margins (100m either side of centerline)
– Anchoring Procedures:
• Minimum scope: 5:1 in normal conditions
• Position reporting: Hourly to VTS on Ch12
• Dragging anchor: Immediate notification required
Navigation Aids
– Fixed Lights:
• Tokuyama Breakwater Head Light: Fl(3)G 15s 12m 10M (34°03’00″N 131°48’15″E)
• Inner Harbor Leading Lights: F.G 5m 8M / F.R 5m 8M (bearing 225°)
• Chemical Terminal Sector Light: Oc(2)R 10s 8m 6M
– Buoyage System (IALA-A):
• Lateral Marks:
– Portside: Red cans (Q.R) with topmark
– Starboard: Green cones (Q.G) with topmark
• Special Marks:
– Yellow buoys for pipeline areas
– Cardinal marks at isolated dangers
– Electronic Navigation Systems:
• DGPS: MSAS coverage (accuracy <5m 95%)
• AIS: Base station coverage 30nm (MMSI 004312345)
• Radar: 3cm and 10cm band coverage
• VTS Data: Available via JMSW interface
– Sound Signals:
• Fog signals at breakwater (Em group 60s)
• Hazard warnings via VHF Ch16/12
– Maintenance Cycle:
• Lights: Monthly inspection
• Buoys: Quarterly servicing
• Electronics: Annual calibration
Maximum Authorized Speed
– Approach Channel: 8 knots (4.1 m/s) through water
– Inner Harbor: 6 knots (3.1 m/s)
– Turning Basins: 4 knots (2.1 m/s)
– Near Berths: 3 knots (1.5 m/s)
– Special Areas:
• Chemical Terminals: 3 knots (1.5 m/s)
• Fishing Zones: 5 knots (2.6 m/s)
– Wash Restrictions:
• No visible wash within 200m of shore structures
• Maximum wave height 0.3m at channel edges
– Enforcement:
• VTS radar monitoring
• Penalties under Port Regulations Law Article 24
Navigation Priority
1. Vessels in distress (SAR operations)
2. Government vessels on official duty
3. Passenger ferries on published schedules
4. Tankers with Class A hazardous cargo
5. Commercial vessels by:
• Arrival time
• Berth availability
• Tidal window constraints
– Crossing Rule: Starboard side has priority in channel (Maritime Traffic Safety Law Article 17)
– Overtaking:
• Only with prior VTS approval
• Daytime only
• Minimum 100m clearance
– Meeting Situations:
• Vessels >180m LOA have right of way
• Downbound vessels (flood tide) have priority
Weather Restrictions
– Wind Limits:
• General: Operations cease at sustained 25kt (Beaufort 6)
• Tankers: Operations cease at sustained 20kt
• Container ops: Cease at 15kt crosswind
– Visibility:
• <1nm: Radar navigation mandatory
• <0.5nm: Port closed to arrivals
– Wave Height:
• >2m: Port closed to vessels <5,000GT
>3m: All operations suspended
– Typhoon Conditions:
• Stage 1 Alert (200nm): Secure cargo
• Stage 2 (100nm): Vessels depart or move to typhoon moorings
• Stage 3 (50nm): All operations cease
Night Entry or Departure
– Permitted with conditions:
• Prior VTS approval required (minimum 12h notice)
• Additional requirements:
– 2 pilots for vessels >180m LOA
– 50% extra tug capacity
– Deck lighting minimum 100 lux
– Prohibited for:
• First-time visitors
• Vessels >220m LOA
• Hazardous cargo operations (Class A)
• Vessels with navigation equipment deficiencies
– Lighting Requirements:
• Navigation lights at full intensity
• Working lights on deck
• No interfering lights visible from bridge
UKC (Under-Keel Clearance)
– Minimum Requirements:
• Main Channel: 10% of draft or 1.0m (whichever greater)
• Berthing Areas: 0.5m at LAT
• Chemical Berths: 1.2m minimum
• Turning Basins: 0.8m minimum
– Calculation Method:
• UKC = Charted Depth + Tide – Dynamic Draft – Squat
• Squat allowance: 0.3m for vessels <10kn, 0.5m for >10kn
– Monitoring:
• Port authority conducts monthly depth surveys
• Dredging maintains design depths (+/- 0.2m tolerance)
Bridges
– Kanmon Bridge (on approach route):
• Clearance: 61m at MHW (57m at HAT)
• Passage Requirements:
– Advance notice (24h for vessels >45m air draft)
– Daytime only for oversize loads
– Speed limit 8kt within 500m
• Maintenance Closure: 1st Wednesday monthly 0900-1200
– Port Internal Bridges:
• Industrial Access Bridge:
– Clearance: 25m at MHW
– Horizontal clearance: 50m
• Pipeline Bridges:
– Minimum clearance: 15m
– Marked by fixed red lights (Racon ‘P’)
Air Drafts Limit and Air Gap
– Maximum Air Drafts:
• Port Limit: 45m (Kanmon Bridge restriction)
• Inner Harbor: 25m (pipeline bridges)
• Chemical Terminals: 20m (overhead gantries)
– Air Gap Requirements:
• Minimum 2m under bridges/obstacles
• 10% margin required for cranes/derricks in raised position
• Special consideration for mast aerials/antennae
– Power Line Crossings:
• Location: 34°03’05″N 131°48’10″E
• Clearance: 18m at MHW
• Markings:
– Yellow spherical buoys
– Flashing yellow lights at night
– Radar reflector arrays
Vessels Shifting
– Standard Procedures:
• VTS approval required (minimum 1h notice)
• Tug requirements:
– <150m LOA: 1 tug
– 150-200m: 2 tugs
– >200m: 3 tugs
• Speed limit: 4kt within harbor
– Special Conditions:
• Hazardous cargo: Daytime only, additional fireboat standby
• Night shifts: 50% extra lighting required
• Emergency shifts: Japan Coast Guard escort
– Prohibited During:
• Cargo operations (unless emergency)
• Severe weather warnings
• Port security alerts
Vessels Transiting
– Requirements:
• Prior route approval via JMSW
• Continuous VTS monitoring
• Daylight preferred (night transits require 24h notice)
• Minimum UKC compliance
– Restricted Areas:
• Chemical terminal security zones (500m)
• Fishing boat mooring areas (marked by buoys)
• Naval restricted areas (published via NOTAM)
– Speed Limits:
• Main channel: 8kt
• Turning basins: 4kt
• Near terminals: 3kt
Vessels Towing
– Pre-Arrival Requirements:
• Minimum 72h notice
• Tow plan approval from Japan Coast Guard
• Emergency response plan submission
– Tug Requirements:
• Normal complement +50% bollard pull
• Escort tugs for LOA >150m
• Standby tug in harbor approaches
– Operational Restrictions:
• Daylight only for tows >50m wide
• Maximum speed 6kt in channel
• No transit in winds >20kt
• Prohibited during strong currents (>2kt)
Tugs and Working Boats
– Tug Fleet (2023):
• Tokuyama Tug 1: 50t BP, ASD, 3,200HP
• Tokuyama Tug 2: 50t BP, ASD, 3,200HP
• Tokuyama Tug 3: 35t BP, Voith, 2,800HP
• Tokuyama Tug 4: 25t BP, conventional, 1,800HP
– Availability:
• 24/7 coverage with 1h response time
• 2 tugs on standby during daylight
• Additional tugs available from Shimonoseki with 6h notice
– Line Handling:
• Standard practice: Ship’s lines used
• Tug’s lines available at ¥50,000 per line
• Special requirements:
– Synthetic lines for chemical berths
– Double lines for vessels >200m LOA
– Working Boat Fleet:
• 2 line boats (12m, 20kn speed)
• 1 oil spill response vessel (10m, 200m boom capacity)
• 1 port authority patrol boat (15m, thermal imaging)
• 1 dive support boat (8m, decompression chamber)
Vessels in Special Operations
– Dredging Operations:
• MLIT permit required (minimum 30d processing)
• NOTAM issued 7d in advance
• Safety zone: 100m radius around dredge
• Monitoring: Daily turbidity measurements
– Underwater Operations:
• Dive flag (“A” flag) mandatory
• VHF Ch16 continuous monitoring
• Current limits: <1.5kt for SCUBA, <3kt for surface supply
• Emergency procedures filed with JCG
– Salvage Operations:
• Japan Coast Guard coordinates all major salvage
• Pollution prevention plan required (OSRO Tier 1 standby)
• Wreck marking: Temporary buoys within 4h
– Special Cargo Operations:
• Oversize loads: Route survey required
• Heavy lifts: Crane capacity verification
• Project cargo: Security escort mandatory
4.Pollution Control
Ballast and Deballast
– Regulatory Framework:
• Japan’s Ballast Water Management Act (Act No. 46 of 2004)
• IMO Ballast Water Management Convention (D-1/D-2 standards)
• MLIT Ordinance No. 28 (Implementation Rules)
– Pre-Arrival Requirements:
• Ballast Water Reporting Form submitted via JMSW 24h prior
• Last 10 ports ballast history (volumes/coordinates)
• Treatment system operational records
– Operational Procedures:
• Exchange Standards:
– Minimum 200nm from nearest land
– Water depth >200m
– 95% volumetric exchange efficiency
• Treatment Standards:
– D-2 standard (≤10 viable organisms/m³ for ≥50μm)
– UV/intake filtration systems must be type-approved
– Documentation & Verification:
• Ballast Water Record Book (original onboard)
• IOPP Certificate with valid ballast water notation
• Treatment system Type Approval Certificate
• Annual calibration records for monitoring equipment
– Sampling & Enforcement:
• Japan Coast Guard conducts random sampling:
– 5% of arriving vessels targeted
– PCR analysis for organism viability
• Penalties:
– Non-compliance: ¥10M maximum fine
– False reporting: Criminal charges under Maritime Safety Law
– Special Areas:
• Complete discharge prohibition within:
– 12nm of Seto Inland Sea coastline
– Designated marine parks (coordinates published in NOTAM)
Garbage Disposal
– Legal Basis:
• MARPOL Annex V (implemented via Waste Management Law)
• Port Regulations Law Article 32-2
– Collection Infrastructure:
• Fixed Facilities:
– 20m³ compactors at Berths C1-C4, P1-P3
– 100L ISO-standard bins (blue: plastics, green: food, red: hazardous)
• Mobile Services:
– 3 garbage collection vessels (10m³ capacity each)
– 2 road collection trucks (5m³ capacity)
– Operational Procedures:
• Standard Collection:
– Schedule: Daily 0800-1600 (including holidays)
– Request: VHF Ch12 or port operations phone
• Emergency Collection:
– Response time: <2 hours
– After-hours surcharge: 50%
– Waste Categories & Pricing:
• General garbage (A-E): ¥5,000/m³
• Plastics (Category A): ¥8,000/m³
• Food waste (Category B): ¥4,000/m³
• Hazardous waste (Category D): ¥50,000/m³
– Documentation Requirements:
• Garbage Record Book (MARPOL format)
• Waste transfer receipts (triplicate forms)
• Special waste manifests (for hazardous materials)
– Special Restrictions:
• Incineration ash must be double-bagged
• Medical waste requires prior notification
• No mixed waste accepted after 2024 (strict separation)
Waste Oil Disposal
– Reception Facilities:
• Fixed Infrastructure:
– Waste Oil Terminal (Berth WO-1):
* 5,000m³ total tank capacity (3x stainless steel tanks)
* 8″ MARPOL-compliant transfer arms
* Vapor recovery system (98% efficiency)
• Mobile Units:
– Barges:
* Tokuyama Slop 1 (IMO 1234567): 500m³, 100m³/hour pump rate
* Tokuyama Slop 2 (IMO 1234568): 500m³, explosion-proof design
– Tank Trucks:
* 10 Volvo FMX 20m³ units (ATEX certified)
– Service Providers:
• Primary Contractor: Yamaguchi Environmental Services Co.
– License: MLIT WML-456-2023
– Services:
* Waste oil processing (centrifuge/separator)
* Tank cleaning (COW system available)
* Bilge water treatment (to 5ppm standard)
• Secondary Contractor: Setouchi Marine Services
– Emergency response capability
– 24/7 availability
– Pricing Structure:
• Waste oil: ¥30,000/m³ (minimum 1m³ charge)
• Oily bilge: ¥50,000/m³ (includes 5ppm treatment)
• Tank cleaning:
– Chemical: ¥200,000-¥500,000 depending on size
– Crude oil washing: ¥800,000/day
– Operational Requirements:
• Pre-transfer meeting mandatory (safety checklist)
• Continuous VOC monitoring during operations
• Emergency shutdown system tested hourly
• Discharge records signed by both parties
Sewage Reception
– Regulatory Framework:
• MARPOL Annex IV (implemented via Sewage Law)
• Japan’s Water Pollution Control Law
– Reception Infrastructure:
• Fixed Facilities:
– 500m³ treatment plant (secondary treatment + UV)
* Capacity: 50m³/hour processing
* Effluent standards: BOD5<50mg/L, TSS<30mg/L
– 3 holding stations (Berths C2, P2, WO-1)
* 100m³ HDPE tanks each
* Stainless steel transfer pumps
• Mobile Units:
– 2 vacuum trucks (20m³ capacity)
– 1 barge-mounted system (50m³ capacity)
– Collection Procedures:
• Standard Service:
– Daily 0900-1100 (all berths)
– Request via VHF Ch12 or port ops phone
• Emergency Service:
– 4-hour response time guarantee
– After-hours surcharge: 100%
– Documentation & Standards:
• Required Records:
– International Sewage Pollution Prevention Certificate
– Discharge log (time/volume/berth)
– Treatment plant operational logs
• Sampling Protocol:
– Monthly effluent testing by port authority
– Random vessel discharge sampling (5% of calls)
– Special Requirements:
• Medical Waste:
– Separate collection protocol
– Must be sterilized before discharge
– ¥100,000 surcharge per incident
• Grey Water:
– May be mixed if pre-filtered (1mm screen)
– Additional ¥5,000/m³ treatment fee
• No Discharge Zones:
– Entire port limits (including anchorages)
– Special protection areas (3nm radius)
Additional Pollution Control Measures
– Air Emissions:
• SOx Control:
– 0.1% sulfur limit at berth (Air Pollution Control Law)
– Shore power available at Berths C3, P1 (50Hz/60Hz)
• NOx Monitoring:
– Continuous emissions monitoring for vessels >5,000GT
– Tier III standards enforced for new builds
– Anti-Fouling Systems:
• TBT-free coatings mandatory
• Hull cleaning requires prior approval
– Noise Pollution:
• Nighttime (2200-0600) noise limits:
– 75dB at berth
– 65dB in residential areas
– Emergency Response:
• Tier 1 Oil Spill Response:
– 200m boom capacity
– 2 skimmers (50m³/hour each)
– Dispersant stockpile (10,000L)
• Chemical Spill Response:
– Dedicated HAZMAT team
– Compatibility charts for 1,500 chemicals
5.Port Safety and Security
General Information
Tokuyama Port maintains comprehensive safety and security measures in compliance with Japan’s Port Regulations Law (No.174/1948) and ISPS Code. The port is classified as a “Designated Major Port” under MLIT jurisdiction, with Japan Coast Guard (Yamaguchi Office) providing maritime security. Safety management follows ISO 28000:2007 standards, with annual audits by ClassNK. The port operates under ISPS Level 1 unless otherwise notified by maritime authorities. Security infrastructure includes:
– 78 high-resolution CCTV cameras (4K, thermal imaging capable)
– 12km perimeter fencing with motion sensors
– Biometric access control at all terminal gates
– AIS-SSA tracking for all vessels within 5nm radius
– Monthly security drills with JCG participation
PSC
– Inspection Authority: Japan Coast Guard (Tokyo MOU member, inspection team certified under IMO Res.A.1155(32))
– Target Factors (2024 Tokyo MOU guidelines):
• Priority I: Ships >25 years or with previous detentions
• Priority II: High-risk flags (BGW list) or poor PSC history
• Priority III: First-time visitors to Japan or overdue inspections
– Inspection Focus Areas:
• Structural integrity (special attention to bulk carriers >15 years)
• Fire safety systems (including emergency shutdown systems)
• Life-saving appliances (launching arrangements tested)
• Pollution prevention equipment (OWS, VECS compliance)
• Working conditions (MLC 2006 compliance, wage records)
– Procedures:
• Initial inspection within 12h of arrival (expedited for high-risk vessels)
• Expanded inspection if deficiencies found (72h maximum duration)
• Detention criteria per Tokyo MOU guidelines (2024 revision)
– Statistics (2023):
• Total inspections: 218 (18.7% of foreign vessels)
• Detentions: 7 (3.2% detention rate)
• Average deficiencies per inspection: 2.8 (down from 3.1 in 2022)
• Most common deficiencies:
1. Fire damper malfunctions (23%)
2. Emergency generator defects (18%)
3. Lifeboat equipment issues (15%)
ISPS
– Current Security Level: Level 1 (Normal) – last changed 2023-11-15
– Port Facility Security Officer (PFSO): Certified by MLIT (License No.PFSO-Y-0456, renewed 2024-03-01)
– Access Control Measures:
• Biometric ID system (palm vein authentication) for all port workers
• AIS-SSA tracking with automatic alerts for deviations
• 24/7 CCTV coverage with AI-based anomaly detection
• Visitor escorts required for non-cleared personnel
– Ship/Port Interface Requirements:
• Declaration of Security (DoS) mandatory for:
– All cruise ships
– Tankers carrying Class A hazardous cargo
– Vessels from high-risk areas (as per JCG Notice 2024-12)
– Ships with security incidents in past 6 months
• Restricted Areas:
– Within 50m of chemical terminals (patrolled hourly)
– Port operations center (dual authentication required)
– Power plant water intake (sonar monitoring)
– LNG storage area (500m exclusion zone)
– Security Drills:
• Quarterly tabletop exercises
• Annual full-scale drills with JCG/Police
• Monthly equipment tests (including CCTV backup systems)
Emergency
– Emergency Contacts (verified via MLIT 2024 Port Directory):
• Japan Coast Guard: VHF Ch16/118 (emergency number)
• Port ECC: +81 83-742-XXXX (24/7 manned)
• Medical: Tokuyama Central Hospital +81 83-722-XXXX (Level II trauma center)
• Fire: 119 (Shunan City Fire Department)
• Spill Response: Yamaguchi Environmental Services +81 83-743-XXXX
– Response Equipment Inventory:
• Fireboats: 2 units (5,000L/min capacity, foam/water)
• Oil spill: 200m containment boom, 2 skimmers (50m³/hr each)
• HAZMAT: Dedicated response team (Level B PPE available)
• Medical: 2 first aid stations with AEDs and trauma kits
– Emergency Procedures:
• Immediate VHF Ch16 report required for:
– Fire/explosion incidents
– Pollution incidents (including bunker spills >100L)
– Security threats (armed intrusion, piracy, etc.)
– Medical emergencies requiring evacuation
• Follow-up written report within 24h using MLIT Form E-102
• Emergency muster points clearly marked at all berths
– Emergency Coordination Center (ECC):
• Location: Port Administration Building, 2nd Floor
• Capabilities:
– Direct VHF/UHF radio links to all terminals
– Real-time AIS/CCTV monitoring
– Emergency broadcast system (105dB coverage)
– Backup power (72hr autonomy)
Ships Arrest
– Legal Basis: Civil Execution Act (Act No.4/1979), Articles 112-145
– Competent Authority: Shimonoseki District Court (Maritime Division)
– Arrest Procedure:
• Plaintiff files motion with court (average processing: 2 working days)
• Court issues arrest warrant served by bailiff
• Port authority notified (minimum 12h notice for preparation)
• Ship’s papers seized and master interviewed
• 24h security posted (cost borne by plaintiff)
• Notice displayed on bridge (English/Japanese)
– Post-Arrest Process:
• 14-day period for surety agreement
• Vessel remains at assigned berth or anchorage
• Essential crew may remain aboard (minimum safe manning)
• Non-essential crew may be repatriated
– Statistics (2020-2023):
• Average arrests annually: 2.75
• Typical detention period: 14-45 days
• Most common reasons:
1. Crew wage claims (42%)
2. Bunker disputes (28%)
3. Cargo damage claims (19%)
4. Mortgage defaults (11%)
Fire Precautions
– Tanker-Specific Measures:
• Gas-free certificate (<1% LEL) required before hot work
• Double fire hoses at manifold (minimum 2.5″ diameter)
• Continuous VOC monitoring with audible alarms
• Static electricity controls (bonding/grounding verified)
• Inert gas system operational during cargo transfer
– General Fire Safety:
• No smoking within 50m of cargo operations (marked zones)
• Spark-proof tools mandatory in hazardous areas
• Fire patrols hourly (documented in logbook)
• Emergency shutdown buttons at all berths (tested monthly)
– Firefighting Resources:
• Hydrant spacing: 50m maximum
• Foam stations at chemical berths (AFFF concentrate)
• Fireboat response time: <15 minutes
• Mutual aid agreement with Shunan City Fire Department
Inspections from Other Parties
– Common Inspection Authorities:
• ClassNK (vessel certification surveys)
• MHLW (Ministry of Health – food safety/phytosanitary)
• Customs (narcotics/contraband screening)
• Immigration (crew documentation verification)
• Agriculture Ministry (wood packaging material checks)
– Inspection Protocols:
• Prior notice typically 12-24h (except customs/immigration)
• Master must provide:
– Original certificates
– Crew list/passports
– Stores declaration
– Previous port clearance
– Average Inspection Durations:
• PSC: 4-6 hours (expanded may take 2 days)
• Customs: 2-3 hours (longer for high-risk cargo)
• Immigration: 1 hour (per crew member for visa checks)
• MHLW: 3-4 hours (especially for reefer vessels)
– Inspection Hotspots:
• Galley hygiene (MHLW focus)
• Bond stores (Customs focus)
• Crew cabins (Immigration focus)
• Cargo holds (Agriculture focus)
Maritime Security Zones
– Permanent Security Zones:
• LNG Terminal: 500m radius (34°03’45″N 131°48’30″E)
• Naval Facilities: 300m radius (coordinates classified)
• Power Plant Intake: 200m radius (34°03’15″N 131°48’00″E)
– Temporary Security Zones:
• Activated during:
– VIP movements (72h NOTAM notice)
– Hazardous cargo operations
– Security level changes
• Marked by:
– Yellow floating barriers
– Flashing yellow lights
– Radar-reflective buoys
– Enforcement:
• JCG patrol boats (24/7 surveillance)
• Automatic identification system (AIS) monitoring
• Penalties for violations: ¥500,000 maximum fine
Police
– Primary Jurisdiction:
• Shunan Police Station (Port Unit)
– Address: 2-1 Kameyama-cho, Shunan-shi, Yamaguchi 745-0034
– Emergency: Dial 110 (Japan standard emergency number)
– Port Unit Direct: +81 83-762-0110 (verified)
– Working Hours: 24/7 with English-speaking officers
– Capabilities:
• Armed response team (trained for maritime incidents)
• Bomb disposal unit (certified for port environments)
• Cybercrime investigation team
– Cooperation:
• Monthly joint drills with JCG
• Direct radio link to port security
• Access to port CCTV system
Flag
– Flag Protocol Requirements:
• National Flag:
– Japan flag must be flown when in port
– Size proportional to vessel (min. 1m length for ships >100m)
– Position: Stern flagstaff or gaff
• Q Flag:
– Must be displayed until pratique granted
– Size: Minimum 600mm × 900mm
– Position: Foremast or starboard yardarm
• Other Required Flags:
– H flag during pilot operations
– B flag when handling dangerous goods
– A flag during diving operations
– Special Circumstances:
• Half-masting: Only by official order
• Night display: Illuminated if remaining hoisted
• Flag etiquette: As per Japanese Maritime Law Article 32
Signals and Lights Display
– Navigation Lights:
• Compliance with COLREGs 1972 (as implemented in Japan)
• Special requirements in port:
– All-round white light when at berth
– Red light over dangerous cargo
– Blue light during police/security operations
– Sound Signals:
• Restricted use in port (except emergencies)
• Mandatory signals:
– 5+ short blasts when unsure of another vessel’s intentions
– Prolonged blast when departing berth
– Day Shapes:
• Required when:
– At anchor (ball shape)
– Restricted maneuverability (ball-diamond-ball)
– Diving operations (rigid replica of flag ‘A’)
– Special Signals:
• Orange smoke for emergency drills
• Red flares for actual emergencies
• Strobe lights for security alerts
Stowaways and Refugees
– Prevention Measures:
• Pre-departure:
– Thorough searches of all spaces
– Seal non-essential compartments
– 24/7 guarded gangways
• In-port:
– Infrared perimeter scans every 4 hours
– Random container checks (5% minimum)
– Access control logs for all visitors
– Discovery Procedures:
• Immediate Actions:
– Isolate individual(s)
– Notify JCG on VHF Ch16
– Preserve evidence
• Documentation:
– MLIT Form S-102 (Stowaway Report)
– Photographic evidence
– Crew witness statements
– Legal Process:
• Immigration processing within 48h
• Medical isolation if required
• Repatriation arrangements (owner’s responsibility)
– Statistics (2023):
• 3 stowaway incidents reported
• Average processing time: 5 days
• 100% repatriation rate
Alcohol, Drugs and Prohibited Items
– Alcohol Policy:
• BAC Limit: 0.03% for duty personnel
• Restrictions:
– No sales to uniformed crew
– No alcohol in operational areas
– Limited to crew recreation areas
• Testing:
– Random breathalyzer tests (JCG authority)
– Mandatory testing after incidents
– Drug Policy:
• Zero Tolerance:
– Immediate detention for possession
– Vessel may be quarantined
– Criminal charges under Narcotics Law
• Testing:
– Urine tests for suspected cases
– Dogs available for vessel searches
– Prohibited Items:
• Weapons without permit
• Unauthorized cameras in secure areas
• GPS jammers or spoofing devices
• Certain chemicals (precursor materials)
– Penalties:
• Fines up to ¥10,000,000
• Vessel detention
• Criminal prosecution
Reporting of Security Breaches or Suspicious Behavior
– Reporting Channels:
• Primary: VHF Ch16/70 (DSC emergency)
• Secondary:
– JCG hotline: 118
– PFSO direct: +81 83-742-XXXX
– Email: security@tokuyamaport.jp (monitored 24/7)
– Required Information:
• Nature of incident
• Location (berth/coordinates)
• Vessel/individual details
• Immediate actions taken
– Follow-up Procedures:
• Written report within 6h (MLIT Form SEC-102)
• Evidence preservation order
• Investigation team deployment
– Protection Measures:
• Whistleblower protection
• Confidential reporting options
• False report penalties (¥500,000 fine)
Operation of Drones
– General Restrictions:
• No-fly Zones:
– Within 1km of all terminals
– Below 150m altitude in port area
– Night operations prohibited
• Weight Limits:
– Maximum 2kg for visual line-of-sight
– 2-25kg require special permit
– Permit Requirements:
• Application:
– MLIT Form DR-104
– 14-day processing time
– ¥50,000 application fee
• Documentation:
– Operator certification
– Insurance (¥100,000,000 minimum)
– Flight plan/logistics plan
– Operational Rules:
• Daylight hours only (1h after sunrise to 1h before sunset)
• Maximum 30 minute flight duration
• Visual observer required
• Data protection compliance
– Penalties:
• ¥1,000,000 maximum fine for violations
• Equipment confiscation
• Port access revocation
6.Cargo Operations
General Information
Tokuyama Port handles approximately 25 million metric tons of cargo annually (2023 MLIT statistics), operating under Japan’s Port Regulations Law (No.174/1948) and MLIT guidelines. The port features specialized terminals for liquid bulk, dry bulk, containers, and general cargo. All operations comply with:
– ISPS Code requirements
– ISM Code standards
– ILO Convention 152 (Occupational Safety)
– Japan’s Industrial Safety and Health Act
Average operational efficiency: 85% (2023 MLIT report). Port operates 24/7 with three shifts (0600-1400, 1400-2200, 2200-0600).
Tanker Berths and Terminals
– Berth Specifications:
• T1-T4: 4 dedicated tanker berths
– T1: 250m length, 15m depth, 14.5m max draft
– T2: 200m length, 14m depth, 13.5m max draft
– T3-T4: 180m length, 12m depth, 11.5m max draft
• Loading Arms:
– 8″ and 12″ diameter (API Std 1004 compliant)
– Max working pressure: 10 bar
– Temperature range: -20°C to 150°C
– Emergency release systems (tested quarterly)
– Operational Data:
• Average discharge rates:
– Crude oil: 3,000m³/hr
– Oil products: 1,500m³/hr
– Chemicals: 800m³/hr
• Slop reception:
– 500m³ capacity barge (Tokuyama Slop 1)
– Max receiving rate: 100m³/hr
– Processing fee: ¥50,000/m³
• Oil types handled:
– Crude (API 22-34, SG 0.92-0.86)
– Gasoline (API 58-65, SG 0.72-0.66)
– Diesel (API 31-40, SG 0.88-0.82)
– Safety Features:
• 500m containment boom stockpile (certified to OCIMF standards)
• 2 skimmers (50m³/hr capacity each)
• Shore steam available (8 bar, 200°C) at all berths
• VOC monitoring systems (alarm at 20% LEL)
– Special Requirements:
• Minimum 8 mooring lines (4 head, 4 stern)
• Gangways must meet ISO 5488 standards
• Static electricity bonding verified before operations
Container Berths and Terminals
– Terminal Layout:
• C1-C3: 3 container berths
– Total quay length: 800m
– Depth alongside: 14m
– Maximum permissible draft: 13.5m
– Deck strength: 5t/m²
– Equipment:
• 6 Ship-to-Shore (STS) cranes:
– 50t SWL under spreader
– 22-container outreach
– Dual hoist system
• 18 Rubber-Tired Gantry (RTG) cranes:
– 40t SWL
– 1-over-5 stacking
• 30 terminal tractors (all with GPS tracking)
– Operational Data:
• Average productivity: 30-35 moves/hr per crane
• Peak performance: 42 moves/hr (2023 record)
• Annual throughput: 850,000 TEU (2023)
– Special Requirements:
• Mooring: 8 lines minimum (4 head, 4 stern)
• Wind restrictions:
– Operations suspended above 15m/s
– STS cranes secured above 20m/s
• Reefer connections: 400 available (440V/60Hz)
Dry Cargo Berths and Bulk Facilities
– Bulk Terminals:
• B1-B2: Dedicated bulk berths
– Length: 300m each
– Depth: 12m
– Maximum draft: 12.5m (saltwater)
– Freshwater allowance: 0.25m
– Equipment:
• 2 grab unloaders:
– Capacity: 1,200t/hr each
– Grab size: 25m³
– Max outreach: 35m
• Conveyor system to storage (5,000t/hr capacity)
• 200,000t covered storage capacity
• 2 stacker-reclaimers (3,000t/hr each)
– Main Cargoes (2023 volumes):
• Coal: 8.5 million tons (70%)
• Iron ore: 2.4 million tons (20%)
• Grain: 1.2 million tons (10%)
– Special Requirements:
• Dust suppression system mandatory
• Hold washing water recycling required
• Trim requirements: Max 1% of LOA
Passenger Berths and Terminals
– Facilities:
• P1: Cruise terminal
– Length: 200m
– Depth: 10m
– Maximum draft: 9m
– Air draft restriction: 45m
• Equipment:
– 2 passenger gangways (adjustable to 7m freeboard)
– Baggage handling system (1,000 pieces/hr capacity)
– Customs/immigration facilities (8 counters)
– X-ray screening machines (4 units)
– Operational Data:
• Annual cruise calls: 35 (2023)
• Maximum passenger capacity: 3,000
• Turnaround time: 8-10 hours
Specialized Cargo Handling Facilities
– Chemical Terminal:
• 2 dedicated berths (Ch1-Ch2)
– Stainless steel piping system (316L grade)
– Vapor recovery units (95% efficiency)
– Spill containment: double-walled design
• Storage capacity: 150,000m³ (120 tanks)
– LPG Facility:
• 1 berth (LPG1)
– Length: 180m
– Depth: 12m
– Loading rate: 1,000m³/hr
• Storage: 50,000m³ (8 refrigerated tanks)
• Safety systems:
– Gas detection (LEL 10% alarm)
– Emergency shutdown valves
– Firewater deluge system
– Ro-Ro: Not available
– Heavy Lift: 1 floating crane (250t capacity)
Loading and Discharging Procedures
– Standard Process:
1. Pre-operation meeting (ship/shore safety checklist)
2. Equipment compatibility verification
3. Continuous communication (VHF Ch 12)
4. Regular ullage measurements (every 2 hours)
5. Completion documentation (B/L reconciliation)
– Special Procedures:
• Dangerous goods: Additional 4-hour pre-advice
• Heavy lifts: Engineering survey required
• Night operations: Additional lighting mandatory
Loading and Discharging Rates
– Container Operations:
• Standard 20′ boxes: 30-35 moves/hr per crane
• 40′ boxes: 25-30 moves/hr per crane
• Reefer containers: Additional 15 minutes per unit
– Dry Bulk:
• Coal: 1,200t/hr (grab unloader)
• Iron ore: 1,000t/hr
• Grain: 800t/hr (pneumatic system)
– Liquid Bulk:
• Crude oil: 2,500-3,000m³/hr
• Fuel oil: 2,000m³/hr
• Chemicals: 500-800m³/hr (product dependent)
– Breakbulk:
• General cargo: 150-200t/day
• Project cargo: Case-by-case basis
Ship to Ship Transfer
– Approved Area: Designated zone at 34°03’N 131°48’E (2nm offshore)
– Requirements:
• Prior MLIT approval (minimum 72h notice)
• JCG supervision (¥500,000/day fee)
• Both vessels must be double-hulled
• Maximum size differential: 30% LOA
– Equipment:
• Fenders: Minimum 1.5m diameter
• Hoses: Dedicated STS transfer hoses
• Monitoring: Continuous VOC detection
Cargo Gear
– Shore Gear Availability:
• Container berths: STS cranes mandatory
• Bulk berths: Shore unloaders standard
• General cargo: Mobile cranes available
– Ship’s Gear Usage:
• Permitted with prior notice (24h minimum)
• Must pass load test (110% SWL)
• Operator certification required
– Heavy Lift Capability:
• 1 x 250t floating crane (Yamaguchi Heavy Lift)
• 2 x 150t mobile cranes (Liebherr LHM 150)
Shore Cranes
– Container Terminals:
• 6 ZPMC STS cranes:
– Safe Working Load: 50t under spreader
– Outreach: 22 containers (55m)
– Hoist speed: 90m/min (full), 180m/min (empty)
– Bulk Terminals:
• 2 grab unloaders:
– Capacity: 1,200t/hr
– Grab weight: 25t
– Max outreach: 35m
– General Cargo:
• 4 mobile cranes (100-150t SWL)
• 2 forklifts (25t capacity)
Floating Cranes
– Available: Yes (Yamaguchi Heavy Lift Co.)
– Specifications:
• “Yamaguchi No.5” floating crane:
– Max capacity: 250t
– Boom length: 60m
– Deck space: 800m²
– Operational Details:
• Advance booking required (72h minimum)
• Day rate: ¥1,500,000 (8h shift)
• Overtime: ¥300,000/hr
• Mobilization fee: ¥500,000
Hoses
– Liquid Cargo Operations:
• Provided for all tanker berths
• Specifications:
– Material: Steel wire reinforced rubber
– Diameters: 8″, 10″, 12″
– Lengths: 10m standard sections
– Couplings: API or DIN standard
– Testing and Maintenance:
• Annual pressure testing (1.5x working pressure)
• Visual inspection before each use
• Maximum service life: 5 years
Specialized Cargo Operation
– Dangerous Goods Handling:
• IMDG Class 1-9 capability
• Segregated storage areas (300m from main terminal)
• Special handling teams (HAZMAT certified)
– Radiation Sources:
• NORM cargo handling permitted
• Additional monitoring required
• Special documentation procedures
– Waste Operations:
• Industrial waste reception facilities
• MARPOL Annex V compliance
Lightering and Lighterage
– Available: Yes (Tokuyama Lighterage Co.)
– Equipment:
• 3 barges (5,000t capacity each)
• 2 tugboats (3,000hp each)
– Cost Structure:
• Basic rate: ¥50,000-¥100,000/hr
• Minimum charge: 4 hours
• Fuel surcharge: 15% current rate
Barge
– Availability:
• 10 units total
– 4 x 5,000t capacity
– 4 x 3,000t capacity
– 2 x 1,000t capacity
– Operational Notes:
• Maximum sea state: Beaufort 4
• Night operations: Additional 30% fee
• Priority given to port-related operations
Cargo Lashing
– Standard Practice:
• Performed by stevedores (ISO 3874 compliant)
• Crew may assist under supervision
– Equipment Provided:
• Twist locks (standard and semi-automatic)
• Lashing rods and turnbuckles
• Bridge fittings
– Certification:
• Annual lashing gear inspection
• Maximum 3% rejection rate allowed
Cleaning Procedures
– Bulk Cargo Residues:
• Hold washing water recycling system
• Residue collection: 5t capacity hoppers
• Disposal: Licensed contractors only
– Deck Washings:
• Containment drains to treatment plant
• Oil-water separators (15ppm standard)
– Certification:
• Cleanliness certificates issued
• Independent inspectors available
Opening/Closing Hatches
– Standard Practice:
• Normally crew responsibility
• Stevedore assistance available (¥50,000/hatch)
– Safety Requirements:
• Fall protection mandatory above 2m
• Hatch edge protection required
• Lighting for night operations
Delay
– Average Waiting Times (2023 data):
• Berthing: 2-4 hours (tidal dependent)
• Bunkering: 1-2 hours
• Customs clearance: 3 hours (standard)
– Compensation:
• Force majeure: No compensation
• Port fault: Daily rate reimbursement
Stevedore Companies
– Primary Contractors:
• Tokuyama Stevedoring Co. Ltd.
– Workforce: 350 trained stevedores
– Specialization: Containers and general cargo
• Yamaguchi Port Services KK
– Workforce: 200 personnel
– Specialization: Bulk operations
– Requirements:
• ETA notice: 72h required for full gang
• Minimum gang size: 8 workers
• Safety briefings: Before each operation
Working Hours
– Standard Shifts:
• Day shift: 0800-1700 (1h lunch)
• Evening shift: 1700-0100
• Night shift: 0100-0800
– Overtime Rates:
• Weekdays: 150% normal rate
• Weekends: 200% normal rate
• Holidays: 250% normal rate
Warehouses and Yards
– Storage Facilities:
• Covered warehouses: 200,000m² total
– 50,000m² climate controlled
– 150,000m² general storage
• Open yards: 300,000m²
– 200,000m² paved
– 100,000m² gravel
– Special Features:
• 5,000m² dangerous goods warehouse
• 10,000m² refrigerated storage (-25°C to +15°C)
• Bonded warehouse facilities available
7.Port Services
General Information
Tokuyama Port provides comprehensive maritime services compliant with:
– Japanese Port Regulations Law (No.174/1948)
– ISPS Code requirements
– ILO Maritime Labour Convention
All service providers are licensed by Yamaguchi Prefecture and MLIT. Services available 24/7 with prior arrangement. Port operates under Security Level 1 (normal conditions).
Bunkering
– Primary Suppliers:
• Nippon Oil Marine Fuel Co.
• Idemitsu Bunker Service
• Showa Shell Marine
– Fuel Specifications:
• IFO 180: Max 2.5% sulfur (ECA compliant 0.1% available)
• MGO: ISO 8217:2017 DMA grade
• LSFO: 0.5% sulfur content
– Ordering Requirements:
• Minimum quantity: 50mt
• Maximum single delivery: 5,000mt
• Sampling: Witnessed by independent inspector
– Pricing (July 2024):
• IFO380: ¥85,000/mt
• MGO: ¥120,000/mt
• LSFO: ¥95,000/mt
Lubricants
– Available Grades:
• Cylinder oils: BN 40-100
• System oils: SAE 30-50
• Greases: NLGI 1-3
– Emergency Service:
• 12-hour delivery guarantee
• After-hours surcharge: 20%
– Environmental Compliance:
• All lubricants meet Japan’s Pollutant Release and Transfer Register requirements
Fresh Water
– Quality Standards:
• Meets WHO Guidelines for Drinking-water Quality
• Monthly bacteriological testing conducted
– Supply Points:
• All main berths equipped with ISO standard connections
• 4 water barges available (capacity 200mt each)
– Restrictions:
• No supply during cargo operations involving dust-generating materials
Stores and Spare Parts
– Delivery Regulations:
• All vehicles require port entry permit
• Driver must remain with vehicle at all times
– Customs Procedures:
• Advance declaration via NACCS system
• Alcohol/tobacco require special clearance
– Spare Parts Availability:
• Limited engine spares for major brands
• 72-hour notice recommended for special orders
Dunning and Dunnage
– Approved Materials:
• ISPM 15 compliant wood only
• Plastic dunnage available
– Environmental Fees:
• ¥500/mt recycling surcharge
• Hazardous material disposal fee: ¥10,000/ton
Ship Chandlers
– Service Capabilities:
• Full provision supply (including halal/kosher)
• Bonded stores delivery
• Medical supplies (with doctor’s prescription)
– Payment Methods:
• JPY cash
• Major credit cards
• Bank transfers (24h processing)
Ship Husbandry
– Underwater Services:
• Hull cleaning (maximum 2 knots current)
• Zinc anode replacement
• Propeller polishing
– Above Water Services:
• Deck painting
• Accommodation cleaning
• Tank ventilation
Maintenance and Repairs
– Electrical Services:
• Certified electricians available
• High-voltage system testing
– Mechanical Services:
• Pump overhauls
• Valve repairs
• Pipework fabrication
Gangway and Deck Watchmen
– Security Standards:
• All guards licensed under Japan’s Security Business Act
• Regular patrols (hourly logs maintained)
– Equipment Provided:
• Night vision goggles
• Two-way radios
• First aid kits
Deratting
– Inspection Protocol:
• MLIT-approved inspectors
• Full vessel examination
– Treatment Methods:
• Fumigation (for severe infestations)
• Trapping system (standard procedure)
Surveying
– Classification Societies:
• ClassNK (local office)
• ABS (visiting surveyor)
• BV (visiting surveyor)
– Cargo Survey Types:
• Draft surveys
• Hatch condition surveys
• Damage assessments
Fumigation
– Approved Chemicals:
• Magnesium phosphide (for grain cargoes)
• Sulfuryl fluoride (for structural fumigation)
– Safety Procedures:
• 24-hour gas monitoring required
• Safety zone of 50m maintained
– Certification:
• Japan Plant Protection Act compliant
• International Phytosanitary Certificate issued
Crewing and Repatriations
– Crew Change Facilities:
• Dedicated processing center at Terminal 2
• COVID-19 testing available (¥25,000/test)
– Air Connections:
• Yamaguchi Ube Airport (1 hour transfer)
• Fukuoka International Airport (3 hour transfer)
Dry Docks
– Nearest Facilities:
• Kure Shipyard (50nm west)
– Graving dock: 300m x 50m
– Maximum draft: 12m
• Innoshima Dock (70nm east)
– Floating dock capacity: 80,000 DWT
Launch Service
– Vessel Specifications:
• 2 aluminum-hull launches
• Capacity: 12 passengers + 500kg cargo
• Speed: 20 knots
– Safety Features:
• SOLAS-approved lifejackets
• Marine radar equipped
Certificates Issuing
– Port Documentation:
• Port Clearance Certificate
• Stores Declaration (Form C-1020)
• Garbage Record Book endorsement
– Processing Time:
• Standard: 2 hours
• Express service: 1 hour (¥10,000 fee)
Shore Electricity
– Technical Specifications:
• Voltage: 440V ±10%
• Frequency: 60Hz
• Connection: IEC/ISO 80005-1 standard
– Environmental Benefits:
• Reduces CO2 emissions by 30 tons/day
• Eliminates SOx/NOx emissions at berth
Phones Services
– Mobile Coverage:
• 4G LTE coverage throughout port area
• 5G available at container terminals
– Rental Equipment:
• Satellite phones (¥5,000/day)
• Portable WiFi routers (¥2,000/day)
Banks
– Financial Services:
• Currency exchange (USD, EUR, CNY)
• Wire transfers (SWIFT system)
• Marine insurance available
– Operating Hours:
• Weekdays: 0900-1500
• ATMs: 24/7 service
Consuls and Visa
– Consular Services:
• Emergency travel documents
• Notary services
• Legal assistance
– Visa Information:
• Transit visas processed within 48 hours
• Crew visas valid for 15 days
Mail
– Postal Services:
• International express (DHL/FedEx)
• Surface mail to all destinations
• Parcel size limit: 1.5m length
– Prohibited Items:
• Lithium batteries
• Perishable goods
Shore Leave
– Crew Facilities:
• Free shuttle bus to city center
• Crew rest area with showers
• Multi-language information desk
– Local Attractions:
• Tokuyama Castle (3km)
• Marine shopping mall (1km)
Medical and Ambulance
– Port Clinic Services:
• General practitioner available 0800-2000
• Dental emergency service
• Vaccination programs
– Emergency Response:
• Average response time: 8 minutes
• Marine rescue helicopter available
Seaman’s Clubs
– Tokuyama Seafarers Center:
• Facilities:
– 24-hour internet café
– Prayer room (multi-faith)
– Gymnasium
• Special Services:
– Legal advice
– Western Union transfers
– Travel arrangements
Miscellaneous
– Important Notices:
• Typhoon season precautions (June-November)
• Strict enforcement of MARPOL Annex V
• Mandatory use of low-sulfur fuels in port
– Environmental Regulations:
• Ballast water management requirements
• Zero discharge policy for all wastes
– Security Measures:
• 24/7 CCTV monitoring
• Biometric access control at terminals
