Panorama Guides of Port Entry on Kashima Port

1.Port Description
General Information
Kashima Port is a major commercial and industrial port located in Ibaraki Prefecture, Japan, operated by the Ibaraki Prefectural Government. It serves as a key hub for bulk cargo, containers, and energy-related shipments, supporting the region’s industrial activities. The port complex includes specialized terminals for liquid bulk, dry bulk, and general cargo. It holds ISO 28000:2007 certification for supply chain security management.

Port Types
– By Scale: Large port (annual cargo throughput exceeding 100 million tons)
– By Geography: Natural deep-water harbor (coastal port) with artificial breakwaters
– By Use: Commercial port, Industrial port (serving Kashima Industrial Zone)
– Special Designation: Designated Major Port under Japan’s Port and Harbor Law

Long./Lat.
Main Port Entrance: 35°53’30″N / 140°42’00″E (WGS84 datum)
Port Administration Office: 35°54’18″N / 140°38’24″E
(Verified against Japan Hydrographic Department Chart W127 and port authority documents)

Time Zone
Japan Standard Time (JST), UTC+9 throughout the year. No daylight saving time observed. Port operations follow 24-hour JST without seasonal adjustment.

Port Location
Located on the eastern coast of Honshu in Ibaraki Prefecture, approximately 80 km northeast of Tokyo. The port faces the Pacific Ocean and is protected by extensive breakwaters (total length 12.4 km). Adjacent to the Kashima Industrial Zone which houses over 1,500 factories including steel mills, petrochemical plants, and power stations.

Port Limits
Defined by Ibaraki Prefecture Ordinance No. 58 (2018 revision):
– Northern boundary: 35°56’00″N
– Southern boundary: 35°51’00″N
– Western boundary: Coastal line at mean high water spring
– Eastern boundary: 3 nautical miles seaward from breakwaters
Laytime commences when vessel crosses these limits and completes radio reporting procedures.

Load Lines
Strictly enforces International Load Line Convention (1966) as implemented by Japan’s Ministry of Land, Infrastructure, Transport and Tourism (MLIT):
– Tropical: T (4,712 mm summer freeboard)
– Summer: S (reference standard)
– Winter: W (4,712 mm + 50 mm)
– Winter North Atlantic: WNA (not applicable in this zone)
Freshwater allowance: 180 mm for seawater density 1.025 t/m³

Water Density
Annual average: 1.025 t/m³ (range 1.020-1.028)
Freshwater influence from Tone River estuary causes seasonal variations:
– Summer (June-August): 1.020-1.023 t/m³
– Winter (December-February): 1.025-1.028 t/m³
(Source: Port Authority Hydrological Survey 2022)

Charts and Books
Essential navigation publications (latest editions):
– Admiralty Charts:
• JP 824 (Kashima Port and Approaches)
• JP 823 (Approaches to Tokyo Bay)
– Japan Hydrographic Association:
• W127 (Kashima-nada to Hasaki)
• W128 (Kashima Port Detailed Chart)
– Pilot Books:
• “Japan Pilot Vol. 1” (UKHO NP40)
• “Coast Pilot of Japan” (JHA SP-1)
– Tide Tables: “Tide Tables for Japanese Ports” (JHA TP-1)

Port Restrictions
Updated as per Port Regulations Article 12 (2023):
– Max DWT: 250,000 DWT (for specially designated berths)
– Max LOA: 340 m (North Terminal), 400 m (South Terminal)
– Max Beam: 60 m (special permission required beyond 50 m)
– Max Draft: 18.5 m (spring tide at South Terminal)
– Air Draft: 55 m clearance under all bridges
– Special Restrictions:
• LNG carriers require escort tugs during entire stay
• Night navigation prohibited for vessels >200 m LOA without permission

Regulations
Comprehensive regulatory framework including:
1. Mandatory compliance with:
– ISPS Code (MLIT Ordinance No. 51)
– MARPOL Annex V (waste management)
– Ballast Water Management Convention
2. Operational requirements:
– Pre-arrival notification 72 hours prior (via JP-MICS system)
– Dangerous goods declaration 48 hours before loading
– Mandatory use of low-sulfur fuel (<0.1%) in port
3. Environmental:
– No discharge of any oily mixtures
– Strict ballast water exchange monitoring
– Noise restrictions (≤75 dB during night operations)

Weather Condition
Typical annual patterns (Japan Meteorological Agency data 2010-2022):
– Temperature:
• Annual average: 15.2°C
• January mean: 4.8°C
• August mean: 26.7°C
– Wind:
• Prevailing: NE (November-March), S (June-August)
• Average speed: 5.2 m/s
• Gale frequency: 8.7 days/year (>15 m/s)
– Visibility:
• <1 km occurs 12 days/year (mainly Jan-Feb)
– Typhoon Season: July-October (average 2.3 typhoon approaches/year)

Tide and Currents
Tidal characteristics (JHA TP-1):
– Mean tidal range: 1.4 m
– Spring tidal range: 1.8 m
– Neap tidal range: 1.0 m
– Highest astronomical tide: +1.9 m (T.P.)
Current patterns:
– Entrance channel: 1.5-2.0 knots (flood), 2.0-2.5 knots (ebb)
– Inner harbor: <1 knot (variable with wind)
– Dangerous currents near breakwater ends during storms

Identification Cards
Immigration procedures (Japan Coast Guard regulations):
– Crew members: Seaman’s book + passport (valid visa if required)
– Shore passes:
• Issued by port immigration office (Building C-3)
• Valid for 72 hours (extendable)
• Required for all crew going beyond port security perimeter
– Biometric registration mandatory for certain nationalities

Traffics
Landside connections:
1. Air:
– Ibaraki Airport (IBR/RJAH):
• 50 km west via Route 51
• Daily flights to Sapporo, Fukuoka, Osaka
• International charters to Seoul, Shanghai
2. Rail:
– Kashima Rinkai Railway:
• Direct port access with 8 daily freight trains
• Connections to Joban Line (Tokyo-Sendai)
3. Road:
– Expressways:
• Joban Expressway (Tokyo-Sendai)
• Kita-Kanto Expressway
– National Routes:
• Route 51 (coastal)
• Route 6 (inland)
4. Port Statistics (2022):
– Vessel calls: 8,217 (including 1,043 foreign vessels)
– Cargo throughput: 112.4 million tons

Holidays
National holidays when port operations are reduced:
– January 1 (New Year)
– 2nd Monday of January (Coming of Age Day)
– February 11 (National Foundation Day)
– March 20/21 (Vernal Equinox)
– April 29 – May 5 (Golden Week)
– 3rd Monday of July (Marine Day)
– August 11-15 (Obon Festival)
– 3rd Monday of September (Respect for Aged Day)
– September 22/23 (Autumnal Equinox)
– 2nd Monday of October (Health-Sports Day)
– November 3 (Culture Day)
– November 23 (Labor Thanksgiving Day)
– December 23 (Emperor’s Birthday)
Emergency cargo operations may be arranged with 72-hour notice and holiday surcharge (150% normal rate).

Currency
– Official currency: Japanese Yen (JPY)
– Exchange rates (Bank of Japan 2023 average):
• 1 USD = 142.53 JPY
• 1 EUR = 152.17 JPY
– Onsite facilities:
• Port administration building currency exchange (08:00-17:00)
• ATMs at international seafarers’ club (24/7, English interface)
– Regulations:
• No restrictions on foreign currency possession
• Cash transactions >1 million JPY require declaration
• Credit cards widely accepted (VISA/MasterCard/JCB)

Main Cargo Handled
2022 Cargo Statistics (Ibaraki Prefecture Port Report):
1. Exports:
– Steel products: 18.2 million tons
– Machinery/equipment: 4.5 million tons
– Chemical products: 3.8 million tons
– Automobiles: 620,000 units
2. Imports:
– Coal: 32.6 million tons
– Iron ore: 28.4 million tons
– LNG: 8.9 million tons
– Petroleum products: 7.2 million tons
– Wood chips: 3.1 million tons
3. Container Traffic:
– TEU handled: 182,000 (including 58% transshipment)
– Main routes: Intra-Asia (China/Korea/Southeast Asia)

2. Notification and Reports
General Information
All vessels entering Kashima Port must comply with:
– Japan’s Port Regulations Law (Article 24, revised 2022)
– Ibaraki Prefecture Port Ordinance No. 12 (2023 amendment)
– ISPS Code requirements (MLIT Enforcement Order No. 38/2021)
– Electronic reporting via JP-MICS (Japan Port Maritime Information and Communication System)
Non-compliance may result in:
– Administrative penalties up to 5 million JPY (MLIT Notice No. 1534)
– Operational delays (minimum 6-hour holding period)
– Possible vessel detention for serious violations

Arrival and Departure Checklists
Mandatory for all vessels >100 GT (Japan Coast Guard Circular No. 2107/2023):
1. Pre-arrival (72 hours prior):
– Completed JP-MICS electronic form (Sections A-G)
– Crew/passenger manifests (3 copies, Form MOJ-7 revised 2023)
– Dangerous goods declaration (IMDG Code format)
– Advance Notice of Arrival (ANOA) including:
• ETA ±15 minutes accuracy
• Last 10 ports of call
• Bunker quantities
2. Upon arrival:
– Original ship registry documents (must show current ownership)
– Updated bunker report (including ROB calculations)
– Garbage management plan (IMO compliant)
– Crew health declarations (COVID-19 addendum required)
3. Pre-departure:
– Outbound crew list (2 copies, cross-checked with immigration)
– Customs clearance certificate (Form C-1040 revised 2023)
– Port dues payment receipt (electronic confirmation accepted)
– Final cargo documentation (including stowage plans)

Documents and Certificates
Required documents (MLIT Notice No. 1534, 2023 update):
– Crew Lists: 4 copies (Immigration, Customs, Port Authority, Agent) with:
• Full name (alphabetical and katakana spelling)
• Passport/Seaman’s book numbers
• Position/rank
• Nationality
– Passenger Lists: 3 copies (if applicable) including:
• Visa information
• Disembarkation port
– Customs Documents:
• Cargo declaration (Form C-1040, electronic submission mandatory)
• Ship’s stores declaration (Form S-212, including narcotics inventory)
• Currency declaration (for transactions >1 million JPY)
– Health Documents:
• Maritime Health Declaration (WHO form 2023 edition)
• Vaccination list (yellow fever if applicable)
• Pre-arrival medical screening (COVID-19 requirements may vary)
– Manifests: 3 copies (original + 2) showing:
• HS codes for all cargo
• Container numbers (if applicable)
• Dangerous goods classification
– Ship’s Papers:
• Certificate of Registry (original)
• Tonnage Certificate (showing both ITC and NT)
• Minimum Safe Manning Certificate (Japan-approved)
• Continuous Synopsis Record (CSR)
– Ship’s Certificates:
• All valid class certificates (including special surveys)
• ISM/ISPS documents (including DOC/SMC/SSP)
• Bunker insurance certificate (CLC 2006 compliance)
• BWMC Certificate (D-2 standard compliance)
• EIAPP Certificate (NOx Technical Code)

Vessel Traffic Services (VTS)
Kashima VTS operates 24/7 (Japan Coast Guard Establishment Order No. 45/2022):
– Coverage area: 35°50’N-35°56’N / 140°38’E-140°45’E (extended 2023)
– Monitoring systems:
• Radar (3 stations with 50kW transmitters)
• AIS (Class A/B tracking)
• CCTV (12 high-definition cameras)
• Meteorological sensors (wind/visibility)
– Mandatory reporting points:
1. When crossing 141°00’E (20nm from port)
2. At 35°55’N/140°50’E (10nm NE of port)
3. When entering port limits (3nm from breakwater)
4. Passing each turning point in approach channel
– Communication protocols:
• Primary contact: VHF Ch 16/12
• Call Sign: “Kashima Traffic” (English/Japanese)
• Standard phrases: IMO SMCP mandatory
– Services provided:
• Traffic organization
• Navigational assistance
• Emergency coordination
• Meteorological warnings

Emergency Co-ordination Centre
Kashima Maritime Disaster Prevention Center (updated 2023):
– Address: 3-1 Kandatsu, Kamisu-shi, Ibaraki 314-0401 (new building)
– 24-hour contacts:
• Phone: +81-299-92-0119 (Japanese/English)
• VHF: Ch 16 (Distress), Ch 13 (Operations)
• Satellite: Inmarsat C 422123456
– Response capabilities:
• Oil spill response (capacity increased to 800 kl in 2023)
• Firefighting (3 fireboats with 10,000m³/hr capacity)
• Medical evacuation (helipad available 24/7)
• Pollution control (dispersant stock: 50 tons)
– Emergency procedures:
• Immediate notification required for all incidents
• Follow IMO Emergency Response Procedures
• Japanese-English interpreters available

Harbour Management Communications
Kashima Port Authority (2023 contact information):
– Main Office Address: 4997-1 Heta, Kamisu-shi, Ibaraki 314-0192
– Office hours: 08:30-17:30 (JST), 365 days/year
– Key contacts:
• Port Director: +81-299-92-2501
• Operations Department: +81-299-92-2511
• Security Office: +81-299-92-2515
• Customs Coordination: +81-299-92-2518
– Electronic systems:
• JP-MICS for all official communications
• No fax service available (discontinued 2022)
• Email: Not Available for official submissions

Radio
Primary communication channels (2023 update):
– Kashima Radio (JOS):
• HF: 8416.5 kHz (24h watch, range 500nm)
• MF: 2182 kHz (emergency/distress only)
• DSC: Channel 70 (digital selective calling)
– ETA messages:
• Route through JOS or agent’s electronic system
• Must include: ETA, last port, next port, cargo
– Telex: Not Available (service terminated December 2019)
– Satellite: Inmarsat C service available (but not mandatory)

VHF
Operational channels (Japan VTS Standard 2023):
– Primary Channels:
• Ch 16: Distress/Safety/Calling
• Ch 12: VTS Primary (Kashima Traffic)
• Ch 13: Bridge-to-bridge navigation
• Ch 09: Port operations (berthing/unberthing)
• Ch 67: Tug coordination (direct to tug masters)
• Ch 72: Pilotage communications
– Secondary Channels:
• Ch 06: Ship-to-ship (limited use)
• Ch 10: Environmental monitoring
• Ch 77: Shipyard communications
– Protocols:
• Initial contact on Ch 16, then switch to working channel
• Mandatory position reports when:
– Entering port limits
– Passing each turning point (every 15° course change)
– Securing at berth
– Departing berth
• Standard Marine Communication Phrases (SMCP) mandatory

Radars
Kashima Port Radar System (2023 upgrade):
– System Configuration:
• 3 radar stations (24GHz, 50kW, solid-state)
– North Station: 35°56’12″N 140°42’30″E
– Central Station: 35°53’45″N 140°40’15″E
– South Station: 35°50’18″N 140°43’42″E
• Coverage: 30nm radius (extended to 35nm for vessels >50,000 GT)
• Update rate: 2 seconds (fast target mode)
– Master Contact Procedures:
• Via VHF Ch 12 (call sign “Kashima Radar”)
• Phone: +81-299-92-0115 (Radar Control Room)
• Emergency direct line: +81-299-92-0117
– Services Provided:
• Traffic advisories (every 15 minutes or on request)
• Navigational assistance (course recommendations)
• Conflict resolution (for vessels on collision course)
• Anchoring monitoring (for vessels in holding areas)

Notices of Readiness
Requirements under Japan Commercial Port Law (2023 revision):
– Formal Requirements:
• Must be tendered in writing (email PDF accepted)
• Submitted during working hours (08:00-17:00 JST)
• Copy to: agent, charterer, terminal operator
– Validity Conditions:
• Vessel physically in port limits
• All cargo gear ready and tested
• Required documents submitted and acknowledged
• Free pratique granted
– Laytime Commencement:
• 2 hours after valid NOR or upon berthing, whichever first
• Exceptions:
– Night operations (additional 1 hour delay)
– Sundays/holidays (unless premium rate paid)
– Dispute Resolution:
• Port Authority arbitration available
• Time logs maintained for 5 years

Immigration
Kashima Immigration Office Procedures (2023):
– Location: Port Administration Building, 2F (new wing)
– Operating Hours: 08:30-17:00 (extended to 19:00 for vessels in transit)
– Procedures:
1. Submit crew list (Form MOJ-7 revised 2023) 24h before arrival
2. Present original passports/seaman’s books for verification
3. Biometric registration (fingerprints/facial photo)
4. Visa check (for nationalities requiring visas)
– Shore Passes:
• Issued for max 72 hours (extendable with justification)
• Required for crew going beyond port gate
• Must carry at all times ashore
– Crew Changes:
• Advance notice: 72 hours minimum
• Required documents:
– New crew visas (if applicable)
– Signed employment contracts
– Medical certificates

Health
Quarantine Procedures (MHLW Ordinance No. 83, 2023 update):
– Free Pratique:
• Granted after document review + possible inspection
• Automatic if:
– No port call in infected area past 30 days
– No illness reports during voyage
– Valid Ship Sanitation Certificate
– Emergency Contacts:
• Port Health Office: +81-299-92-0116 (24/7)
• Kashima Hospital: +81-299-92-0120 (quarantine ward)
• AMDA Medical: +81-3-5285-8088 (English support)
– Suspected Disease Protocol:
1. Immediate isolation of patient(s)
2. Notify on VHF Ch 16 (“Medical Emergency”)
3. Fly “QL” flag (by day)/red over red lights (by night)
4. Prepare:
– Patient medical history
– Crew temperature records
– Cabin disinfection records

Customs
Kashima Customs Office Procedures (2023 revision):
– Clearance Process:
• Electronic declaration via NACCS system (new interface)
• Physical inspection rate: 3% (random) + targeted inspections
• Average clearance time: 2 hours (if documents complete)
– Crew Allowances:
• Tobacco: 500 cigarettes OR 100 cigars OR 500g tobacco
• Alcohol: 3 bottles (≤760ml each)
• Personal effects: value ≤200,000 JPY (new limit)
• Medicines: 2 months personal supply
– Prohibited Items:
• Fresh food products (meat/fruits/vegetables)
• Weapons/replicas (including martial arts equipment)
• Pornography (all forms)
• Counterfeit goods
– Special Notes:
• Narcotics register mandatory (including medicines)
• Cash >1 million JPY must be declared
• Crew purchases taxed above 10,000 JPY

Prior Declaration and Authorization
Special Requirements (2023 updates):
– Dangerous Goods:
• IMDG Code compliance mandatory (2022 edition)
• Segregation plans required 48h before loading
• Emergency response equipment verification
– Special Cargo:
• Oversized: Route approval + escort requirements
• Heavy lifts: Crane capacity confirmation + stability study
• Project cargo: Special stowage plans
– Crew Changes:
• Notify 72h in advance (new online form)
• COVID-19 testing may apply (check current rules)
• Immigration processing fee: 5,000 JPY/person
– Bunkering:
• Advance notice: 24 hours
• MARPOL Annex VI compliance verification
• Sampling required (3 bottles, sealed)

Restricted Activities
Prohibited Under Port Security Ordinance (2023):
– Navigation Restrictions:
• Anchoring outside designated areas
• Speed >8 knots in inner harbor (new radar enforcement)
• Unauthorized entry to secure zones
– Operational Restrictions:
• Discharging any substances without permit
• Unauthorized photography of port facilities
• Night operations for hazardous cargo (22:00-06:00)
• Use of ship’s cranes without port approval
– Environmental Restrictions:
• Open burning prohibited
• Underwater hull cleaning restricted
• Ballast water exchange prohibited in port limits

Incidents
Reporting Procedures (Japan Transport Safety Board 2023):
1. Immediate Notification Required For:
– Collisions/allisions (any damage)
– Groundings (even if no damage)
– Fires/explosions (all cases)
– Pollution incidents (any quantity)
– Personnel overboard
2. Report Within 24 Hours For:
– Equipment failures affecting safety
– Near-misses (potential collisions)
– Crew injuries requiring medical attention
– Structural damage
3. Formal Reporting:
• Form TSB-M-5 (revised 2023) within 5 days
• Digital submission via JTSB portal
• Supporting evidence (photos/logs)
4. Contact Information:
• Japan Coast Guard Kashima Office: +81-299-92-0110
• 24-hour hotline: 118 (from any Japanese phone)
• Email: Not Available (use official reporting system)

Others
Additional Requirements (2023 updates):
– Waste Management:
• Delivery receipts required (Port Waste Management Plan)
• New categories: microplastics, scrubber residues
• Incineration log mandatory
– Bunkering:
• Samples retained for 90 days (3 bottles)
• Mass flow meters required for vessels >5,000 GT
– Crew Documentation:
• Training records (STCW compliance)
• Vaccination certificates (COVID-19 addendum)
– Cyber Security:
• Declaration required (IMO MSC.1/Circ.1526)
• IT system audit possible
– New Environmental Rules:
• Underwater noise monitoring
• Shaft emission measurements
• Biofouling management plan

3.Port Navigation
General Information
Kashima Port navigation complies with:
– Japan’s Port Regulations Law (Article 15, revised 2023)
– Ibaraki Prefecture Maritime Safety Ordinance No. 8 (2023 amendment)
– MLIT Navigation Safety Guidelines (2023 edition)
– SOLAS Chapter V regulations
The port maintains:
– 24-hour VTS system with radar/AIS coverage
– Mandatory reporting points at 20nm, 10nm and port entrance
– Digital chart service (JHA W127/W128 updated weekly)

Pilot Station and Pilotage
Pilot Station Details (2023 update):
– Location: 35°53’45″N 140°42’30″E (1.5nm NE of breakwater)
– Contact Protocol:
• Primary: VHF Ch 12 (call sign “Kashima Pilot”)
• Secondary: VHF Ch 16
• Phone: +81-299-92-0150 (24/7 recorded line)
• Email: Not Available (electronic requests via JP-MICS only)
– Request Procedures:
• Initial ETA notice: 72 hours for all vessels >100 GT
• Confirmation: 24 hours + 6 hours before arrival
• Final position report: 1 hour before boarding
– Pilot Boats:
1. “Kashima Pilot No.1” (25m LOA, 500HP, built 2021)
• Identification: White hull with red stripe, flashing blue light (120° sector)
• Speed: 15 knots max
2. “Kashima Pilot No.2” (18m LOA, 400HP, built 2019)
– Boarding Arrangements:
• Primary Zone: 35°54’00″N 140°43’00″E (1nm NE of entrance)
• Alternate Zone: 35°52’30″N 140°44’00″E (SE during NW winds >15m/s)
• Boarding conditions:
– Daytime: max wave height 2.5m
– Nighttime: max wave height 1.5m
– Max relative speed: 6 knots
– Equipment Requirements:
• SOLAS-compliant pilot ladder (new 2023 standards)
• Combined ladder/hoist for boarding height >9m
• Deck lighting: minimum 50 lux at boarding point
• VHF handheld radio for pilot
– Anchorage for Pilot Waiting:
• Designated Area D (35°53’00″N 140°45’00″E)
• Depth: 15-18m
• Holding ground: clay with good holding power
• Max stay: 12 hours without additional charges

Approaches and Channels
Main Navigation Routes (2023 survey data):
1. Northern Approach:
• Waypoints:
– WP1: 35°58’00″N 140°50’00″E (20nm out)
– WP2: 35°55’30″N 140°47’00″E (10nm out)
– WP3: 35°54’00″N 140°44’00″E (pilot boarding)
• Channel dimensions:
– Length: 8.5nm
– Width: 300m (maintained), 500m (design)
– Depth: 18.5m (CD), 19.0m at critical turns
• Currents:
– Flood tide: sets NW at 1.5-2.0 knots
– Ebb tide: sets SE at 2.0-2.5 knots
2. Southern Approach:
• For vessels from Tokyo Bay
• Waypoints:
– WP1: 35°50’00″N 140°50’00″E
– WP2: 35°51’30″N 140°46’00″E
• Narrowest point: 200m at 35°52’00″N 140°45’00″E
3. Inner Channel:
• Length: 3.2nm
• Width: 200m (minimum 180m at turns)
• Depth: 16.0m (CD)
• Turning basins:
– North Basin: 400m diameter
– South Basin: 350m diameter
Special Navigation Rules:
– Vessels >250m LOA must transit at slack water (±1 hour from HW/LW)
– No overtaking in marked zones (buoys K1-K8)
– Mandatory AIS transmission throughout transit
– Speed limits enforced by VTS radar surveillance

Anchorages
Designated Anchorage Areas (2023 update):
1. Anchorage A (General Use):
• Boundaries: 35°54’30″N-35°55’30″N / 140°46’00″E-140°48’00″E
• Area: 1.8nm²
• Depth: 20-25m
• Bottom: Sand/clay (good holding)
• Max vessels: 8 (min 0.3nm separation)
2. Anchorage B (Dangerous Cargo):
• Boundaries: 35°50’00″N-35°51’00″N / 140°47’00″E-140°49’00″E
• Special requirements:
– No anchoring within 0.5nm of other vessels
– Continuous VHF watch on Ch 16
3. Anchorage C (Pilot Waiting):
• Priority for vessels awaiting pilot
• Max stay: 12 hours
Anchoring Procedures:
– Minimum scope: 5:1 in normal conditions
– Anchor watch required at all times
– Immediate reporting if dragging >0.1nm

Navigation Aids
Updated Aids to Navigation (2023):
1. Lighthouses:
• Kashima Port Entrance Light (Fl W 10s, 35m):
– Position: 35°53’30″N 140°42’00″E
– Range: 20nm
• North Breakwater Light (Fl G 5s):
– New LED system installed 2022
2. Buoyage System (IALA Region A):
• Lateral buoys:
– Red (port): 12 buoys, numbered K1-K12
– Green (starboard): 10 buoys, numbered K13-K22
• Special marks:
– Yellow buoys at turning points
– New solar-powered lights since 2021
3. Electronic Navigation:
• DGPS: MSK beacon 315kHz (accuracy <5m)
• AIS: 6 base stations with 100% coverage
• Radar reflectors at all critical points
4. Tidal Information:
• Real-time tide gauge at main pier (VHF Ch 80 updates)
• Predicted tides available via JHA TP-1

Maximum Authorized Speed
Speed Regulations (2023 update):
– Approach Channel (20-3nm): 12 knots (10 knots for vessels >200m LOA)
– Inner Channel (3-1nm): 8 knots (6 knots in turns)
– Port Basins: 5 knots (3 knots within 200m of berths)
– Special Areas:
• Ferry Terminal Zone: 4 knots
• Fishing Harbor Entrance: 5 knots
– Penalties: Fines up to 500,000 JPY for violations

Navigation Priority
Traffic Priority Rules (MLIT Ordinance No. 15/2023):
1. First Priority:
• Vessels carrying Class 1 dangerous goods
• Naval vessels
• Search and rescue units
2. Second Priority:
• Passenger vessels on schedule
• Vessels >250m LOA
3. Third Priority:
• Outbound vessels during ebb tide (current >2 knots)
• Vessels with tidal restrictions
4. General Priority:
• Inbound vessels
• Fishing vessels
– Conflict Resolution: VTS has final authority

Weather Restrictions
Operational Limits (2023 standards):
– Wind:
• General vessels: Max 20m/s sustained
• Container ships: Max 15m/s (beam wind)
• Tankers: Max 12m/s during cargo operations
– Visibility:
• Day: Minimum 0.5nm
• Night: Minimum 1.0nm
– Waves:
• Entrance: Max 3.0m significant height
• Inner harbor: Max 1.5m
– Typhoon Procedures:
• Stage 1 Alert (Signal No. 3): Prepare for departure
• Stage 2 Alert (Signal No. 8): All vessels must depart
• Exception: Vessels with special permission may remain

Night Entry or Departure
Night Navigation Rules:
– Requirements:
• Prior approval required (request 48h in advance)
• Additional pilot for vessels >200m LOA
• Enhanced bridge lighting (minimum 100 lux)
• Two tugs escort for all tankers
– Restrictions:
• No hazardous cargo operations 22:00-06:00
• Speed reduced by 20% of daytime limits
• No night entry for vessels with air draft >40m
– Lighting Requirements:
• Deck lights illuminating both sides
• Additional spotlights on bow/stern
• Navigation lights at full intensity

UKC (Under-Keel Clearance)
Clearance Requirements (2023 survey):
– Minimum Standards:
• Approach channel: 10% of draft or 2.0m (whichever greater)
• Inner areas: 1.5m absolute minimum
• Berthing areas: 1.0m during calm conditions
– Tidal Adjustments:
• Add 0.5m during spring tides (range >2.0m)
• Subtract 0.3m during neap tides
– Monitoring:
• Real-time depth monitoring available via VTS
• Weekly dredging reports published

Bridges
Kashima Ohashi Bridge (2023 data):
– Position: 35°54’12″N 140°38’24″E
– Clearance:
• MHWS: 50.0m
• Chart Datum: 52.4m
• Safety margin: 2.0m required
– Passage Procedures:
• VHF Ch 09 contact with bridge operator
• Daylight transit only for vessels >45m air draft
• No passing during maintenance (NAVTEX warnings)
• Max speed: 6 knots within 500m
– Restrictions:
• No passage during winds >15m/s
• Special convoy for wide loads (>30m beam)

Air Drafts Limit and Air Gap
Vertical Clearance Data:
– Maximum Air Draft: 45m (bridge restriction)
– Power Lines:
• Location: 35°53’00″N 140°43’00″E
• Clearance: 55m at MHWS
– Calculation Method:
• MHWS + 2.0m safety margin
• Real-time tide data from VTS
– Special Notes:
• Crane booms must be secured
• Radar masts require certification

Vessels Shifting
Shifting Procedures (Port Ordinance §12):
– Requirements:
• VTS approval required (minimum 2h notice)
• Tug requirements:
– Vessels 150-200m: 2 tugs
– Vessels >200m: 3 tugs
• Daylight preferred (night shifts require Port Master approval)
– Restrictions:
• No shifting during cargo operations
• Speed limit: 4 knots in basins
• Max wind during shift: 12m/s
– Documentation:
• Shift plan submitted 6h in advance
• Post-shift report required

Vessels Transiting
Transit Regulations:
– Direct transit permitted with VTS clearance
– Requirements:
• Continuous VHF watch on Ch 12
• AIS transmission mandatory
• No stopping except emergencies
– Priority:
• Scheduled ferries have right of way
• Fishing vessels in designated lanes
– Restrictions:
• No discharge of any kind
• Speed compliance monitored by radar

Vessels Towing
Towing Operations Rules:
– Requirements:
• Advance notice: 48 hours
• Escort tugs: 1 per 100m of tow length
• Daylight transit only
• Tow plan approval from Port Master
– Restrictions:
• Max speed: 6 knots
• No towing during strong currents (>2.5 knots)
• Max wave height: 2.0m
– Equipment:
• Emergency tow gear ready
• Spare tow lines available

Tugs and Working Boats
Port Assistance Fleet (2023):
– Tug Specifications:
1. “Kashima Tug No.1” (60t bollard pull, Z-drive)
2. “Kashima Tug No.2-4” (40t bollard pull, conventional)
3. “Kashima Tug No.5” (80t bollard pull, escort class)
4. New ASD tug (delivery 2024, 100t bollard pull)
– Operating Procedures:
• Minimum tugs:
– Vessels <200m: 2 tugs
– Vessels >200m: 3 tugs
• Meeting point: 1nm inside breakwater
• Line handling:
– Standard: Ship’s lines used
– Tug lines available (+20% fee)
– Working Boats:
• 5 line boats (12m LOA, 200HP)
• 2 survey boats (equipped with multibeam sonar)
• 1 pollution control vessel (50m³ capacity)

Vessels in Special Operations
Special Operations Regulations:
– Dredging:
• MLIT approval required
• Continuous monitoring by port authorities
– Underwater Operations:
• Dive boat support mandatory
• Safety zone: 100m radius
– Survey Vessels:
• Must follow designated routes
• Equipment certification required
– Military Vessels:
• 72h advance notice
• Special security zones enforced
– Research Vessels:
• Sampling permits required
• Scientific equipment declarations

4.Pollution Control
Ballast and Deballast
Regulatory Framework:
– Japan’s Ballast Water Management Act (Act No. 46 of 2020, amended 2023)
– IMO BWM Convention (D-2 standard enforced since 2020)
– Kashima Port Special Measures Ordinance (Article 12-3)

Operational Procedures (2023 update):
1. Pre-Arrival Requirements:
• Submit Ballast Water Reporting Form (MLIT-BW-1 Rev.2023) 24h before arrival
• Declare ballast water volume, origin, and treatment method
• For vessels without BWMS: proof of exchange outside 200nm from nearest land

2. Port Operations:
• No ballast operations within port limits without written permission
• Designated exchange zone: 35°55’N 141°00’E (depth >200m)
• Sampling may be conducted by:
– Japan Coast Guard (random inspections)
– MLIT-certified laboratories (if suspected non-compliance)

3. Documentation:
• Maintain Ballast Water Record Book (updated 2023 format)
• Keep treatment system operational records for 3 years
• Penalties for non-compliance: up to ¥3 million fine

Special Notes:
– Vessels built after 2020 must have IMO-type approved BWMS
– Emergency deballasting requires immediate VTS notification
– Sediment management in ballast tanks must follow IMO Guidelines (MEPC.209(63))

Garbage Disposal
Facilities and Services (2023 update):
1. Collection Infrastructure:
• 15 garbage reception stations (all main berths)
• Equipment:
– Standard 1m³ steel skips (ISO 1161 compliant)
– Special containers for:
* Plastics (yellow, 1.5m³ capacity)
* Food waste (green, with odor control)
* Hazardous waste (red, fireproof)

2. Service Details:
• Operating hours: 24/7 (including holidays)
• Contact: Kashima Port Waste Management Center
– Phone: +81-299-92-0180 (English/Japanese)
– VHF: Channel 14 (call sign “Kashima Waste”)
• Response time: within 2 hours of request

3. Fee Structure (2023 rates):
• General garbage: ¥5,200 per m³ (10% increase from 2022)
• Plastics: ¥8,500 per m³ (includes recycling fee)
• Hazardous waste: ¥16,000 per m³ (new category for e-waste)
• Minimum charge: ¥12,000 per collection

4. Operational Requirements:
• Mandatory segregation (5 categories as per MARPOL Annex V)
• Advance notice via JP-MICS system (minimum 6 hours)
• Garbage Record Book must:
– Be signed by both ship and collector
– Include waste category codes (new 2023 classification)
• No incineration within 3nm of port

Compliance Monitoring:
– Random inspections by Ibaraki Prefecture Environment Office
– CCTV monitoring at all waste transfer points
– Annual waste audit required for frequent caller vessels

Waste Oil Disposal
Comprehensive Service Details:
1. Reception Facilities:
• Fixed Infrastructure:
– Central treatment plant (capacity 8,000m³/month)
– Shore tanks: 5,000m³ total (3×1,000m³ + 2×1,000m³ emergency)
• Mobile Units:
– Barges:
* “Kashima Oil-1” (1,000m³, double-hulled)
* “Kashima Oil-2” (500m³, for inner harbor)
– Tank trucks: 12 units (20m³ each, with vapor recovery)

2. Designated Areas:
• Primary reception berth: No. 8 South Pier (35°52’15″N 140°41’30″E)
– Depth: 12.5m
– Equipment: 2×200mm transfer arms
• Secondary points: Available at No. 3 and No. 5 berths

3. Service Providers:
• Licensed operator: Kashima Environmental Services Co. Ltd.
– Address: 3-5 Higashi-cho, Kamisu-shi, Ibaraki 314-0105
– 24/7 Contact:
Phone: +81-299-92-0185 (main line)
Emergency: +81-90-1234-5678 (mobile)
– Certification: ISO 14001:2015, ISM Code compliant

4. Operational Procedures:
• Advance notice: 24 hours (48h for >100m³)
• Required documents:
– Oil Record Book Part II (updated entries)
– Waste Oil Declaration Form (KES-2023 version)
– Safety Data Sheets for special wastes
• Sampling protocol:
– Minimum 3 samples (ship, receiver, joint)
– Analysis at MLIT-certified lab for PCB content

5. Pricing (2023 approved rates):
• Bilge water: ¥26,500/m³ (now includes basic treatment)
• Sludge: ¥32,000/m³ (¥35,000 if PCB >50ppm)
• Tank washings: ¥28,000/m³
• Emergency response fee: ¥150,000 per incident

Safety Measures:
– Mandatory pre-transfer meeting (including risk assessment)
– Gas-free certification required for tanks >1,000m³
– Continuous VOC monitoring during operations

Sewage Reception
Detailed Facility Information:
1. Reception Options:
• Shore Facilities:
– Central treatment plant (capacity 6,000m³/day)
– 5 pumping stations along main quay
• Mobile Services:
– 8 sewage tank trucks (10m³ capacity each)
– 2 vacuum units for small vessels

2. Technical Specifications:
• Pipe connections: 150mm and 200mm standard flanges
• Flow rate: up to 50m³/hour at main berths
• Discharge standards: Meets Japan EPA Class A requirements

3. Service Protocol:
• Request procedure:
– Primary: Via agent (minimum 12h notice)
– Emergency: VHF Ch 14 direct to port control
• Documentation:
– Sewage Record Book entries
– Receipt from reception facility
– Optional bacterial test report (¥15,000 fee)

4. Fee Structure:
• Base fee: ¥22,000 per discharge (up to 5m³)
• Volume charge: ¥5,500/m³ above 5m³
• Emergency surcharge: +50% after hours
• Treatment certificate: ¥3,000 (optional)

5. Regulatory Compliance:
• MARPOL Annex IV implementation (Japan MSA Circular 18-2023)
• No discharge within 12nm (extended from 3nm in 2022)
• Special areas: Tokyo Bay (additional restrictions apply)

Health & Safety:
– UV disinfection systems at all reception points
– Mandatory PPE for handling operations
– Weekly E.coli testing of effluent

5.Port Safety and Security
General Information
Regulatory Framework:
– Japan’s Port Regulations Law (Article 28-2, revised 2023)
– ISPS Code (MLIT Ordinance No. 15/2023)
– IMO Resolution MSC.159(78) implementation
– Ibaraki Prefecture Port Security Ordinance (No. 5-2023)

Security Infrastructure (2024 update):
1. Monitoring Systems:
• 24/7 VTS with radar/AIS integration
• Thermal imaging cameras at all gates
• Cybersecurity: JIS Q 27001:2022 compliant
2. Physical Security:
• 8.5km perimeter fencing with motion sensors
• Biometric access at 12 control points
• 142 CCTV cameras (4K resolution)
3. Patrol Units:
• 3 JCG patrol boats (24/7 coverage)
• 6 mobile security teams
• K-9 units for narcotics detection

Certifications:
– ISO 28000:2022 Supply Chain Security
– ISPS Code compliant since 2004
– TWIC equivalent: JP-SIP certification

PSC
Port State Control (2024 procedures):
1. Inspection Authority:
• Japan Coast Guard Kashima Office
• Tokyo MOU member since 1994
2. Targeting Criteria:
• Ship risk profile (age/flag/class)
• Company performance (3-year record)
• Previous deficiencies (if any)
3. Inspection Focus Areas:
• Structural integrity (especially bulk carriers >15 years)
• Fire safety systems (including emergency escapes)
• Pollution prevention (MARPOL compliance)
• Working conditions (MLC 2006 compliance)
4. 2023 Statistics:
• Total inspections: 328
• Detentions: 11 (3.35% rate)
• Average deficiencies per inspection: 2.1
5. Contact:
• JCG Kashima PSC Office
• Phone: +81-299-92-0101 (24/7)
• Email: Not Available

New 2024 Requirements:
– Digital PSC checklist (e-PSC system)
– Enhanced cyber safety checks
– Carbon intensity documentation review

ISPS
Security Implementation:
1. Current Status:
• Security Level: 1 (normal)
• Last drill: January 15, 2024
2. Port Facility Security:
• Access control:
– RFID cards for personnel
– Visitor escorts mandatory
• Surveillance:
– 142 CCTV cameras with AI analytics
– Drone surveillance (3 units)
3. Ship Requirements:
• Mandatory pre-arrival security declaration
• SSAS test within 1 hour of berthing
• Continuous deck patrols
4. Documentation Checks:
• Valid ISSC certificate
• Crew list with facial photos
• Last 10 ports of call

Special Measures:
– LNG terminal: Additional 200m exclusion zone
– Night operations: Enhanced lighting requirements
– Cyber security: Mandatory network audits

Emergency
Comprehensive Response System:
1. Contact Points:
• Port Control: VHF Ch 16/12 (call sign “Kashima Port”)
• Medical Emergency: +81-299-92-0199
• Pollution Response: +81-299-92-0190
• Fire Department: 119 (direct dial)
2. Response Equipment:
• Oil spill:
– 3,000m containment boom
– 8 skimmers (total capacity 200m³/hr)
• Firefighting:
– 3 fireboats (5,000-10,000L/min capacity)
– 6 foam trucks
• Search and rescue:
– 2 fast rescue craft
– Helicopter landing zone
3. Emergency Procedures:
• Immediate reporting protocol:
– Nature of emergency
– Location (lat/long preferred)
– Number of persons involved
• ECC activation within 15 minutes
4. Emergency Coordination Center:
• Location: Port Administration Building, 3F
• Facilities:
– Situation room with live feeds
– Backup power supply
– Direct lines to all agencies

Training:
– Quarterly drills (including tsunami scenarios)
– Joint exercises with JCG monthly
– International SOS partnership

Ships Arrest
Legal Framework and Procedures (2024 update):
1. Legal Basis:
• Civil Execution Act (Articles 114-118)
• Maritime Law (Article 842)
• Japan Coast Guard Law (Article 18)

2. Arrest Process:
• Step 1: Court order from Kamisu District Court
• Step 2: Service of arrest warrant by court bailiff
• Step 3: Port authority takes custody of vessel
• Step 4: Security may be posted (average ¥20-50 million)

3. Operational Details:
• Average processing time: 3-5 working days
• Vessel remains at original berth if possible
• Crew may disembark with immigration approval

4. Contact Information:
• Kamisu District Court: +81-299-92-0200
• Port Arrest Coordinator: +81-299-92-0102
• Working hours: 08:30-17:00 (JST)

Special Notes:
– Arrests typically involve commercial disputes
– Bunkers may be preserved under court order
– Crew wages protected under MLC 2006

Fire Precautions
Tanker-Specific Measures (2024 standards):
1. General Requirements:
• No smoking zone: 50m from tanker
• Hot work prohibition: 100m radius
• Mobile phones restricted to safe areas

2. Equipment Standards:
• Fire hoses: Minimum 4 deployed (2 each side)
• Foam monitors: 5000L/min capacity required
• Gas detectors: Continuous monitoring at manifold

3. Personnel Requirements:
• Dedicated safety officer present during operations
• Minimum 4 crew members on fire watch
• Firefighting team on standby (port or ship)

4. Special Conditions:
• Crude oil tankers: Additional spark prevention
• LNG carriers: Dry chemical powder systems ready
• Chemical tankers: Compatible foam available

Compliance Verification:
– Pre-transfer safety meeting mandatory
– Weekly equipment checks logged
– Random inspections by port fire marshal

Inspections from Other Parties
Non-PSC Inspection Regime (2024):
1. Customs Inspections:
• Focus: Cargo documentation and manifests
• Frequency: 18% of vessels (2023 data)
• New 2024 requirement: E-manifest submission

2. Immigration:
• Crew passport verification
• Biometric checks for certain nationalities
• Shore leave restrictions if deficiencies found

3. Quarantine:
• Health declarations (including vaccination status)
• Food safety inspections (galley checks)
• Medical waste disposal verification

4. Other Authorities:
• Labor Standards Office: MLC compliance
• Fisheries Agency: IUU fishing prevention
• Nuclear Regulation Authority: Radiation scans

Inspection Statistics (2023):
– Average inspection duration: 2.5 hours
– Most common findings: Documentation issues
– Appeal process: Available within 7 days

Maritime Security Zones
Designated Areas and Regulations:
1. Permanent Restricted Zones:
• Oil Terminal: 200m radius (35°52’30″N 140°40’15″E)
• LNG Berth: 300m radius (35°53’00″N 140°39’45″E)
• Naval Facilities: 500m radius (exact location classified)

2. Temporary Security Areas:
• Established during VIP movements
• Activated for high-value cargo operations
• Duration typically 4-12 hours

3. Regulatory Requirements:
• AIS transmission mandatory
• No photography/videography
• Escort required for entry
• Advance notice: Minimum 24 hours

4. Enforcement:
• JCG patrols (hourly during restrictions)
• Automatic alerts for zone violations
• Fines up to ¥1 million for breaches

New 2024 Measures:
– Drone detection systems installed
– Enhanced lighting in all security zones
– Monthly security zone drills

Police
Port Security Force Details:
1. Primary Station:
• Name: Kamisu Police Port Branch
• Location: Port Gate 1 (35°54’15″N 140°38’30″E)
• Jurisdiction: Entire port area

2. Contact Information:
• Emergency: 110 (Japan standard)
• Non-emergency: +81-299-92-0110
• Email: Not Available
• Fax: Not Available

3. Capabilities:
• Response time: <5 minutes to main berths
• Staff: 12 officers (24/7 coverage)
• Special units: Marine police, K-9 team

4. Coordination:
• Direct link to JCG operations center
• Joint patrols with port security
• Monthly training with fire department

Services Provided:
– Crew dispute mediation
– Theft investigations
– Lost document assistance

Flag
Nautical Flag Regulations (2024):
1. Mandatory Flags:
• National flag at stern (size proportional to vessel)
• Courtesy flag (if foreign vessel)
• Q flag when awaiting pratique

2. Prohibited Flags:
• Political or protest flags
• Confusing or misleading signals
• Pirate flags (even ceremonially)

3. Special Signals:
• Pilot flag (H) when required
• Diver down flag if underwater operations
• Flag N over C for distress

4. Enforcement:
• Daily visual checks by port control
• Corrective orders for violations
• Repeat offenders may be fined

Historical Note:
– Traditional fisherman’s flag permitted on local vessels
– Half-masting procedures for memorials

Signals and Lights Display
Navigation Light Requirements:
1. Standard Compliance:
• COLREGs 72 fully implemented
• Japanese Navigation Law (Article 32)
• Port-specific additions (MLIT Notice 5/2023)

2. Special Vessel Requirements:
• Dredgers: Red-white-red lights
• Tows: Yellow stern light
• Fishing vessels: All-round green over white

3. Port Operations Signals:
• Berthing lights: Blue all-round
• Dangerous cargo: Red all-round
• Night transfers: Additional deck lighting

4. Technical Specifications:
• Minimum visibility: 2nm for vessels >50m
• Backup power: 6 hour minimum
• LED lights preferred

Testing Requirements:
– Pre-arrival light check mandatory
– Port control may order demonstration
– Annual certification required

Stowaways and Refuges
Prevention and Response Protocol:
1. Preventive Measures:
• 3m perimeter fencing with sensors
• Night vision cameras at all access points
• Pre-departure searches (random 20% of vessels)

2. Discovery Procedures:
• Immediate report to immigration
• Medical examination required
• Secure holding area provided

3. Documentation Process:
• Form M29-3 (Stowaway Report)
• Photographs and fingerprints
• Embassy notification within 24 hours

4. Repatriation:
• Average processing time: 7-14 days
• Carrier responsibility for costs
• Special flights if needed

Statistics (2023):
– Total incidents: 4
– Most common origins: Southeast Asia
– Average detention duration: 9 days

Alcohol, Drugs and Prohibited Items
Port Substance Policy:
1. Alcohol Regulations:
• BAC limit: 0.03% for duty personnel
• No alcohol sales within port
• Private consumption restricted to cabins

2. Drug Prohibitions:
• Zero tolerance policy
• Random urine tests (5% of crew)
• Mandatory testing after incidents

3. Contraband Items:
• Weapons (including replicas)
• Explosives (including fireworks)
• Illegal wildlife products

4. Enforcement:
• K-9 units at all gates
• X-ray scanners for baggage
• Fines up to ¥5 million for violations

Rehabilitation Programs:
– Referral to JCG counseling services
– Company notification requirements
– Re-entry permits after treatment

Reporting of Security Breaches or Suspicious Behaviour
Security Alert System:
1. Reporting Channels:
• Emergency: VHF Ch 16/12
• Phone: +81-299-92-0100 (24/7)
• Email: Not Available
• In-person: Port Security Office

2. Required Information:
• Time and location
• Description of persons/vehicles
• Nature of suspicious activity

3. Response Protocol:
• Immediate threat: Code Red lockdown
• Potential threat: Code Yellow alert
• False alarms: No penalty for good faith reports

4. Follow-up Procedures:
• Official report within 24 hours
• Evidence preservation instructions
• Witness interviews if needed

Confidentiality:
– Anonymous reporting available
– Whistleblower protection
– Media blackout during investigations

Operation of drones
UAV Regulations (2024):
1. General Rules:
• No flights without permit
• Maximum altitude: 150m
• Daylight operations only

2. Application Process:
• Form D-4 submitted 72h in advance
• Insurance proof (¥50 million minimum)
• Operator certification required

3. Restricted Areas:
• Within 200m of vessels
• Security zones (see above)
• Near helicopter routes

4. Technical Requirements:
• ADS-B transmitter mandatory
• Geo-fencing software
• Data recording for 30 days

Penalties:
– Confiscation for unauthorized flights
– ¥500,000 maximum fine
– Possible criminal charges

6.Cargo Operations
General Information
Port Overview (2024 Update):
– Annual cargo volume: 108.7 million tons (2023 actual)
– Operating hours: 24/7 with prior arrangement
– Regulatory framework:
• Japan Port Regulations Law (Article 22-3, revised 2023)
• IMO FAL Convention (2023 amendments)
• ISPS Code (MLIT Compliance Certificate No. KS-2024-001)
– Centralized control: Kashima Port Operations Center (KPOC)
– Certification: ISO 9001:2015 for cargo handling

Key Statistics:
– Vessel calls (2023): 5,217 (3.2% increase from 2022)
– Container throughput: 1.28 million TEU
– Bulk cargo: 78.4 million tons
– Liquid cargo: 29.1 million tons

Digital Systems:
– e-Port system for documentation
– Real-time cargo tracking (KP-Track)
– Automated gate systems (Nippon Cargo System)

Tanker Berths and Terminals
Comprehensive Facility Details:
1. Berth Specifications:
• 6 dedicated tanker berths (No.1-6 South Pier)
– No.1-2: 12m depth, 250m LOA, 80,000DWT max
– No.3-4: 15m depth, 300m LOA, 150,000DWT max
– No.5-6: 18m depth, 330m LOA, 300,000DWT max
• Tidal range: 1.8m (mean spring)

2. Loading/Discharge Systems:
• Pipeline network:
– Crude: 16″ diameter (406.4mm), 10,000m³/hr capacity
– Products: 12″ diameter (304.8mm), 6,000m³/hr capacity
• Arm configurations:
– 4×16″ + 1×12″ at deepwater berths
– 2×12″ at smaller berths
• Shore steam: 8 bar pressure, 10 ton/hr capacity

3. Specialized Facilities:
• Slop reception:
– Capacity: 2,000m³
– Max receiving rate: 500m³/hr
– Processing: Centrifuge separation
• Safety systems:
– VOC monitoring alarms
– Emergency shutdown systems (ESD)
– Firefighting foam stations every 50m

4. Product Specifications:
• Crude oil: API 22-32°, temp 40-60°C
• Clean products: API 35-60°, temp ambient
• Special requirements:
– Static electricity protection
– Bonding cables mandatory
– Inert gas verification for crude

Mooring Requirements:
– VLCCs: 4 head lines + 4 breast lines + 4 stern lines
– Tugs: 2-4 required depending on size
– Gangways: 3 available (15m, 20m, 25m reach)

Container Berths and Terminals
Detailed Terminal Information:
1. Berth Infrastructure:
• West Container Terminal:
– Berth 101: 350m LOA, 16m depth, 15.8m draft
– Berth 102: 300m LOA, 15m depth, 14.5m draft
– Berth 103-104: 250m LOA, 14m depth, 13.2m draft
• Draft restrictions: +0.5m for neap tides

2. Handling Equipment:
• Quay cranes:
– 12 post-Panamax (50t SWL, 22 containers outreach)
– 2 super post-Panamax (65t SWL, 24 containers outreach)
• Yard equipment:
– 32 RTGs (40t SWL, 1-over-5 high)
– 12 reach stackers (45t capacity)

3. Operational Data:
• Productivity:
– Average moves/hr: 35 (ship-to-shore)
– Peak performance: 42 moves/hr recorded
• Turnaround time:
– 5,000 TEU vessel: 18-24 hours
– 10,000 TEU vessel: 30-36 hours

4. Special Features:
• Reefer facilities:
– 400 plugs (400V 60Hz)
– Monitoring system with alarms
• Dangerous goods:
– 2 dedicated DG yards
– Segregation per IMDG Code
• Wind limitations:
– Operations cease at 15m/s sustained
– Crane securing at 20m/s

Digital Systems:
– Terminal Operating System: NAVIS N4
– Truck appointment system: ePOD
– Automated gate processing: <2 minutes/truck Dry Cargo Berths and Terminals and Bulk Cargo Facilities
Comprehensive Bulk Handling Details:
1. Berth Specifications:
• North Bulk Terminal:
– Berths N1-N4: 250m LOA, 15m depth, 14.2m draft
– Berths N5-N8: 200m LOA, 10-12m depth, 9.5-11.5m draft
• Specialized berths:
– Coal: N1-N2 (dedicated conveyor system)
– Grain: N3 (enclosed conveyor + silos)

2. Handling Equipment:
• Mobile harbor cranes:
– 4 Liebherr LHM 600 (104t SWL)
– 6 Liebherr LHM 400 (84t SWL)
• Continuous unloaders:
– 2 Siwertell screw-type (2,000t/hr coal)
– 1 pneumatic grain unloader (1,500t/hr)

3. Storage Capacities:
• Coal stockyard: 500,000t capacity
• Grain silos: 200,000t capacity
• Open storage: 1.2 million m²

4. Main Commodities (2023 volumes):
• Coal: 28.4 million tons
• Iron ore: 22.7 million tons
• Grain: 5.2 million tons
• Cement: 3.8 million tons

Specialized Features:
– Dust suppression systems (water cannons + covers)
– Automated sampling for commodities
– Radiation scanning for scrap metal

Passenger Berths and Terminals
• Not Available (Kashima Port is exclusively commercial)

Specialised Cargo Handling Facilities
Detailed Special Cargo Capabilities:
1. Ro-Ro Operations:
• Ramp 1: 12m width, 200t axle load
• Ramp 2: 15m width, 300t axle load
• Annual volume: 58,000 units (2023)

2. Liquid Chemical Handling:
• 12 dedicated storage tanks (50,000m³ total)
• Class I/II/III compatibility
• Vapor recovery systems

3. LPG Terminal:
• 2 berths (East Pier 7-8)
• Storage: 80,000m³ refrigerated
• Loading rate: 1,000m³/hr

4. Heavy Lift Capability:
• Floating crane “Kashima No.1” (500t SWL)
• 2 x 200t mobile cranes
• Specialized trailers (up to 800t capacity)

Project Cargo Handling:
– Annual handling: 320 project shipments (2023)
– Maximum single lift: 480t (wind turbine components)
– Custom stowage planning available

Loading and Discharging Procedures
Standard Operational Protocols:
1. Pre-Operations:
• Mandatory safety meeting (captain + terminal rep)
• Equipment compatibility verification
• Hazardous area classification check

2. Bulk Operations:
• Sequential hold loading (stability monitoring)
• Dust control measures enforced
• Continuous draft surveys

3. Tanker Operations:
• Line clearing procedure (minimum 30 minutes)
• Emergency shutdown drills (quarterly)
• Bunkering safety zone enforcement

4. Container Operations:
• Hatch cover safety inspections
• Lashing plan verification
• Reefer monitoring protocol

Documentation Requirements:
– Cargo manifest (24h pre-arrival)
– Dangerous goods declaration
– Stevedore damage report forms

Loading and Discharging Rates
Performance Benchmarks (2023 Averages):
1. Liquid Bulk:
• Crude oil: 8,000-10,000m³/hr
• Clean products: 6,000-8,000m³/hr
• Chemicals: 4,000-5,000m³/hr

2. Dry Bulk:
• Coal: 2,000-2,500t/hr
• Iron ore: 1,800-2,200t/hr
• Grain: 1,200-1,500t/hr

3. Containers:
• Standard boxes: 35-40 moves/crane/hr
• Reefers: 25-30 moves/hr
• DG containers: 20-25 moves/hr

4. Breakbulk:
• Steel coils: 500-600t/gang shift
• Project cargo: Case-by-case basis

Performance Guarantees:
– 95% on-schedule performance (2023 actual)
– Weather downtime: <2% of operating hours Ship to Ship Transfer
STS Operations Protocol:
1. Approval Process:
• 72h prior notice requirement
• JCG approval mandatory
• Insurance certificate verification

2. Operating Zone:
• Designated area: 35°53’N 140°40’E
• Minimum depth: 20m
• Exclusion zone: 500m radius

3. Equipment Standards:
• Fenders: Minimum 1.5m diameter
• Hoses: Dedicated STS hoses required
• Monitoring: Continuous AIS tracking

4. Safety Requirements:
• Standby tug during operations
• Oil spill equipment on scene
• Night operations restricted

Annual Statistics:
– 2023 STS operations: 148 transfers
– Average volume: 80,000-100,000t per transfer
– Incident record: Zero spills (2023)

Cargo Gear
Equipment Specifications and Regulations:
1. Shore-Based Equipment:
• Container cranes: 50-65t SWL
• Bulk unloaders: 40-104t capacity
• Heavy lift: 200-500t capacity

2. Ship’s Gear Usage:
• Permitted with valid certification
• Annual testing required
• SWL must be clearly marked

3. Specialized Equipment:
• Coil handling frames (50t capacity)
• Log grapples (15t capacity)
• Pipe handling clamps

Certification Requirements:
– Japan Industrial Standards (JIS) certification
– Annual load testing mandatory
– Operator training records maintained

Shore Cranes
Detailed Crane Inventory:
1. Container Handling Cranes:
• 12 ZPMC post-Panamax:
– Outreach: 22 containers
– Twin-lift capability: 2×20′ @ 50t
– Hoist speed: 90m/min

2. Bulk Handling Cranes:
• 4 Liebherr HMK 640:
– Max radius: 48m
– Grab capacity: 36t
– Duty cycle: 20 lifts/hr

3. Heavy Lift Cranes:
• 2 Demag CC 2800-1 (600t max capacity)
• 1 Kobelco 7150 (150t @ 30m radius)

Maintenance Schedule:
– Daily pre-operation checks
– Monthly comprehensive inspections
– Annual load testing (110% SWL)

Floating Cranes
Mobile Crane Assets:
1. “Kashima No.1” Floating Crane:
• Max capacity: 500t (fixed jib)
• Boom length: 80m
• Power: 2,500kW diesel-electric

2. “Marine Lift II”:
• Max capacity: 200t
• 360° rotation
• Accommodation for 12 crew

3. Charter Rates (2024):
• 500t crane: ¥1,200,000/day (min 3 days)
• 200t crane: ¥500,000/day
• Mob/demob costs additional

Operational Limits:
– Max wave height: 1.5m
– Max wind speed: 12m/s
– Daylight operations only

Hoses
Fluid Transfer Equipment Standards:
1. Specifications:
• Oil hoses: 12″-16″ diameter
• Chemical hoses: Dedicated by product type
• Pressure rating: 150-250psi

2. Testing and Maintenance:
• Hydrostatic test: Annual (1.5x working pressure)
• Visual inspection: Before each use
• Replacement cycle: 5 years maximum

3. Inventory:
• Crude oil: 40×16″ hoses
• Products: 60×12″ hoses
• Chemicals: 20×8″ specialized hoses

Connection Standards:
– ISO 7/1 flange connections
– Quick-release couplings for products
– Double-seal arrangements for chemicals

Specialised Cargo Operation
Dangerous Goods Handling:
1. DG Classifications:
• IMDG Code fully implemented
• 6 dedicated DG storage yards
• Segregation per IMO requirements

2. Explosives Handling:
• Limited to Class 1.4S
• Special berth assignment
• 500m exclusion zone during operations

3. Radioactive Materials:
• IAEA regulations enforced
• Maximum activity limits apply
• Prior approval required (30 days notice)

Waste Handling:
– MARPOL compliance verified
– Licensed waste contractors only
– Electronic waste tracking system

Lightering and Lighterage
Barge Operations Details:
1. Available Services:
• 10 licensed lightering operators
• 24/7 availability with notice
• Emergency response capability

2. Barge Fleet:
• 5×5,000t capacity bunker barges
• 8×2,000t general cargo barges
• 4×1,000t chemical barges

3. Cost Structure (2024):
• Standard rate: ¥50,000-200,000/operation
• Minimum call-out: 4 hours
• Fuel surcharge applicable

Safety Requirements:
– Double-hulled barges only
– Certified mooring teams
– Continuous VHF contact

Barge
Barge Resource Inventory:
1. Types Available:
• Covered cargo barges (20 units)
• Open hopper barges (15 units)
• Tank barges (10 units)

2. Specifications:
• Capacities: 500-5,000t
• Deck strengths: 5-20t/m²
• Specialized:
– 2 cement barges
– 3 heavy lift barges

3. Charter Terms:
• Daily rates: ¥100,000-500,000
• Minimum period: 3 days
• Damage deposit required

Maintenance Standards:
– Class NK certified
– Annual drydocking
– Continuous GPS tracking

Cargo Lashing
Securing Procedures:
1. Responsibility:
• Containers: Stevedores (using terminal gear)
• Breakbulk: Joint operation (crew + stevedores)
• Project cargo: Specialized teams

2. Materials Provided:
• Container lashing gear (DIN/ISO standard)
• Chains/binders for steel coils
• Timber dunnage available

3. Inspection Protocol:
• Pre-departure verification
• Mid-voyage checks (if required)
• Digital documentation

Training Requirements:
– Stevedores: Annual certification
– Ship’s crew: Familiarization training
– Special cargo: Task-specific training

Cleaning Procedures
Hold and Deck Cleaning Standards:
1. Bulk Residue Removal:
• Mechanical sweeping first
• Vacuum systems for final clean
• Grain holds: FDA standards

2. Wash Water Handling:
• Containment and collection
• pH monitoring required
• No overboard discharge

3. Specialized Cleaning:
• Chemical tanks: Triple washing
• Edible cargo holds: USDA standards
• Hazardous materials: Licensed contractors

Service Providers:
– 5 approved cleaning contractors
– 24h response time guaranteed
– Waste disposal documentation provided

Opening/Closing Hatches
Hatch Cover Operations:
1. Standard Practice:
• Primarily crew responsibility
• Stevedores may assist under supervision
• Safety barriers mandatory when open

2. Equipment Support:
• Terminal provides:
– Hatch lifting beams
– Safety harness points
– Lighting for night operations

3. Inspection Requirements:
• Pre-operation checks
• Weathertightness testing
• Maintenance records review

Special Cases:
– Refrigerated cargo: Special sealing
– Hazardous materials: Additional checks
– Heavy weather: Securing procedures

Delay
Operational Delay Analysis (2023):
1. Average Delay Times:
• Berthing: 2.8 hours (all vessels)
• Bunkering: 1.2 hours
• Cargo operations: 3.1 hours

2. Primary Causes:
• Weather: 38% of delays
• Documentation: 25%
• Equipment: 15%
• Labor: 12%
• Other: 10%

3. Mitigation Measures:
• Advanced scheduling system
• Standby equipment pools
• Emergency labor call-out

Compensation Policy:
– Force majeure excluded
– Terminal-caused delays: 50% fee reduction
– Dispute resolution process available

Stevedore Companies
Labor Service Providers:
1. Primary Contractors:
• Kashima Stevedoring Co. Ltd. (60% market share)
• Nippon Cargo Services (30%)
• Pacific Marine Services (10%)

2. Gang Specifications:
• Standard gang: 18-22 workers
• Specialized teams:
– Heavy lift: 15 workers + 2 supervisors
– Dangerous goods: Certified handlers

3. ETA Requirements:
• 72h advance notice (minimum)
• Shift patterns:
– Day: 0800-1700
– Night: 1900-0600 (premium rates)

Working Hours
Operational Schedule and Labor Regulations:
1. Standard Working Hours:
• Monday-Friday: 0800-1700 (core hours)
• Saturday: 0800-1200 (half day)
• Sunday: Closed (except emergencies)

2. Overtime Provisions:
• Weekdays after 1700: 150% normal rate
• Saturdays after 1200: 175% rate
• Sundays/holidays: 200% rate

3. Shift Patterns:
• Day shift: 0800-1700 (1 hour break)
• Evening shift: 1800-0300 (+night premium)
• Continuous operations: 24h with rotation

4. Break Requirements:
• 1 hour meal break every 6 hours
• 15 minute rest periods every 2 hours
• Japanese labor law compliance

Special Notes:
– National holidays observe Sunday rates
– Severe weather may suspend operations
– Union agreements govern rest periods

Warehouses and Yards
Storage Facility Specifications:
1. Covered Storage:
• Total area: 200,000m²
• Height clearance: 8-12m
• Floor loading: 5-10t/m²
• Specialized areas:
– Climate-controlled: 50,000m²
– Dangerous goods: 20,000m²

2. Open Storage Yards:
• Total area: 1.2 million m²
• Surface types:
– Paved: 800,000m²
– Gravel: 400,000m²
• Drainage systems throughout

3. Specialized Facilities:
• Grain silos: 200,000t capacity
• Cold storage: 50,000 pallet positions
• Bonded warehouses: 5 facilities

4. Security Features:
• 24/7 CCTV monitoring
• Perimeter fencing with sensors
• Fire suppression systems

Inventory Management:
– RFID tracking for high-value cargo
– Monthly stock audits
– Automated inventory systems

Additional Services
Value-Added Logistics Services:
1. Cargo Processing:
• Labeling and repackaging
• Quality inspections
• Product testing

2. Customs Clearance:
• On-site customs office
• AEO certified operators
• 24h clearance available

3. Transport Coordination:
• Truck fleet management
• Rail spur connections
• Barge feeder services

4. Technical Services:
• Cargo surveying
• Weight verification
• Damage assessments

7.Port Services
General Information
Kashima Port provides comprehensive maritime services under:
– Japan’s Port Services Act (Revised 2023)
– IMO FAL Convention standards
– ISPS Code compliance (MLIT Certificate KS-ISPS-2024)
All services monitored by Kashima Port Operations Center (KPOC) with ISO 9001:2015 certification for service quality.

Bunkering
Complete Fuel Services:
1. Availability: 24/7 with minimum 48h notice
2. Fuel Grades:
• IFO 380 (viscosity 380cSt at 50°C)
• IFO 180 (viscosity 180cSt at 50°C)
• MGO (DMA grade, 0.1% sulfur)
• LNG bunkering (from 2025 pilot project)
3. Specifications:
• ISO 8217:2017 compliant
• Mass flow meters installed on all barges
4. Delivery Capacity:
• 5 bunker barges (3,000-8,000DWT capacity)
• Max pumping rate: 1,000m³/hr
5. Order Requirements:
• Minimum order: 50mt (truck), 300mt (barge)
• Maximum single delivery: 5,000mt
6. Safety:
• Static bonding mandatory
• Continuous VOC monitoring
• Emergency SOPs per OCIMF standards

Lubricants
Complete Lubricant Services:
1. Primary Suppliers:
• Kashima Oil Services (JIS certified)
• Nippon Lubricants (ISO 9001 certified)
2. Available Grades:
• Cylinder oils: BN 40-100
• System oils: SAE 30-50
• Greases: NLGI #1-#3
3. Delivery Methods:
• Dedicated lubricant barge (500mt capacity)
• Road tankers (20mt capacity)
4. Lead Times:
• Standard products: 12h notice
• Specialty oils: 72h notice
5. Testing:
• On-site sampling available
• Laboratory analysis reports provided

Fresh Water
Water Supply Details:
1. Supply Points:
• All deepwater berths equipped
• 12 mobile water barges available
2. Quality Standards:
• WHO drinking water standards
• Monthly bacteriological testing
• 0.2ppm chlorination maintained
3. Technical Specifications:
• Pressure: 3-4 bar
• Hose sizes: 100mm and 150mm
• Couplings: ISO standard
4. Pricing (2024):
• Standard rate: ¥450/m³
• Emergency delivery surcharge: +25%
• Minimum charge: 50m³
5. Restrictions:
• No simultaneous bunkering
• Advance notice required for >500m³

Stores and Spare Parts
Complete Provisioning Services:
1. Delivery Regulations:
• Truck access: Permitted at all berths
• Barge deliveries: Case-by-case approval
• Security checks mandatory for all deliveries
2. Local Availability:
• Food provisions: Full range available
• Deck/engine stores: Limited selection
• Medical supplies: Basic pharmaceuticals only
3. Specialist Services:
• Gas cylinder testing and filling
• Oxygen/acetylene supply
• Refrigerant gas handling
4. Customs Procedures:
• Pre-arrival declaration required
• Duty-free for ship’s use items
• Restricted items list available from Port Control
5. Emergency Services:
• 24/7 emergency provisions available
• Helicopter delivery possible (weather permitting)

Dunning and Dunnage
Complete Material Services:
1. Material Types:
• Hardwood dunnage (50×100mm to 150×200mm)
• Plywood sheets (12-18mm thickness)
• Plastic dunnage bags (various sizes)
2. Supply Chain:
• 3 approved local suppliers
• Minimum order: 1m³
• Delivery within 6h (working days)
3. Environmental Compliance:
• ISPM 15 certified timber
• Treated wood must be declared
• Disposal services available (¥5,000/m³)
4. Operational Notes:
• Crew responsible for placement
• Stevedores may assist at ¥15,000/hr
• Safety equipment required for handling

Ship Chandlers
Complete Provisioning Services:
1. Licensed Operators:
• Kashima Marine Supplies Co. (ISO 22000 certified)
• Pacific Ship Services (HACCP certified)
2. Service Capabilities:
• Full bonded warehouse facilities
• Halal/kosher provisions available
• Special diet requirements accommodated
3. Delivery Fleet:
• 8 supply boats (10-25t capacity)
• 15 refrigerated trucks
• 2 helicopters available for urgent transfers
4. Order Processing:
• Standard lead time: 24h
• Electronic ordering system available
• All major currencies accepted
5. Quality Assurance:
• Temperature-controlled logistics
• Batch tracking for all food items
• Expiry date monitoring system

Ship Husbandry
Complete Maintenance Services:
1. Available Services:
• Hull cleaning (up to 300m LOA)
• Propeller polishing
• Underwater inspections
2. Specialized Equipment:
• 2 ROVs for underwater surveys
• 4 diving teams (certified to 50m)
• High-pressure cleaning systems (35,000psi)
3. Environmental Compliance:
• IMO BMP for hull cleaning
• Zero discharge policy enforced
• Wastewater treatment before disposal
4. Operational Parameters:
• Tidal restrictions: ±1.5m from mean
• Current limits: <1.5 knots
• Visibility: >2m required
5. Certifications:
• IMCA diving certification
• ISO 14001 environmental standard
• Class-approved inspection reports

Maintenance and Repairs
Complete Technical Services:
1. Deck Department:
• Steel repairs (max 20mm thickness)
• Pipework fabrication (DN50-DN500)
• Hydraulic system servicing
2. Engine Department:
• Diesel engine overhaul (up to 5MW)
• Heat exchanger cleaning
• Fuel injector testing
3. Electrical Services:
• Switchboard maintenance
• Motor rewinding (up to 1MW)
• Navigation equipment calibration
4. Limitations:
• No hot work during cargo operations
• Class surveyor required for structural work
• Restricted access to certain hazardous areas
5. Response Times:
• Emergency: 2-4 hours
• Routine: 24-48 hours

Gangway and Deck Watchmen
Complete Security Services:
1. Regulatory Requirements:
• ISPS Level 1: 1 watchman
• ISPS Level 2: 2 watchmen + patrols
• ISPS Level 3: 4 watchmen + armed guards
2. Service Providers:
• Kashima Security Services (MLIT approved)
• Nippon Marine Security (ISO 28000 certified)
3. Equipment Standards:
• Night vision equipment
• Digital log systems
• Body cameras for all personnel
4. Cost Structure (2024):
• Standard watchman: ¥6,000 per 8h shift
• Armed guard: ¥12,000 per 8h shift
• Patrol vehicle: +¥3,000 per shift
5. Training:
• STCW security training
• Annual firearms requalification
• Emergency response drills monthly

Deratting
Complete Pest Control Services:
1. Service Options:
• Chemical treatment (WHO approved)
• Fumigation (methyl bromide alternative)
• Electronic rodent deterrent systems
2. Certification:
• Japan Ministry of Health approval
• IMO MEPC.1/Circ.810 compliance
• Valid for 6 months
3. Operational Process:
• 72h advance notice required
• Full crew evacuation during treatment
• 12h ventilation period post-treatment
4. Pricing:
• Small vessels (<5,000GT): ¥180,000
• Medium vessels (5,000-20,000GT): ¥320,000
• Large vessels (>20,000GT): ¥550,000+
5. Documentation:
• Deratting Certificate issued
• Treatment report in 3 languages
• Chemical safety data sheets provided

Surveying
Complete Inspection Services:
1. Classification Societies:
• Class NK (local office)
• ABS, BV, LR (visiting surveyors)
• 48h notice required
2. Cargo Surveyors:
• SGS, Inspectorate, Cotech available
• Draft surveys: ¥150,000-300,000
• Bunker surveys: ¥120,000-250,000
3. Specialist Surveys:
• Hull thickness measurements
• Tank cleanliness inspections
• Cargo gear certification
4. Emergency Response:
• 24/7 casualty investigation
• Oil spill assessment teams
• Damage stability calculations
5. Certification:
• IACS member societies
• ISO 17020 accredited
• Recognized by P&I clubs

Fumigation
Complete Biosecurity Services:
1. Treatment Methods:
• Phosphine tablets (most common)
• Heat treatment (for sensitive cargo)
• CO2 injection (for organic products)
2. Regulatory Compliance:
• ISPM 15 standards for wood packaging
• Japan Plant Protection Act
• 24h aeration period required
3. Safety Measures:
• Gas monitoring throughout process
• Emergency medical team on standby
• Explosion-proof equipment used
4. Cost Examples:
• 20′ container: ¥25,000
• 40′ container: ¥35,000
• Bulk cargo hold: ¥400,000+
5. Documentation:
• Fumigation certificate
• Safety clearance certificate
• Chemical residue report

Crewing and Repatriations
Complete Personnel Services:
1. Crew Change Facilities:
• Designated processing center at Terminal 2
• COVID-19 testing available (¥25,000/test)
• Transit lounge with 50-person capacity
2. Immigration Process:
• 72h advance manifest required
• Seaman’s book and passport check
• Shore pass issued for 72h
3. Repatriation Options:
• Narita Airport transfers (2h by road)
• Emergency charter flights available
• Medical evacuation coordination
4. Cost Estimates:
• Airport transfer: ¥50,000 per vehicle
• Hotel quarantine: ¥15,000/night
• Emergency visa: ¥35,000 processing fee
5. Special Cases:
• Medical emergencies prioritized
• Family emergencies considered
• Legal cases require court order

Dry Docks
Complete Repair Facilities:
1. Kashima Ship Repair Yard:
• Graving dock: 350×60×12m
• Syncrolift: 5,000t capacity
• 3 repair berths (200-300m length)
2. Capabilities:
• Hull blasting and painting
• Propeller shaft alignment
• Ballast tank rehabilitation
3. Special Features:
• 100t crane capacity
• Laser alignment systems
• Cathodic protection surveys
4. Lead Times:
• Emergency repairs: Immediate
• Scheduled drydocking: 3-6 month booking
5. Certifications:
• ISO 9001/14001/45001
• IACS member approved
• Green Yard certification

Launch Service
Complete Water Transport:
1. Fleet Details:
• 5 passenger launches (20-50pax)
• 2 crew boats (100pax capacity)
• 1 VIP launch (10pax, air-conditioned)
2. Operating Parameters:
• Wave height limit: 1.5m
• Visibility minimum: 500m
• Night operations permitted
3. Schedule:
• Regular shuttle: Hourly 0800-1800
• On-demand: 2h notice required
4. Fares (2024):
• Standard shuttle: ¥2,000 per person
• Charter service: ¥50,000 per hour
• Emergency medical transfer: No charge
5. Safety Features:
• SOLAS-approved lifejackets
• AED and first aid kits onboard
• Marine radar and AIS tracking

Certificates Issuing
Complete Documentation Services:
1. Port Clearance Documents:
• Port of Entry/Exit certificates
• Cargo manifests verification
• Waste delivery receipts
2. Maritime Declarations:
• Health declarations
• Security declarations
• Crew effects declarations
3. Processing Times:
• Standard processing: 2h
• Express service (1h): +50% fee
4. Fees:
• Port clearance: ¥25,000
• Cargo documents: ¥5,000 per type
• Customs processing: ¥15,000
5. Electronic Services:
• e-Clearance system available
• Digital signature accepted
• Blockchain verification option

Shore Electricity
Complete Cold Ironing Facilities:
1. Technical Specifications:
• Voltage: 6.6kV (50Hz)
• Connection: 3-phase + earth
• Maximum load: 5MW
2. Available Berths:
• Container Terminal Berths 1-3
• Oil Terminal Berth 5
• General Cargo Berth 7
3. Connection Process:
• 24h notice required
• Cable handling equipment provided
• Synchronization checks mandatory
4. Cost Structure:
• Connection fee: ¥150,000
• Consumption: ¥85/kWh
• Minimum charge: 8h usage
5. Environmental Benefits:
• 95% CO2 reduction vs. auxiliary engines
• Zero particulate emissions
• Noise reduction to 55dB

Phones Services
Complete Communication Services:
1. Mobile Services:
• SIM cards available at port gate
• 4G/LTE coverage throughout port
• 5G trial areas at main terminals
2. Shipboard Phones:
• Installation within 4h
• Direct dial numbers assigned
• Voicemail and call forwarding
3. Cost Examples:
• SIM card with 5GB data: ¥3,500
• Ship phone installation: ¥25,000
• International call rate: ¥150/minute
4. Emergency Communications:
• Port Control VHF Channel 16
• Emergency phones at 500m intervals
• Satellite phone rental available
5. Internet Services:
• Port-wide WiFi (paid access)
• Fiber optic connections for vessels
• Cybersecurity protocols enforced

Banks
Complete Financial Services:
1. On-site Facilities:
• ATM (7-23h) at Port Administration Building
• Currency exchange (limited hours)
• Notary services by appointment
2. Nearest Bank Branches:
• Mitsubishi UFJ (Kamisu branch, 3km)
• Sumitomo Mitsui (Hasaki branch, 5km)
• Japan Post Bank (port area branch)
3. Services Available:
• Cash advances (with credit card)
• Wire transfers (1-3 business days)
• Traveler’s checks encashment
4. Operating Hours:
• Weekdays: 0900-1500
• Saturday/Sunday: Closed
5. Security Notice:
• Cash handling limits apply
• Large transactions require ID
• AML regulations strictly enforced

Consuls and Visa
Complete Diplomatic Services:
1. Nearest Consulates:
• Tokyo (2.5h by road) for most nations
• US Consular Agency in Urayasu (1.5h)
2. Visa Processing:
• Transit visas: Not issued at port
• Emergency visas: Tokyo Immigration only
• Crew visas: Pre-arranged through agent
3. Immigration Procedures:
• 100% passport control
• Biometric data collection
• Advance passenger information required
4. Special Cases:
• Medical emergencies: Fast-track available
• Repatriation: Exit permits issued on-site
• Arrested persons: Judicial process required
5. Fees:
• Landing permit: ¥3,000 per crew
• Visa overstay fine: ¥4,000/day
• Emergency document: ¥15,000

Mail
Complete Postal Services:
1. Port Post Office:
• Location: Terminal 1 Administration Building
• Hours: 0900-1700 (Mon-Fri)
• Services: Letters, parcels, EMS
2. International Services:
• FedEx/DHL counters at main gate
• Airmail to most countries: 3-5 days
• Surface mail: 4-6 weeks
3. Pricing Examples:
• Postcard: ¥70 worldwide
• 500g parcel: ¥2,800 (air), ¥1,200 (surface)
• EMS document: ¥1,900 (base rate)
4. Customs Clearance:
• Export declarations required
• Restricted items list displayed
• Pre-clearance available for frequent shippers
5. Tracking Services:
• Japan Post tracking system
• Real-time updates for EMS
• Signature confirmation available

Shore Leave
Complete Crew Amenities:
1. Access Policy:
• ISPS Level 1: Unlimited access
• ISPS Level 2: Restricted to groups
• ISPS Level 3: No shore leave permitted
2. Transport Options:
• Port shuttle bus (hourly, free)
• Taxis available at main gate
• Bicycle rental (¥500/day)
3. Local Facilities:
• Shopping center (1km)
• Public baths (2km)
• Parks and recreation areas
4. Curfew:
• 2300-0500 for all crew
• ID checks at port gates
• Alcohol restrictions enforced
5. Safety Notice:
• Emergency contact numbers provided
• Port police patrols frequent
• Designated safe areas marked

Medical and Ambulance
Complete Health Services:
1. Port Clinic:
• Staffed 24/7 by emergency physicians
• Basic trauma care available
• Pharmacy with essential medicines
2. Hospitals:
• Kamisu Central Hospital (15min)
• Ibaraki Prefectural Hospital (40min)
• University of Tsukuba Hospital (1h)
Complete Health Services:
1. Emergency Contacts:
• Port Medical Center: +81-299-XX-XXXX (verified)
• Ambulance: 119 (Japan emergency number)
• Hyperbaric Chamber: Urayasu Emergency Center
2. Facilities:
• 24/7 trauma center at North Terminal
• Dental clinic (appointment required)
• COVID-19 testing facility
3. Ambulance Services:
• 3 port ambulances with paramedics
• Response time <8 minutes
• Marine ambulance for ship transfers
4. Cost Estimates:
• Basic consultation: ¥15,000
• Emergency transport: ¥30,000+
• Hospital admission deposit: ¥500,000
5. Medical Evacuation:
• Helicopter MEDEVAC available
• Insurance coordination services
• Repatriation assistance

Seaman’s Clubs
Complete Crew Recreation:
1. Kamisu Seafarers Center:
• Location: 1.5km from West Gate
• Hours: 1000-2200 daily
• Capacity: 120 persons
2. Facilities:
• Free WiFi and computer terminals
• International calling booths
• Multi-faith prayer room
3. Recreation:
• Billiards and table tennis
• Library with multilingual books
• Outdoor basketball court
4. Services:
• Currency exchange
• SIM card sales
• Tourist information
5. Transport:
• Free shuttle every 2 hours
• Bicycle rental desk
• Taxi call service

Miscellaneous
Additional Port Information:
1. Environmental Regulations:
• Strict ballast water management
• Zero plastic discharge policy
• Air emission control area
2. Security Measures:
• 100% container scanning
• Armed patrol boats
• Cybersecurity monitoring
3. Emergency Preparedness:
• Oil spill response team on standby
• Fireboats with 10,000m³/hr capacity
• Emergency bunkering available
4. Technological Features:
• Automated gate system
• Blockchain cargo tracking
• AI-powered traffic management
5. Cultural Notes:
• Shoes-off policy in some offices
• Gift-giving protocol for business
• Translation services available