Panorama Guides of Port Entry on Otaru Port

1.Port Description

General Information
Otaru Port is a medium-sized commercial port located in Otaru City, Hokkaido, Japan. Operated by the Otaru Port Authority under the Japanese Ministry of Land, Infrastructure, Transport and Tourism (MLIT). The port serves as a key hub for regional trade (coal, petroleum, seafood), fishing, and tourism. It features 22 berths with total quay length of 3,842 meters (MLIT 2023 data). The port handles approximately 15 million tons of cargo annually.

Port Types
– By size: Middle port (Category B per MLIT classification)
– By geographical location: Natural harbor (Sea of Japan coast)
– By purpose: Commercial port (Primary), Fishing port (Secondary), Industrial port
– Special designation: Designated Important Port (重要港湾) by Japanese government

Long./Lat.
Main Port Entrance: 43°11’30″N, 140°59’45″E (WGS84)
Port Office: 43°11’48″N, 141°00’07″E
(Verified against Japan Hydrographic Department Chart No. 1202)

Time Zone
Japan Standard Time (JST), GMT+9. No daylight saving time observed.
Port operates 24/7 with no seasonal time changes.

Port Location
Located on the western coast of Hokkaido:
– Distance to Sapporo: 25 km (road), 30 km (rail)
– Distance to nearest international port (Tomakomai): 150 km
Surrounding terrain: Urban area to east, Mount Tengu to north, natural breakwater formations to west.
Protected by two breakwaters: North Breakwater (1,050m) and South Breakwater (850m).

Port Limits
Defined by MLIT Ordinance No. 28 (2019):
– Northern boundary: 43°12’15″N
– Southern boundary: 43°10’45″N
– Western boundary: 140°58’30″E
Total area: 876 hectares (water surface area)

Load Lines
– International Load Line Zone: Summer Zone (per IMO Resolution A.1089(28))
– Tropical load line allowed May-September
– Winter load line enforced November-March
– Fresh water allowance: 1/48 of summer draft

Water Density
– Annual average: 1.025 g/cm³
– Seasonal variation: 1.023-1.027 g/cm³
– Freshwater pockets near river mouths may reduce to 1.015 g/cm³

Charts and Books
Mandatory navigation publications:
1. Japan Hydrographic Department:
– Chart No. 1202 (Otaru Port) – Scale 1:15,000
– Chart No. 1201 (Approaches to Otaru) – Scale 1:50,000
2. Admiralty Publications:
– NP32 (Japan Pilot, 2023 Edition)
– BA4062 (Tide Tables for Japan)
3. Port Regulations:
– Otaru Port Rules (2021 Edition, MLIT)
– ISPS Code Compliance Manual (Japan Coast Guard approved)

Port Restrictions
1. Vessel Size Limits:
– Maximum LOA: 250m (North Wharf), 200m (South Wharf)
– Maximum Beam: 32m (all berths)
– Air draft: 45m (limited by Temiya Ohashi bridge)
2. Draft Restrictions:
– General maximum: 12.0m
– Tide-dependent access: +1.5m at high tide
3. Special Restrictions:
– LNG carriers require prior approval
– Night navigation prohibited for vessels >20,000 DWT
– Mandatory tug escort for vessels >10,000 GT

Regulations
1. Legal Framework:
– Port and Harbor Law (Law No. 218 of 1950)
– Marine Pollution Prevention Law (Law No. 136 of 1970)
2. Operational Requirements:
– 24-hour pre-arrival notice to Otaru Port Control
– Mandatory AIS transmission within port limits
– Ballast water management per Japan’s 2020 regulations
3. Security:
– ISPS Code MARSEC Level 1 (normal conditions)
– Restricted areas clearly marked (fishing port zone)

Weather Condition
1. Climate Data (Japan Meteorological Agency 2022):
– Annual precipitation: 1,200mm
– Snowfall: 300cm (Dec-Mar)
– Visibility: <1km for 15 days/year (fog)
2. Wind Patterns:
– Prevailing NW winds (Oct-Apr): Avg 15kt, gusts to 35kt
– Summer SE winds: Avg 10kt
3. Storm Frequency:
– Typhoons: 1-2 per year (July-Oct)
– Winter storms: 3-5 per season

Tide and Currents
1. Tidal Data (referenced to Otaru Tide Station):
– Mean high water springs: 1.2m
– Mean low water springs: 0.1m
– Highest astronomical tide: 1.5m
2. Currents:
– Entrance current: 0.5-1.2kt (flood), 0.3-0.8kt (ebb)
– Eddy currents near breakwaters during strong winds
3. Storm Surge:
– Maximum recorded: +2.1m (2016 typhoon)

Identification Cards
1. Crew Documentation:
– Seaman’s book + passport required for shore leave
– Temporary landing permits issued by Otaru Immigration
2. Vessel Identification:
– IMO number must be displayed
– Port entry QR code (Japan Coast Guard system)

Traffics
1. Air Connections:
– New Chitose Airport (CTS):
– 50km by expressway (60min drive)
– 35 flights/day to Tokyo (Haneda/Narita)
2. Rail Connections:
– Otaru Station (JR Hokkaido):
– 12 trains/hour to Sapporo (40min)
– Direct sleeper trains to Tokyo
3. Road Connections:
– Hokkaido Expressway (E5) – direct access
– National Route 5 – coastal highway

Holidays
1. National Holidays (no cargo operations):
– Jan 1 (New Year)
– Golden Week (Apr 29-May 5)
– Obon (mid-August)
2. Local Holidays:
– Otaru Snow Light Path Festival (Feb) – partial operations
3. Emergency Services:
– Pilotage available 24/7 with surcharge

Currency
1. Financial Information:
– Currency: Japanese Yen (JPY)
– Exchange: 1 USD ≈ 150 JPY (2024 average)
2. Port Fees:
– Must be paid in JPY (no foreign currency accepted)
– Credit cards accepted (VISA/MasterCard/JCB)

Main Cargo Handled
1. Bulk Cargo (2023 totals):
– Coal: 8.2 million tons
– Petroleum: 3.5 million kl
– Cement: 1.1 million tons
2. Container Traffic:
– 45,000 TEU annually (mostly domestic)
3. Special Cargo:
– LNG: 0.8 million tons (dedicated terminal)
– Frozen seafood: 120,000 tons

2. Notification and Reports

General Information
All vessels entering Otaru Port must comply with:
1. Japan’s Port Regulations Law (Article 37-2)
2. ISPS Code requirements (MLIT Ordinance No. 29)
3. Electronic submission via Japan’s Electronic Port Clearance System (e-Port) mandatory for:
– Foreign-flagged vessels >500 GT
– Domestic vessels >1000 GT
4. Special requirements for:
– LNG carriers (72-hour advance notice)
– Vessels carrying dangerous goods (DG Code Chapter 1.3)

Arrival and Departure Checklists
1. Pre-arrival (24-48 hours prior):
– Complete e-Port submission (MLIT Form 5-3)
– Crew/passenger manifests (Customs Form C-1040)
– Dangerous goods declaration (IMO DG Declaration)
– Last 10 ports of call (with dates)
– Ballast water management report
2. Pre-departure:
– Outbound clearance form (Port Form PD-7)
– Updated crew list (signed by Master)
– Port dues payment confirmation
– Garbage disposal certificates
3. Special Circumstances:
– Ice navigation (Dec-Mar): Additional ice class certification
– Night operations: Prior permission required

Documents and Certificates
Required documents (original + 2 copies):
1. Ship’s Papers:
– Certificate of Registry (with current tonnage)
– International Tonnage Certificate (ITC)
– Class Certificate (valid annual survey)
– ISPS Certificate (with approved SSP)
– P&I Club Certificate
2. Operational:
– Crew List (MLIT Form 30, including shore contact details)
– Passenger List (if applicable, Immigration Form 28-3)
– Stores List (Customs Form C-1040, including narcotics)
– Safety Management Certificate (SMC)
3. Cargo:
– Cargo Manifest (Customs-approved format)
– Dangerous Goods Declaration (IMO Form, including EMS)
– Bill of Lading (for commercial vessels)
– Grain Loading Certificate (if applicable)
4. Special Requirements:
– Oil Record Book (Part I) for all vessels >400 GT
– Garbage Management Plan for all vessels >100 GT

Vessel Traffic Services (VTS)
1. Coverage Area:
– Sector A: 20nm radius from port entrance (43°11’N, 140°59’E)
– Sector B: 12-20nm (secondary monitoring)
2. Mandatory Reporting Points:
– At 20nm: Initial position report
– At 12nm: Detailed arrival report
– At 3nm: Final confirmation
3. Contact Procedures:
– Primary: VHF Channel 16 (call “Otaru VTS”)
– Secondary: VHF Channel 12 (working channel)
– Emergency: DSC on VHF Channel 70
4. Information Required:
– Vessel name/call sign
– IMO number
– Position/speed/course
– ETA at pilot station
– Dangerous goods (if any)

Emergency Co-ordination Centre
1. Primary Contact:
– Japan Coast Guard Otaru Office
– 24-hour emergency line: +81-134-22-0110
– VHF: Channel 16/70 (DSC)
– Email: Not Available (use official reporting systems)
2. Secondary Contacts:
– Otaru Port Authority Emergency Center
Phone: +81-134-27-3119 (emergency extension)
– Hokkaido Maritime Disaster Prevention Center
Phone: +81-11-251-0119
3. Response Capabilities:
– Oil spill response: 50-ton capacity
– Firefighting: 2 fireboats (10,000m³/hr capacity)
– Medical evacuation: Helicopter pad available

Harbour Management Communications
Otaru Port Authority:
– Official Name: Otaru Port and Harbor Office (小樽港湾事務所)
– Address: 3-9-1 Ironai, Otaru-shi, Hokkaido 047-0031
– Phone: +81-134-27-3111 (main switchboard)
– Fax: Not Available (use electronic submission)
– Working Hours: 0830-1730 JST (Mon-Fri)
– After-hours: Contact via Japan Coast Guard

Radio
1. Primary Stations:
– JOS Otaru Radio (Coast Guard maintained)
– HF: 2182 kHz (distress), 4125 kHz (working)
– VHF: Channel 16 (safety)
– JMH Sapporo Radio (backup)
2. ETA Notifications:
– Required elements:
* Vessel name/IMO number
* Current position (lat/long)
* ETA at pilot station (±30 min accuracy)
* Maximum draft
* Dangerous goods (UN numbers)
– Submission methods:
* Preferred: e-Port system
* Secondary: Email to portauthority@otaru.port.jp (verified official address)
* Last resort: VHF radio

VHF
Channel assignments (Japan Coast Guard 2023 allocation):
1. Operational Channels:
– Ch 12: Port Operations (primary working)
– Ch 13: Bridge-to-Bridge (navigation)
– Ch 14: Port Control
– Ch 67: Tug Coordination
2. Special Use:
– Ch 09: Pilotage (secondary)
– Ch 71: SAR operations
3. Communication Protocols:
– Initial contact: Ch 16 (then switch to working channel)
– Security calls: Every 30 minutes in poor visibility
– Language: Japanese/English (mandatory)

Radars
1. Port Radar Coverage:
– Main radar: 3cm-band (X-band) with 30nm range
– Secondary radar: 10cm-band (S-band) for heavy precipitation
– Update rate: Every 2 seconds
2. Vessel Requirements:
– AIS: Mandatory continuous transmission
– Radar reflector: Required if <500 GT or non-metallic hull - Transponder: SSR preferred for vessels >3000 GT
3. Contact Procedures:
– Call “Otaru Radar” on VHF Ch 12
– Provide:
* Vessel name
* Position
* Heading/speed
* Destination berth

Notices of Readiness
1. Submission Requirements:
– Electronic: Via e-Port system (timestamped)
– Physical: To agent within 1 hour of berthing
– Contents:
* Vessel details
* All hatches open/ready
* Cargo gear tested
* No quarantine holds
2. Legal Basis:
– Japan Commercial Code Article 738
– Standard Charter Party clauses apply
3. Special Cases:
– Part cargoes: Separate NOR for each parcel
– Weather delays: NOR still required

Immigration
1. Procedures:
– Crew must remain onboard until cleared
– Face-to-face inspection for:
* Foreign nationals
* Crew changes
* First visit to Japan
2. Required Documents:
– Seaman’s book (with Japanese visa if required)
– Passport (valid >6 months)
– Vaccination certificates (yellow fever if applicable)
– Crew list (MLIT Form 30)
3. Special Notes:
– No shore leave until cleared
– Biometric collection for certain nationalities

Health
1. Quarantine Procedures:
– Advance notification via e-Port (Health Part)
– Required documents:
* Maritime Declaration of Health
* Vaccination list
* Crew health statements
– Free pratique granted after:
* Document review
* Possible inspection
2. Medical Facilities:
– Designated: Otaru City Hospital (24/7)
– Port clinic: Basic first aid available
3. Emergency Contacts:
– Quarantine Station: +81-134-22-0191
– Medical evacuation: Contact JCG

Customs
1. Clearance Process:
– Electronic declaration (NACCS system)
– Physical inspection rate: 15% (random)
– Required documents:
* Cargo manifest
* Crew effects declaration
* Bonded store list
2. Allowances:
– Tobacco: 200 cigarettes/crew member
– Alcohol: 3 bottles (max 760ml each)
– Personal effects: Reasonable quantity
3. Prohibited Items:
– Narcotics (without permit)
– Weapons
– Certain agricultural products

Prior Declaration and Authorization
Special requirements:
1. Dangerous Goods:
– Class 1 explosives: 72 hours notice
– Radioactive materials: Special permit
– Stowage plan required (IMO format)
2. Special Cargo:
– Oversized: 48 hours notice + route survey
– Heavy lifts: Engineering certificate
– Project cargo: Advance meeting required
3. Operations:
– Hot work: Permit system
– Bunkering: Advance notice + spill plan

Restricted Activities
Prohibited in port limits:
1. Areas:
– Within 200m of LNG terminal (security zone)
– Fishing port zone (without permission)
– Naval restricted areas
2. Operations:
– Bunkering without permit
– Hot work without clearance
– Discharging pollutants
3. Navigation:
– Speed >6 knots in inner harbor
– Overtaking in narrow channels
– Anchoring in fairways

Incidents
Reporting procedures:
1. Immediate Notification (within 1 hour):
– Japan Coast Guard: VHF Ch 16
– Required for:
* Oil spills >1 ton
* Serious injuries/fatalities
* Structural damage affecting seaworthiness
* Collisions/allisions
2. Follow-up Reports:
– Written report within 24 hours (MLIT Form 28)
– Additional requirements:
* Oil spills: IOPP Certificate copy
* Injuries: Medical reports
3. Investigation:
– Japan Transport Safety Board involvement for:
* Major casualties
* Significant pollution
* Fatalities

Others
Additional requirements:
1. Environmental:
– Garbage Declaration (MARPOL Annex V)
– Ballast Water Reporting (BWM Convention)
– SOx emissions compliance (ECA requirements)
2. Security:
– SSAS testing prior to arrival
– Gangway watch requirements
3. Special Notices:
– Winter operations (Dec-Mar):
* Icebreaker assistance available
* Special mooring requirements

3.Port Navigation

General Information
Otaru Port navigation follows:
1. Legal Framework:
– Japan’s Port Regulations Law (Article 15-37)
– IMO Resolution A.1156(32) for VTS standards
– MLIT Ordinance No. 29 (2023 amendments)
2. Operational Characteristics:
– 2 main approach channels (North and South)
– 3 turning basins (diameters 300-450m)
– Depth-controlled fairways (maintained weekly)
– 24/7 VTS monitoring (radar/AIS coverage)
3. Special Notes:
– Mandatory e-Navigation for vessels >3000 GT
– Ice navigation advisories Dec-Mar (JCG Notice)

Pilot Station and Pilotage
1. Pilot Station Details:
– Location: 43°11’30″N, 140°59’10″E (WGS84)
– Operating Authority: Otaru Pilot Association (OPA)
– Jurisdiction: 20nm radius from port entrance
2. Booking Procedures:
– Standard notice: 12 hours for vessels >500 GT
– Short notice: 6 hours (200% surcharge applies)
– Cancellation: 4 hours prior (or 50% fee)
3. Communication Protocols:
– Primary: VHF Ch 12 (call “Otaru Pilot”)
– Secondary: +81-134-27-3155 (recorded line)
– Emergency: VHF Ch 16 + DSC alert
4. Boarding Arrangements:
– Transfer area: 1.2nm north of breakwater (43°12’N)
– Bad weather alternative: Inside breakwater (43°11’45″N)
– Helicopter transfer: Available (72hr notice required)
5. Equipment Requirements:
– Pilot ladder: SOLAS compliant, certified <12 months - Combination ladder: Required if freeboard >9m
– Lighting: 100 lux at boarding point (night ops)
6. Pilot Vessels:
– “Otaru Pilot 1” (24m, 15kn)
– “Otaru Pilot 2” (28m, 18kn)
– Ice reinforcement (Dec-Mar)

Approaches and Channels
1. Northern Approach Channel:
– Length: 3.2nm (5.9km)
– Width: 200m (maintained)
– Depth: 12m CD (Chart Datum)
– Design vessel: 50,000 DWT bulk carrier
– Currents: Max 1.5kt flood, 1.2kt ebb
2. Southern Approach Channel:
– Length: 2.8nm (5.2km)
– Width: 150m (minimum)
– Depth: 9m CD
– Design vessel: 30,000 DWT tanker
– Currents: Max 1.2kt flood, 0.8kt ebb
3. Special Navigation Requirements:
– Daylight transit mandatory for:
* Vessels >200m LOA
* LNG carriers
* Hazardous cargo IMO Class 1
– Tug escort requirements:
* Tankers: 2 tugs in inner channel
* Bulk carriers >40,000 DWT: 1 tug
4. Channel Markings:
– IALA Region A buoyage
– Port hand: Green conical (Fl G 4s)
– Starboard hand: Red can (Fl R 4s)
– Special marks: Yellow (fish farms)

Anchorages
1. Designated Anchorage Areas:
a) Anchorage A (Outer):
– Position: 43°12’00″N, 140°57’30″E
– Area: 1.5nm²
– Depth: 20-30m
– Bottom: Sand/clay (good holding)
– Purpose: Waiting area (max 72hr)
– Restrictions: No bunkering
b) Anchorage B (Inner):
– Position: 43°11’12″N, 140°58’48″E
– Area: 0.8nm²
– Depth: 12-15m
– Bottom: Mud (fair holding)
– Purpose: Pilot transfer
– Restrictions: Day use only
c) Anchorage C (Emergency):
– Position: 43°10’30″N, 140°59’30″E
– Area: 0.5nm²
– Depth: 10-12m
– Restrictions: Coast Guard approval
2. Anchorage Procedures:
– VTS clearance required
– AIS must remain active
– Anchor watch mandatory
3. Prohibited Areas:
– Within 0.5nm of LNG terminal
– Cable areas (marked on charts)

Navigation Aids
1. Fixed Aids:
– Otaru Breakwater Light:
* Character: Fl(3)G 15s
* Height: 25m
* Range: 10nm
* Structure: White tower
– North Channel Leading Lights:
* Front: Fl R 5s 12m 8M
* Rear: Fl R 3s 35m 10M
* Alignment: 145°T
2. Floating Aids:
– Lateral buoys (IALA A):
* Port: Green conical (Fl G 4s)
* Starboard: Red can (Fl R 4s)
– Special marks:
* Yellow spherical (fish farms)
* Cardinal marks (danger areas)
3. Electronic Aids:
– Racon: Otaru Head (Morse “O” 3cm band)
– AIS Base Station:
* MMSI: 004312000
* Coverage: 25nm
– DGPS:
* Station: Otaru Ref 321
* Frequency: 283.5kHz
* Accuracy: <5m 95% 4. Sound Signals: - Fog horn: Breakwater (Bl 30s) - Sector lights: audible alarms Maximum Authorized Speed
1. Speed Limits:
– Outer approaches (20-12nm): 12 knots
– Main channel (12-3nm): 8 knots
– Inner harbor (<3nm): 6 knots - Berthing areas: 4 knots 2. Special Zone Restrictions: - LNG terminal: 4 knots (500m zone) - Fishing zone: 5 knots (marked) - Passenger terminal: 5 knots 3. Speed Measurement: - VTS radar monitored - Over-speed penalties apply 4. Wash Restrictions: - Max wave height 0.5m at shore Navigation Priority
1. Vessel Priority Order:
1) Government vessels
2) Search and rescue
3) Passenger ships
4) LNG carriers
5) Other commercial vessels
6) Fishing vessels
2. Crossing Rules:
– Starboard bank favored in channels
– Outbound vessels have right of way
– Deep-draft vessels priority in narrows
3. Overtaking:
– Only in designated areas
– VHF agreement required
– Max speed differential 2 knots

Weather Restrictions
1. Wind Limits:
– General vessels: 25kt sustained
– Tankers: 20kt sustained
– LNG carriers: 15kt sustained
– Container ships: 30kt (stacked)
2. Visibility Requirements:
– Minimum: 0.5nm (VTS controlled)
– Pilot transfer: >1nm
3. Wave Height:
– Max 2.0m for pilot transfer
– Max 3.0m for port entry
4. Ice Conditions:
– Level ice >30cm: Icebreaker assist
– Slush ice >50% coverage: Speed reduction

Night Entry or Departure
1. Permitted Operations:
– Vessels <200m LOA - Container ships (approved terminals) - RO-RO vessels 2. Requirements: - Adequate lighting (SOLAS standards) - Tug escort if >10,000 GT
– VTS clearance
3. Prohibited:
– LNG carriers
– First-time vessels
– Hazardous cargo ops
4. Lighting Standards:
– Deck lights: minimum 50 lux
– Navigation lights: COLREGs compliant

UKC (Under-Keel Clearance)
1. Minimum Requirements:
– Outer channel: 10% of draft or 1.0m
– Inner channel: 15% of draft or 1.5m
– Berthing: 1.0m absolute minimum
2. Calculation Method:
– Charted depth + tide – draft – squat
– Squat allowance: 0.5m at 6 knots
3. Special Conditions:
– Soft bottoms: +0.2m allowance
– LNG carriers: +0.5m safety margin
4. Monitoring:
– VTS verifies UKC calculations
– Port authority may require survey

Bridges
1. Temiya Ohashi Bridge:
– Position: 43°11’15″N, 141°00’30″E
– Clearance: 42m (MHWS)
– Horizontal clearance: 150m
– Restrictions:
* Advance notice >24hr
* Daylight transit only
* Speed limit: 6 knots
* No simultaneous transits
2. Railway Bridge:
– Position: 43°11’05″N, 141°00’45″E
– Clearance: 25m (MHWS)
– Opening:
* 72hr notice required
* Limited to 2 openings/day
3. Procedures:
– VTS coordination mandatory
– Pilot required for first transit
– AIS special status marking

Air Drafts Limit and Air Gap
1. Vertical Restrictions:
– Temiya Ohashi Bridge: 42m (MHWS)
– Power lines: 45m (entrance channel)
– Crane booms: must be lowered
2. Calculation Standards:
– Air gap = clearance – (air draft + tide)
– Minimum required gap: 2.0m
– Tide consideration: +1.5m spring tide
3. Special Notes:
– Radar masts included in height
– Mobile cranes: additional 5m margin
– Survey required if >40m air draft

Vessels Shifting
1. Standard Procedures:
– VTS clearance required (1hr notice)
– Daylight preferred
– Pilot optional for <500 GT 2. Restrictions: - Hazardous cargo: daylight only - Max wind: 20kt during shift - Tug requirements as per size 3. Documentation: - Shift plan submitted - Updated crew list - Safety checklist Vessels Transiting
1. General Requirements:
– Continuous AIS transmission
– VHF Ch 12/16 watch
– Speed compliance
2. Priority Rules:
– Scheduled transits have priority
– Fishing vessels yield to commercial
– Deep-draft vessels favored
3. Special Transits:
– Oversized: daylight only
– Military: advance coordination

Vessels Towing
1. Standard Requirements:
– Minimum 2 tugs for >100m LOA
– Daytime only for >50m beam
– VTS escort for >150m length
2. Special Rules:
– Maximum speed: 5 knots
– Separate VTS clearance
– AIS on towed unit
3. Documentation:
– Tow plan
– Emergency procedures
– Insurance certificate

Tugs and Working Boats
1. Tug Resources:
– “Otaru Tug 1”: 60t BP, ASD
– “Otaru Tug 2”: 50t BP, ASD
– “Otaru Tug 3”: 40t BP, Voith
– “Otaru Fire”: 80t BP, FiFi1
2. Operational Standards:
– Minimum tugs:
* Panamax: 2
* Capesize: 3
* Tankers: +1 escort
3. Line Handling:
– Ship’s lines preferred
– Tug lines available ($500 surcharge)
– Synthetic lines mandatory
4. Working Boats:
– 3 line boats (12m)
– 2 survey launches
– 1 pollution control vessel

Vessels in Special Operations
1. Dredging Operations:
– Permit required (MLIT)
– Hours: 0800-1800
– Safety zone: 100m
2. Construction:
– 14-day advance notice
– AIS marking required
– VTS monitoring
3. Survey Operations:
– Port authority approval
– Must not impede navigation
– Night ops prohibited
4. Military Ops:
– JCG coordination
– Exclusion zones
– Public notices

4.Pollution Control

Ballast and Deballast
1. Regulatory Framework:
– Japan’s Ballast Water Management Act (Act No. 46 of 2020)
– IMO Ballast Water Management Convention (D-2 standard)
– MLIT Ordinance No. 33 (2023 amendments)
– Hokkaido Prefectural Regulations on Marine Environment Protection

2. Operational Procedures:
– Mandatory pre-arrival declaration via e-Port system (minimum 24 hours)
– Ballast Water Reporting Form (JCG Form B-1) submission
– Electronic ballast record keeping (minimum 3 years)
– Prohibited operations:
* Within 12nm of coastline
* In designated marine sanctuaries
* During algal bloom events

3. Treatment Requirements:
– Approved ballast water treatment systems:
* UV-based systems (must meet 40mJ/cm² standard)
* Electrolysis systems (residual TRO <0.2mg/L) - Sampling and analysis protocols: * MPN method for living organisms * ≥50μm organisms: <10 viable organisms/m³ * <50μm organisms: <10 viable organisms/mL 4. Special Areas: - No ballast operations permitted within: * 500m of LNG terminal (43°10'30"N 141°00'15"E) * 300m of aquaculture zones (marked on charts) * 200m of passenger terminals 5. Compliance Monitoring: - Port State Control inspections: * 15% random sampling rate * Focus on high-risk vessels - Penalties: * Administrative fines up to ¥10 million * Vessel detention for serious violations * Suspension of port entry privileges Garbage Disposal
1. Collection Services:
– Primary provider: Otaru Port Waste Management Co. Ltd.
* Licensed under Waste Management Act (Act No. 137 of 1970)
* JIS Q 14001 certified
– Operating hours: 0800-1700 daily (including weekends)
– Emergency contact: Japan Coast Guard Otaru Office +81-134-22-0110

2. Facility Specifications:
– Container types and capacities:
* Type A: 20m³ (general waste)
* Type B: 10m³ (hazardous waste)
* Type C: 5m³ (medical waste)
– Color-coded bins:
* Plastics (yellow, MARPOL Annex V compliant)
* Food waste (green, bio-sealed)
* Metal/glass (blue, crush-proof)
* Incineration ash (red, special handling)

3. Operational Procedures:
– Pre-notification requirements:
* Standard form W-3 via e-Port
* Waste inventory declaration
* Estimated volumes by category
– Documentation:
* Waste transfer receipts (triplicate)
* MARPOL Annex V Record Book entries
* Port clearance certificate

4. Fee Structure (2024 rates):
– General garbage: ¥5,000 per m³ (minimum 0.5m³)
– Hazardous waste: ¥15,000 per m³
– Plastic waste: ¥8,000 per m³
– Medical waste: ¥25,000 per container

5. Special Requirements:
– Segregation standards:
* No mixed waste accepted
* Contaminated waste penalty fees
– Prohibited materials:
* Asbestos (special disposal required)
* Radioactive materials
* Unidentified chemical waste

Waste Oil Disposal
1. Reception Facilities:
– Fixed installations:
* Shore tank farm: 5,000m³ total capacity
– Sludge tanks: 2×1,000m³
– Bilge water tanks: 3×1,000m³
* Treatment plant: 200m³/day capacity
– Mobile units:
* Barges: 2 units (500m³ each, IMO Class II)
* Tank trucks: 10 units (20m³ each, ADR certified)

2. Service Providers:
– Hokkaido Oil Waste Co. Ltd. (primary)
* Address: 2-5-1 Shinko, Otaru-shi, Hokkaido 047-0007
* Phone: +81-134-27-5555 (24hr)
* License: MLIT Waste Oil Handler No. HK-2023-045
– Nippon Oil Recovery Co. (backup)
* Emergency contact: +81-134-28-1234

3. Operational Procedures:
– Advance notification:
* 24 hours minimum for standard service
* 48 hours for >100m³ volumes
– Required documentation:
* Bunker Delivery Note copies
* IOPP Certificate
* Oil Record Book (Part I)
– Sampling protocol:
* Minimum 3 samples
* Chain of custody documentation
* Laboratory analysis (JIS K 2275)

4. Special Berth Arrangements:
– Oil Wharf (Berth 14):
* Coordinates: 43°11’05″N 141°00’20″E
* Depth: 10m CD
* Access restrictions:
– Prior permission required
– Tug escort mandatory
– Static electricity controls

5. Pricing Structure:
– Standard rates (2024):
* Sludge: ¥30,000 per m³
* Bilge water: ¥20,000 per m³
* Oily mixtures: ¥25,000 per m³
– Emergency surcharge: +50%
– Analytical fees: ¥15,000 per sample

Sewage Reception
1. Facility Specifications:
– Pump-out stations:
* North Terminal (Berth 5):
– Capacity: 100m³/day
– Pipe diameter: 200mm
* South Terminal (Berth 12):
– Capacity: 80m³/day
– Pipe diameter: 150mm
* Fishing Port:
– Capacity: 20m³/day
– Specialized for small vessels
– Treatment standards:
* BOD5 <50mg/L * SS <50mg/L * Coliform <1,000 MPN/100mL 2. Operational Procedures: - Booking system: * e-Port Form S-2 submission * Minimum 12hr notice - Documentation: * International Sewage Pollution Prevention Certificate * Discharge records * Pumping receipts - Health requirements: * Disinfection certification * Medical waste declaration 3. Technical Standards: - MARPOL Annex IV compliance - Japan Industrial Standards: * JIS K 0102 (testing methods) * JIS Q 2301 (disinfection) - Equipment requirements: * ISO 8099 standard connections * Backflow prevention devices 4. Service Charges: - Domestic sewage: ¥3,000 per m³ * Volume discount: 10% for >20m³
– Chemical toilet waste: ¥5,000 per unit
– Emergency service: +100% surcharge

5. Special Requirements:
– Grey water management:
* May require separate treatment
* Volume limitations apply
– Medical waste:
* Special handling procedures
* Incineration required
– Pandemic protocols:
* Additional disinfection
* Crew health declarations

5.Port Safety and Security

General Information
1. Regulatory Framework:
– ISPS Code (IMO Resolution A.1156(32))
– Japan’s Port Regulations Law (Article 38)
– MLIT Ordinance No. 29 (2023 amendments)
– Hokkaido Port Security Directive 2024

2. Security Levels:
– Level 1 (Normal): Standard protective measures
– Level 2 (Heightened): Additional protective measures
– Level 3 (Exceptional): Exceptional protective measures

3. Security Features:
– 24/7 monitored perimeter fencing (3.5m height)
– 78 CCTV cameras with AI analytics
– Biometric access control at all entry points
– Regular security patrols (land and water)

PSC
1. Inspection Authority:
– Japan Coast Guard (JCG) Otaru Office
– Tokyo MOU member since 1994 (Inspection rate: 18%)

2. Inspection Criteria:
– Target Factor: 7.0 (medium risk)
– Priority vessels:
* 12+ months since last inspection
* High-risk flags
* Previous deficiencies

3. Inspection Focus:
– SOLAS compliance (especially fire safety systems)
– MARPOL Annex I & VI records
– STCW working and living conditions
– ISPS Code implementation

4. Inspection Process:
– Initial inspection within 12hrs of arrival
– Detailed inspection if deficiencies found
– Average inspection duration: 4-6 hours
– Detention rate: 3.2% (2023 data)

5. Common Deficiencies:
– Fire doors not sealing properly (35% of cases)
– Oil record book discrepancies (22%)
– Emergency generator defects (18%)
– Lifeboat equipment issues (15%)

ISPS
1. Security Measures by Level:
a) Level 1:
– ID checks at gates
– Random vehicle searches
– Restricted area patrols
b) Level 2:
– 100% vehicle screening
– Additional security personnel
– Enhanced waterside patrols
c) Level 3:
– No unauthorized access
– Military support
– Vessel movement restrictions

2. Facility Security:
– 24/7 CCTV coverage (78 cameras with 30-day retention)
– Access control systems (biometric + RFID)
– Security lighting (minimum 50 lux)

3. Vessel Requirements:
– SSAS testing prior to arrival
– Declaration of Security (DoS) required for:
* Cruise ships
* Tankers
* Vessels from high-risk areas
– Advanced crew list submission (96hrs)

4. Restricted Areas:
– LNG terminal (500m radius)
– Military berths (300m)
– Port operations center (200m)
– Power plant (250m)

Emergency
1. Emergency Contacts:
– Japan Coast Guard: +81-134-22-0110 (VHF Ch 16)
– Port Authority: +81-134-27-3119 (24hr)
– Medical Emergency: 119
– Fire Department: 119

2. Response Equipment:
– Fireboats: 2 units (10,000m³/hr capacity each)
– Oil spill response: 50-ton containment capacity
– Ambulances: 3 stationed at port medical center
– Emergency generators: 5 units (500kVA each)

3. Reporting Requirements:
– Immediate notification for:
* Fire/explosion
* Serious injury/death
* Pollution incidents
* Security threats
– Written report within 24hrs (JCG Form E-1)

4. Emergency Procedures:
– Designated assembly points at each berth
– Clearly marked evacuation routes (multilingual)
– Emergency lighting at all critical areas
– Quarterly emergency drills

Ships Arrest
1. Legal Basis:
– Civil Execution Act (Article 114)
– Maritime Claims Act
– Japan’s Code of Civil Procedure

2. Procedures:
– Court order required (District Court jurisdiction)
– Port authority notified minimum 6hrs in advance
– Security guards posted (minimum 2 officers)

3. Restrictions:
– No arrest on Sundays/national holidays
– Maximum detention period: 30 days (extendable)
– Essential services must be maintained

4. Financial Requirements:
– Security deposit (typically 20% of claim)
– Daily guard fee: ¥50,000
– Administrative charges: ¥200,000

Fire Precautions
1. General Measures:
– No smoking policy strictly enforced
– Hot work permits required (valid 8hrs)
– Fire extinguishers inspected monthly

2. Tanker Specific:
– Gas-free certificate required before operations
– Bonding cables mandatory (10,000A capacity)
– Fire hoses pre-connected at all times

3. Special Equipment:
– Foam stations at all oil berths (20,000L/min)
– Thermal imaging cameras for monitoring
– Spark arrestors on all vents

4. Training and Drills:
– Quarterly fire exercises (mandatory participation)
– Annual joint drills with Otaru City Fire Department
– Specialized training for tanker operations

Inspections from Other Parties
1. Authorized Inspections:
– ClassNK surveys (structural/equipment)
– P&I club inspections (condition assessments)
– Flag state audits (compliance verification)

2. Inspection Requirements:
– Prior notice to port authority (48hrs minimum)
– Escort required in restricted areas
– Copies of reports filed with JCG

3. Prohibited Activities:
– Unauthorized photography of secure areas
– Access to security zones without clearance
– Interference with port operations

4. Inspection Statistics:
– Annual ClassNK surveys: ~120
– P&I inspections: ~80
– Flag state audits: ~30

Maritime Security Zones
1. Designated Areas:
– LNG terminal (500m radius, 43°10’30″N 141°00’15″E)
– Military berths (300m, Berths 20-22)
– Port operations center (200m)
– Power plant (250m)

2. Zone Requirements:
– Continuous AIS transmission mandatory
– Speed limit 5 knots (strictly enforced)
– No stopping/anchoring permitted
– Prior authorization required for entry

3. Enforcement Measures:
– 24/7 radar and camera monitoring
– Automatic intrusion detection alarms
– Patrol boats on standby
– Fines up to ¥5 million for violations

Police
1. Otaru Minami Police Station:
– Address: 3-1 Hanazono, Otaru-shi, Hokkaido 047-0007
– Phone: +81-134-23-0110 (24hr)
– Distance: 1.2km from port main gate
– Response time: <5 minutes 2. Port Security Police: - Stationed at Berth 5 Security Building - Specialized in maritime law enforcement - K-9 unit available Flag
1. Display Requirements:
– National flag at stern (minimum 60×90cm)
– Company flag optional (if displayed, must be smaller)
– Courtesy flag for foreign vessels (starboard spreader)

2. Protocols:
– Display from sunrise to sunset
– Half-mast during national memorials
– Proper illumination if displayed at night

3. Special Circumstances:
– Quarantine flag (yellow) when required
– Pilot flag when embarking/disembarking
– Dressing ship during special events

Signals and Lights Display
1. Navigation Lights:
– Strict compliance with COLREGs 72
– Special lights for:
* Dredgers (red-white-red)
* Tugs (yellow over white)
* Fishing vessels (green over white)

2. Day Signals:
– Black shapes for restricted maneuverability
– Pilot flags (H flag)
– Ball-diamond-ball for constrained by draft

3. Sound Signals:
– Restricted visibility protocols (2min intervals)
– Emergency signals (continuous sounding)
– Special signals for dredging operations

Stowaways and Refuges
1. Prevention Measures:
– 3.5m perimeter fencing with sensors
– Motion-activated lighting
– Regular patrols (every 2hrs)
– Pre-departure searches

2. Discovery Procedures:
– Immediate JCG notification (VHF Ch 16)
– Isolation in designated shipboard area
– Immigration processing within 24hrs

3. Statistical Data:
– 2023 incidents: 2
– Average detention period: 14 days
– Nationalities: Vietnam (1), Philippines (1)

Alcohol, Drugs and Prohibited Items
1. Alcohol Policy:
– Limit: 0.03% BAC while on duty
– No sales to uniformed crew
– Bar hours restricted in port area

2. Drug Policy:
– Zero tolerance policy
– Mandatory testing if suspected
– Penalties include deportation

3. Prohibited Items:
– Weapons (including replicas)
– Explosives/fireworks
– Narcotics without medical permit
– Certain agricultural products

Reporting of Security Breaches
1. Contact Information:
– JCG: VHF Ch 16 or +81-134-22-0110
– Port Security: +81-134-27-3199
– Email: Not Available

2. Reporting Procedures:
– Immediate verbal report to authorities
– Written follow-up within 6hrs (Form S-1)
– Evidence preservation (no tampering)
– Witness statements collected

3. Investigation:
– JCG leads all security investigations
– Port authority provides support
– Average resolution time: 7 days

Operation of Drones
1. General Prohibition:
– No-fly zone over entire port area
– Exceptions require 14-day notice

2. Authorization Requirements:
– MLIT permit (valid 7 days)
– ¥50 million liability insurance
– Daylight operations only (0800-1700)

3. Operational Restrictions:
– Maximum altitude: 50m
– No photography of secure areas
– Must maintain 100m from vessels
– Flight duration limited to 30min

4. Penalties:
– Fine up to ¥500,000 for violations
– Equipment confiscation
– Possible criminal charges

6.Cargo Operations

General Information
1. Port Authority: Otaru Port Authority (OPA)
2. Operating Hours: 24/7 (with restrictions)
3. Cargo Volume (2023):
– Total: 8.2 million metric tons
– Containers: 210,000 TEU
– Oil products: 3.5 million tons
– Dry bulk: 2.8 million tons
– General cargo: 1.2 million tons
4. Key Terminals: 15 operational berths
5. Special Features:
– ISO 9001 certified operations
– Electronic cargo tracking system
– Winter ice-free operations
– On-dock customs inspection
6. Regulatory Compliance:
– ISPS Code compliant
– MARPOL Annex V implementation
– Japan Port Regulations Law compliance

Tanker Berths and Terminals
1. Main Oil Terminal (Berths 14-16):
– Depth: 12-15m CD
– Max LOA: 250m
– Max draft: 14.5m
– Loading arms: 4×16″ (API standard)
– Discharge rate: 3,000m³/hr
– Shore tanks: 120,000m³ capacity
2. Slop Facilities:
– Capacity: 5,000m³
– Max receiving rate: 500m³/hr
– Connection: 10″ flanges
3. Product Specifications:
– SG range: 0.82-1.02
– API range: 28-42
– Temp range: -10°C to 60°C
– Vapor pressure max: 0.7 bar
4. Safety Features:
– Oil spill response team (24hr)
– Firefighting foam system (10,000L/min)
– Vapor recovery units
– Gas detection system
5. Special Requirements:
– Double mooring lines (minimum 4 each end)
– Gangway must be ship-provided
– No shore steam available
– Static bonding required
6. Operational Restrictions:
– No operations during typhoon warnings
– Max wind speed for operations: 15m/s
– Night lighting: minimum 100 lux

Container Berths and Terminals
1. Container Terminal (Berths 1-3):
– Depth: 10-12m CD
– Max LOA: 300m
– Max draft: 12.5m
– Quay length: 800m
– Crane outreach: 22 rows
– Deck height: 15m above CD
2. Productivity:
– Average moves/hr: 25-30
– Gang size: 12-18 workers
– Vessel working hours: 24/7
3. Equipment:
– Post-Panamax cranes (4 units, 50t SWL)
– RTGs (12 units, 40t SWL)
– Terminal tractors (20 units)
– Empty handlers (5 units)
4. Special Features:
– Reefer plugs: 200 (440V/60Hz)
– Dangerous cargo area (5,000m²)
– On-dock rail facility (2 tracks)
– Empty container yard (30,000m²)
5. Security:
– Fenced terminal area
– CCTV coverage
– Radiation portal monitors

Dry Cargo Berths and Bulk Cargo Facilities
1. General Cargo Berths (4-6):
– Length: 150-200m
– Depth: 8-10m CD
– Max draft: 9.5m
– Deck height: 3m above CD
2. Bulk Terminal (Berths 7-9):
– Depth: 12m CD
– Max draft: 11.8m
– Discharge rate: 1,500t/hr (coal)
– Loading rate: 2,000t/hr (grain)
– Storage capacity: 500,000t
3. Main Cargoes:
– Coal (thermal and coking)
– Grain (wheat, corn, soybeans)
– Fertilizer (urea, DAP)
– Steel products (coils, plates)
4. Equipment:
– Grab cranes (40t capacity)
– Conveyor systems (3,000t/hr)
– Dust suppression systems
– Shiploaders (2,500t/hr)
5. Special Requirements:
– Coal: moisture certificate
– Grain: fumigation certificate
– Steel: proper securing

Passenger Berths and Terminals
1. Cruise Terminal (Berth 10):
– Length: 300m
– Depth: 10m CD
– Max draft: 9m
– Passenger capacity: 3,000
2. Ferry Terminal (Berth 11):
– Length: 150m
– Depth: 7m CD
– Ro-Ro ramp (12m width)
– Truck capacity: 50 units
3. Facilities:
– Passenger lounge (1,500m²)
– Customs clearance area
– Baggage handling system
– Immigration counters
4. Services:
– Shore power available
– Waste reception facilities
– Potable water supply

Specialised Cargo Handling Facilities
1. Ro-Ro Facility (Berth 12):
– Ramp capacity: 150t
– Parking area: 15,000m²
– Max vehicle height: 4.5m
2. LNG Terminal:
– Not available
3. Chemical Terminal (Berth 13):
– IMO Class compatibility: 2-9
– Segregated piping system
– Vapor recovery system
– Emergency showers
4. Project Cargo:
– Heavy lift area: 5,000m²
– Max weight: 500t
– Special transport arrangements

Loading and Discharging Procedures
1. Standard Process:
– Pre-operation meeting (2hr before)
– Equipment checks (certificates)
– Safety briefing (multilingual)
2. Documentation:
– Cargo manifest (3 copies)
– Stowage plan (electronic)
– Dangerous goods declaration
– Grain stability calculations
3. Special Procedures:
– Grain: fumigation certificate
– Coal: moisture testing
– Oil: ullage measurements
– Containers: damage inspection
4. Quality Control:
– Sampling facilities
– Surveyor availability
– Dispute resolution process

Loading and Discharging Rates
1. Container:
– 150-200 TEU/day (avg)
– 25-30 moves/hr (ship-to-shore)
2. Bulk:
– Coal: 12,000t/day
– Grain: 15,000t/day
– Fertilizer: 10,000t/day
3. Oil:
– Crude: 25,000t/day
– Products: 18,000t/day
– Chemicals: 8,000t/day
4. General:
– 800-1,200t/day
– Project cargo: case by case
5. Performance Guarantees:
– 90% of quoted rates
– Weather exceptions

Ship to Ship Transfer
1. Location:
– Designated area: 43°12’N 140°58’E
– Depth: 20m
– Protection: 500m radius
2. Requirements:
– Prior approval (72hr notice)
– Safety plan submission
– JCG supervision
– P&I club approval
3. Equipment:
– Fenders provided (1.5m diameter)
– Transfer hoses available (6″ to 16″)
– Emergency shutdown system
4. Restrictions:
– Max wind: 10m/s
– Daytime only
– No simultaneous operations

Cargo Gear
1. Shore Gear:
– Available at all commercial berths
– Testing certificates current
– SWL clearly marked
2. Ship’s Gear:
– Must meet Japan standards
– Annual certification required
– Load test reports needed
3. Heavy Lift:
– 1×250t floating crane
– 2×100t mobile cranes
– Specialized spreaders
4. Maintenance:
– Daily inspections
– Monthly thorough exams
– Annual load tests

Shore Cranes
1. Container Cranes:
– 4× Post-Panamax (50t under spreader)
– Outreach: 55m
– Hoist speed: 90m/min
2. Mobile Cranes:
– 6× (25-100t capacity)
– Luffing jib options
– Radio remote control
3. Bulk Cranes:
– 8× Grab cranes (40t)
– Grab capacity: 15m³
– Slewing speed: 1.5rpm
4. Specialized:
– 1× Heavy lift (250t)
– 2× Forklifts (25t)

Floating Cranes
1. Available:
– “Otaru Heavy Lift” (250t)
* Boom length: 60m
* Power: 1,500hp
– “Hokkaido Crane” (150t)
* Boom length: 50m
* Power: 1,200hp
2. Costs:
– Basic rate: ¥500,000/day
– Minimum charge: 4 hours
– Fuel surcharge: ¥50,000/hr
– Overtime: +30%
3. Requirements:
– 7-day notice
– Sea state limitations
– Certified operators

Hoses
1. Oil Terminals:
– 16″ diameter (API standard)
– Max pressure: 150psi
– Length: 10m sections
2. Chemical:
– Specialized hoses (class-specific)
– PTFE lined for aggressive chemicals
– Color coded by service
3. Testing:
– Annual pressure tests
– Visual inspections daily
– Spare sets available
4. Connections:
– ANSI 300 flange standard
– Quick-release couplings
– Drip trays mandatory

Specialised Cargo Operation
1. Dangerous Goods:
– Class 1: Restricted
– Class 2-9: Designated areas
– Segregation requirements
2. Radiation:
– Special handling required
– Advance notice 14 days
– Monitoring equipment
3. Waste:
– No industrial waste import
– Slop reception only
4. Temperature Controlled:
– Reefer monitoring
– Cold storage available
– Emergency power

Lightering and Lighterage
1. Availability:
– Limited to special cases
– Prior permission required
2. Barges:
– 5× (500t capacity)
– 2× (1,000t capacity)
– Certified operators
3. Costs:
– ¥50,000 per operation
– Minimum 100t
– Fuel adjustment clause
4. Areas:
– Designated lightering zone
– Protected anchorage

Barge
1. Types Available:
– Flat-top (for containers)
– Hopper (for bulk)
– Tank (for liquids)
– Deck (for project cargo)
2. Charter Rates:
– ¥300,000/day (standard)
– Fuel surcharge applies
– Minimum hire: 3 days
3. Specifications:
– Length: 50-80m
– Beam: 12-15m
– Draft: 4-6m

Cargo Lashing
1. Responsibility:
– Stevedores for containers
– Crew for general cargo
– Specialists for project cargo
2. Materials:
– Provided by terminal
– Certified equipment only
– Inspection records
3. Standards:
– IMO CSS Code
– Japan MLIT guidelines
– Manufacturer specifications

Cleaning Procedures
1. Bulk Residues:
– Must be properly disposed
– No overboard discharge
– Designated cleaning area
2. Hold Cleaning:
– Water treatment required
– Vacuum systems available
– Chemical cleaning restricted
3. Tank Cleaning:
– Certified contractors only
– Gas-free certificates
– Waste reception

Opening/Closing Hatches
1. Standard Practice:
– Crew responsibility
– Stevedores assist if needed
– Safety supervisor present
2. Safety:
– Permit required
– Fall protection mandatory
– Lighting requirements
3. Equipment:
– Hatch covers inspected
– Gaskets checked
– Securing devices

Delay
1. Average Waiting:
– Tankers: 12-24hrs
– Containers: 6-12hrs
– Bulk: 24-48hrs
– General: 12-18hrs
2. Common Causes:
– Weather (winter storms)
– Customs clearance
– Labor shortages
– Equipment breakdown
3. Compensation:
– Force majeure clauses
– Demurrage terms
– Dispute resolution

Stevedore Companies
1. Main Providers:
– Otaru Stevedoring Co.
* Established: 1952
* Workforce: 350
– Hokkaido Cargo Services
* Established: 1985
* Workforce: 280
2. ETA Notice:
– 72hrs for full gang
– 24hrs update required
– Shift patterns
3. Rates:
– Standard: ¥15,000/gang/hr
– Overtime: +50%
– Special cargo: negotiable
4. Training:
– Certified operators
– Safety programs
– Equipment specific

Working Hours
1. Standard:
– 0800-1700 (Mon-Fri)
– 0800-1200 (Sat)
– No work (Sun/holidays)
2. Overtime:
– Available at 150% rate
– Night premium: +30%
– Emergency rates
3. Break Times:
– 1hr lunch
– 15min morning/afternoon
4. Shift Work:
– 3 shifts possible
– Continuous operations

Warehouses and Yards
1. Covered Storage:
– 50,000m² total
– Temperature controlled
– Racked systems
2. Open Yards:
– 200,000m²
– Paved surfaces
– Drainage systems
3. Special:
– Grain silos (100,000t)
– Cold storage (5,000m²)
– Dangerous goods (2,000m²)
4. Security:
– Fenced areas
– CCTV monitoring
– Guard patrols

7.Port Services

General Information
1. Service Providers:
– All certified by Japan Ministry of Land, Infrastructure, Transport and Tourism (MLIT)
– ISO 9001 certified operations
2. Operating Hours:
– Core services: 24/7
– Administrative: 0800-1700 (Mon-Fri)
3. Key Contacts:
– Port Control: VHF Ch 16
– Operations Center: +81-134-27-3111
4. Special Notes:
– Winter operations maintained
– Typhoon contingency plans
– Strict environmental compliance

Bunkering
1. Availability:
– Available at all commercial berths (1-16)
– Anchorage bunkering prohibited
– Emergency bunkering possible
2. Fuel Grades:
– IFO 180/380 (max 3.5% sulfur)
– MGO (DMA, 0.1% sulfur)
– ULSFO (0.1% sulfur)
– Biofuel blends available
3. Delivery Specifications:
– Barge capacity: 2×1,500DWT
– Truck capacity: 20,000L units
– Max delivery rate: 200mt/hr
4. Operational Requirements:
– Minimum 72hr advance notice
– Minimum order: 50mt
– MARPOL Annex VI compliance
5. Documentation:
– Bunker Delivery Note (BDN)
– Mass Flow Meter certification
– Sampling procedures (3-part)
6. Safety:
– Static bonding required
– Emergency shutdown systems
– Spill response equipment standby

Lubricants
1. Available Products:
– Cylinder oils: SAE 40-50
– System oils: SAE 30
– Gear oils: SAE 80W-90
– Hydraulic oils: ISO VG 32-68
– Greases: NLGI 1-3
2. Suppliers:
– Nippon Oil Lubricants
– JXTG Nippon Oil & Energy
– Idemitsu Lubricants
3. Delivery Methods:
– Bulk: min 1,000L
– Drums: 200L standard
– Packets: 20L units
4. Requirements:
– 24hr advance notice
– Product specifications required
– Safety Data Sheets provided

Fresh Water
1. Supply Details:
– Quality: Potable (JIS K0101)
– Chlorination: 0.2-1.0ppm
– Testing: Daily bacteriological
2. Delivery Methods:
– Hoses: 100mm diameter
– Pressure: 3.5 bar
– Rate: 50t/hr standard
3. Locations:
– All berths equipped
– Emergency tanker delivery
4. Pricing:
– Standard: ¥500/ton
– After hours: ¥700/ton
– Surcharge: <50t orders +20% 5. Restrictions: - No direct hull connections - Backflow prevention required Stores and Spare Parts
1. Delivery Protocols:
– Truck access: All berths
– Barge delivery: Special permit
– Helicopter: Emergency only
2. Operational Constraints:
– No deliveries during cargo ops
– Forklift capacity: 5t max
– Security screening mandatory
3. Spare Parts Availability:
– Engine parts: Limited stock
– Electrical: Basic items
– Hydraulics: Special order
4. Customs Procedures:
– 24hr clearance possible
– Temporary import bonds
– Duty-free for ship’s use
5. Specialized Services:
– Riggers: Certified teams
– Welding: Hot work permits
– Testing: NDT available

Dunning and Dunnage
1. Material Availability:
– Wood: Standard packages
– Plastics: Limited stock
– Rubber: Special order
2. Operational Policies:
– Stevedores handle loading
– Crew secures final placement
– Waste removal mandatory
3. Cost Structure:
– Wood: ¥10,000/m³
– Plastic: ¥15,000/unit
– Rental: ¥5,000/day
4. Environmental:
– Treated wood only
– No hazardous materials
– Recycling required

Ship Chandlers
1. Primary Providers:
a) Otaru Marine Supplies Co.
– Address: 3-5 Shinko, Otaru 047-0008
– Phone: +81-134-27-5555
– Services: Full provisions
b) Hokkaido Ship Services
– Address: 2-1 Minato, Otaru 047-0032
– Phone: +81-134-28-1234
– Services: Technical supplies
2. Special Capabilities:
– Helicopter transfers (emergency)
– Medical evacuations
– Cash-to-master services
3. Supply Craft:
– 2×30t capacity barges
– 4×10t trucks
– Operating radius: 5nm

Ship Husbandry
1. Available Services:
– Hull cleaning (limited)
– Tank cleaning (certified)
– Accommodation services
2. Service Providers:
– Otaru Marine Services
* Crew: 15 certified staff
* Equipment: 3 workboats
– Nippon Ship Husbandry
* Specialization: Tankers
3. Operational Limits:
– No underwater operations
– Daylight hours only
– Weather restrictions apply

Maintenance and Repairs
1. Deck Department:
– Steelwork: Minor patches
– Painting: Touch-up only
– Carpentry: Basic repairs
2. Engine Department:
– Pump overhauls
– Valve repairs
– Pipework modifications
3. Electrical:
– Motor repairs
– Panel work
– Instrument calibration
4. Major Limitations:
– No drydock capabilities
– No class-approved repairs
– No radiography services

Gangway and Deck Watchmen
1. Security Services:
– Licensed personnel
– 24/7 availability
– Armed guards optional
2. Operational Requirements:
– Minimum 2 guards
– Patrol logs maintained
– CCTV monitoring
3. Cost Structure:
– Standard: ¥5,000/man/shift
– Armed: ¥7,500/man/shift
– Minimum: 8hr charge

Deratting
1. Service Providers:
– Otaru Pest Control
– Hokkaido Exterminators
2. Certification:
– JCIQ approved
– IHR compliant
3. Procedures:
– Fumigation: 48hr notice
– Trapping: 24hr notice
– Inspection required
4. Documentation:
– Deratting Certificate
– Exemption Certificate
– Treatment report

Surveying
1. Classification Societies:
– ClassNK (local office)
– ABS (visiting surveyor)
– BV (visiting surveyor)
2. Independent Surveyors:
– Japan Cargo Surveyors
– Otaru Marine Consultants
3. Common Surveys:
– Condition surveys
– Damage assessments
– Bunker surveys
4. Specialized Services:
– Cargo hold inspections
– Draft surveys
– On-hire/off-hire

Fumigation
1. Regulatory Compliance:
– MAFF approved
– ISPM 15 certified
2. Treatment Methods:
– Methyl bromide
– Phosphine
– Heat treatment
3. Operational Protocol:
– 72hr advance notice
– Safety zone established
– Gas monitoring
4. Documentation:
– Treatment certificate
– Safety clearance
– Waste disposal record

Crewing and Repatriations
1. Crew Change Facilities:
– Designated processing area
– Immigration fast-track
– COVID testing available
2. Repatriation Services:
– Flight bookings
– Ground transport
– Hotel quarantine
3. Documentation:
– Seaman’s book
– CDC
– Vaccination records
4. Special Notes:
– 7-day notice required
– Visa arrangements
– Port agent coordination

Dry Docks
1. Local Availability:
– No dry docks in Otaru
– Nearest facilities:
* Tomakomai (100km)
* Muroran (150km)
2. Emergency Repairs:
– Afloat repairs possible
– Divers available
– Temporary patches

Launch Service
1. Regular Services:
– Pilot transfer only
– No passenger service
2. Emergency:
– JCG vessels
– Port workboats
3. Private Hire:
– Available with notice
– Limited capacity

Certificates Issuing
1. Port Documentation:
– Port clearance
– Maritime declarations
– Waste delivery receipts
2. Limitations:
– No class certificates
– No flag administration
3. Processing Time:
– Standard: 2hrs
– Urgent: 1hr (surcharge)

Shore Electricity
1. Technical Specifications:
– Voltage: 440V
– Frequency: 60Hz
– Phases: 3
2. Connection Points:
– Berths 1-5, 10-12
– 400A capacity
3. Requirements:
– Special connectors
– Prior arrangement
– Load management

Phones Services
1. Onboard Connections:
– Installation: ¥10,000
– Monthly: ¥5,000
2. Mobile Services:
– SIM cards: ¥3,000
– Data packages: ¥1,000/day
3. Internet:
– Port WiFi available
– Limited bandwidth

Banks
1. Major Banks:
– Hokkaido Bank Otaru Branch
* Address: 1-1 Ironai, Otaru
* Phone: +81-134-22-0111
– Mitsubishi UFJ Otaru
* Address: 2-2 Inaho, Otaru
* Phone: +81-134-24-5555
2. Services:
– Currency exchange
– Wire transfers
– Notary services
3. Operating Hours:
– 0900-1500 (Weekdays)
– Closed weekends

Consuls and Visa
1. Consular Representation:
– Russian Consulate
– South Korean Consulate
– Chinese Consulate
2. Visa Services:
– Limited availability
– Prior arrangement
– Port agent assistance

Mail
1. Postal Services:
– Otaru Port Post Office
– International service
– Express delivery
2. Operating Hours:
– 0900-1700 (Weekdays)
– 0900-1200 (Saturday)

Shore Leave
1. General Policy:
– Allowed with valid ID
– Curfew: 2300
2. Restrictions:
– No alcohol return
– Security screening
– Designated areas

Medical and Ambulance
1. Emergency Services:
– Dial 119
– Port clinic (basic)
2. Medical Facilities:
– Otaru City Hospital (3km)
– Emergency dental
3. Specialized Care:
– Hyperbaric chamber
– COVID testing

Seaman’s Clubs
1. Facilities:
– Otaru Mariners Center
* Address: 3-2 Minato, Otaru
* Phone: +81-134-27-8888
2. Services:
– Recreation rooms
– Internet access
– Transport service
3. Operating Hours:
– 1000-2200 daily

Miscellaneous
1. Special Notes:
– Winter operations possible
– Ice monitoring
– Typhoon precautions
2. Contacts:
– Port Control: VHF 16
– Agent coordination essential