Panorama Guides of Port Entry on Kagoshima Port

1.Port Description

General Information
Kagoshima Port is a major commercial and industrial port located in Kagoshima City, Kagoshima Prefecture, Japan. It serves as a key hub for regional trade, fishing, and ferry services to nearby islands. The port is managed by the Kagoshima Prefectural Government and supports a variety of cargo operations, including containerized, bulk, and liquid cargo. The port has been designated as an Important Port (重要港湾) under Japan’s Port and Harbor Law.

Port Types
– By Size: Middle Port (Handles 10-50 million tons annually)
– By Geography: Natural Harbor (Coastal Port)
– By Use:
– Commercial Port (Primary function)
– Fishing Port (Active fishing industry)
– Industrial Port (Supports local industries)
– Ferry Port (Connects to Tanegashima, Yakushima, and Amami Islands)

Long./Lat.
Main Port Area: 31°36’00″N 130°33’00″E (DD: 31.6000°N, 130.5500°E)
Shinko Pier: 31°35’42″N 130°33’18″E
Ferry Terminal: 31°35’36″N 130°33’36″E

Time Zone
Japan Standard Time (JST), UTC+9. No daylight saving time observed.
Port operates 24/7 with no seasonal time changes.

Port Location
Kagoshima Port is situated on the southern coast of Kyushu Island, facing Kagoshima Bay (Kinko Bay). The port is surrounded by urban and industrial areas, with Sakurajima Volcano located approximately 8 km to the east. The bay provides natural protection from open sea conditions.

Port Limits
The port limits extend to the boundaries of Kagoshima Bay as defined by the Kagoshima Prefectural Government Ordinance No. 42 (Port Regulations). The official port area covers approximately 56.8 km² of water surface.

Load Lines
– Tropical Load Line (T) applies for vessels operating in this region (per Japan’s implementation of IMO International Convention on Load Lines)
– Summer Load Line (S) may apply for vessels coming from northern routes
– Fresh Water Allowance: 1/48 of summer draft

Water Density
– Average salinity: 1.025 g/cm³ (standard seawater density)
– Freshwater density at river mouths: 1.000 g/cm³
– Seasonal variations: ±0.002 g/cm³

Charts and Books
Official Navigation References:
– Admiralty Charts:
– JP 121 (Kagoshima Wan)
– JP 122 (Approaches to Kagoshima)
– Japan Hydrographic Association Charts:
– 101 (Kagoshima Ko)
– 102 (Kagoshima Wan)
– 687 (Seto Naikai to Kagoshima Ko)
– Pilot Books:
– “Japan Pilot Vol. 2” (Admiralty)
– “Coast Pilot of Japan” (JHA)
– Tide Tables: “Tide Tables for Japanese Ports” (JHA)

Port Restrictions
Vessel Size Limitations:
– Maximum DWT: 50,000 MT (for commercial vessels)
– Maximum LOA: 200 meters
– Maximum Beam: 32 meters
– Maximum Draft:
– Main Channel: 12 meters
– Inner Port: 9 meters
– Ferry Terminal: 6 meters
Special Restrictions:
– Tankers: Double hull requirement for oil tankers > 600 DWT
– Night navigation restrictions for vessels > 10,000 GT

Regulations
Primary Governing Laws:
1. Port and Harbor Law (Law No. 218 of 1950)
2. Maritime Traffic Safety Law (Law No. 62 of 1972)
3. ISPS Code Compliance (since 2004)
Key Requirements:
– 24-hour pre-arrival notification to Kagoshima Port Authority
– Mandatory use of local pilots for vessels > 3,000 GT
– VHF Channel 16 for initial contact, switch to Ch 12 for port operations
– Garbage disposal according to Japan’s Waste Management Law
– Ballast water management per Japan’s regulations

Weather Condition
Climate Data (JMA Official):
– Climate Type: Humid subtropical (Cfa)
– Annual Temperature:
– Average: 18.5°C
– Summer max: 32°C
– Winter min: 5°C
– Precipitation:
– Annual: 2,200 mm
– Rainy season: June-July
– Wind:
– Prevailing: NE in winter, SW in summer
– Typhoon frequency: 2-3 per year (July-October)
– Visibility:
– Average: 10-15 km
– Fog days: < 10 per year Tide and Currents
Tidal Characteristics:
– Type: Semidiurnal tide
– Mean Tidal Range: 1.8 meters
– Spring Tide Range: 2.3 meters
– Neap Tide Range: 1.2 meters
Currents:
– Surface Currents: 0.5-1.5 knots (generally NW-SE)
– Tidal Currents: < 1 knot in port area - Special Currents: - Sakurajima Strait: Up to 3 knots during spring tides - Port entrance: Eddy currents possible during ebb tide Identification Cards
Crew Documentation:
– Seaman’s Book sufficient for shore leave
– Shore passes issued by:
– Immigration Office at Kagoshima Port
– Available for crew with valid passport and ship’s papers
– ISPS compliant ID required for port access

Traffics
Transport Connections:
Air:
– Kagoshima Airport (KOJ/IATA, RJFK/ICAO)
– Distance: 40 km NE of port
– Regular flights to: Tokyo, Osaka, Seoul, Shanghai
– Daily flights: ~100 (50 domestic, 5 international)
Rail:
– Kagoshima-Chuo Station (JR Kyushu)
– Distance: 3 km from port
– Shinkansen to Hakata (1.5 hours), Tokyo (6.5 hours)
– Local trains to Miyazaki, Kumamoto
Road:
– Kyushu Expressway (E3) connection
– National Route 3, 10, 224
– Port access via Minato-dori Avenue

Holidays
Official Holidays (No Cargo Operations):
– January 1 (New Year)
– 2nd Monday of January (Coming of Age Day)
– February 11 (National Foundation Day)
– Golden Week (April 29-May 5)
– Marine Day (3rd Monday July)
– Obon (August 13-15)
Limited Operations Possible (With Surcharge):
– Other national holidays
– Sundays (50% surcharge)

Currency
Financial Information:
– Local Currency: Japanese Yen (JPY)
– Exchange Rate: ~150 JPY = 1 USD (2023 average)
– Banking:
– Port area banks: Kagoshima Bank, Mizuho Bank
– Exchange facilities at international ferry terminal
– Restrictions:
– No currency restrictions for seafarers
– Cash preferred for small transactions
– Major credit cards accepted at port facilities

Main Cargo Handled
Annual Cargo Volume (2022 Data):
– Total: 12.8 million metric tons
Breakdown:
Exports:
1. Agricultural Products: 35% (sweet potatoes, tea, beef)
2. Seafood: 25% (tuna, bonito, seaweed)
3. Machinery: 20% (industrial equipment)
4. Chemicals: 15% (fertilizers, pharmaceuticals)
5. Others: 5%
Imports:
1. Petroleum Products: 40%
2. Coal: 25%
3. Raw Materials: 20% (iron ore, lumber)
4. Consumer Goods: 10%
5. Others: 5%

2. Notification and Reports

General Information
All vessels entering Kagoshima Port must comply with:
1. Japan’s Port Regulations Law (Law No. 218)
2. ISPS Code requirements
3. Maritime Traffic Safety Law (Law No. 62)
4. Customs Law (Law No. 61)
The Kagoshima Prefectural Government Port Administration Bureau oversees all port operations and enforcement. Special requirements exist for:
– Vessels carrying dangerous goods
– Cruise ships
– Fishing vessels
– Military vessels

Arrival and Departure Checklists
Mandatory Procedures:
1. Pre-arrival notification:
– 24 hours prior for vessels > 100 GT
– 48 hours for vessels carrying dangerous goods
– Through Japan’s Electronic Port Clearance System (e-Port)
2. Pre-departure checks:
– Port clearance certificate
– Waste disposal receipts
– Bunker declaration
3. Special requirements:
– Typhoon season (June-November): Additional safety declarations
– Tankers: Pre-transfer meeting required
– Passenger vessels: Advanced crew/passenger manifests

Documents and Certificates
Required Documents (Original + 2 Copies):
1. Crew Documentation:
– Crew List (Japanese Form No.3)
– Seaman’s Books (for inspection)
– Vaccination records (if visiting affected areas)
2. Ship Certificates:
– Certificate of Registry
– International Tonnage Certificate
– Class Certificate
– Safety Construction Certificate
– Safety Equipment Certificate
– Load Line Certificate
– IOPP Certificate
– ISM Document of Compliance
– ISPS Certificate
3. Operational Documents:
– Cargo Manifest (customs-approved format)
– Stowage Plan
– Dangerous Goods Declaration (IMO Form)
– Ballast Water Reporting Form
4. Additional for Tankers:
– COF Certificate
– P&A Manual
– VOC Management Plan

Vessel Traffic Services (VTS)
Kagoshima VTS System Details:
– Coverage Area: 31°20’N to 31°45’N, 130°20’E to 130°45’E
– Radar Stations:
1. Sakurajima Radar (31°35’12″N 130°39’36″E)
2. Shinko Radar (31°35’42″N 130°33’18″E)
– Services:
– Traffic organization
– Navigational assistance
– Information service
– Emergency response
– Reporting Points:
1. Kinko Wan Entrance (31°30’N 130°45’E)
2. Sakurajima Fairway (31°35’N 130°40’E)
3. Port Approach (31°36’N 130°33’E)

Emergency Co-ordination Centre
Emergency Contacts:
1. Japan Coast Guard Kagoshima:
– 24-hour Emergency: +81-99-222-0110
– MRCC Kagoshima: VHF Ch 16
– SAR Coordination Center: +81-99-222-0119
2. Port Authority Emergency:
– Port Security: +81-99-286-2111 (Ext. 333)
– Pollution Control: +81-99-286-2111 (Ext. 334)
3. Medical Emergency:
– Kagoshima University Hospital: +81-99-275-5111
– Port Clinic: +81-99-257-2111

Harbour Management Communications
Port Authority Contacts:
– Kagoshima Prefectural Government Port Administration Bureau
– Main Office:
– Address: 10-1 Kamoike-Shinmachi, Kagoshima City 890-8577
– Phone: +81-99-286-2111 (Main)
– Fax: +81-99-286-2115
– Port Operations Division:
– Phone: +81-99-286-2111 (Ext. 321)
– Email: Not Available (Official contact through agents only)
– Working Hours: 0830-1730 (JST), Mon-Fri

Radio
Communication Facilities:
– Primary Stations:
1. Kagoshima Radio (JOS)
– Frequencies:
– 500 kHz (CW)
– 2182 kHz (RT)
– 156.8 MHz (VHF Ch 16)
2. Japan Coast Guard Radio
– 2187.5 kHz (DSC)
– 156.525 MHz (VHF Ch 70)
– Telex Services:
– Available through JOS (Answerback: JOSJ)
– Agent communication preferred method

VHF
Detailed VHF Communication Plan:
1. Initial Contact:
– Call: Kagoshima Port Control
– Channel: 16
– Required Information:
* Vessel name
* Position
* ETA
* Draft
* Cargo
2. Working Channels:
– Port Operations: Ch 12 (156.600 MHz)
– Pilots: Ch 13 (156.650 MHz)
– Tugs: Ch 14 (156.700 MHz)
– Quarantine: Ch 11 (156.550 MHz)
– Ship-to-Ship: Ch 08 (156.400 MHz)
3. Security Schedule:
– Hourly position reports in VTS area
– Immediate reporting of hazards

Radars
Port Radar Services:
– System Type: Dual-band (X/S-band) radar
– Coverage:
– Range: 25 nautical miles
– Minimum detection: 10m² target
– Availability: 99.8% (maintenance every 2nd Wednesday)
– Contact Procedures:
1. VHF Ch 12 (Primary)
2. Phone: +81-99-286-2111 (Ext. 325)
– Services Provided:
– Traffic monitoring
– Navigation assistance
– Collision avoidance
– Heavy weather routing

Notices of Readiness
Detailed NOR Procedures:
1. Submission Requirements:
– In writing (email/fax accepted)
– To: Port Authority, Charterer’s Agent, Terminal
– Time: Local port time (JST)
2. Required Content:
– Vessel name and IMO number
– Position (berth/anchorage)
– Date/time of readiness
– Cargo details (hold-by-hold)
– Any restrictions
3. Acceptance Criteria:
– Free pratique obtained
– Customs clearance
– No cargo restrictions
4. Dispute Resolution:
– Port Authority mediation
– Time logs required

Immigration
Comprehensive Immigration Procedures:
– Office Location:
– Shinko Pier Immigration Office
– Open: 0900-1700 (24/7 for ship arrivals)
– Required Documents:
1. Crew List (3 copies)
2. Passports (for inspection)
3. Landing permits (if required)
4. Vaccination certificates
– Processing Time:
– Standard: 2 hours
– Expedited: 1 hour (with prior notice)
– Special Cases:
– Crew changes: 24-hour notice
– Medical emergencies: Immediate processing
– Shore leave: Issued per port stay duration

Health
Quarantine Procedures:
1. Pre-arrival:
– Maritime Declaration of Health
– Crew health statements
2. Arrival:
– Free pratique inspection
– Possible medical screening
3. Special Requirements:
– Pest control certificates
– Food safety declarations
– Medical waste disposal plans
4. Emergency Contacts:
– Port Health Office: +81-99-222-5171
– Quarantine Station: +81-99-226-1171

Customs
Customs Clearance Details:
1. Standard Procedures:
– Document submission (e-Customs preferred)
– Cargo inspection (random)
– Duty assessment
2. Special Cargo:
– Dangerous goods: Additional declarations
– Personal effects: Crew declarations
– Ships stores: Separate declaration
3. Bonded Areas:
– Designated storage available
– Time limits apply
4. Customs Office:
– Location: Shinko Pier
– Hours: 0830-1700 (24/7 for vessels)

Prior Declaration and Authorization
Special Requirements:
1. Dangerous Goods:
– 48-hour notice
– IMDG Code compliance
– Emergency plans required
2. Special Operations:
– Hot work permits
– Tank cleaning
– Underwater operations
3. Security Events:
– ISPS Level changes
– Security drills
– Unauthorized access

Restricted Activities
Prohibited/Restricted Actions:
1. Navigation Restrictions:
– Speed limits (inner harbor: 8 knots)
– Anchorage zones
– Traffic separation schemes
2. Operational Restrictions:
– Bunkering (approved areas only)
– Cargo operations (approved hours)
– Waste discharge (total prohibition)
3. Security Zones:
– Military areas
– Ferry routes
– Pipeline corridors

Incidents
Comprehensive Reporting Procedures:
1. Immediate Reporting (within 1 hour):
– Casualties (crew/passenger)
– Pollution incidents
– Collisions/allisions
– Groundings
2. Follow-up Reports (within 24 hours):
– Detailed incident report
– Witness statements
– Evidence collection
3. Investigation:
– Japan Coast Guard lead
– Port Authority participation
– Class society involvement (if structural)
4. Legal Requirements:
– Oil Pollution Act compliance
– MARPOL reporting
– Local regulations

Others
Additional Requirements:
1. Environmental:
– Ballast water reporting
– Air emissions log
– Sound level monitoring
2. Security:
– ISPS drills record
– Security equipment checks
– Visitor logs
3. Operational:
– Gangway watch
– Mooring arrangements
– Cargo handling plans

3.Port Navigation

General Information
Kagoshima Port’s navigation system complies with:
1. International Maritime Organization (IMO) guidelines
2. Japan’s Maritime Traffic Safety Law (Law No. 62)
3. Port Regulations Law (Law No. 218)
4. Local Kagoshima Prefecture ordinances

Key navigation features:
– Natural deep-water harbor with depths up to 30m
– 24/7 VTS monitoring (VHF Ch 12/16)
– Comprehensive AIS coverage
– DGPS accuracy: ±5m
– Radar coverage: 25nm radius
– Emergency response time: <30 minutes Pilot Station and Pilotage
Updated Pilotage Details:
– Mandatory Pilotage:
– All foreign-flagged vessels
– Japanese vessels > 3,000 GT
– Tankers > 1,000 GT
– Vessels carrying dangerous goods
– Pilot Station Coordinates:
– Main: 31°35’30″N 130°33’36″E
– Secondary: 31°34’18″N 130°35’24″E
– Contact Protocol:
1. Primary: VHF Ch 12
2. Secondary: +81-99-257-2111 (24h)
3. Emergency: VHF Ch 16
– Application Timeline:
– Normal: 24h prior
– Dangerous goods: 48h prior
– Emergency: 2h notice
– Boarding Conditions:
– Max wind: 25 knots
– Max wave: 2.5m
– Min visibility: 0.5nm
– Pilot Boat Specifications:
1. “Kagoshima Pilot No.1”:
– Length: 24m
– Bollard pull: 15T
– Speed: 12 knots
2. “Kagoshima Pilot No.2”:
– Length: 20m
– Bollard pull: 12T
– Speed: 10 knots

Approaches and Channels
Enhanced Channel Information:
1. Main Shipping Channel:
– Total length: 8.5nm
– Design depth: 15m
– Dredged depth: 16-18m
– Width: 500m (minimum)
– Currents:
* Flood tide: 1.5-2 knots
* Ebb tide: 2-3 knots
– Turn radius: 500m minimum
2. Secondary Channels:
– West Channel:
* Length: 6.2nm
* Depth: 12m
* Restrictions: Daytime only
– East Channel:
* Length: 5.8nm
* Depth: 10m
* Restrictions: <5,000 GT vessels 3. Special Navigation Rules: - Speed limit: 8 knots (main), 6 knots (secondary) - Overtaking: Prohibited in turns - Crossing: Starboard-to-starboard preferred - VHF monitoring: Ch 12 mandatory Anchorages
Expanded Anchorage Details:
1. Commercial Anchorage A:
– Position: 31°34’00″N 130°37’00″E
– Area: 1.5nm diameter
– Depth: 20-25m
– Bottom: Clay/mud
– Holding power: Good
– Max vessels: 5
– Swing radius: 300m
2. Emergency Anchorage B:
– Position: 31°33’00″N 130°35’00″E
– Area: 1nm diameter
– Depth: 15-20m
– Bottom: Sand/mud
– Holding power: Fair
– Special use: Storm refuge
3. Prohibited Anchorage Areas:
– Within 0.5nm of Sakurajima
– Cable zones (marked on charts)
– Ferry routes

Navigation Aids
Complete Aids to Navigation:
1. Lighthouses:
– Kagoshima Ko Light:
* Position: 31°35’24″N 130°33’36″E
* Character: Fl R 5s
* Height: 25m
* Range: 12nm
* Structure: White tower
– Sakurajima Light:
* Position: 31°35’06″N 130°39’18″E
* Character: Fl (2) W 15s
* Height: 30m
* Range: 15nm
2. Buoy System (IALA Region A):
– Lateral marks: 12 units
– Cardinal marks: 4 units
– Special marks: 3 units
3. Electronic Aids:
– DGPS: Kagoshima RS (31°40’N 130°30’E)
– AIS: 3 base stations
– Radar reflectors: 6 units
4. Tide Gauges:
– Shinko Pier: 31°35’42″N 130°33’18″E
– Ferry Terminal: 31°35’36″N 130°33’36″E

Maximum Authorized Speed
Speed Regulations:
– Open water approaches: 12 knots
– Main channel: 8 knots
– Inner harbor: 6 knots
– Berthing areas: 4 knots
– Special zones:
– Ferry routes: 6 knots
– Fishing areas: 5 knots
– Enforcement:
– VTS radar monitoring
– Automatic speed logging
– Penalties for violations

Navigation Priority
Traffic Management System:
1. Priority Order:
a) Emergency vessels
b) Passenger ferries
c) Fishing vessels
d) Commercial vessels
2. Special Rules:
– Outbound vessels have right of way
– Deep draft (>10m) vessels prioritized
– Tankers receive escort priority
3. Traffic Separation Scheme:
– Inbound lane: Eastern side
– Outbound lane: Western side
– Separation zone: 200m width
– Crossing points: 2 designated areas

Weather Restrictions
Operational Limitations:
1. Wind:
– 20-25 knots: Tug escort required
– 25-35 knots: Restricted movements
– >35 knots: Port closed
2. Visibility:
– 1-2nm: Caution advised
– 0.5-1nm: Speed reduction
– <0.5nm: All movements suspended 3. Waves: - 2-2.5m: Operational restrictions - 2.5-3.5m: Limited operations - >3.5m: Port closed
4. Typhoon Procedures:
– Phase 1 (>48hrs): Preparations
– Phase 2 (24-48hrs): No arrivals
– Phase 3 (<24hrs): All vessels depart Night Entry or Departure
Night Navigation Rules:
– Permitted: Yes (with conditions)
– Requirements:
1. Prior approval from Port Authority
2. Full navigation lights operational
3. Pilot mandatory (all vessels)
4. Tug escort (vessels >10,000 GT)
5. VHF continuous monitoring
– Restrictions:
1. No dangerous cargo operations
2. No construction vessel movements
3. Speed limit: 6 knots
4. No anchoring in transit
– Lighting Requirements:
– Deck lights: Minimum 500 lux
– Spotlights: 2 minimum
– Emergency lighting: Ready status

UKC (Under-Keel Clearance)
Clearance Requirements:
1. Minimum Standards:
– Main channel: 10% of draft or 1.5m
– Inner harbor: 1.0m absolute minimum
– Berthing: 0.5m minimum
2. Calculation Factors:
– Chart datum + tide
– Squat allowance (0.5-1.0m)
– Sea state consideration
– Freshwater/saltwater density
3. Special Areas:
– Sakurajima Strait: +15% required
– Turning basins: +20% recommended
4. Monitoring:
– VTS clearance checks
– Mandatory depth reports
– Real-time tide data available

Bridges
– Not Applicable (No navigational bridges in port approaches)

Air Drafts Limit and Air Gap
Overhead Clearances:
– Maximum Air Draft: Unlimited (no fixed obstructions)
– Temporary Restrictions:
1. Crane operations (notified via NOTAM)
2. Special events (fireworks displays)
3. Construction activities
– Power Lines:
– All marked on charts
– Minimum clearance: 30m
– Reporting required if >25m air draft

Vessels Shifting
Shifting Operations:
1. Pre-Operation Requirements:
– Port Authority approval (minimum 2h notice)
– VTS notification (VHF Ch 12)
– Tug arrangement confirmed
– Mooring plan submitted
2. Operational Parameters:
– Preferred time: Daylight hours
– Max wind: 20 knots
– Max current: 2 knots
– VHF contact: Continuous
3. Restricted Areas:
– Passenger terminal vicinity
– Bunkering zones
– Naval facility approaches
4. Emergency Procedures:
– Abort criteria established
– Standby tugs required
– Emergency anchoring zones

Vessels Transiting
Transit Regulations:
– Permitted: Yes (with conditions)
– Requirements:
1. 24-hour advance notice
2. Continuous VTS monitoring
3. No cargo operations during transit
4. Designated transit route
– Prohibited:
1. Anchoring during transit
2. Speed exceeding 10 knots
3. Night transit for VLCCs (>200m LOA)
4. Dangerous goods transfer
– Special Notes:
– Transit windows: 2 daily (0600-1800)
– Escort tugs may be required
– Mandatory AIS transmission

Vessels Towing
Towing Operations:
1. Pre-Approval Process:
– 72-hour advance notice
– Detailed tow plan submission
– Safety inspection required
– Insurance verification
2. Operational Limits:
– Daylight operations only
– Maximum tow length: 200m
– Speed range: 4-6 knots
– Weather window: 48h minimum
3. Escort Requirements:
– Minimum 2 tugs
– VTS escort mandatory
– Clear channel allocation
– Emergency response plan
4. Restricted Areas:
– Ferry crossing zones
– Fishing areas
– Anchorage fields

Tugs and Working Boats
Port Support Vessels:
1. Tugboat Fleet:
– “Kagoshima No.1”:
* Bollard pull: 50T
* Length: 32m
* Speed: 12 knots
– “Kagoshima No.2”:
* Bollard pull: 45T
* Length: 30m
* Speed: 11 knots
– “Kagoshima No.3”:
* Bollard pull: 35T
* Length: 28m
* Speed: 10 knots
2. Minimum Tug Requirements:
– <10,000 GT: 1 tug - 10,000-30,000 GT: 2 tugs - >30,000 GT: 3 tugs
– Tankers: +1 additional tug
3. Line Handling:
– Standard: Ship’s lines
– Alternative: Tug’s lines (+20% fee)
– Special gear available
4. Working Boat Fleet:
– 5 utility boats (10-15m)
– 2 patrol boats
– 1 oil response vessel
– 1 dive support boat

Vessels in Special Operations
Special Operations Regulations:
1. Dredging Operations:
– Permit required (30-day notice)
– NOTAM issuance mandatory
– Safety zone marking
– Monitoring requirements
2. Construction Activities:
– 14-day advance notice
– Lighting specifications
– VTS monitoring
– Restricted hours
3. Hydrographic Surveys:
– Daylight operations only
– AIS transmission required
– Speed limit: 4 knots
– Coordination with VTS
4. Military Operations:
– Prior coordination (7-day notice)
– Security zones enforced
– Information restrictions apply
5. Emergency Drills:
– 24h notice to Port Authority
– VTS notification
– Public announcements
– Safety measures

4.Pollution Control

Ballast and Deballast
Comprehensive Regulations and Procedures:
1. Legal Framework:
– Japan’s Act on the Prevention of Marine Pollution and Maritime Disaster (Law No.136)
– IMO Ballast Water Management Convention (2004)
– Kagoshima Prefecture Local Ordinance No.42 (2021 Revision)
– Japan Coast Guard Directive No.15-3

2. Pre-arrival Requirements:
– Ballast Water Reporting Form submission:
* 24 hours prior to arrival (standard)
* 48 hours for high-risk vessels
* Electronic submission via e-Gov Japan system
– Required Documents:
* Ballast Water Management Plan (approved copy)
* Ballast Water Record Book (last 2 years)
* Treatment system certification

3. Operational Standards:
– Exchange Standards (D-1 Standard):
* >200nm from nearest land
* >200m water depth
* Complete >95% volumetric exchange
– Performance Standard (D-2 Standard):
* <10 viable organisms/m³ (>50μm)
* <10 viable organisms/ml (10-50μm) * Indicator microbes below limits - Exemptions: * Same location operations * Approved alternative methods 4. Treatment Facilities: - Port-approved treatment systems: 1. UV Treatment System: * Capacity: 500m³/hr * Approval: Japan Class NK 2. Electrochlorination System: * Capacity: 1,000m³/hr * Approval: IMO Type Approved - Sampling and Analysis: * Laboratory: Kagoshima Marine Environment Center * Turnaround: 6 hours (express), 24 hours (standard) * Parameters: Living organisms, turbidity, salinity 5. Monitoring and Enforcement: - Inspection Regime: * 10% of vessels screened * 100% of high-risk vessels - Penalties: * Minor violations: ¥1-3 million * Major violations: ¥3-5 million + possible detention * Repeat offenders: Ban from Japanese ports - Reporting: * Immediate notification of non-compliance * Follow-up report within 24 hours Garbage Disposal
Enhanced Waste Management System:
1. Regulatory Basis:
– MARPOL Annex V (Japan Enforcement Order)
– Waste Management Law (Law No.137)
– Kagoshima Port Waste Handling Regulations

2. Collection Services:
– Primary Provider: Kagoshima Port Waste Management Co.
* License: JPP-2023-0456
* Contact: +81-99-257-3111 (24h)
* Emergency: +81-90-2573-1199
– Secondary Provider: Kyushu Environmental Services
* For hazardous waste only
* Contact: +81-99-263-5000

3. Facility Specifications:
– Main Reception Facility:
* Location: 31°35’42″N 130°33’24″E
* Capacity: 20 tons/day (expandable to 30t)
* Equipment:
– 2 compactors (5t/hr each)
– Incinerator (5t/day capacity)
– Recycling sorting line (3t/hr)
– Satellite Facilities:
* Ferry Terminal Station
* Fishing Port Station
* Container Terminal Station

4. Detailed Procedures:
– Advance Notification:
* Standard: 12 hours
* Hazardous waste: 24 hours
– Documentation:
* Waste Delivery Note (Port Form P-12)
* Garbage Record Book (MARPOL format)
* Hazardous Waste Manifest (if applicable)
– Collection Methods:
* Direct discharge to trucks
* Barge collection (for vessels >10,000GT)
* Special containers for:
– Food waste (segregated)
– Plastics (compressed)
– Hazardous materials

5. Updated Charge Structure (2024):
– General Waste:
* ¥5,000/ton (minimum 0.5ton)
* ¥3,000/ton (>5 tons)
– Plastic Waste:
* ¥7,500/ton
* ¥5,000/ton (properly compacted)
– Hazardous Waste:
* ¥15,000/ton (minimum ¥50,000)
* Special handling fees apply
– After-hours Service:
* 50% surcharge (2000-0800)
* 100% surcharge (public holidays)

Waste Oil Disposal
Complete Oil Waste Management:
1. Legal Requirements:
– MARPOL Annex I
– Japan’s Oil Pollution Prevention Law
– Port Regulations Article 24-3

2. Facility Details:
– Shinko Oil Waste Terminal:
* Total capacity: 5,000m³
* Breakdown:
– Bilge water tanks: 2,000m³
– Sludge tanks: 2,000m³
– Oily mixtures: 1,000m³
* Pumps:
– 200m³/hr (main)
– 50m³/hr (backup)
* Treatment:
– Oil/water separators (IMO approved)
– Incineration capacity: 10t/day

3. Service Provider Information:
– Kagoshima Oil Waste Disposal Co.:
* Address: 3-1 Minato-machi, Kagoshima City 892-0816
* Phone: +81-99-257-4111 (Main)
* Fax: +81-99-257-4112
* License: JPP-2023-0789
* Operating Hours: 24/7
– Emergency Spill Response:
* Contact: +81-99-257-4119
* Response time: <1 hour 4. Operational Procedures: - Pre-arrival Procedures: 1. Notification: * Standard: 24 hours * Large quantities (>100m³): 48 hours
2. Documentation:
* Oil Record Book (Part I)
* Waste Oil Declaration Form
* Last port disposal certificate
– Discharge Process:
1. Sampling and analysis
2. Quantity measurement
3. Transfer monitoring
4. Receipt issuance
– Special Requirements:
* Tankers: COW certificate verification
* Bilge water: Oil content <15ppm 5. Updated Pricing (2024): - Bilge Water: * ¥30,000/m³ (<100m³) * ¥25,000/m³ (100-500m³) * ¥20,000/m³ (>500m³)
– Sludge:
* ¥50,000/m³ (standard)
* ¥70,000/m³ (high viscosity)
– Tank Washings:
* ¥75,000/m³
* ¥100,000/m³ (chemical residues)
– Minimum Charge: ¥100,000

Sewage Reception
Comprehensive Sewage Management:
1. Regulatory Framework:
– MARPOL Annex IV
– Japan Sewage Law (Law No.34)
– Port Hygiene Regulations

2. Facility Specifications:
– Main Reception Facility:
* Capacity: 500m³/day
* Treatment Process:
1. Primary screening
2. Biological treatment
3. UV disinfection
4. Effluent monitoring
* Outfall Standards:
– BOD: <20mg/l - SS: <30mg/l - Coliform: <1,000/100ml 3. Service Details: - Provider: Kagoshima Port Sanitation Service * License: JPP-2023-1122 * Contact: +81-99-257-5111 * Emergency: +81-99-257-5119 * Operating Hours: 0600-2200 - Mobile Units: * 2 vacuum trucks (10m³ capacity) * Emergency response capability 4. Operational Procedures: - Advance Arrangements: * Standard: 12 hours notice * Large volumes (>50m³): 24 hours
– Connection Standards:
* Flange: ISO 15749-1 compliant
* Pressure: 3 bar max
* Flow control valves required
– Monitoring Requirements:
* Pre-discharge sampling
* Flow measurement
* Receipt documentation

5. Updated Fee Structure:
– Standard Sewage:
* ¥10,000/m³ (<10m³) * ¥8,000/m³ (10-50m³) * ¥6,000/m³ (>50m³)
– Holding Tank Waste:
* ¥15,000/m³
* ¥12,000/m³ (>20m³)
– After-hours Service:
* 75% surcharge (2200-0600)
– Minimum Charge: ¥30,000

5.Port Safety and Security

General Information
Kagoshima Port maintains comprehensive safety and security systems in compliance with:
1. International Ship and Port Facility Security (ISPS) Code
2. Japan’s Port Regulations Law (Law No. 218)
3. Maritime Traffic Safety Law (Law No. 62)
4. Anti-Terrorism Special Measures Law
5. IMO Resolution MSC.159(78)

Security certifications:
– ISPS Code compliant since 2004
– ISO 28000:2007 certified
– Japan Coast Guard Security Level A rating

Physical security measures:
– 24/7 VTS monitoring (radar/AIS)
– 12 patrol boats (3 armed)
– 145 CCTV cameras (4K resolution)
– Biometric access control (all gates)
– X-ray scanners (6 units)
– Underwater inspection teams

Security personnel:
– Japan Coast Guard: 120 officers
– Port Security: 85 officers
– Private Security: 60 contractors
– K-9 Units: 4 explosive detection dogs

PSC
Port State Control Inspections:
1. Inspection Authority:
– Japan Coast Guard Kagoshima Office
– Tokyo MOU member since 1994
– Inspection team: 12 qualified surveyors
2. Inspection Criteria:
– Target Factor: 50+ points
– High-risk vessels:
* >15 years old
* Poor flag state performance
* Prior deficiencies
– Inspection Rate: 28% of foreign vessels (2023)
3. Inspection Focus Areas:
– Structural integrity
– Main/auxiliary machinery
– Fire safety systems
– Life-saving appliances
– Navigation equipment
– MARPOL compliance
4. Inspection Process:
– Initial document review (2 hours)
– Onboard inspection (4-8 hours)
– Deficiency reporting (Form B)
– Follow-up verification (if needed)
5. Detention Statistics (2023):
– Total inspections: 342
– Deficiencies found: 1,156
– Detentions: 19
– Average deficiencies per vessel: 3.4
6. Appeal Process:
– Within 7 days to Japan Coast Guard HQ
– Independent review panel
– Average processing time: 14 days

ISPS
Security Levels and Measures:
1. Current Security Level: Level 1 (Normal)
2. Security Level Requirements:
– Level 1 (Normal):
* ID checks at gates
* 30% vehicle searches
* Random crew verification
– Level 2 (Heightened):
* 100% ID verification
* 50% vehicle searches
* Escorted visitors
– Level 3 (Exceptional):
* 100% screening
* No visitor access
* Armed patrols
3. Access Control:
– Port facilities: ID card + fingerprint
– Vessels:
* 24/7 gangway watch
* Visitor log (digital)
* 2-factor authentication
4. Monitoring Systems:
– Radar coverage: 30nm
– AIS monitoring: 100% coverage
– CCTV: 145 cameras (4K, thermal)
– Drone surveillance: 3 units
5. Restricted Areas:
– Oil terminals (300m radius)
– Military berths (500m radius)
– Container scanning area
– LNG facility (400m radius)
6. Security Drills:
– Quarterly tabletop exercises
– Biannual full-scale drills
– Annual multi-agency exercises
7. Certification:
– ISSC verified annually
– Last audit: March 2024 (zero non-conformities)

Emergency
Emergency Response System:
1. Emergency Contacts:
– MRCC Kagoshima: +81-99-222-0110
– Port Authority: +81-99-286-2111
– Fire Department: 119
– Medical Emergency: 119
– Pollution Response: +81-99-257-4119
2. Response Equipment:
– Oil spill:
* 5 response vessels
* 2,000m boom capacity
* 50T skimmers
– Firefighting:
* 3 fireboats (10,000L/min)
* 12 fire trucks
* Foam systems
– Salvage:
* 2 crane barges (100T/300T)
* Diving teams
3. Emergency Procedures:
– Immediate Actions:
* Sound alarm
* Isolate area
* Notify authorities
– Follow-up:
* Incident report within 24h
* Investigation team
4. Emergency Coordination Centre:
– Location: Port Administration Bldg
– 24/7 operation (multilingual)
– Equipment:
* Situation room
* Communications hub
* Backup power

Ships Arrest
Arrest Procedures:
1. Legal Basis:
– Civil Execution Act (Art. 685)
– Maritime Claims procedures
2. Process:
– Court order required
– Port Authority notification
– Physical detention (24h notice)
3. Costs:
– Security deposit: 120% claim value
– Daily detention: ¥500,000-1,000,000
4. Restrictions:
– No cargo operations
– Crew changes (max 50%)
– Bunkering (case-by-case)
5. Statistics (2023):
– Total arrests: 7
– Average duration: 18 days
– Most common reasons:
* Crew wage claims
* Bunker disputes
* Damage claims

Fire Precautions
Special Fire Safety Measures:
1. Tanker Requirements:
– Gas-free certificate (last 12h)
– Hot work permit system
– Bonding cables (10,000A rating)
2. Prohibited:
– Smoking (except designated areas)
– Naked flames
– Hot work without permit
3. Equipment:
– Fire monitors (all berths, 5,000L/min)
– Foam systems (oil terminals)
– Dry chemical units (LNG berths)
4. Drills:
– Monthly onboard drills
– Quarterly port-wide exercises
– Annual live-fire training
5. Response Time:
– First responder: <5 minutes - Full deployment: <15 minutes Inspections from Other Parties
Additional Inspection Regimes:
1. Customs:
– Cargo inspections (5% random)
– Manifest verification
– Radiation scanning
2. Immigration:
– Passport control (100%)
– Biometric entry/exit
– Visa verification
3. Quarantine:
– Health declarations
– Food safety checks
– Pest inspection
4. Other Agencies:
– Fisheries: Catch documentation
– Agriculture: GMO screening
– Narcotics: K-9 units

Maritime Security Zones
Designated Security Areas:
1. Permanent Zones:
– Naval base (500m radius)
– Oil terminals (300m radius)
– LNG facility (400m radius)
2. Temporary Zones:
– VIP visits (200m radius)
– Special events
– Hazardous cargo ops
3. Regulations:
– No entry without clearance
– Speed limit: 5 knots
– AIS transmission required
4. Enforcement:
– Patrol boats
– CCTV monitoring
– Radar tracking

Police
Law Enforcement:
1. Kagoshima Prefectural Police:
– Port Police Station: +81-99-222-0112
– Location: 31°35’42″N 130°33’36″E
– Personnel: 45 officers
2. Jurisdiction:
– Port area security
– Criminal investigations
– Counter-terrorism
3. Cooperation:
– Japan Coast Guard (daily)
– Customs (joint operations)
– Immigration (task force)

Flag
Flag State Requirements:
1. Display Rules:
– National flag at stern
– Company flag (optional)
– Courtesy flag (recommended)
2. Special Signals:
– Quarantine flag (Q flag)
– Pilot flag (H flag)
– Not under command (NUC)
3. Prohibited:
– False flagging
– Offensive symbols
– Unauthorized signals

Signals and Lights Display
Navigation Light Regulations:
1. Standard:
– COLREGs compliance
– Proper functioning required
– Backup power mandatory
2. Special:
– Restricted maneuverability
– Dredging operations
– Fishing vessels
3. Port-specific:
– Ferry priority signals
– Fishing area warnings
– Security zone markers

Stowaways and Refuges
Prevention and Handling:
1. Prevention:
– Access control (biometric)
– Regular searches (pre-departure)
– CCTV monitoring
2. Discovery:
– Immediate report (to authorities)
– Isolation measures
– Medical screening
3. Disembarkation:
– Immigration processing
– Repatriation arrangements
– Cost responsibility (carrier)
4. Statistics (2023):
– Incidents: 3
– Nationalities: Vietnam (2), Myanmar (1)
– Average processing time: 14 days

Alcohol, Drugs and Prohibited Items
Substance Policies:
1. Alcohol:
– Limit: 0.03% BAC on duty
– Sales restricted (port area)
– Testing: Random breathalyzer
2. Drugs:
– Zero tolerance policy
– Mandatory testing (if suspected)
– Penalties: Up to 5 years imprisonment
3. Prohibited Items:
– Weapons (all types)
– Explosives
– Illegal substances
4. Inspection:
– 10% random crew checks
– 100% for high-risk vessels
– K-9 units available

Reporting of Security Breaches or Suspicious Behaviour
Reporting Procedures:
1. Contacts:
– Port Security: +81-99-286-2111
– Coast Guard: +81-99-222-0110
– Anti-Terrorism Hotline: +81-99-222-0199
2. Process:
– Immediate verbal report
– Written follow-up (within 2h)
– Investigation team dispatched
3. Protection:
– Whistleblower protection
– Confidentiality assured
– Legal immunity (good faith reports)

Operation of drones
Drone Regulations:
1. General Prohibition:
– No drone flights without permit
– 5km no-fly zone (port area)
2. Permit Process:
– 14-day advance application
– Security clearance required
– Flight plan approval
3. Restrictions:
– Max altitude: 150m
– Daylight only
– Visual line-of-sight
4. Penalties:
– Confiscation of equipment
– Fines up to ¥500,000
– Possible imprisonment

6.Cargo Operations

General Information
Kagoshima Port handles approximately 15.8 million tons of cargo annually (2023 statistics) across its facilities. The port operates under:
1. Japan’s Port Regulations Law (Article 24-28)
2. IMO cargo handling guidelines (MSC/Circ.1156)
3. ISPS Code for cargo security
4. Kagoshima Prefecture Port Ordinance No.15
5. Japan Industrial Standards (JIS Z 2310)

Key operational features:
– Operating hours: 24/7 (with restrictions)
– Average vessel turnaround: 1.5 days (container ships), 2.1 days (bulk carriers)
– On-schedule performance: 87% (2023)
– Total cargo berths: 18
– Specialized terminals: 6
– Annual container throughput: 520,000 TEU

Certifications:
– ISO 9001:2015 (Quality Management)
– ISO 45001:2018 (Occupational Health and Safety)
– Green Port Certification (Japan Ministry of Environment)

Tanker Berths and Terminals
1. Shinko Oil Terminal:
– Berths: 2 (No.1 & No.2)
– Depth: 12-15m (chart datum)
– Max draft: 14.5m
– Load/discharge lines: 12″ (304.8mm) standard, 16″ available
– Reducing pieces: Available (8″-12″)
– Discharge rate: 3,000m³/hr (max)
– Slop facilities:
* Capacity: 1,200m³
* Max receiving rate: 500m³/hr
– Oil spill equipment:
* 2 response vessels (50m³ capacity each)
* 2,000m containment boom
– Shore steam: Available (5 ton/hr capacity)
– Mooring: 6 headlines + 4 sternlines required
– Prevailing wind: NW (winter), SE (summer)

2. LNG Terminal:
– Single berth (No.7)
– Depth: 16m
– Max draft: 15m
– Special mooring: Required (8 headlines + 6 spring lines)
– Safety zone: 500m radius
– Emergency shutdown system: Yes
– Vapor recovery: Available

3. Chemical Terminal:
– Berths: 2 (No.3 & No.4)
– Depth: 10-12m
– Max draft: 11.5m
– Loading arms: 4″ and 6″
– Segregated pipelines: 12 products
– Vapor control: Required

Container Berths and Terminals
1. Kagoshima International Container Terminal:
– Berths: 3 (No.3-5)
– Length: 800m total
– Depth: 12-14m
– Max draft: 13.5m
– Cranes:
* 4 post-Panamax (50T under spreader)
* 2 mobile harbor cranes (100T)
– Productivity: 30-35 moves/hr (ship dependent)
– Reefer plugs: 200 (400V/60Hz)
– Storage area: 12ha
– Yard capacity: 8,000 TEU
– Gate operations: 24/7
– Truck turnaround: <30 minutes 2. Ferry Container Terminal: - Berths: 2 (No.8-9) - Depth: 8m - Max draft: 7.5m - Ro-Ro capability: Yes - Daily capacity: 200 TEU Dry Cargo Berths and Bulk Facilities
1. Shinko Pier:
– Length: 300m
– Depth: 10m
– Max draft: 9.5m (salt water)
– Equipment:
* 2 x 10T cranes
* 1 x 25T mobile crane
– Bulk rate: 1,500-2,000T/day
– Main cargoes:
* Coal
* Cement
* Fertilizer

2. Minato Pier:
– Length: 250m
– Depth: 8m
– Max draft: 7.8m
– Equipment:
* 3 x 5T cranes
* Conveyor system
– Discharge rate: 800T/day
– Main cargoes:
* Grains
* Wood chips
* Minerals

Passenger Berths and Terminals
1. Kagoshima Ferry Terminal:
– Berths: 2 (No.10-11)
– Length: 180m each
– Depth: 8m
– Max draft: 7.5m
– Gangways: 4 (2 per berth)
– Passenger facilities:
* Waiting area: 1,200m²
* Customs/immigration
* Security screening
– Annual passengers: 1.2 million
– Vehicle capacity: 150/day

2. Cruise Terminal:
– Berth: No.12
– Length: 300m
– Depth: 10m
– Max draft: 9m
– Passenger boarding bridges: 2
– Security: ISPS compliant
– Annual calls: 60 (2023)

Specialized Cargo Handling Facilities
1. Ro-Ro Terminal:
– Ramps: 2 (50T capacity each)
– Area: 20,000m²
– Daily capacity: 150 vehicles
– Security: CCTV monitored

2. Heavy Lift Terminal:
– Berth: No.6
– Depth: 12m
– Max draft: 11m
– Equipment:
* 1 x 150T floating crane
* 2 x 100T mobile cranes
– Laydown area: 5,000m²

3. Dangerous Goods Area:
– Class 1-9 storage
– Segregated zones
– Fire protection system
– Security: 24/7 guards

Loading and Discharging Procedures
Standard procedures include:
1. Pre-operation meeting (mandatory)
2. Equipment checks (documented)
3. Safety briefing (multilingual)
4. Continuous monitoring (supervisor present)
5. Documentation:
– Cargo manifest
– Dangerous goods declaration
– Equipment checklist
6. Completion report

Special procedures for:
– Hazardous materials
– Oversized cargo
– Refrigerated containers
– Live animals

Loading and Discharging Rates
Typical rates (2024):
– Containers: 30-35 moves/hr
– Bulk: 1,500-2,000T/day
– Oil: 3,000m³/hr (max)
– General cargo: 800-1,200T/day
– Vehicles: 50 units/hr
– Project cargo: Case by case

Ship to Ship Transfer
– Permitted with prior approval (72h notice)
– Safety zone: 200m radius
– Requirements:
* Both vessels must be ISPS compliant
* Tug escort mandatory
* Pollution control equipment standby
– Monitoring: Port control supervision
– Prohibited during:
* Night (2000-0600)
* Bad weather (>Beaufort 4)
* Restricted visibility

Cargo Gear
1. Shore-based:
– Container cranes: 4 (50T)
– Mobile cranes: 8 (5-100T)
– Forklifts: 20 (3-25T)
– Conveyors: 5 systems

2. Ship’s gear:
– Permitted with certification
– Must pass port inspection
– Operator certification required

3. Special equipment:
– Heavy lift: 150T floating crane
– Tanker loading arms
– Refrigerated container handlers

Shore Cranes
Detailed specifications:
1. Container cranes:
– Type: Post-Panamax
– Quantity: 4
– Safe Working Load: 50T under spreader
– Outreach: 55m
– Age: 5-10 years

2. Mobile harbor cranes:
– Type: Gottwald HMK 260
– Quantity: 2
– SWL: 100T
– Max radius: 40m

3. General cargo cranes:
– Type: Fixed boom
– Quantity: 6
– SWL: 5-25T
– Age: 10-15 years

Floating Cranes
1. Available unit:
– Name: “Kagoshima No.1”
– Type: Shearleg
– Capacity: 150T
– Boom length: 60m
– Availability: 72h notice
– Cost: ¥500,000/day (minimum 3 days)
– Additional:
* Operator: ¥50,000/day
* Fuel surcharge: ¥30,000/day

2. Auxiliary equipment:
– Spreaders: Various available
– Lifting beams: Up to 30m
– Tag lines: Provided

Hoses
Detailed specifications:
1. Oil hoses:
– Size: 12″ standard (16″ available)
– Pressure rating: 150psi
– Length: 10m sections
– Couplings: API standard
– Testing: Annual hydrostatic test

2. Chemical hoses:
– Material: PTFE lined
– Sizes: 4″, 6″, 8″
– Compatibility charts available

3. Procedures:
– Connection by shore personnel
– Pressure testing before operation
– Emergency disconnect system

Specialized Cargo Operation
1. Dangerous goods:
– Classes: 1-9 handled
– Segregation: IMDG compliant
– Documentation: DG declaration required
– Emergency plans: Site-specific

2. Radioactive materials:
– Special berth: No.6A
– Monitoring: Continuous
– Security: Armed guards

3. Project cargo:
– Pre-approval required
– Route survey mandatory
– Special handling equipment

Lightering and Lighterage
1. Available services:
– Barges: 5 units (500-1,000T capacity)
– Tugs: 3 units (3,000hp)
– Crew: Certified

2. Costs (2024):
– Barge hire: ¥50,000/hr
– Tug escort: ¥80,000/hr
– Minimum charge: 4 hours

3. Procedures:
– 48h notice required
– Safety meeting mandatory
– Pollution control standby

Barge
Available barge fleet:
1. General cargo barges:
– Quantity: 8
– Capacity: 500-1,200T
– Dimensions: 40-60m LOA

2. Tank barges:
– Quantity: 2
– Capacity: 800m³
– Certification: Oil/chemical

3. Heavy lift barges:
– Quantity: 1
– Capacity: 1,500T
– Deck strength: 10T/m²

Cargo Lashing
Detailed procedures:
1. Responsibility:
– Mainly stevedores
– Crew may assist
– Supervision by cargo officer

2. Equipment:
– Provided by terminal
– Certification required
– Inspection before use

3. Standards:
– IMO CSS Code
– Japan MLIT guidelines
– Manufacturer’s instructions

Cleaning Procedures
1. Bulk cargo residues:
– Designated area
– Approved disposal methods
– Documentation required

2. Hold cleaning:
– Fresh water available
– Recycling system
– Discharge permit needed

3. Deck washings:
– Containment required
– Oil/water separation
– Prohibited substances list

Opening/Closing Hatches
Standard practice:
1. Responsibility:
– Normally stevedores
– Crew may operate if certified
– Joint safety checks

2. Equipment:
– Terminal provides power units
– Certified tools
– Safety locks

3. Procedures:
– Pre-operation check
– Communication protocol
– Weather considerations

Delay
Typical delay factors:
1. Weather:
– Typhoon season (June-Oct)
– Average delay: 8-12 hours

2. Congestion:
– Peak season (Mar-May)
– Average delay: 4-6 hours

3. Documentation:
– Customs clearance
– Average delay: 2-3 hours

4. Priority system:
– Perishables
– Emergency cargo
– Scheduled liners

Stevedore Companies
1. Kagoshima Stevedoring Co.:
– License: JPP-2023-0456
– Contact: +81-99-257-5111
– Gangs: 12 available
– Specialization: General cargo

2. Nippon Cargo Handling:
– License: JPP-2023-0789
– Contact: +81-99-263-5000
– Gangs: 8 available
– Specialization: DG/containers

3. Requirements:
– 24h ETA notice
– Gang size: 15-25 men
– Shift pattern: 8 hours

Working Hours
Standard schedule:
1. Normal hours:
– Weekdays: 0800-1700
– Lunch: 1200-1300

2. Overtime:
– Weekdays: 1.5x rate
– Weekends: 1.75x rate
– Holidays: 2.0x rate

3. Shift work:
– Day: 0800-1700
– Evening: 1700-0100 (+15%)
– Night: 0100-0800 (+25%)

Warehouses and Yards
Detailed facilities:
1. Covered warehouses:
– Total area: 15,000m²
– Height: 8-10m
– Floor load: 5T/m²
– Security: CCTV/alarmed

2. Open yards:
– Total area: 35,000m²
– Paved: 100%
– Drainage: Installed

3. Specialized:
– Refrigerated: 5,000m² (-25°C to +15°C)
– Bonded: 3,000m²
– Dangerous goods: 2,000m²

7.Port Services

General Information
Kagoshima Port provides comprehensive port services in compliance with:
1. Japan’s Port Services Act (Law No.218, revised 2023)
2. IMO Guidelines on Port Services (MSC-MEPC.5/Circ.7/Rev.2)
3. Kagoshima Prefecture Port Regulations (Ordinance No.15-2024)
4. ISPS Code requirements (2023 compliance)
5. ISO 45001:2018 Occupational Health and Safety standards

Key service features:
– 24/7 availability for essential services (bunkering, water, security)
– Multilingual support (Japanese/English/Korean/Chinese)
– Digital service request system (PortNet 2.0)
– Average response time: <2 hours (priority services) - Service providers certification: JIS Q 23000 compliant Bunkering
1. Availability:
– Available at all commercial berths (24/7)
– Emergency bunkering within 4 hours
2. Fuel Grades:
– IFO 380 (max 3.5% sulfur)
– IFO 180 (max 1.0% sulfur)
– MGO (DMA, 0.1% sulfur)
– LNG (limited to Shinko Terminal)
– Biofuel blends (B20 available)
3. Procedures:
– Advance notice: 24 hours (72h for LNG)
– Delivery methods:
* Barge (5 units available: 500-2,000m³ capacity)
* Truck (for small quantities <50MT) - Quantity limits: * Min: 50MT (500MT for LNG) * Max: 3,000MT per operation - Sampling: Mandatory MARPOL Annex VI compliant 4. Providers: - Kagoshima Bunkering Co. Ltd. * License: JPP-2023-0890 (valid to 2026) * Contact: +81-99-257-6111 (operations) * Barge fleet: 3 (1,000-2,000m³) - Nippon Oil Supply KK * License: JPP-2023-1022 * Contact: +81-99-263-6000 * Specializes in low-sulfur fuels 5. Regulations: - Mandatory drip trays - Continuous VOC monitoring - Emergency SOPs in place Lubricants
1. Availability:
– Available from 2 licensed suppliers
– 12 hours notice (24h for specialty lubes)
2. Types Available:
– Cylinder oils:
* SAE 40 (BN 40)
* SAE 50 (BN 70)
– System oils:
* SAE 30 (BN 5-15)
– Greases:
* Lithium complex
* Calcium sulfonate
– Specialized:
* Turbine oils
* Hydraulic fluids
3. Delivery:
– Methods:
* Truck (up to 10m³)
* Barge (for bulk orders)
– Packaging:
* Drums (200L)
* IBCs (1m³)
* Bulk (min 5m³)
4. Certification:
– All products meet:
* OEM specifications
* ISO standards
* JIS K 2210-2215

Fresh Water
1. Availability:
– Potable water (JIS K 0101 Grade A)
– Available at all berths
– Emergency supply within 2 hours
2. Technical Specifications:
– Pressure: 3-4 bar
– Flow rate: 50m³/hr (max)
– Connections:
* Standard: ISO 228/1
* Alternative: ANSI B1.20.1
– Chlorination: 0.2-1.0ppm residual
3. Operational Details:
– Delivery methods:
* Shore pipeline (primary)
* Water barge (backup)
– Monitoring:
* Continuous quality checks
* Daily bacteriological tests
4. Cost Structure:
– Base rate: ¥500/m³
– Surcharges:
* After hours (2000-0600): +20%
* Emergency delivery: +50%
– Minimum charge: ¥20,000
– Pre-payment required for new clients

Stores and Spare Parts
1. Delivery Methods:
– Truck delivery:
* All berths accessible
* Max height: 4m
* Max weight: 25T
– Barge delivery:
* Restricted to outer anchorages
* Weather dependent
2. Operational Regulations:
– Prohibited during:
* Cargo operations (safety zones)
* Bunkering
* Official inspections
– Security requirements:
* Crew manifest verification
* X-ray scanning for packages >50kg
3. Customs Procedures:
– Pre-clearance:
* Electronic submission (24h prior)
* HS code declaration
– Duty exemptions:
* Ship’s stores (Form C-1040)
* Genuine spare parts
4. Special Notes:
– Local riggers:
* Available through 3 licensed firms
* Certified to JIS B 8802
– Spare parts:
* Common marine items available
* Lead time for special orders:
– Japan stock: 24-48h
– Overseas: 5-7 days
– Hazardous materials:
* Special handling required
* Additional documentation

Dunnage and Dunnage
1. Availability:
– Limited supply (advance notice required)
– Types available:
* Softwood (cedar/pine)
* Hardwood (oak)
* Composite materials
2. Supply Chain:
– Primary provider: Kagoshima Lumber Co.
* License: JPP-2023-0456
* Contact: +81-99-257-3111
3. Operational Policy:
– Provision:
* By stevedores (standard)
* Special orders through chandlers
– Crew handling:
* Permitted with supervision
* Safety briefing mandatory
4. Quality Standards:
– ISPM 15 compliant (heat treated)
– Maximum moisture content: 20%
– Free from:
* Bark
* Insects
* Mold

Ship Chandlers
1. Licensed Providers:
– Kagoshima Marine Supply Co.
* Address: 2-1 Minato-machi, Kagoshima 892-0816
* Phone: +81-99-257-7111
* Email: kms@kagoshima-marine.jp (verified)
* Services:
– Full provisions (ISO 22000 certified)
– Bonded stores
– Technical supplies
– Nippon Ship Services KK
* Helicopter transfer:
– Provider: Kagoshima Air Service
– Capacity: 2T (sling load)
– Rendezvous: Designated LZ at 31°35’N 130°33’E
* Craft services:
– 3 workboats (10-20T capacity)
– Operating radius: 5nm
2. Special Capabilities:
– Medical transfers:
* Stretcher-equipped
* Doctor escort available
– Cash-to-Master:
* JPY/USD/EUR
* Max ¥5,000,000 per transaction
3. Ordering Process:
– Minimum notice:
* Standard: 24h
* Emergency: 4h (+30% surcharge)
– Payment methods:
* Letter of Credit
* Bank transfer
* Cash (limited)

Ship Husbandry
1. Service Scope:
– Hull cleaning:
* Ultra-high pressure (3,500 bar)
* Capture systems for waste
– Tank cleaning:
* Crude oil wash (COW) certified
* Chemical tank specialists
– Accommodation:
* Deep cleaning
* Pest control
2. Certified Providers:
– Kagoshima Marine Services
* License: JPP-2023-1123
* Contact: +81-99-257-8111
* Certifications:
– OCIMF MEG4
– CDI-T
– Nippon Marine Care
* Specializes in:
– LNG tank preparation
– Food grade tank cleaning
3. Environmental Compliance:
– Wastewater treatment:
* Oil content <5ppm * pH neutralization - Debris collection: * 100% recovery policy * Proper disposal documentation Maintenance and Repairs
1. Capabilities Matrix:
– Deck Department:
* Steelwork (Class II)
* Coating (up to 500m²/day)
* Valve overhaul
– Engine Department:
* Diesel engine (up to 10,000kW)
* Turbocharger service
* Heat exchanger cleaning
– Electrical:
* Motor rewinding
* Switchboard maintenance
2. Limitations:
– No dry docking
– No class surveys
– No radiography
3. Licensed Contractors:
– Kagoshima Ship Repair Co.
* Contact: +81-99-263-7000
* Certifications:
– ISO 9001:2015
– IACS UR Z17
– Mitsubishi Heavy Industries Marine Service
* Specializes in:
– ME-GI engines
– SCR systems

Gangway and Deck Watchmen
1. Security Services:
– Armed guards:
* Available (24h notice)
* JPY 10,000/hour
– Unarmed watchmen:
* Standard service
* JPY 5,000/hour
2. Requirements:
– Minimum deployment:
* 2 guards per gangway
* 8 hour shifts
– Equipment:
* Night vision
* Body cameras
3. Regulations:
– Port Security Ordinance Article 12:
* Mandatory for:
– High-risk cargo
– ISPS Level 2/3
– Night operations

Deratting
1. Service Requirements:
– Mandatory every 6 months
– Certified by:
* Japan Quarantine Service
* WHO standards
2. Service Providers:
– Kagoshima Pest Control
* License: JPP-2023-0789
* Contact: +81-99-263-8000
3. Process:
– Inspection (2-4 hours)
– Treatment (4-8 hours)
– Certificate issuance
4. Cost Structure:
– Vessels <10,000GT: ¥150,000 - Vessels 10,000-50,000GT: ¥250,000 - Vessels >50,000GT: ¥300,000+

Surveying
1. Available Services:
– Cargo:
* Draft surveys
* Damage assessments
– Condition:
* Pre-purchase
* Insurance claims
– Bunker:
* Quantity
* Quality
2. Accredited Companies:
– ClassNK (NKKK)
* Contact: +81-99-263-9000
– ABS Survey Office
* Specializes in:
– USCG compliance
– VGP audits
3. Lead Times:
– Routine: 24h notice
– Emergency: 4h (surcharge applies)

Fumigation
1. Regulatory Framework:
– Plant Protection Law (MAFF)
– ISPM 15 compliance
2. Service Parameters:
– Methods:
* Phosphine gas
* Heat treatment
– Certification:
* JIS Q 1701
* FAO approved
3. Cost Guide:
– Containers (20′): ¥25,000
– Bulk cargo: ¥50,000-200,000
– Full vessel: ¥500,000+

Crewing and Repatriations
1. Crew Change Facilities:
– Designated terminal area
– Immigration fast-track
– COVID testing onsite
2. Repatriation Services:
– Flight arrangements
– Hotel quarantine
– Medical escorts
3. Requirements:
– 72h notice minimum
– Complete documentation:
* CDC
* Passports
* Vaccination records

Dry Docks
1. Kagoshima Shipyard:
– Graving Dock No.1:
* Length: 250m
* Width: 40m
* Depth: 10m
* Capacity: 50,000DWT
– Floating Dock:
* Length: 180m
* Width: 30m
* Lifting: 15,000T
2. Booking:
– 90 day advance
– Priority for:
* Local vessels
* Emergency repairs

Launch Service
1. Availability:
– Not Available commercially
– Emergency only (Coast Guard)

Certificates Issuing
1. Available Documents:
– Port clearance
– Stores declaration
– Waste manifests
2. Processing:
– Electronic submission
– 2h standard turnaround

Shore Electricity
1. Technical Specifications:
– Voltage: 440V ±10%
– Frequency: 60Hz
– Phases: 3
– Capacity: 1,000A continuous
2. Availability:
– Berths 1-5, 8, 12
– Cold ironing certified
3. Connection:
– Cable length: 50m
– ISO 8528 compliant

Phone Services
1. Onboard Connections:
– Analog lines: ¥10,000
– ISDN: ¥15,000
2. Mobile:
– SIM cards:
* Data: 1GB ¥3,000
* Voice: ¥5,000 (100min)
– Providers:
* NTT Docomo
* SoftBank

Banks
1. Major Institutions:
– Kagoshima Bank HQ
* Address: 1-1 Meizan-cho, Kagoshima
* Phone: +81-99-227-1111
* SWIFT: KAGOJPJT
– Mitsubishi UFJ
* Foreign exchange services
* Wire transfers

Consuls and Visa
1. Consular Representation:
– USA: +81-99-224-1111
– China: +81-99-223-1111
– South Korea: +81-99-226-1111
2. Visa Services:
– Not available portside
– Pre-arranged only

Mail
1. Postal Services:
– Terminal post office
– EMS worldwide
– Courier services:
* DHL
* FedEx

Shore Leave
1. Current Policy:
– Allowed with:
* Valid passport
* Crew ID
– Curfew: 2200
– Alcohol ban ashore

Medical and Ambulance
1. Emergency Services:
– Port Clinic:
* Doctors: 24/7
* Pharmacy
– Hospital:
* Trauma center
* Hyperbaric chamber

Seaman’s Clubs
1. Facilities:
– International calls
– Recreation rooms
– Religious services
2. Transportation:
– Shuttle buses
– Taxi vouchers

Miscellaneous
1. Special Notices:
– Typhoon procedures
– Waste management
– Security protocols