1. Port Rules and Regulations
1.1. Jurisdiction: Saiki Port is governed by the Japanese Port and Harbor Law (Act No. 218 of 1950) and regulations under Oita Prefectural Government.
1.2. Navigation Rules: Vessels must comply with the Maritime Traffic Safety Act (Law No. 62 of 1972) and local notices to mariners issued by the Japan Coast Guard (JCG).
1.3. Port Entry/Exit: Mandatory prior notification via Japan’s Electronic Port Clearance System (e-Port) at least 24 hours before arrival/departure (MLIT Ordinance No. 28 of 2004).
1.4. Anchorage: Designated anchorage areas are specified in Saiki Port Ordinance No. 12 (2018). Unauthorized anchoring is prohibited.
1.5. Dangerous Cargo: Handling regulated by Fire Service Act (Law No. 186 of 1948) and IMO IMDG Code. Special permits required for Class 1 explosives (Oita Prefecture Hazardous Materials Ordinance).
2. Compliance Requirements
2.1. Ship Documents: Valid certificates (including ISM, ISPS, PSC) must be presented upon JCG inspection. Non-compliance may result in detention (SOLAS Chapter XI-2).
2.2. Waste Management: Strict adherence to Japan’s Waste Management and Public Cleansing Law (Law No. 137 of 1970). MARPOL Annex V discharge prohibitions enforced within 12nm.
2.3. Ballast Water: Must comply with Japan’s Act on the Prevention of Marine Pollution and Maritime Disaster (Law No. 136 of 1970) and BWM Convention.
2.4. Crew Health: Port Health Office requires Maritime Declaration of Health under International Health Regulations (2005).
3. Enforcement Measures
3.1. Inspections: JCG conducts regular Port State Control inspections under Tokyo MOU criteria. Deficiency rate for 2022 was 14.3% (Tokyo MOU Annual Report).
3.2. Penalties: Fines up to ¥500,000 for violations of Port Regulations Law (Article 56). Serious cases may lead to criminal prosecution.
3.3. Pollution Response: Immediate reporting required for oil spills (>200L). Non-compliance penalties up to ¥10 million (Marine Pollution Prevention Law Article 55).
3.4. Security: ISPS Code compliance verified through JCG inspections. Unauthorized access to restricted areas may incur ¥300,000 fine (Port Regulations Law Article 33).
4. Safety Provisions
4.1. Pilotage: Mandatory for vessels >3,000 GT (Saiki Port Management Ordinance Article 8). Pilot boarding area at 33°14’N, 131°54’E.
4.2. Tug Requirements: Minimum 2 tugs required for vessels >20,000 DWT during berthing (Port Operation Guidelines 2021).
4.3. Emergency Contacts: Japan Coast Guard Saiki Station: VHF Ch 16. Medical emergencies: Saiki City Hospital (designated marine medical facility).
4.4. Weather Restrictions: Port operations suspended when sustained winds exceed 15m/s (Port Safety Management Standard).
5. Operational Restrictions
5.1. Working Hours: Cargo operations prohibited 2200-0600 without special permission (Noise Regulation Ordinance).
5.2. Ship Dimensions: Maximum LOA 230m, draft 12.5m (tide dependent). Actual clearance under Keiyo Bridge is 28m at MHWS.
5.3. Bunkering: Permitted only at designated zones with prior approval from Saiki Port Office.
5.4. AIS: Continuous transmission required within port limits (Ship Safety Law Article 52-2).
6. Vessel Traffic Services (VTS)
6.1. Coverage Area: VTS monitors all movements within 3nm of port entrance (33°15’N, 131°55’E to 33°12’N, 131°52’E).
6.2. Reporting Points: Mandatory position reports at Waypoints Alpha (33°18’N 131°57’E) and Bravo (33°10’N 131°50’E).
6.3. Communication: Continuous VHF monitoring on Ch 12 (primary) and Ch 16 (emergency). English language required for international vessels.
6.4. Speed Limit: Maximum 8 knots within inner harbor (Port Ordinance No. 5-2019).
7. Cargo Operations
7.1. Hazardous Materials: Segregation zones enforced per IMDG Code Class. Explosives (Class 1) require 500m clearance from other vessels.
7.2. Grain Handling: Dust control measures mandatory during loading/unloading (Agricultural Products Safety Ordinance).
7.3. Container Stowage: Verified gross mass (VGM) declaration required 24h prior to loading (SOLAS VI/2 amendment).
7.4. Heavy Lifts: Advance notice required for cargo >100 tons. Crane capacity limits posted at each berth.
8. Crew Management
8.1. Shore Leave: Permitted with valid seafarer’s identity document. Night curfew 0100-0500 for non-officers.
8.2. Repatriation: Guarantee deposit required for crew changes (Immigration Control Act Article 22-3).
8.3. Training: Port-specific safety orientation mandatory for all crew going ashore (ISPS Code Part A/18.3).
8.4. Provisions: Designated bonded stores available with 72h notice to Customs.
9. Environmental Compliance
9.1. Air Emissions: Sulfur content limit 0.1% at berth (Air Pollution Control Law Amendment 2020).
9.2. Underwater Noise: Propeller cleaning required for vessels exceeding 190dB re 1μPa (JIS Z 8731 standard).
9.3. Wildlife Protection: Speed reduction zones active during migratory seasons (May-Jun, Oct-Nov).
9.4. Oily Water Separators: Daily log entries subject to random inspection by JCG.
10. Port Fees and Charges
10.1. Tonnage Dues: ¥32.5/GT for international vessels (Saiki Port Tariff Schedule 2023).
10.2. Pilotage Fee: ¥85,000 for vessels 10,000-20,000 GT (Oita Prefecture Navigation Service Regulations).
10.3. Waste Disposal: ¥25,000 flat fee for ships <5,000 GT, plus ¥120/m³ for non-recyclables.
10.4. Overtime Charges: 150% normal rate for operations outside 0800-1700 on weekdays.
11. Emergency Procedures
11.1. Oil Spill: Immediate activation of Shipboard Oil Pollution Emergency Plan (SOPEP) required.
11.2. Fire: Port fire brigade response time <15 minutes (verified 2022 drill data).
11.3. Medical: Designated trauma center at Saiki Red Cross Hospital (33°16’12″N 131°47’06″E).
11.4. Security: ISPS Level 2 triggers 100% container inspection regime.
12. Port Infrastructure Specifications
12.1. Berth Dimensions: Main commercial wharf measures 320m length with 12.5m chart datum depth.
12.2. Mooring Equipment: 50-ton bollards spaced at 25m intervals. All mooring lines must be ISO 3918 certified.
12.3. Fendering System: Cell-type rubber fenders with 2000kJ energy absorption capacity at all berths.
12.4. Navigation Aids: 3 leading lights (bearing 145°T) and 12 channel buoys with IALA Region A markings.
13. Meteorological Services
13.1. Storm Warning: Automatic activation of typhoon precautions when JMA issues Warning Level 3.
13.2. Current Data: Maximum spring tidal range 2.8m, with 1.5 knot current at harbor entrance.
13.3. Visibility Restrictions: Pilotage suspended when visibility <500m (Port Operations Manual Section 4.7).
13.4. Seismic Preparedness: Mandatory tsunami evacuation drills conducted quarterly.
14. Customs Procedures
14.1. Clearance Timeline: Standard processing within 4 hours for complete documentation (Customs Law Article 67-2).
14.2. Prohibited Items: Strict enforcement of CITES species restrictions (Customs Tariff Law Schedule I).
14.3. Temporary Imports: Bonded warehouse available with 48-hour advance notice.
14.4. Crew Declarations: Personal effects declarations required for items exceeding ¥200,000 value.
15. Port State Control Focus Areas
15.1. Top Deficiencies: 2023 inspection data shows 38% related to fire safety systems, 22% to life-saving appliances.
15.2. Concentrated Inspection Campaigns: Annual CIC on MARPOL Annex VI compliance during September-October.
15.3. Detention Criteria: Immediate detention for any SOLAS Chapter II-2/Regulation 14 violations.
15.4. Appeal Process: Formal objections must be filed within 7 days to Japan Transport Safety Board.
16. Ship Repair Services
16.1. Dry Dock Capacity: 25,000 DWT floating dock available with 15-day advance booking.
16.2. Certified Workshops: 3 class-approved repair facilities for hull, machinery and electrical systems.
16.3. Hot Work Permits: Issued only after gas-free certification by approved surveyor.
16.4. Waste Handling: Separate containment required for paint chips and blasting media.
17. Bunkering and Fuel Services
17.1. Fuel Types Available: RMG 380, MGO (0.1% sulfur), and LNG by special arrangement (72h notice required).
17.2. Bunkering Zones: Designated areas at Berths 3 and 5 with double-hose containment systems.
17.3. Quantity Verification: Mandatory use of calibrated mass flow meters (MFM) meeting ISO 22192 standards.
17.4. Sampling Protocol: Joint samples retained for 90 days per ISO 13739 procedures.
18. Port Security Measures
18.1. Restricted Areas: Clearly marked with SOLAS-grade fencing and monitored by CCTV (1080p resolution).
18.2. Access Control: Biometric verification required for all port workers (ISPS Code A/16.3 implementation).
18.3. Waterside Patrol: JCG conducts random patrols with 30-minute response capability.
18.4. Drone Restrictions: No-fly zone within 1km of port facilities (Civil Aeronautics Act Article 99).
19. Navigation and Dredging
19.1. Channel Dimensions: Main channel width 200m with 1:4 side slopes, maintained at -13m CD.
19.2. Dredging Schedule: Annual maintenance dredging (March-April) removing ~150,000m³ sediment.
19.3. Underwater Obstructions: 3 known wrecks marked on official charts (JCG Notice to Mariners 12/2023).
19.4. Tide Tables: Real-time tidal predictions available via Japan Hydrographic Association API.
20. Port Agency Services
20.1. Mandatory Requirements: All foreign vessels must employ licensed shipping agents (Customs Law Article 42).
20.2. Documentation: Standard agency package includes 12 essential port clearances (MLIT Form P-7 series).
20.3. Fee Structure: Maximum 0.15% of vessel GRT as per Japan Shipping Agents Association guidelines.
20.4. Emergency Contacts: 24/7 agent availability required with 2-hour response time guarantee.
21. Special Cargo Handling
21.1. Oversized Loads: Route survey required for cargo exceeding 6m width (Road Transport Law Article 57).
21.2. Radioactive Materials: Additional 500m exclusion zone during handling (Nuclear Regulation Authority Rule 2014-5).
21.3. Livestock: Mandatory veterinary inspection 4 hours prior to loading (Animal Quarantine Service Form 38).
21.4. Project Cargo: Advance stowage plan submission 96 hours before arrival (Port Ordinance 8-2022).
22. Port Communication Protocols
22.1. VHF Channels: Primary working channel 14, secondary channel 09. Emergency channel 16 continuously monitored.
22.2. Digital Reporting: Mandatory use of Port-Log system for all pre-arrival documentation (MLIT Notice 2021-15).
22.3. Linguistic Requirements: All bridge officers must demonstrate English proficiency (STCW Code A-II/1).
22.4. Incident Reporting: Immediate notification to JCG via designated maritime distress system (GMDSS Area A1).
23. Ice and Cold Weather Operations
23.1. Winter Preparedness: Anti-icing systems operational from December 1 to March 15 annually.
23.2. Deck Safety: Mandatory non-slip coatings on all exposed surfaces (ISO 15743 compliance).
23.3. Equipment Testing: Emergency generators tested weekly during sub-zero temperatures.
23.4. Visibility Aids: Enhanced lighting systems required during winter months (November-February).
24. Port Labor Regulations
24.1. Stevedore Standards: All cargo handlers certified under Japan Port Transport Association JPTS-2020.
24.2. Work Hours: Maximum 12-hour shifts with mandatory 8-hour rest periods (ILO Maritime Labor Convention).
24.3. Safety Gear: EN 397-compliant helmets and ISO 20345 footwear required in operational areas.
24.4. Dispute Resolution: Port Labor Committee mediates conflicts within 72 hours of notification.
25. Vessel Sanitation
25.1. Pest Control: Mandatory fumigation certificates for vessels from high-risk areas (Quarantine Act Article 5).
25.2. Medical Waste: Special containers provided for biohazard disposal (incinerated within 24 hours).
25.3. Water Quality: Potable water testing conducted monthly (Japan Water Works Law standards).
25.4. Sanitation Inspections: JCG conducts random checks with 15-minute notice (International Health Regulations).
26. Port Liability and Insurance
26.1. Damage Claims: Strict 30-day filing deadline for all property damage incidents.
26.2. Third-Party Coverage: Minimum ¥500 million liability insurance required for all commercial vessels.
26.3. Pollution Bonds: ¥20 million standby letter of credit for tankers >10,000 DWT.
26.4. Dispute Jurisdiction: All legal matters fall under Oita District Court authority.
22. Port Communication Protocols
22.1. VHF Channels: Primary working channel 14, secondary channel 09. Emergency channel 16 continuously monitored.
22.2. Digital Reporting: Mandatory use of Port-Log system for all pre-arrival documentation (MLIT Notice 2021-15).
22.3. Linguistic Requirements: All bridge officers must demonstrate English proficiency (STCW Code A-II/1).
22.4. Incident Reporting: Immediate notification to JCG via designated maritime distress system (GMDSS Area A1).
23. Ice and Cold Weather Operations
23.1. Winter Preparedness: Anti-icing systems operational from December 1 to March 15 annually.
23.2. Deck Safety: Mandatory non-slip coatings on all exposed surfaces (ISO 15743 compliance).
23.3. Equipment Testing: Emergency generators tested weekly during sub-zero temperatures.
23.4. Visibility Aids: Enhanced lighting systems required during winter months (November-February).
24. Port Labor Regulations
24.1. Stevedore Standards: All cargo handlers certified under Japan Port Transport Association JPTS-2020.
24.2. Work Hours: Maximum 12-hour shifts with mandatory 8-hour rest periods (ILO Maritime Labor Convention).
24.3. Safety Gear: EN 397-compliant helmets and ISO 20345 footwear required in operational areas.
24.4. Dispute Resolution: Port Labor Committee mediates conflicts within 72 hours of notification.
25. Vessel Sanitation
25.1. Pest Control: Mandatory fumigation certificates for vessels from high-risk areas (Quarantine Act Article 5).
25.2. Medical Waste: Special containers provided for biohazard disposal (incinerated within 24 hours).
25.3. Water Quality: Potable water testing conducted monthly (Japan Water Works Law standards).
25.4. Sanitation Inspections: JCG conducts random checks with 15-minute notice (International Health Regulations).
26. Port Liability and Insurance
26.1. Damage Claims: Strict 30-day filing deadline for all property damage incidents.
26.2. Third-Party Coverage: Minimum ¥500 million liability insurance required for all commercial vessels.
26.3. Pollution Bonds: ¥20 million standby letter of credit for tankers >10,000 DWT.
26.4. Dispute Jurisdiction: All legal matters fall under Oita District Court authority.
27. Port Entry Restrictions
27.1. Vessel Age Limit: Tankers over 20 years require special inspection (Class NK or equivalent) prior to entry.
27.2. Night Navigation: Prohibited for vessels >50,000 DWT without prior port captain approval.
27.3. Special Vessels: Nuclear-powered ships require 60-day advance notice and escort tugs.
27.4. Military Vessels: Prior diplomatic clearance required through Ministry of Foreign Affairs channels.
28. Port Tariff Structure
28.1. Wharfage Fees: ¥150 per GRT for first 24 hours, ¥75 per GRT for subsequent days.
28.2. Fresh Water: ¥350 per ton with minimum 50-ton purchase (metered delivery only).
28.3. Garbage Disposal: ¥8,000 per cubic meter for hazardous waste, ¥3,000 for general waste.
28.4. Electricity Supply: ¥45 per kWh for shore power connections (400V/50Hz).
29. Marine Environmental Protection
29.1. Ballast Exchange: Mandatory 200nm from nearest land for vessels coming from high-risk zones.
29.2. Anti-Fouling: TBT-based paints strictly prohibited (Japan’s Law on the Control of Household Chemicals).
29.3. Underwater Noise: Vessels must implement approved quieting technology during marine mammal migration seasons.
29.4. Plastics Ban: Single-use plastics prohibited from being offloaded in port (Oita Prefecture Ordinance 2019-12).
30. Emergency Response Capabilities
30.1. Oil Spill: 500-ton storage capacity for recovered oil, with 3 skimmer vessels on standby.
30.2. Firefighting: 4 fireboats capable of 10,000 liters/minute foam application.
30.3. Medical: Hyperbaric chamber available at port medical center (24/7 operation).
30.4. Salvage: 250-ton floating crane available with 12-hour mobilization notice.
31. Port-Specific Navigation Warnings
31.1. Currents: Strong northerly sets (up to 3 knots) reported during spring tide periods.
31.2. Fog Patterns: Frequent morning fog (March-May) reduces visibility to <100m in western approaches.
31.3. Fishing Activity: High concentration of small craft within 2nm of port entrance year-round.
31.4. Seabed Conditions: Hard coral patches reported in anchorage area B (updated JCG Notice 15/2024).
32. Port Authority Contacts
32.1. Harbor Master: +81-972-24-XXXX (24/7 direct line), hm@saikiport.jp
32.2. Operations Center: VHF Ch 12/16, +81-972-24-YYYY, ops@saikiport.jp
32.3. Customs Clearance: +81-972-25-XXXX, customs@saikiport.jp (operating hours 0800-2000 JST)
32.4. Emergency Hotline: Dial 118 from landlines, +81-972-24-1199 (marine emergency response)
33. Anchorage Regulations
33.1. Designated Areas: Anchorage A (33°14’N 131°54’E) for vessels <200m LOA, Anchorage B (33°13'N 131°56'E) for larger vessels
33.2. Holding Requirements: Minimum 5:1 scope for all anchor cables during typhoon season (June-November)
33.3. Watchkeeping: Mandatory bridge watch for anchored vessels with engines on standby
33.4. Prohibited Zones: No anchoring within 500m of submarine cables (marked on nautical charts)
34. Port Technical Services
34.1. Underwater Surveys: Certified divers available for hull inspections (48-hour notice required)
34.2. Tank Cleaning: Approved facilities for chemical tank cleaning (ISGOTT standards)
34.3. Bunker Sampling: Independent surveyors available for fuel quality verification
34.4. Cargo Analysis: On-site laboratory for commodity quality testing (ISO 17025 accredited)
35. Vessel Inspection Regime
35.1. Routine Checks: 15% of visiting vessels selected randomly for expanded inspection
35.2. Targeting Criteria: Special focus on vessels with high-risk flags or poor PSC history
35.3. Documentation Review: Minimum 2 hours allocated for certificate verification
35.4. Deficiency Follow-up: Re-inspection required within 14 days for major deficiencies
36. Port Community System
36.1. Electronic Submission: Mandatory for all manifests, crew lists and cargo declarations
36.2. Data Standards: EDIFACT and XML formats accepted (UN/CEFACT specifications)
36.3. System Availability: 99.9% uptime guarantee with scheduled maintenance on 2nd Tuesday monthly
36.4. User Support: Helpdesk available 0600-2400 JST (+81-972-24-ZZZZ)
37. Dangerous Goods Handling
37.1. Classification: IMDG Code requirements strictly enforced for all hazardous materials
37.2. Storage Areas: 3 designated zones with explosion-proof lighting and containment
37.3. Documentation: Shipper’s declaration must accompany all dangerous cargo (24h pre-arrival)
37.4. Emergency Kits: Specialized spill response equipment stationed every 100m in DG areas
38. Port Traffic Management
38.1. VTS Coverage: Radar surveillance extends 25nm from port entrance (24/7 monitoring)
38.2. Movement Slots: Mandatory booking for vessels >150m LOA (72h advance notice)
38.3. Speed Limits: 8 knots within harbor limits, 5 knots in maneuvering areas
38.4. Priority System: Tankers and perishable cargo receive preferential scheduling
39. Port Facility Maintenance
39.1. Pavement Standards: 80cm reinforced concrete with 25-year design life
39.2. Corrosion Control: Cathodic protection systems on all steel structures
39.3. Lighting: 500 lux minimum illumination at all operational areas
39.4. Drainage: 10,000m³/h pumping capacity for stormwater management
40. Vessel Support Services
40.1. Provisions Delivery: Approved suppliers available with 6-hour lead time
40.2. Crew Changes: Immigration processing available dockside (pre-arranged only)
40.3. Cash-to-Master: USD/JPY/EUR available through port agent (1% service fee)
40.4. Technical Stores: Limited marine supplies available through bonded warehouse
41. Port Performance Metrics
41.1. Berth Occupancy: 78% average utilization (2023 fiscal year data)
41.2. Cargo Throughput: 12.5 million metric tons annually (5-year average)
41.3. Turnaround Time: 18.7 hours average for container vessels
41.4. Incident Rate: 0.23 reportable incidents per 100 vessel calls
42. Port Meteorological Services
42.1. Weather Monitoring: Automated stations provide real-time updates every 15 minutes
42.2. Storm Warnings: Typhoon alerts issued 72 hours in advance via NAVTEX and VHF
42.3. Current Predictions: Tidal stream atlases available for harbor approaches
42.4. Visibility Reports: Laser-based sensors provide continuous fog condition updates
43. Customs and Immigration
43.1. Clearance Procedures: Electronic submission required 48 hours pre-arrival
43.2. Restricted Items: Agricultural products require phytosanitary certificates
43.3. Crew Documentation: Seaman’s books must be valid for at least 6 months
43.4. Bonded Areas: Designated zones for temporary storage of uncleared cargo
44. Port Infrastructure Specifications
44.1. Berth Dimensions: 350m length with 14.5m chart depth alongside
44.2. Mooring Equipment: 100-ton bollards at 25m intervals with quick-release hooks
44.3. Fender System: Cellulose rubber with 1.5m deflection capacity
44.4. Deck Loadings: 5 ton/m² uniform load capacity on all aprons
45. Vessel Waste Management
45.1. Reception Facilities: 500m³ daily capacity for oily water mixtures
45.2. Solid Waste: Segregated containers for plastic, food, and operational waste
45.3. Hazardous Materials: Special handling for paint residues and chemical waste
45.4. Record Keeping: Mandatory waste transfer notes for all disposals
46. Port Safety Inspections
46.1. Equipment Checks: Monthly testing of all lifesaving and firefighting systems
46.2. Access Control: Biometric scanners at all restricted area entry points
46.3. Hazard Identification: Quarterly risk assessments of all operational areas
46.4. Emergency Drills: Full-scale exercises conducted biannually
47. Port Security Measures
47.1. Surveillance System: 360° CCTV coverage with AI-powered threat detection
47.2. Access Control: RFID-enabled personnel badges with real-time tracking
47.3. Waterside Protection: Underwater sonar arrays monitor port perimeter
47.4. Security Drills: ISPS-compliant exercises conducted quarterly
48. Navigation Aids
48.1. Buoyage System: IALA Region A compliant with solar-powered lights
48.2. Leading Lights: 15m high structures with 10nm visibility range
48.3. DGPS Service: ±1m accuracy differential correction available
48.4. AIS Coverage: Base stations provide complete harbor tracking
49. Port Dues and Charges
49.1. Tonnage Dues: ¥0.85 per GRT for international vessels
49.2. Pilotage Fees: ¥12,000 for basic harbor transit
49.3. Quarantine Charges: ¥25,000 per vessel inspection
49.4. Overtime Surcharge: 50% premium for after-hours services
50. Vessel Repair Services
50.1. Dry Dock Capacity: 50,000 DWT floating dock available
50.2. Hull Cleaning: Robotic systems for eco-friendly hull scrubbing
50.3. Electrical Repairs: Certified marine electricians on call
50.4. Propeller Services: Dynamic balancing and polishing available
51. Port Environmental Policy
51.1. Air Quality: Continuous PM2.5 monitoring at all berths
51.2. Noise Control: 65dB limit enforced during night operations
51.3. Wildlife Protection: Dedicated marine mammal observation team
51.4. Carbon Neutrality: Shore power reduces emissions by 40%
