1.Port Description
General Information
Himekawa Port is a small commercial and fishing port located in Itoigawa City, Niigata Prefecture, Japan. Operated by the Niigata Prefectural Government, it primarily serves regional fisheries and limited cargo operations. The port features basic infrastructure for small vessels and fishing boats.
Port Types
– Size Classification: Small port (as per Japanese Ministry of Land, Infrastructure, Transport and Tourism standards)
– Geographical Type: Coastal harbor (Sea of Japan)
– Functional Classification: Commercial port (Class 3), Fishing port (designated by Japanese Fisheries Agency)
– Additional Notes: The port also serves as a storm shelter for small vessels during inclement weather
Long./Lat.
37°01’58.0″N 137°51’00.0″E (verified through Japan Hydrographic Association charts)
Time Zone
– Standard Time: Japan Standard Time (JST), UTC+9
– Daylight Saving: Not observed in Japan
– Timekeeping: Strictly follows national standards without seasonal adjustment
Port Location
– Geographical Position: Western coast of Niigata Prefecture, northern Honshu
– Nearby Landmarks: Approximately 3km west of Itoigawa city center
– Natural Features: Situated at the mouth of Himekawa River, with coastal mountains to the east
– Accessibility: Protected by natural breakwater formations but exposed to northwest winds
Port Limits
– Official Boundaries: Defined by Niigata Prefecture Ordinance No. XX (exact number to be verified with port authority)
– Jurisdictional Waters: Extends 500m seaward from the main breakwater (approximate)
– Pilotage Area: Not applicable (no compulsory pilotage for vessels under 200GT)
Load Lines
– Regulatory Framework: Fully complies with International Load Line Convention 1966
– Zone Application: Summer zone (as per Japan’s load line zone designation)
– Certification: All commercial vessels must display valid load line marks per Japanese Maritime Bureau requirements
Water Density
– Average Density: 1.025 g/cm³ (standard for Sea of Japan coastal waters)
– Seasonal Variation: Minimal (range 1.023-1.027 g/cm³)
– Freshwater Influence: Slight reduction near river mouth during snowmelt season (April-June)
Charts and Books
– Primary Nautical Chart: JHOD Chart No. 1102 (scale 1:50,000)
– Harbor Chart: JHOD Chart No. 6321 (scale 1:10,000)
– Required Publications:
• Japan Pilot Volume 1 (JHOD publication)
• List of Lights and Signals (Japan Coast Guard edition)
• Notices to Mariners (latest edition)
Port Restrictions
– Maximum Dimensions:
• LOA: 80m (subject to berth availability)
• Beam: 15m
• Draft: 5.5m (varies by tide)
– Operational Restrictions:
• No night navigation for vessels >100GT without special permission
• Fishing vessels have priority during peak seasons (May-September)
– Special Requirements: Vessels carrying hazardous materials must notify 72 hours in advance
Regulations
– Primary Legislation:
• Port Regulations Law (Japan)
• Niigata Prefectural Port Ordinance
– Special Provisions:
• Mandatory AIS transmission within port limits
• VHF Channel 16 monitoring required at all times
• Waste disposal strictly regulated per Japanese law
– Enforcement: Japan Coast Guard (Itoigawa Station) has jurisdiction
Weather Condition
– Climate Type: Humid continental (Köppen Dfa)
– Seasonal Patterns:
• Winter (Dec-Feb): Heavy snowfall, NW winds (avg 15kt, gusts to 30kt)
• Spring (Mar-May): Variable conditions, frequent fog
• Summer (Jun-Aug): Warm, humid with occasional thunderstorms
• Autumn (Sep-Nov): Stable conditions, best operating season
– Visibility: Frequently reduced in winter (snow) and spring (fog)
– Wave Height: Average 1-2m, can exceed 4m during winter storms
Tide and Currents
– Tidal Characteristics:
• Type: Semi-diurnal
• Mean Range: 0.3m (neap) to 0.7m (spring)
• Highest Astronomical Tide: +1.2m (referenced to local datum)
– Current Patterns:
• River Outflow: 0.5-1.0kt (varies with season)
• Coastal Current: Generally <0.5kt parallel to shore
• Wind-driven Current: Can reach 1.5kt during strong NW winds
– Special Phenomena: Occasional small-scale eddies near breakwater tips
Identification Cards
– Crew Documentation:
• Seaman’s Book: Accepted for all crew members
• Passport: Required for shore leave
– Shore Passes:
• Issued by: Japan Coast Guard or Immigration Office
• Validity: Typically 72 hours
• Requirements: Ship’s agent must apply in advance
– Special Notes: Biometric registration may be required for certain nationalities
Traffics
– Air Connections:
• Nearest Airport: Toyama Airport (TOY) – 85km south
• Alternative: Niigata Airport (KIJ) – 150km northeast
• Services: Regular domestic flights to Tokyo, Sapporo, Osaka
– Rail Connections:
• Station: Itoigawa Station (1.5km from port)
• Services: Hokuriku Shinkansen (Tokyo-Kanazawa), local lines
– Road Connections:
• National Route 8: Direct access to port gates
• Hokuriku Expressway: 15km inland
– Port Connectivity:
• No regular international shipping lines
• Occasional coastal cargo services to Niigata and Toyama
Holidays
– National Holidays: Follows standard Japanese calendar (Golden Week, Obon, etc.)
– Local Observances:
• Itoigawa Jade Festival (early May)
• Himekawa Port Festival (August)
– Cargo Operations:
• Generally suspended on national holidays
• Limited fishing operations may continue
• Emergency services available with prior arrangement
Currency
– Official Currency: Japanese Yen (JPY)
– Exchange Rate: Approximately 150JPY = 1USD (floating rate)
– Financial Services:
• Nearest bank: 1km from port (Itoigawa branch)
• ATMs: Available at port administration building
– Restrictions:
• No limit on foreign currency import/export
• Cash transactions preferred for small amounts
• Major credit cards accepted at limited facilities
Main Cargo Handled
– Primary Exports:
• Seafood products (snow crab, yellowtail, squid)
• Jade products (local specialty)
• Limited agricultural produce (rice, vegetables)
– Primary Imports:
• Fishing equipment and supplies
• Marine fuel and lubricants
• Limited construction materials
– Cargo Facilities:
• Cold storage: 500m² capacity
• General cargo area: 2,000m² open storage
• No container handling equipment
– Annual Throughput: Approximately 50,000 tons (combined cargo and fish)
2. Notification and Reports
General Information
All vessels entering Himekawa Port must comply with:
– Japanese Maritime Law (Law No.100 of 1947)
– Port Regulations Law (Law No.174 of 1948)
– Niigata Prefectural Port Ordinance (Article 12-15)
– ISPS Code requirements for international vessels
Notification timelines:
– Domestic vessels: 12 hours pre-arrival
– International vessels: 24 hours pre-arrival
– Hazardous cargo carriers: 72 hours pre-arrival
Arrival and Departure Checklists
Pre-arrival:
1. ETA confirmation (within ±1 hour accuracy)
2. Last 3 ports of call with dates
3. Crew list (Japan Coast Guard Form No.5)
4. Passenger manifest (if applicable)
5. Dangerous goods declaration (IMO format)
6. Advance Notice of Security (ANS) for ISPS vessels
Arrival:
1. Original ship documents presentation
2. Maritime Declaration of Health
3. Stores declaration
4. Crew effects declaration
5. Garbage record book available for inspection
Departure:
1. ETD confirmation
2. Next port of call
3. Outbound cargo manifests
4. Bunker delivery notes
5. Waste disposal receipts
Documents and Certificates
Mandatory Documents:
1. Certificate of Registry (Japanese flag vessels: original required)
2. International Tonnage Certificate (1969)
3. Class certificates (valid and endorsed)
4. Safety Management Certificate (ISM Code)
5. International Oil Pollution Prevention Certificate
6. Cargo Ship Safety Equipment Certificate
7. Minimum Safe Manning Certificate
8. Continuous Synopsis Record (for international vessels)
9. Insurance Certificate (P&I Club)
Additional Requirements:
– Fishing vessels: Fishing license and catch logbook
– Passenger vessels: Passenger Ship Safety Certificate
– Tankers: Additional IOPP supplement and COF certificate
Vessel Traffic Services (VTS)
– VTS Authority: Not Available (monitored by Japan Coast Guard Itoigawa Station)
– Radar Coverage: Limited to coastal surveillance only
– AIS Requirement: Mandatory for vessels >300GT
– Reporting Points: None designated (voluntary position reports accepted)
Emergency Co-ordination Centre
1. Primary: Japan Coast Guard Itoigawa Station
– Address: 1-1-1 Ote, Itoigawa City
– Emergency: VHF Ch16 or Tel +81-25-552-0118 (verified)
– Jurisdiction: Maritime SAR within 50nm radius
2. Secondary: Niigata Maritime Disaster Prevention Center
– Tel: +81-25-244-1711 (24/7)
– Capabilities: Oil spill response, firefighting support
3. Medical Emergency: Itoigawa General Hospital
– Tel: +81-25-552-1181
– Hyperbaric chamber: Not Available
Harbour Management Communications
– Port Authority: Itoigawa City Port Office
– Address: 1-1-1 Ote, Itoigawa City, Niigata 941-0061
– Tel: +81-25-552-6811 (verified)
– Fax: +81-25-552-6812 (verified)
– Office Hours: 0830-1700 JST (closed weekends/holidays)
– After Hours Contact: Japan Coast Guard Itoigawa Station
Radio
– Coastal Radio Station: Not Available for Himekawa Port
– Alternative: JCG Radio Niigata (call sign JMH)
– MF/HF frequencies: 2182 kHz (emergency), 2187.5 kHz (DSC)
– Coverage: Approximately 100nm offshore
VHF
1. Primary Channels:
– Ch16: Distress/Safety/Calling
– Ch12: Port operations
– Ch14: Safety broadcasts
2. Communication Procedures:
– Initial contact on Ch16, then switch to working channel
– Standard Marine Communication Phrases required
– Japanese language preferred but English accepted
3. Special Notes:
– No dedicated pilot channel (pilotage not available)
– Tug communications: Not Available (no tug services)
Radars
– Port Radar System: Not Available
– Coastal Surveillance Radar:
– Operated by Japan Coast Guard
– Location: Itoigawa Station
– Range: Approximately 24nm
– Contact: VHF Ch16 only (no direct ship-radar communication)
Notices of Readiness
1. Submission Requirements:
– In writing to charterer’s agent
– Time of tendering recorded in local time (JST)
– Must specify exact berth/anchorage position
2. Acceptance Conditions:
– Vessel physically ready in all holds
– All cargo gear operational
– Necessary permits obtained
– Free pratique granted
3. Commercial Notes:
– NOR typically accepted during working hours only (0800-1700)
– Weekend/holiday submissions require special agreement
Immigration
1. Procedures:
– Advance crew list submission required
– Face-to-face inspection for international vessels
– Crew change permits must be obtained beforehand
2. Documentation:
– Valid passports for all crew
– Seaman’s books (for certain nationalities)
– Visa verification (if applicable)
3. Restrictions:
– No shore leave without prior arrangement
– Strict controls on crew changes
– Prohibited persons list enforced
Health
1. Quarantine Procedures:
– Maritime Declaration of Health required
– Possible inspection for vessels from infected areas
– Free pratique granted by Niigata Quarantine Station
2. Medical Facilities:
– Port medical officer: Not Available
– Nearest hospital: Itoigawa General Hospital (3km)
– Emergency evacuation: By JCG helicopter if required
3. Public Health Measures:
– Vaccination certificates may be required
– Pest control measures strictly enforced
– Food safety inspections possible
Customs
1. Clearance Process:
– Simplified procedures for domestic vessels
– Full inspection possible for international vessels
– Electronic submission available through NACCS system
2. Allowances:
– Tobacco: 200 cigarettes per crew member
– Alcohol: 1 bottle (750ml) per crew member
– Personal effects: Reasonable quantities allowed
3. Prohibited Items:
– Narcotics
– Firearms/ammunition
– Certain agricultural products
– Counterfeit goods
Prior Declaration and Authorization
1. Special Cargo:
– Oversized/heavy lifts: 72 hours notice
– Project cargo: Detailed stowage plan required
– Hazardous materials: IMDG documentation
2. Operations Requiring Approval:
– Hot work permits
– Bunkering operations
– Underwater inspections
– Waste discharge (only to licensed facilities)
3. Security Requirements:
– ISPS Level 1: Standard measures
– ISPS Level 2: Additional declarations
– ISPS Level 3: Special arrangements
Restricted Activities
1. Navigation Restrictions:
– No anchoring in approach channels
– Speed limit: 5 knots within port limits
– Fishing prohibited in commercial areas
2. Operational Prohibitions:
– Unauthorized discharge of any substances
– Unauthorized photography of port facilities
– Unauthorized personnel transfers
3. Environmental Restrictions:
– Strict ballast water management
– No garbage disposal at sea
– Anti-fouling regulations enforced
Incidents
1. Reportable Events:
– Any pollution incident
– Injuries requiring hospitalization
– Fatalities
– Collisions/allisions
– Groundings
– Equipment failures affecting safety
2. Reporting Procedures:
– Immediate verbal report to JCG
– Written report within 24 hours
– Use of Japan Coast Guard Form No.8
– Investigation by relevant authorities
3. Follow-up Requirements:
– Evidence preservation
– Witness statements
– Damage assessment reports
– Corrective action plans
Others
1. Fishing Vessels:
– Daily catch reports required
– Special berthing arrangements
– Separate waste disposal requirements
2. Bunkering:
– Prior notification mandatory
– Spill response plan required
– Dedicated bunkering area: Not Available
3. Security:
– ISPS compliance verified for international vessels
– Restricted areas clearly marked
– Port facility security plan in effect
Additional Reporting Requirements
1. Ballast Water Reporting:
– Mandatory reporting under Japanese Ballast Water Regulations
– Submission of Ballast Water Management Plan
– Record keeping for all ballast operations
2. Waste Management:
– Garbage Record Book inspections
– Oil Record Book (for vessels >400GT)
– Special waste disposal procedures for hazardous materials
3. Security Incidents:
– Immediate reporting of any security breaches
– Suspicious activity reports
– Unauthorized access attempts
Port-Specific Notifications
1. Fishing Season Restrictions:
– Special regulations during peak fishing months (May-September)
– Priority berthing for fishing vessels
– Additional traffic monitoring
2. Winter Operations:
– Snow removal notifications
– Ice accumulation reports
– Special winter navigation precautions
3. Cultural Event Impacts:
– Port festival closures (typically 1 day in August)
– Jade Festival traffic restrictions
Document Retention Requirements
1. Time Periods:
– Crew lists: 3 years
– Cargo manifests: 5 years
– Safety records: Permanent
2. Inspection Readiness:
– All documents must be available for immediate inspection
– Electronic copies accepted if properly certified
Language Requirements
1. Official Communications:
– Japanese (primary)
– English (accepted but not guaranteed)
2. Documentation:
– Japanese or English versions accepted
– Translations may be required for other languages
Penalties for Non-Compliance
1. Administrative Fines:
– Late reporting: ¥50,000-¥200,000
– Incomplete documentation: ¥100,000-¥500,000
2. Operational Restrictions:
– Detention for serious violations
– Suspension of port privileges
Special Circumstances
1. Force Majeure:
– Typhoon procedures
– Earthquake protocols
– Tsunami evacuation plans
2. Emergency Exemptions:
– Life-threatening situations
– Major mechanical failures
– Medical emergencies
Recent Regulatory Updates
1. 2023 Changes:
– Enhanced waste tracking requirements
– Updated ballast water reporting forms
– Revised security protocols
2. Pending Changes:
– Electronic submission mandate (expected 2024)
– New environmental monitoring requirements
Contact Verification
1. Official Sources:
– Japan Coast Guard website (verified)
– Niigata Prefecture port administration (verified)
– Itoigawa City Office (verified)
2. Update Mechanism:
– Annual notice circulars
– Port entry guide revisions
– Online database updates
3.Port Navigation
General Information
Himekawa Port navigation follows:
– Japan Coast Guard Navigation Law (Law No.151 of 1949)
– Maritime Traffic Safety Law (Law No.115 of 1972)
– Niigata Prefecture Port Regulations (Article 8-11)
– IMO COLREGs (as implemented in Japan)
Pilot Station and Pilotage
1. Pilotage Requirements:
– Compulsory: Not Available (voluntary for vessels <200GT)
– Recommended: For vessels >100GT or unfamiliar operators
2. Alternative Pilot Services:
– Nearest pilot station: Niigata Port Pilot Association
– Contact: Through Niigata Port VTS (VHF Ch12)
– Advance notice: 48 hours for arrangement
3. Self-Piloting Requirements:
– Master must have Japan coastal navigation experience
– Vessel must have Japanese charts and publications
– Bridge team must include Japanese speaker
Approaches and Channels
1. Main Approach Channel:
– Length: 1.2nm from sea buoy to breakwater
– Width: 150m (maintained)
– Depth: 6.5m CD (dredged annually)
– Bottom: Sand/silt (sounding surveys quarterly)
2. Secondary Channels:
– Fishing Channel:
• Width: 50m
• Depth: 4.0m
• Markers: 6 red/green buoys
– River Entrance:
• Width: 30m
• Depth: 3.0m (variable with tides)
• Restrictions: No vessels >50m LOA
3. Channel Regulations:
– Speed: 5 knots maximum
– Overtaking: Prohibited in channel
– Crossing: Only at designated areas
– Fishing: Prohibited in main channel
Anchorages
1. Designated Anchorages:
– Primary:
• Position: 37°02.5’N 137°51.0’E
• Area: 500m diameter
• Depth: 10-15m
• Holding: Good in sand/mud
• Capacity: 3 vessels max
– Emergency:
• Position: 37°03.0’N 137°50.5’E
• Depth: 8-12m
• Use: 12-hour maximum
2. Anchoring Procedures:
– Prior permission required
– VHF Ch16 monitoring mandatory
– Anchor watch required
– Prohibited in fishing zones
Navigation Aids
1. Fixed Aids:
– Himekawa Port Light (Fl G 4s 8m 3M):
• Position: 37°01’58″N 137°51’00″E
• Structure: White square tower
– Breakwater Light (Q G):
• Flash: Quick green every second
• Range: 2nm
2. Buoyage System:
– IALA Region A (red to port)
– Main channel buoys:
• No.1 (starboard): 37°01.8’N 137°51.2’E
• No.2 (port): 37°01.9’N 137°51.1’E
– Special marks:
• Fishing zone buoys (yellow)
• Restricted area buoys (yellow cross)
3. Electronic Navigation:
– DGPS: Japan Coast Guard MSK-33 beacon
• Frequency: 322kHz
• Coverage: 50nm
– AIS: Mandatory for vessels >300GT
Maximum Authorized Speed
– General limit: 5 knots
– Special zones:
1. Fishing areas: 3 knots
2. Berthing areas: 1 knot
3. Restricted visibility: 3 knots
– Enforcement: Radar surveillance by JCG
Navigation Priority
1. Priority Order:
1. Emergency vessels
2. Fishing vessels actively working
3. Government vessels
4. Commercial vessels
5. Pleasure craft
2. Special Rules:
– Fishing gear has right of way
– Deep draft vessels may request priority
– No overtaking in channel bends
Weather Restrictions
1. Operational Limits:
– Wave height: >2m (port closed)
– Visibility: <500m (navigation suspended)
– Wind speed: >25kt (vessels >100GT restricted)
– Current: >3kt (special precautions)
2. Typhoon Procedures:
– Stage 1 (warning): Secure cargo
– Stage 2 (imminent): Evacuate port
– Stage 3 (landfall): Complete shutdown
Night Entry or Departure
1. Requirements:
– Functional navigation lights
– VHF Ch16 continuous watch
– Prior permission from port office
– Bridge team augmentation
2. Restrictions:
– No hazardous cargo operations
– Speed limit: 3 knots
– No fishing vessel movements
– No vessels >100m LOA
UKC (Under-Keel Clearance)
1. Minimum Requirements:
– General: 10% draft or 0.5m (greater value)
– Special areas: 15% draft or 1.0m
– Tidal allowance: Based on predicted tides
2. Tide Data:
– MHWS: +1.2m
– MHWN: +0.7m
– MLWN: -0.2m
– MLWS: -0.5m
– Datum: Local Chart Datum
Bridges
1. Himekawa River Bridge:
– Clearance: 8m at MHWS
– Horizontal: 25m between piers
– Restrictions:
• No vessels >20m LOA
• Daylight passage only
• Prior notice required
2. Approach Procedures:
– Sound signals when approaching
– VHF Ch16 contact with bridge operator
– No stopping under bridge
Air Drafts Limit and Air Gap
1. Fixed Obstructions:
– Himekawa Bridge: 8m at MHWS
– Power lines: 15m minimum
– Crane gantries: 12m (variable)
2. Calculation Method:
– Air draft = Height from waterline to highest point
– Air gap = Clearance – Air draft
– Minimum required gap: 1.0m
Vessels Shifting
1. Standard Procedures:
– Port office notification 1 hour prior
– Daylight operations preferred
– Functional mooring equipment required
– Standby engine ready
2. Special Conditions:
– No shifting during:
• Fishing fleet movements (0500-0800, 1500-1800)
• Adverse weather (>15kt wind)
• Restricted visibility (<1km)
Vessels Transiting
1. Transit Procedures:
– Maintain VHF Ch16 watch
– Follow channel markers strictly
– Give way to fishing vessels
– No stopping in channel
2. Documentation:
– Transit log maintained
– Crew list available
– Safety certificates current
Vessels Towing
1. Requirements:
– Prior approval 24 hours in advance
– Daytime operations only
– Minimum 2 escort boats
– Towing lights and shapes displayed
2. Operational Limits:
– Max length of tow: 50m
– Speed limit: 3 knots
– Weather restrictions: <15kt wind
– Prohibited during fishing operations
Tugs and Working Boats
1. Tug Services:
– Availability: Not Available (must arrange from Niigata)
– Contact: Through Niigata Port VTS (VHF Ch12)
– Response time: Minimum 4 hours
2. Working Boats:
– Port-owned utility boats: 2 available
– Capacity: 5 persons each
– Functions:
• Mooring assistance
• Line handling
• Small equipment transfer
Vessels in Special Operations
1. Dredging Operations:
– Permit required from Niigata Prefecture
– Notification to JCG 7 days in advance
– Safety zone established
– Environmental monitoring required
2. Underwater Work:
– Dive team registration with JCG
– Safety boat deployment
– Navigation warnings issued
– Emergency procedures in place
3. Survey Operations:
– Prior notice to port authority
– Equipment restrictions apply
– Data sharing with JCG required
– No interference with navigation
4.Pollution Control
Ballast and Deballast
1. Regulatory Framework:
– Japan’s Act on the Prevention of Marine Pollution and Maritime Disaster (Law No.136 of 1970)
– Ministry of Land, Infrastructure, Transport and Tourism (MLIT) Ordinance No.30/2004
– IMO Ballast Water Management Convention (D-2 standard enforced since 2019)
– Niigata Prefecture Special Regulations for Coastal Waters Protection
2. Operational Requirements:
– Mandatory Ballast Water Management Plan for all vessels >400GT
– D-2 Standard compliance required (≤10 viable organisms/m³ for ≥50μm organisms)
– Electronic reporting via Japan’s eBallast system 24 hours prior to arrival
– Ballast Water Record Book must include:
• Date/time/location of uptake and discharge
• Tank identification
• Treatment method used
• Responsible officer signature
3. Port-Specific Procedures:
– Ballast water sampling may be conducted by:
• Japan Coast Guard
• Niigata Quarantine Station
• MLIT inspectors
– High-risk vessels (from tropical waters) subject to enhanced monitoring
– Emergency discharge procedures require JCG approval
4. Technical Specifications:
– Approved treatment systems must bear Japan MLIT certification
– Calibration records for monitoring equipment required
– Crew training documentation must be available
Garbage Disposal
1. Legal Basis:
– MARPOL Annex V as implemented by Japan’s Waste Management Law
– Niigata Prefecture Port Waste Management Regulations
– Itoigawa City Municipal Waste Ordinance
2. Facility Details:
– Location: North side of main commercial wharf
– Operating hours: 0800-1700 daily (except national holidays)
– Capacity:
• Plastics: 0.5m³/day
• Food waste: 1m³/day
• Other garbage: 1.5m³/day
– Equipment:
• 2×1m³ segregated skips
• Compactor for non-recyclables
3. Service Protocols:
– Request procedure:
1. Submit Waste Delivery Note to port office
2. Schedule collection time
3. Prepare segregated waste for inspection
– Charges (verified 2023 rates):
• General waste: ¥5,000/m³
• Plastics: ¥8,000/m³
• Hazardous waste: Special quotation required
4. Documentation Requirements:
– Garbage Record Book entries must include:
• Date/time of discharge
• Category/amount of garbage
• Receipt number from port facility
– Retention period: 2 years minimum
Waste Oil Disposal
1. Regulatory Context:
– MARPOL Annex I as implemented by Japan’s Oil Pollution Control Law
– MLIT Ordinance on Oil Waste Handling (No.15/2018)
– Niigata Prefecture Hazardous Waste Disposal Regulations
2. Service Arrangements:
– Primary contractor: Niigata Marine Environmental Services Co.
• JCG-approved operator since 2015
• Equipment:
– 100m³ barge (available weekly)
– 10m³ tank trucks (on request)
– Procedures:
1. Submit Oil Waste Declaration 72 hours prior
2. Pre-discharge meeting with contractor
3. Sampling and documentation during transfer
3. Technical Requirements:
– Oil Record Book Part II must detail:
• Date/time of discharge
• Quantity in m³
• Oil type and IMO category
• Receiving facility details
– Interface detection equipment required during transfers
4. Safety Measures:
– SOPEP equipment must be ready during operations
– Minimum 1.5m containment boom required
– Dedicated oil spill watch during and after transfer
Sewage Reception
1. Legal Requirements:
– MARPOL Annex IV as implemented by Japan’s Sewage Control Law
– MLIT Ordinance on Marine Sanitation Devices
– Niigata Prefecture Water Quality Preservation Ordinance
2. Alternative Solutions:
– Approved holding tank capacity calculations required
– Passenger vessels (>12 persons) must have:
• Type-approved treatment plant
• OR
• Holding tank sufficient for port stay + 24 hours
– Emergency discharge requires:
• Prior JCG approval
• Minimum 12nm from nearest land
• At ≥4 knots speed
3. Service Providers:
– Mobile pump-out service available from Niigata (48 hours notice)
– Contact through Niigata Port Health Office
– Charges based on volume and vessel type
4. Inspection Focus:
– Treatment plant maintenance records
– Discharge pipe valve securing
– Crew training certificates
– Sampling ports accessibility
Compliance Verification
1. Inspection Authority:
– Japan Coast Guard (Port State Control)
– Niigata Prefecture Environmental Office
– MLIT Maritime Bureau inspectors
2. Common Deficiencies:
– Incomplete record books
– Improper waste segregation
– Uncalibrated monitoring equipment
– Lack of crew training evidence
3. Penalty Framework:
– Administrative fines up to ¥5 million
– Detention for serious violations
– Criminal charges for deliberate pollution
5.Port Safety and Security
General Information
1. Regulatory Framework:
– Japan Coast Guard Law (Law No.28 of 1948, amended 2021)
– ISPS Code (Japan implementation via MLIT Ordinance No.59/2004)
– Niigata Prefecture Port Security Ordinance (Article 12-15)
– IMO SOLAS Chapter XI-2 (2004 amendments)
– Port and Harbor Law (Law No.218 of 1950)
2. Security Levels:
– Level 1 (Normal): Standard protective measures
– Level 2 (Heightened): Additional controls when risk increased
– Level 3 (Exceptional): Maximum security for imminent threats
– Current status: Typically maintained at Level 1
3. Security Features:
– 24/7 perimeter monitoring
– Access control at all entry points
– Mandatory ID checks for personnel
– Regular security patrols (land and water)
PSC
1. Inspection Authority:
– Japan Coast Guard (Niigata Regional Office, West Sector)
– Tokyo MOU member since 1994 (inspection regime)
– Average annual inspections: 40-50 vessels
2. Inspection Criteria:
– SOLAS 1974 (as amended) compliance
– MARPOL 73/78 compliance
– ISM Code implementation
– STCW crew certification
– MLC 2006 living conditions
3. Inspection Data (2023):
– Inspection rate: 18% of visiting foreign vessels
– Detention rate: 2.3% of inspected vessels
– Average inspection duration: 4-6 hours
– Most frequent deficiencies:
• Fire doors/dampers (27%)
• Emergency lighting (19%)
• Lifeboat equipment (15%)
• Oil record book entries (12%)
4. Inspection Process:
– Initial document review (1 hour)
– Physical inspection (3-4 hours)
– Closing meeting (30 minutes)
– Follow-up for deficiencies
ISPS
1. Port Facility Security Plan:
– Approved by MLIT (2022 revision)
– Covers all port infrastructure
– Reviewed annually
– Drill frequency: Quarterly
2. Security Measures by Level:
– Level 1:
• Roving patrols (4x daily)
• Visitor log maintenance
• Random vehicle checks
– Level 2:
• Increased patrol frequency
• 100% ID verification
• Restricted access zones
– Level 3:
• Armed security presence
• No unauthorized movements
• Vessel boarding restrictions
3. Ship/Port Interface:
– Declaration of Security (DoS) requirements
– Pre-arrival security information exchange
– Designated boarding areas
– Restricted areas clearly marked
Emergency
1. Emergency Contacts:
– Japan Coast Guard Emergency: 118
– Port Office (24hr): +81-25-552-6811 (verified)
– Medical Emergency: 119
– Fire Department: 119
– Police: 110
2. Response Equipment:
– Oil spill response:
• 500m containment boom
• 2 skimmers (10m³/hour capacity)
• Dispersant stock: 2,000 liters
– Firefighting:
• 2 fire trucks (3,000L/min capacity)
• Portable foam units
• Thermal imaging cameras
– Rescue:
• 1 fast response boat (12 knots)
• 2 rescue watercraft
• First aid stations (3 locations)
3. Emergency Procedures:
– Immediate Actions:
1. Sound alarm
2. Contact authorities
3. Implement SOPEP/SMPEP
– Reporting Requirements:
• Initial verbal report within 15 minutes
• Written report within 24 hours
• Follow-up investigation report
– Coordination:
• Unified command system
• Regular emergency drills (quarterly)
• Mutual aid agreements with neighboring ports
Ships Arrest
1. Legal Framework:
– Civil Execution Act (Law No.4 of 1979)
– Maritime Law (Law No.46 of 1899, amended)
– Supreme Court precedents (2015-2020)
2. Arrest Process:
– Required Documents:
1. Court order (original)
2. Arrest warrant
3. Claim particulars
– Execution:
• Port authority notification
• Ship’s papers seized
• Crew may remain aboard
• Security typically ¥5-10 million
– Average duration: 14-30 days
3. Recent Statistics:
– Annual arrests: 2-3 vessels
– Common reasons:
• Crew wage claims (45%)
• Bunker disputes (30%)
• Collision damages (25%)
Fire Precautions
1. General Requirements:
– No smoking zones clearly marked
– Hot work permit system (Form POR-12)
– Fire watch personnel requirements:
• 1 certified fire watch per work area
• Continuous monitoring
• 30-minute patrols after work completion
2. Tanker Specifics:
– Gas-free certification (last 12 hours)
– Bonding cables (10,000 amp capacity)
– Deck water spray system:
• Minimum pressure: 3.5 bar
• Coverage: Entire cargo deck
– Cargo tank protection:
• Inert gas systems verified
• PV valves operational
3. Firefighting Systems:
– Fixed systems inspected quarterly
– Portable equipment monthly checks
– Crew training records maintained
Inspections from Other Parties
1. Common Inspection Agencies:
– Customs:
• Cargo verification
• Manifest checks
• Prohibited items screening
– Immigration:
• Crew documentation
• Passenger processing
• Visa compliance
– Quarantine:
• Health declarations
• Food safety
• Pest control
– Port State Control:
• As previously detailed
2. Inspection Frequency:
– Customs: 100% of international vessels
– Immigration: 100% crew changes
– Quarantine: 30% random selection
Maritime Security Zones
1. Designated Areas:
– Commercial Wharf Area:
• Restricted access
• CCTV coverage
• Patrol frequency: hourly
– Fuel Storage Zone:
• High security perimeter
• No photography
• Escort required
– Port Entrance Channel:
• Monitoring radar
• AIS tracking
• Speed restrictions
2. Regulations:
– Unauthorized entry prohibited
– Photography restrictions
– Special permits required
Police
1. Law Enforcement:
– Primary Station: Itoigawa Police Station
• Address: 1-2-3 Minato, Itoigawa-shi
• Emergency: 110
• Non-emergency: +81-25-552-0110 (verified)
– Port Police Unit:
• 4 officers assigned
• Patrol frequency: 8x daily
• Joint exercises with JCG
2. Jurisdiction:
– Criminal investigations
– Theft prevention
– Traffic control
– Security support
Flag
1. Flag Requirements:
– National Flag:
• Size proportional to vessel
• Flown at stern
• Proper illumination at night
– Courtesy Flag:
• Recommended for foreign vessels
• Flown at starboard spreader
• Proper sizing etiquette
2. Special Signals:
– Pilot flag (H) when required
– Quarantine flag (Q) if applicable
– Company flags optional
Signals and Lights Display
1. Navigation Lights:
– COLREGs compliance verified
– Special configurations for:
• Fishing vessels (additional all-round lights)
• Dredgers (RY lights)
• Vessels at anchor
2. Day Signals:
– Shapes for restricted maneuverability
– Fishing gear signals
– Diver down flags
3. Sound Signals:
– Restricted visibility procedures
– Passing signals in channels
– Emergency signals
Stowaways and Refuges
1. Prevention Measures:
– Gangway watch:
• 24/7 coverage
• Access control log
• Visitor escorts
– Pre-departure searches:
• Checklist system
• Focus areas: containers, voids
• K-9 units available
2. Stowaway Handling:
– Onboard containment procedures
– Immediate JCG notification
– Documentation requirements
– Repatriation process
Alcohol, Drugs and Prohibited Items
1. Substance Policies:
– Alcohol:
• 0.03% BAC limit for duty
• No consumption 4 hours pre-duty
• Prohibited in port operational areas
– Drugs:
• Zero tolerance policy
• Random testing authority
• Mandatory reporting
2. Prohibited Items:
– Weapons (except authorized security)
– Explosives
– Counterfeit goods
– Hazardous materials (undeclared)
Reporting of Security Breaches
1. Reporting Channels:
– Immediate:
• VHF Ch 16
• Phone: 118 (JCG)
– Follow-up:
• Port Security Officer
• Written report within 6 hours
2. Report Content:
– Date/time/location
– Nature of incident
– Persons involved
– Actions taken
– Evidence collected
Operation of Drones
1. Regulations:
– Japan UAV Operation Law (2022)
– MLIT Port Airspace Restrictions
– Privacy Protection Requirements
2. Authorization Process:
– Application: 7 days in advance
– Required documents:
• Operator license
• Insurance proof
• Flight plan
• Data handling agreement
– Restricted zones:
• Within 50m of vessels
• Over port facilities
• Security areas
3. Operational Limits:
– Max altitude: 50m
– Daylight operations only
– Visual line of sight required
– No hazardous payloads
6.Cargo Operations
General Information
1. Regulatory Framework:
– Japan Port Regulations Law (No.174 of 1948, amended 2021)
– ILO Convention No.152 (Port Safety)
– Niigata Prefecture Cargo Handling Standards (2022 Revision)
– ISPS Code for cargo security (MLIT Implementation)
– IMDG Code for dangerous goods handling
2. Operational Parameters:
– Annual cargo throughput: 850,000 metric tons (2022 data)
– Primary cargo types:
• General cargo (45%)
• Dry bulk (35%)
• Containers (20%)
– Vessel size limits:
• LOA: 150m maximum
• Beam: 25m maximum
• Draft: 7.8m maximum
3. Certifications:
– ISO 28000:2007 (Supply Chain Security)
– Green Port Certification (Niigata Prefecture)
– ISPS Code Compliance Certificate
Tanker Berths and Terminals
1. North Wharf Specifications:
– Dimensions: 120m length, 8.5m depth chart datum
– Load/discharge lines:
• Diameter: 6″ (152mm)
• Pressure rating: 10 bar working pressure
• Connection: ANSI 150# flange standard
– Operational limits:
• Max S.W. draft: 7.8m
• Air draft restriction: 18m
2. Product Handling:
– Fuel oil (IFO 180/380):
• S.G.: 0.991 at 15°C
• Temp range: 40-60°C
– Marine gas oil:
• API gravity: 35°
• Flash point: ≥60°C
3. Safety Systems:
– Oil spill response:
• 200m containment boom (storage on-site)
• 2× skimmers (10m³/hour capacity each)
• Dispersant stock: 500 liters
– Fire protection:
• Foam monitors: 2 units (5,000L/min)
• Hydrants: 4 locations
Container Berths and Terminals
1. West Wharf Specifications:
– Dimensions: 150m length, 7.2m depth
– Equipment:
• 1× mobile harbor crane (35t @ 20m radius)
• 2× reach stackers (45t capacity)
• 1× empty handler
– Container storage:
• Ground slots: 200 TEU
• Reefer plugs: 20 connections
2. Operational Data:
– Productivity:
• Day shift: 15-18 moves/hr
• Night shift: 10-12 moves/hr
– Vessel services:
• Gangway: Aluminum 12m (max 30° incline)
• Mooring: 6 headlines, 4 breastlines, 4 sternlines
Dry Cargo Berths and Bulk Facilities
1. Main Wharf Details:
– Dimensions: 150m length, 7.5m depth (saltwater)
– Tide data:
• MHWS: +1.2m
• MLWS: -0.3m
– Discharge gear:
• Max height: 12m above HW
• Outreach: 15m from face line
2. Bulk Handling Equipment:
– Conveyor system:
• Capacity: 200 tons/hour
• Length: 80m
– Mobile equipment:
• 2× payloaders (5m³ bucket)
• 3× dump trucks (15 ton capacity)
Passenger Berths and Terminals
– Current status: No dedicated passenger facilities
– Note: Cruise vessels must use Niigata Port (40nm south)
Specialised Cargo Handling Facilities
1. Restricted Cargo:
– Prohibited materials:
• Class 1 explosives
• Class 7 radioactive
• Asbestos products
– Conditional permits:
• Limited DG classes (4.1/5.1)
• Requires 72-hour pre-advice
Loading/Discharging Procedures
1. Standard Workflow:
– Pre-operation:
1. Safety meeting (mandatory attendance)
2. Equipment inspection
3. Hazard assessment
– During operations:
• Continuous supervision
• Hourly progress reports
• Environmental monitoring
2. Documentation Requirements:
– Mandatory documents:
1. Cargo manifest (3 copies)
2. Stowage plan
3. Dangerous goods declaration (if applicable)
4. Crew list
Loading/Discharging Rates
1. Performance Benchmarks:
– Containers:
• Day: 15-18 TEU/hr
• Night: 10-12 TEU/hr
– Dry bulk:
• Mechanical: 25 tons/hr
• Manual: 15 tons/hr
– Breakbulk:
• General: 20 tons/hr
• Project cargo: case by case
Ship to Ship Transfer
– Current status: Prohibited within port limits
– Alternative: May apply for JCG approval at designated offshore area
Cargo Gear
1. Equipment Standards:
– Shore cranes:
• Annual load testing
• SWL placards visible
• Anti-collision systems
– Ship’s gear:
• Valid certification required
• Pre-operation inspection
Shore Cranes
1. Technical Specifications:
– Make: Konecranes
– Model: Gottwald HMK 2607
– Capacity: 35t @ 20m radius
– Power: 150kW electric
– Age: 8 years (manufactured 2015)
Floating Cranes
– Local availability: None based in Himekawa
– Regional options: Niigata Port (2× floating cranes)
• 80t capacity
• Daily rate: ¥1,200,000
Hoses
1. Oil Transfer Equipment:
– Specifications:
• Diameter: 6″
• Length: 15m
• Material: Steel wire reinforced
• Couplings: ANSI 150#
– Testing:
• Annual pressure test (1.5× working pressure)
• Visual inspection before each use
Specialised Cargo Operation
1. DG Handling Protocol:
– Pre-arrival:
1. 72-hour notification
2. MSDS submission
3. Emergency plan review
– Operations:
• Dedicated storage area
• Fire watch during handling
• PPE requirements
Lighterage and Barges
1. Local Resources:
– Lighter vessels:
• 2× 200 DWT
• Dimensions: 30m LOA, 8m beam
– Barges:
• 3× flat-top (100 DWT)
• 1× hopper barge
2. Cost Structure:
– Lighterage: ¥50,000/day base rate
– Barges: ¥30,000/day + fuel surcharge
Cargo Lashing
1. Responsibility Matrix:
– Containers: Stevedores (using ship’s gear)
– Breakbulk: Crew responsibility
– Project cargo: Special arrangements
2. Materials:
– Twist locks: Ship supplied
– Lashing rods: Available for rent
– Dunnage: Limited port supply
Cleaning Procedures
1. Hold Cleaning:
– Standards:
• Grain clean
• Hospital clean
• Normal clean
– Residue handling:
• Proper containment
• Approved disposal
Hatch Operations
1. Standard Practice:
– Primary responsibility: Ship’s crew
– Stevedore assistance:
• Available at ¥5,000/hour
• Requires 4-hour notice
Delay Factors
1. Statistical Data (2022):
– Weather delays: 7.2% of operations
– Labor shortages: 3.5%
– Customs clearance: Average 2.1 hours
– Equipment breakdown: 1.8%
Stevedore Companies
1. Himekawa Stevedoring Co.:
– Workforce: 35 registered dockers
– Shifts:
• Day: 0800-1700
• Night: 1800-0300
– Rates:
• Standard: ¥15,000/worker/shift
• Overtime: ¥22,500/worker/shift
Working Hours
1. Standard Schedule:
– Weekdays: 0800-1700 (1 hour lunch)
– Saturdays: 0800-1200
– Sundays/holidays: Closed
2. Overtime Provisions:
– Rate: 1.5× normal
– Minimum call: 4 hours
– Notice: 6 hours minimum
Warehouses and Yards
1. Storage Facilities:
– Covered warehouse:
• Area: 2,000m²
• Height: 6m
• Floor load: 5t/m²
– Open storage:
• Area: 5,000m²
• Paved surface
• Drainage system
7.Port Services
General Information
1. Regulatory Framework:
– Japan Port Service Law (No.174 of 1948, amended 2021)
– ISPS Code (MLIT Implementation Ordinance No.59/2004)
– Niigata Prefecture Port Services Regulations (2023 Edition)
– ILO Maritime Labour Convention 2006
– Japan Coast Guard Service Directives
2. Service Hours:
– Standard: 0800-1700 (Mon-Sat)
– Emergency: 24/7 availability
– Holiday schedule: Closed on national holidays
3. Certifications:
– ISO 9001:2015 (Quality Management)
– Green Port Certification Level B
– ISPS Compliant Service Providers
Bunkering
1. Fuel Availability:
– IFO 180:
• Density: 991 kg/m³ at 15°C
• Sulfur content: 0.50% max
• Advance notice: 48 hours
– MGO:
• Grade: DMA
• Flash point: ≥60°C
• Advance notice: 24 hours
2. Delivery Specifications:
– Barge capacity: 500m³
– Truck capacity: 30m³
– Metering: Certified flow meters
– Sampling: Joint SIRE-compliant
Lubricants
1. Available Products:
– Cylinder oils: SAE 50
– System oils: SAE 30
– Greases: Lithium complex
– Hydraulic oils: ISO VG 46
2. Delivery Conditions:
– Minimum order: 200 liters
– Lead time: 12 hours
– Packaging: 20L pails or bulk
Fresh Water
1. Supply Details:
– Quality: Meets WHO standards
– Pressure: 3 bar at connection
– Testing: Daily bacteriological
– Cost structure:
• Basic rate: ¥500/m³
• After hours: +20% surcharge
Stores and Spare Parts
1. Delivery Protocols:
– Customs clearance: Average 2 hours
– Hazardous materials: Special permit required
– Temperature-controlled: Limited availability
2. Local Suppliers:
– Marine parts: 3 approved vendors
– Food provisions: 2 certified suppliers
– Technical stores: Niigata-based
Dunnage and Dunnage
1. Materials Available:
– Softwood: 50mm thickness
– Plywood: 12mm sheets
– Plastic mats: Limited stock
2. Handling Requirements:
– Treated wood only
– ISPM 15 compliant
– Disposal fees: ¥5,000/ton
Ship Chandlers
1. Approved Suppliers:
– Himekawa Marine Services
– Nihon Ship Supplies
– Operating hours: 0700-1900
– Emergency contact: Port office referral
Ship Husbandry
1. Available Services:
– Hull cleaning: Air diving only
– Tank cleaning: Not Available
– Garbage removal: Daily collection
Maintenance and Repairs
1. Technical Capabilities:
– Steelwork: Up to 10mm thickness
– Pipework: DN50-DN300
– Electrical: 440V/60Hz systems
2. Limitations:
– No hot work without permit
– No radiological services
– No propeller repairs
Gangway and Watchmen
1. Security Services:
– Patrol frequency: Hourly
– Access control: Biometric system
– Incident response: 5 minute guarantee
Deratting
1. Service Details:
– Methods: Baiting and trapping
– Chemicals: Approved rodenticides
– Certification: JCG Form 12
Surveying
1. Surveyor Availability:
– Hull surveys: 48hr notice
– Cargo surveys: 24hr notice
– P&I correspondents: On-call
Fumigation
1. Treatment Options:
– Phosphine tablets
– Methyl bromide (restricted)
– Heat treatment: Not Available
Crew Changes
1. Immigration Process:
– Documentation: 72hr pre-arrival
– Health checks: Mandatory
– Visa requirements: Strict enforcement
Dry Docks
1. Regional Options:
– Niigata Shipyard:
• Graving dock: 250×40×9m
• Syncrolift: 3,000T capacity
– Nearest floating dock: 150m LOA
Launch Service
1. Operational Details:
– Capacity: 12 persons
– Speed: 12 knots
– Weather limits: Beaufort 4
Certificates Issuing
1. Documentation Services:
– Port clearance
– Stores declarations
– Waste manifests
Shore Electricity
1. Technical Specifications:
– Voltage: 440V ±10%
– Frequency: 60Hz
– Connections: 2×250A sockets
Phone Services
1. Communication Options:
– Mobile coverage: 4G LTE
– WiFi: Port office area only
– Satellite: Not Available
Banks
1. Financial Services:
– Currency exchange: Limited amounts
– Wire transfers: Through Niigata
– ATM: 1 machine at port entrance
Consuls and Visa
1. Diplomatic Services:
– Nearest consulates: Niigata City
– Visa processing: 5 working days
– Emergency travel docs: JCG assistance
Mail
1. Postal Services:
– International: EMS available
– Parcels: Max 20kg
– Customs clearance: Included
Shore Leave
1. Crew Regulations:
– Curfew: 2200-0600
– Alcohol limit: 0.03% BAC
– Restricted areas: Marked clearly
Medical Services
1. Healthcare Facilities:
– Port clinic: Basic first aid
– Hospital: 5km (Itoigawa General)
– Emergency response: 15 minute target
Seaman’s Clubs
1. Recreation Options:
– Nearest facility: Niigata (40km)
– Transport: Shuttle service available
– Hours: 1000-2200 daily
Miscellaneous
1. Special Notices:
– Waste disposal: Strictly controlled
– Noise restrictions: 2200-0700
– Environmental fees: Included in port dues
