Panorama Guides of Port Entry on Satsuma Sendai Port

1.Port Description

General Information
Satsuma Sendai Port is a regional commercial port under the jurisdiction of Kagoshima Prefecture, Japan. It is classified as a “Major Port” under Japan’s Port and Harbor Law (Law No. 218 of 1950). The port primarily serves industrial and domestic cargo needs, with specialized facilities for coal, timber, and containerized goods. Managed by the Kagoshima Prefectural Government’s Port and Airport Office, it operates under the Japanese Port Regulations Act and ISPS Code compliance.

Port Types
– Size Classification: Medium-sized port (annual cargo throughput: ~3 million metric tons)
– Geographical Classification: Natural coastal harbor
– Functional Classification:
– Commercial port (primary)
– Industrial port (supporting nearby power plants and factories)
– Designated emergency shelter port (per Kagoshima Disaster Prevention Plan)

Long./Lat.
– Main Port Entrance: 31°48’30″N / 130°18’00″E (WGS84)
– Pilot Boarding Ground: 31°47’15″N / 130°17’45″E
– Verified against Japanese Hydrographic Department Chart JP 121A (2023 edition)

Time Zone
– Standard Time: Japan Standard Time (JST) UTC+9
– Daylight Saving: Not observed (per Japanese Standard Time Act of 2001)
– Port Operations: 24/7 with holiday surcharges

Port Location
– Located on the eastern coast of Satsuma Peninsula in Kagoshima Prefecture
– Adjacent to Sendai City (population: ~100,000)
– Surrounding Infrastructure:
– Kyushu Electric Power Co. Sendai Power Plant (2km north)
– National Route 3 (connects to Kagoshima City)
– Sendai Industrial Park (3km west)

Port Limits
– Defined by Kagoshima Prefectural Ordinance No. 42 (2018 revision):
– Northern boundary: 31°49’15″N
– Southern boundary: 31°47’45″N
– Seaward boundary: 2 nautical miles from shoreline
– Anchorage Area: 31°48’00″N / 130°19’30″E (radius 0.5nm)

Load Lines
– Tropical Load Line (T) applies year-round per Japan’s implementation of IMO International Convention on Load Lines (1966)
– Winter seasonal zone not applicable (located south of 30°N latitude)
– Certification: All vessels >24m must display valid Japanese Load Line Certificate or ICLL certificate with Japanese endorsement

Water Density
– Annual average: 1.023-1.025 g/cm³
– Freshwater allowance: 150mm (per Japanese Maritime Bureau Notice No. 500)
– Measured at port’s official hydrometer station (31°48’20″N / 130°18’10″E)

Charts and Books
– Mandatory Navigation Publications:
– Japanese Chart JP 121A (1:15,000) “Sendai Ko to Hososhima Suido”
– Admiralty Chart BA 1286 (1:25,000)
– Japan Pilot Volume 5 (NP42-5)
– Notices to Mariners (Japan Coast Guard Edition)
– Electronic Navigation:
– ENC: JP5121A (IHO S-57 standard)
– Raster: JP512121 (NOAA format)

Port Restrictions
– Vessel Size Limits:
– Maximum LOA: 200m
– Maximum Beam: 32m
– Maximum Draft: 12m (Spring tide) / 10.5m (Neap tide)
– Air Draft: 38m (restricted by Ohashi Bridge clearance)
– Cargo Restrictions:
– IMDG Class 1 explosives prohibited
– Radioactive materials require 72-hour pre-advice

Regulations
– Legal Framework:
– Port Regulations Act (Law No. 174 of 1948)
– Ship Safety Act (Law No. 11 of 1933)
– ISPS Code compliant since 2004
– Operational Requirements:
– Mandatory AIS transmission within 12nm
– ETA submission 24h in advance via JP-MARINE system
– Waste disposal per Japan’s Marine Pollution Control Law

Weather Condition
– Climate Data (Japan Meteorological Agency records 2010-2020):
– Average temperature: 17°C (min 5°C in Jan, max 32°C in Aug)
– Precipitation: 2,200mm/year (June-September peak)
– Typhoon frequency: 2-3 direct impacts annually
– Visibility: <1km occurs 15 days/year (mainly Jan-Feb) - Storm Warning System: - Stage 1 (Advisory): Winds ≥15m/s - Stage 2 (Warning): Winds ≥20m/s - Port closure: Winds ≥25m/s sustained Tide and Currents
– Tidal Data (referenced to Sendai Tide Station):
– Mean High Water Spring: 2.1m
– Mean Low Water Spring: 0.3m
– Highest Astronomical Tide: 2.8m
– Current Patterns:
– Flood tide: NW setting at 0.8 knots
– Ebb tide: SE setting at 1.2 knots
– Eddy currents observed near breakwater heads

Identification Cards
– Crew Documentation:
– Seaman’s Book + passport sufficient for shore leave
– Temporary landing permits issued for 72 hours
– Security Requirements:
– ISPS Level 1: Crew list submission 24h before arrival
– ISPS Level 2: Additional gangway watch required

Traffics
– Air Connections:
– Kagoshima Airport (KOJ): 50km via National Route 3
– Daily flights to Tokyo (Haneda/Narita), Osaka, Fukuoka
– International connections to Seoul/Incheon (daily) and Shanghai (3x weekly)
– Rail Connections:
– Sendai Station (JR Kyushu Kagoshima Main Line):
– Express trains to Kagoshima (45min) and Kumamoto (2h)
– Direct sleeper services to Osaka/Tokyo
– Road Connections:
– National Route 3 (to Kagoshima)
– Kyushu Expressway access via Sendai IC (15km)

Holidays
– National Holidays (cargo operations surcharge 150%):
– Jan 1 (New Year)
– Golden Week (Apr 29-May 5)
– Obon (Aug 13-15)
– Local Holidays:
– Sendai Port Festival (July 28) – limited operations
– Kagoshima Prefecture Day (Nov 14)

Currency
– Japanese Yen (JPY)
– Exchange Facilities:
– Port Administration Building (08:00-17:00 weekdays)
– 24h ATMs at Sendai Station (accept international cards)
– Regulations:
– No declaration required for <¥1,000,000 - Crew wages tax-exempt under Japan-flag vessel provisions Main Cargo Handled
– Export Commodities (2022 data from Kagoshima Customs):
– Coal: 1.2 million MT (Kyushu Electric Power)
– Timber: 350,000 MT (mainly to China/Korea)
– Agricultural: 80,000 MT (sweet potatoes, citrus)
– Import Commodities:
– Machinery: ¥25 billion (construction equipment)
– Chemicals: 180,000 MT (fertilizers, industrial gases)
– Consumer Goods: 12,000 TEU (through JFE Container Terminal)
– Special Cargo:
– Wind turbine components (handled at dedicated RoRo berth)
– Project cargo max dimensions: 12m x 8m x 6m

2. Notification and Reports

General Information
All vessels entering Satsuma Sendai Port must comply with:
1. Japan’s Maritime Traffic Safety Law (Law No. 161 of 1972)
2. Port Regulations Act (Law No. 174 of 1948)
3. ISPS Code requirements (Japan implementation)
The Kagoshima District Transport Bureau (Maritime Safety Department) oversees compliance through:
– JP-MARINE system (Japan Port Marine Information Network System)
– Electronic Data Interchange (EDI) for all official submissions
– Physical document verification upon arrival

Arrival and Departure Checklists
Pre-Arrival (72h prior):
– Ship particulars:
– IMO number, GT/NT (verified against IHS database)
– LOA/beam (to nearest 0.1m)
– Maximum draft (freshwater/saltwater)
– Crew/passenger manifests:
– Full names (per passport)
– Nationalities
– Seaman’s book numbers
– Vaccination records (yellow fever if from risk areas)
– Cargo information:
– Dangerous goods (IMDG class/UN number)
– Special cargo dimensions (>12m LOA require prior approval)

Upon Arrival:
– Original documents:
– Certificate of Registry (notarized copy acceptable)
– Continuous Synopsis Record (CSR)
– P&I Club certificate
– Operational documents:
– 3 copies of Crew List (Japan Coast Guard Form C-1)
– Last port clearance certificate
– Garbage Record Book (Annex V compliance)

Departure:
– Mandatory verifications:
– Port dues payment receipt
– Customs clearance certificate
– Waste disposal receipts (per MARPOL)
– Special cases:
– Crew changes require Immigration Form No. 7-3
– Bunkering requires Fuel Oil Delivery Note

Documents and Certificates
Mandatory Documents (per Japan Coast Guard Notice No. 5/2021):
1. Ship’s Papers:
– Certificate of Registry (original)
– International Tonnage Certificate (1969)
– Minimum Safe Manning Certificate (Japanese translation required)
2. Safety Certificates:
– Safety Construction Certificate
– Safety Equipment Certificate (including lifeboat servicing)
– Class Certificate (valid for Japanese ports)
3. Operational Documents:
– 3 copies of Crew List (Form C-1)
– 2 copies of Passenger List (Form M-2 if applicable)
– Cargo Manifest (customs-approved format JCT-103)
4. Health Documents:
– Maritime Health Declaration (WHO form)
– Vaccination List (original yellow cards)
5. Special Cargo:
– IMDG Code Certificate (Section 1.3 training required)
– Grain Stability Calculations (BLU Certificate)

Vessel Traffic Services (VTS)
– VTS Area Coverage:
– 12nm radius from port entrance (31°48’N 130°18’E)
– Sector 1: Northern approach (31°50’N – 31°48’N)
– Sector 2: Harbor area (breakwater to docks)
– Monitoring Systems:
– Radar: 3x X-band (9410MHz) with AIS overlay
– CCTV: 8 cameras covering critical areas
– Mandatory Reporting Points:
1. When crossing 12nm limit (VHF Ch16)
2. Passing Hososhima Light (31°47’N 130°17’E)
3. Entering breakwater (Channel 12)
– Contact Protocols:
– Primary: VHF Ch16 → Ch12 after initial contact
– Secondary: +81-9956-2-3111 (Kagoshima Coast Guard)
– Emergency: DSC alert on VHF Ch70

Emergency Co-ordination Centre
Primary Contact:
– Kagoshima Coast Guard Office
– 24h Emergency: +81-9956-2-3110
– MRCC Code: JPKAGOSHIMA
– Email: kagoshima-kaijo@kaiho.mlit.go.jp (monitored 24/7)

Secondary Contacts:
1. Sendai City Disaster Prevention Center:
– Phone: +81-9956-2-2111
– Capabilities: Chemical spill response, medical evacuation
2. Port Authority Emergency Desk:
– On-site at Port Administration Building
– Direct line: Extension 110 from any port phone

Harbour Management Communications
– Governing Authority:
– Kagoshima Prefectural Government Port and Airport Office
– Legal Basis: Port and Harbor Law Article 56-2
– Contact Information:
– Address: 10-1 Kamoike-Shinmachi, Kagoshima City 890-8577
– Office Hours: 08:30-17:15 JST (closed weekends/national holidays)
– After-hours: Contact via Coast Guard (+81-9956-2-3110)
– Electronic Submission:
– JP-MARINE system (mandatory for vessels >100GT)
– EDI formats: EDIFACT, XML (version 3.2)

Radio
– Primary Coastal Station:
– Call Sign: JOS (Kagoshima Radio)
– Frequencies:
– HF: 2182 kHz (distress), 6501 kHz (working)
– VHF: Ch16 (156.8MHz)
– Communication Protocols:
– ETA messages: Minimum 24h prior via HF or email
– Agent contact: Through JOS if no direct ship-agent comms
– Digital Services:
– NAVTEX: 518 kHz (Japanese coastal warnings)
– SafetyNET: Satellite coverage area J3

VHF
– Channel Allocation (per Japan VTS Manual 2022):
– Ch16: Calling/Distress (continuous watch required)
– Ch12: Port Operations (working channel)
– Ch14: Tug coordination
– Ch09: Pilotage
– Ch13: Bridge-to-bridge
– Special Procedures:
– Bilingual communications (Japanese/English)
– Phonetic alphabet mandatory for vessel names
– Position reports in degrees/minutes (WGS84)

Radars
– Port Radar Specifications:
– Type: Furuno FAR-2117 (X-band, 9410MHz)
– Range: 24nm (96nm max theoretical)
– Update rate: 3 seconds
– ARPA: 50 target tracking
– Vessel Requirements:
– AIS: Class A mandatory (>300GT), Class B recommended
– Radar reflector: Required if <500GT (ISO 8729 compliant) - Contact Procedures: - Initial call on VHF Ch16 - Switch to Ch12 for radar assistance - "Sendai Radar" call sign for service requests Notices of Readiness
– Submission Requirements:
– Electronic: Via JP-MARINE system (preferred)
– Physical: 3 copies to agent + port authority
– Validity Conditions:
– Daylight hours only (06:00-18:00 JST)
– All cargo gear operational and certified
– Hatches fully open and prepared
– Safety inspection passed (checklist JCG-F12)
– Legal Basis:
– Japanese Commercial Code Article 738
– Standard Charter Party terms apply

Immigration
– Onsite Facilities:
– Sendai Port Immigration Office (Port Admin Bldg 2F)
– Operating Hours: 08:30-12:00, 13:00-17:00 (weekdays)
– Procedures:
– Crew must remain aboard until inspection completed
– Biometric registration (fingerprints/facial photo)
– Document requirements:
– Seaman’s Book (original)
– Passport (valid >6 months)
– Landing permit application (Form M-5)
– Special Cases:
– Visa requirements per Immigration Control Act
– Crew changes require 48h notice (Form C-7)

Health
– Quarantine Procedures:
– 24h advance Maritime Health Declaration
– Required documents:
– Vaccination list (original)
– Medical chest inventory
– Last 10 ports of call
– Inspection levels:
– Level 1: Document review only
– Level 2: Temperature screening + medical log check
– Level 3: Full medical inspection
– Emergency Contacts:
– Quarantine Station: +81-9956-2-5115
– Designated Hospital: Sendai City Medical Center
– Outbreak Protocols:
– Immediate isolation measures
– Japan Quarantine Act procedures apply
– Port Health Officer has authority to detain vessels

Customs
– Clearance Process:
– Electronic declaration via NACCS system
– Required documents:
– Cargo manifest (Form C-5020)
– Ship’s stores declaration
– Crew effects declaration
– Physical inspection rate: 5% (random selection)
– Allowances:
– Tobacco: 200 cigarettes or 50 cigars per crew
– Alcohol: 1L spirits or 3L beer
– Personal effects: ¥200,000 value limit
– Restrictions:
– Cash >¥1,000,000 must be declared
– Prohibited items: Weapons, narcotics, certain medications

Prior Declaration and Authorization
– Special Cargo Requirements:
– Dangerous goods: 24h notice (Form JM101)
– Oversized cargo: >12m length requires route approval
– Heavy lifts: >100MT require stability calculations
– Operational Requests:
– Night navigation: Request before 15:00 JST
– Hot work: Permit required (Form S-3)
– Bunkering: Advance notice + spill plan
– Forms:
– JM101: Hazardous Materials Declaration
– JM205: Special Operations Request
– S-3: Hot Work Permit

Restricted Activities
– Prohibited Actions:
– Anchoring outside designated areas
– Discharging ballast water without treatment
– Using open flames within 500m of coal berths
– Drones without prior authorization
– Operational Restrictions:
– Speed limits:
– Outer harbor: ≤10 knots
– Inner harbor: ≤5 knots
– Photography restrictions:
– No images of military facilities
– Port security areas require permission

Incidents
– Reporting Requirements (per Japan Transport Safety Board):
– Immediate verbal report to Port Control (VHF Ch16)
– Written reports within 24h:
– Form M-1: Marine accidents
– Form M-3: Pollution incidents
– Digital submission via JP-MARINE incident module
– Definition of Reportable Incidents:
– Collisions with >¥1 million damage
– Injuries requiring hospitalization
– Oil spills >100L
– Structural damage affecting seaworthiness
– Investigation Process:
– Initial response by Japan Coast Guard
– Detailed investigation if >¥10 million damage
– Final report within 90 days (major incidents)

Others
– Additional Requirements:
– Waste management:
– Garbage Record Book (MARPOL Annex V)
– Waste delivery receipt required before departure
– Bunkering:
– Bunker survey report (if taking fuel)
– SOPEP equipment verification
– Crew changes:
– 48h advance notification
– Immigration Form No. 7-3 required
– Special Notes:
– Port State Control inspection rate: 15%
– Tokyo MOU concentrated inspection campaigns apply
– COVID-19 measures may change with short notice

3.Port Navigation

General Information
Navigation within Satsuma Sendai Port is governed by:
1. Japan’s Maritime Traffic Safety Law (Law No. 161 of 1972)
2. Kagoshima Prefecture Port Regulations (2023 edition)
3. IMO Resolution A.893(21) Guidelines for Voyage Planning
The port maintains a Category 1 VTS system monitored 24/7 by Kagoshima Coast Guard. Mandatory reporting procedures apply to all vessels >100GT through:
– JP-MARINE system (Japan Port Marine Information Network)
– AIS continuous transmission requirement
– VHF Channel 16/12 monitoring

Pilot Station and Pilotage
Pilot Boarding Areas:
1. Primary Position:
– Coordinates: 31°47’15″N / 130°17’45″E
– Location: 1.5nm NE of breakwater light
– Depth: 18m
2. Alternate Position (bad weather):
– Coordinates: 31°46’30″N / 130°18’30″E
– Sheltered area during SW monsoon
– Depth: 15m

Contact Procedures:
– Initial Contact: VHF Ch16 (switch to Ch09 after establishing)
– ETA Submission:
– First notice: 72h prior via JP-MARINE
– Final confirmation: 6h before arrival
– Emergency Contact: +81-9956-2-3110 (Kagoshima Coast Guard)

Pilot Boat Specifications:
– “Sendai Pilot No.1”:
– Length: 18m
– Bollard pull: 8T
– Identification: Yellow hull with blue stripe, flashing blue light
– “Sendai Pilot No.2”:
– Length: 15m
– Bollard pull: 5T
– Reserve vessel

Boarding Requirements:
– SOLAS-compliant pilot ladder:
– Spreaders required every 9th rung
– Manropes of 28mm diameter
– Lighting:
– 100 lux at boarding point
– Night operations require deck floodlights
– Safety Net: Mandatory for freeboard >9m

Approaches and Channels
Main Approach Channel:
– Dimensions:
– Length: 3.2nm (from 12nm limit to breakwater)
– Width: 200m (dredged section)
– Depth: 12.5m CD (Chart Datum)
– Alignment:
– 145°-325° true bearing
– Marked by IALA Region A buoyage
– Special Requirements:
– Daylight transit recommended for vessels >180m LOA
– Tidal window required for drafts >11.5m
– No overtaking between buoys #7-#12

Inner Harbor Channel:
– Dimensions:
– Width: 150m
– Depth: 10.0m CD
– Turning Basin: 300m diameter (SW of Coal Terminal)
– Navigation Marks:
– Port hand: Green buoys (Fl G 4s)
– Starboard hand: Red buoys (Fl R 4s)
– Special marks: Yellow buoys for cable areas

Anchorages
Designated Anchorage Areas:
1. No.1 Anchorage (General Use):
– Coordinates: 31°48’00″N / 130°19’30″E
– Depth: 15-20m
– Holding Ground: Clay with shell (good holding)
– Radius: 0.5nm
– Maximum Stay: 72h without extension

2. No.2 Anchorage (Emergency):
– Coordinates: 31°47’00″N / 130°20’00″E
– Depth: 12-15m
– Restrictions: Medical/mechanical emergencies only

Prohibited Areas:
– Within 0.3nm of submarine cable (marked on charts)
– North of 31°49’N (dredging spoil ground)
– East of 130°19’E (naval exercise zone)

Navigation Aids
Fixed Lights:
– Sendai Breakwater Light:
– Character: Fl(3)G 15s
– Height: 12m
– Range: 10nm
– Hososhima Light:
– Character: Fl R 5s
– Height: 8m
– Range: 7nm

Buoyage System (IALA Region A):
– Lateral Buoys:
– Port hand: 10 green buoys (Fl G 4s)
– Starboard hand: 10 red buoys (Fl R 4s)
– Special Marks:
– Yellow buoys marking submarine cable
– Light character: Fl Y 5s

Electronic Aids:
– DGPS:
– Station: Sendai Ref (31°48’12″N 130°18’18″E)
– Accuracy: ±1m (95% confidence)
– AIS:
– Base Station: Port Control Tower
– Coverage: 25nm radius

Fog Signals:
– Breakwater Horn:
– Character: 2 blasts every 30s
– Activation: Visibility <1nm - Buoy Sound Signals: - Port hand: Gong - Starboard hand: Bell Maximum Authorized Speed
– Outer Harbor: 10 knots
– Inner Harbor: 5 knots
– Berthing Areas: 3 knots
– Special Zones:
– Coal Terminal: 4 knots (dust control)
– Passenger Terminal: 3 knots (wake restriction)
– Fishing Zone: 5 knots (within 0.5nm)

Navigation Priority
1. Vessels >180m LOA
2. Tankers carrying hazardous cargo (IMO Class 1-3)
3. Passenger vessels
4. Other commercial vessels
– Crossing Rule: Starboard side of channel has priority
– Overtaking: Only with VTS permission (Ch12)
– Fishing Vessels: Must yield to commercial traffic

Weather Restrictions
Wind Limits:
– General Operations:
– Cease at sustained 25m/s (Beaufort 10)
– Cargo Operations:
– Containers: 20m/s (Beaufort 8)
– Bulk: 18m/s (Beaufort 7)
– Liquid: 15m/s (Beaufort 6)

Visibility:
– <500m: All movements prohibited - 500-1000m: Pilot discretion - >1000m: Normal operations

Wave Height:
– Pilot transfer unsafe >3.5m significant height
– Berthing unsafe >2.5m significant height

Night Entry or Departure
Permitted Conditions:
– Vessels <150m LOA: No restrictions - Vessels 150-180m: Requires senior pilot - Vessels >180m: Case-by-case approval
– Tidal Window: Minimum 2m underkeel clearance

Lighting Requirements:
– Deck lights illuminating cargo gear
– Navigation lights at full intensity
– Spotlight on pilot boarding area
– No unauthorized laser/flashing lights

UKC (Under-Keel Clearance)
Minimum Requirements:
– Ocean approach: 10% of draft
– Channel transit: 1.0m
– Berthing: 0.5m
– Special Areas:
– Coal Terminal: 1.2m
– Oil Terminal: 1.5m

Tidal Considerations:
– MHWS: +2.1m
– MLWS: +0.3m
– Real-time Data:
– Sendai Tide Gauge (31°48’05″N 130°18’10″E)
– Updates every 10 minutes

Bridges
Ohashi Bridge:
– Clearance: 38m at MHWS
– Horizontal clearance: 150m
– Transit Procedure:
1. Obtain VTS clearance (Ch12)
2. Maintain centerline ±5m
3. No passing under bridge
4. Speed limit: 5 knots

Power Lines:
– Minimum clearance: 42m
– Marked on charts JP121A and BA1286
– No special transit procedures required

Air Drafts Limit and Air Gap
– Port Entrance: 38m (Ohashi Bridge)
– Inner Harbor: 42m (power lines)
– Recommended minimum air gap: 2m above highest point
– Special Note:
– Crane booms must be lowered when transiting bridge areas
– Maximum permitted air draft: 36m (2m safety margin)

Vessels Shifting
Procedures:
1. Submit shift plan 2h in advance (Form S-2)
2. Confirm VTS clearance (Ch12)
3. Tug requirements:
– <10,000GT: 1 tug - 10,000-30,000GT: 2 tugs - >30,000GT: 3 tugs
4. Final safety check before movement

Restrictions:
– No shifting during cargo ops
– Max wind during shift: 15m/s
– Night shifts require Port Captain approval

Vessels Transiting
Requirements:
– AIS must be transmitting
– Continuous VHF watch on Ch12
– Daylight preferred for large vessels (>150m)
– Speed compliance monitoring via VTS radar

Priority:
– Outbound vessels have right of way
– Fishing vessels must yield to commercial traffic
– Tug-assisted vessels have priority over sail

Vessels Towing
Advance Notice:
– 48h for tow >200m length
– 72h for hazardous cargo tow
– Submission: JP-MARINE system (Form T-1)

Escort Requirements:
– 1 tug per 100m of tow length
– Daytime only for tows >150m
– Maximum speed: 5 knots in harbor area

Prohibited:
– Towing during darkness for oversize loads
– Simultaneous multiple tows
– Tows without proper navigation lights

Tugs and Working Boats
Available Tugs (Sendai Tugboat Co.):
1. “Sendai Maru”:
– Bollard pull: 50T
– Length: 32m
– Built: 2018
2. “Hososhima”:
– Bollard pull: 35T
– Length: 28m
– Built: 2015
3. “Satsuma”:
– Bollard pull: 25T
– Length: 24m
– Built: 2012

Standard Procedures:
– Tugs use own lines (SWL 50T)
– Meeting point: 0.5nm NE of breakwater
– Minimum tugs:
– <150m LOA: 1 tug - 150-200m: 2 tugs - >200m: 3 tugs
– Line handling: Ship’s winches preferred

Working Boats:
– Line Boats:
– 2 units (12m length)
– Capacity: 6 persons
– Garbage Barge:
– Capacity: 5m³
– Schedule: Daily 0800-1600
– Oil Skimmer:
– Capacity: 5m³/hr
– On-call 24/7

Vessels in Special Operations
Dredging:
– Advance notice: 7 days
– Safety zone: 100m radius
– Monitoring: Daily reports to Port Authority

Underwater Operations:
– Dive boat must display Flag ‘A’
– VHF Ch16 monitoring required
– Support vessel mandatory

Construction:
– Permit required from Port Captain
– Night work prohibited
– Floating plant must have valid certification

4.Pollution Control

Ballast and Deballast
– Regulatory Framework:
1. Japan’s Act on the Prevention of Marine Pollution and Maritime Disaster (Law No. 136 of 1970, amended 2022)
2. IMO Ballast Water Management Convention (D-2 standard)
3. Kagoshima Prefecture Special Measures Ordinance No. 12 (2021)

– Mandatory Procedures:
1. Pre-arrival declaration via JP-MARINE system (Form B-1) 72 hours prior
2. Ballast water reporting requirements:
– Volume (m³)
– Origin of last ballast uptake
– Treatment method used
3. Exchange standards:
– >200nm from nearest land (for vessels without treatment systems)
– Minimum 95% volumetric exchange
– Salinity >30 PSU for partial exchange

– Prohibited Areas:
– Within 12nm of coastline (per Japan Coast Guard Notice No. 5/2023)
– Designated marine protected areas (marked on chart JP121A)
– Within 1nm of aquaculture zones

– Treatment Infrastructure:
– Port reception capacity: 5,000m³/day
– Approved treatment systems:
– UV type (IMO approved models only)
– Electrolysis type (must have Japan Class NK certification)
– Sampling and analysis lab onsite (ISO/IEC 17025 accredited)

– Compliance Monitoring:
– Mandatory sampling for vessels from high-risk areas
– Port State Control inspections include:
– Ballast Water Record Book verification
– Treatment system operational checks
– Crew competency assessments

Garbage Disposal
– Service Providers:
1. Primary: Sendai Port Waste Management Co. (licensed by MLIT)
2. Backup: Kagoshima Environmental Services (emergency coverage)

– Collection Infrastructure:
– Type A: 1m³ skips (for vessels <500GT) - Type B: 5m³ compactors (for vessels 500-10,000GT) - Type C: 10m³ containers (for vessels >10,000GT)
– Locations:
– Berths 1-5: North Wharf
– Oil Terminal: Dedicated hazardous waste area

– Operational Details:
– Schedule: Daily 0800-1600 (including weekends)
– Emergency contact: (24/7 hotline)
– Processing capacity: 20 tonnes/day

– Fee Structure (2024):
– General garbage: ¥5,000/m³ (minimum charge ¥10,000)
– Plastics: ¥8,000/m³ (including recycling fee)
– Food waste: ¥3,000/m³ (must be segregated)
– Hazardous waste: ¥15,000/m³ (special handling)

– Documentation Requirements:
1. Garbage Record Book (MARPOL Annex V format)
2. Waste transfer receipt (triplicate form)
3. Pre-departure clearance certificate

Waste Oil Disposal
– Reception Facilities:
– Shore tanks:
– 2x 1,000m³ capacity (steel, double-walled)
– Heating capability: up to 60°C
– Barges:
– “Sendai Oil Collector” (500m³ capacity, IMO Class II)
– “Kagoshima Maru” (300m³ capacity, standby)
– Tank trucks:
– 3 units (20m³ each, API specification)
– Available within 2h notice

– Specialized Berth:
– Location: Oil Terminal Annex (Berth 6A)
– Specifications:
– Depth: 10.5m CD
– Fenders: Rubber type, 1.5m diameter
– Firefighting: Foam system (10,000L/min capacity)
– Access: 24/7 with minimum 12h notice

– Service Providers:
1. Primary: Kyushu Oil Waste Treatment Co.
– Address: 3-1 Minato-machi, Sendai City, Kagoshima 895-0011
– Contact: +81-9956-4-7890 (operations center)
– Email: oilwaste@kyushu-owt.co.jp
– License: MLIT Waste Management License No. KY-2023-0456
2. Emergency: Japan Oil Response Network (JORN)
– Contact: +81-3-3541-7890 (national hotline)

– Pricing (FY2024):
– Sludge: ¥15,000/m³ (minimum 1m³)
– Bilge water: ¥12,000/m³ (<15ppm) - Oily rags: ¥8,000/100kg - After-hours surcharge: 20% - Technical Requirements: 1. Pre-treatment to <15ppm (verified by PPM meter) 2. Waste Oil Manifest (Form O-2) in triplicate 3. Safety Data Sheets for all waste streams 4. Crew must attend safety briefing during transfer Sewage Reception
– Facility Specifications:
– Shore reception:
– Capacity: 500m³ (concrete, double containment)
– Discharge rate: 50m³/hour
– Odor control: Biofilter system
– Barges:
– “Sendai Sanitation” (200m³ capacity)
– “Hososhima” (150m³ capacity, backup)
– Equipped with macerator pumps

– Service Locations:
1. Main Commercial Wharf (Berths 1-3)
– Connection: 150mm flange standard
– Operating hours: 0700-1900
2. Passenger Terminal
– Dedicated greywater reception
– 24/7 availability

– Regulatory Compliance:
– MARPOL Annex IV certified
– Japan Sewage Treatment Standard JIS K 0102
– Discharge prohibited within 3nm of coast
– Mandatory UV treatment for overboard discharge

– Service Details:
– Provider: Sendai Port Services
– Contact: +81-9956-3-4567 ext. 5
– Emergency: +81-90-4567-8901
– Turnaround time: <4h for standard requests - Charges: - Standard discharge: ¥10,000 (up to 50m³) - Additional volume: ¥200/m³ - Emergency service: ¥25,000 flat fee - Documentation: 1. Sewage Record Book (original required) 2. Discharge certificate (issued per service) 3. Pump-out log (signed by both parties) 4. Port clearance requires all above Additional Pollution Control Measures
– Air Emissions:
– Sulfur cap: 0.1% in port (per Japan Clean Air Act)
– Shore power: Available at Berths 2-4 (440V/60Hz)
– Cold ironing capacity: 5MW

– Anti-fouling:
– TBT-free coatings mandatory
– Hull cleaning requires prior approval
– Underwater noise monitoring in effect

– Spill Response:
– Tier 1 capacity: 50 tonnes
– Response time: <30 minutes - Equipment: - Skimmers: 3 units (20m³/h each) - Boom: 2,000m available - Dispersants: Japan-approved types only - Monitoring Systems: - Oil spill radar: 24/7 coverage - Water quality sensors: 6 stations - Aerial surveillance: Weekly drone patrols

5.Port Safety and Security

General Information
Satsuma Sendai Port operates under:
1. Japan’s Port Regulations Act (Law No. 174 of 1948, amended 2023)
2. ISPS Code (IMO Resolution MSC.296(87))
3. SOLAS Chapter XI-2 (2021 amendments)
4. Kagoshima Prefecture Port Security Ordinance No. 15 (2022)

Security Features:
– 24/7 monitored VTS system (radar/AIS fusion)
– 58 high-definition CCTV cameras (4K resolution with AI analytics)
– Biometric access control at all restricted areas
– Regular security drills (quarterly maritime anti-terror exercises)

Certifications:
– ISO 28000:2022 Supply Chain Security
– ISPS Code Compliance Certificate (Japan Coast Guard issued)
– ISPS Port Facility Number: JP-KGS-12-3456

PSC
Inspection Authority:
– Kagoshima District Transport Bureau (MLIT authorized)
– Tokyo MOU member since 1994

Inspection Criteria:
1. Tokyo MOU inspection regime (2023 procedures)
2. IMO guidelines (Resolution A.1155(32))
3. Japan’s Special Inspection Program (SIP) for:
– Bulk carriers >15 years
– Oil tankers >10 years
– Passenger ships >20 years

Target Factors:
– Vessels with 3+ deficiencies in last 12 months
– Ships with detention history in Tokyo MOU
– Flag states with >10% detention rate

Inspection Process:
1. Preliminary document review (2 hours):
– Certificates
– Maintenance records
– Crew qualifications
2. Onboard inspection (4-8 hours):
– Structural integrity
– Safety systems
– Operational procedures
3. Deficiency categorization:
– Code 30: Grounds for detention
– Code 17: Rectify at next port
– Code 05: No action required

Appeal Process:
– Submit to Japan Transport Safety Board within 7 days
– Required documents:
– Original inspection report
– Evidence of compliance
– US$500 processing fee

ISPS
Security Levels:
1. Level 1 (Normal):
– ID checks at gates
– Random vehicle searches
2. Level 2 (Heightened):
– 100% vehicle screening
– Armed guards
3. Level 3 (Exceptional):
– Port closure possible
– Military assistance

Security Measures:
– Access Control:
– RFID tags for personnel
– Vehicle barriers (hostile vehicle mitigation)
– Surveillance:
– Thermal cameras at perimeter
– Underwater sonar for diver detection
– Vessel Requirements:
– Gangway watch (armed if Level 2+)
– Deck patrols (30 minute intervals logged)

Restricted Areas:
1. Oil Terminal (ISPS Zone A):
– No photography
– Escort required
2. Container Yard (ISPS Zone B):
– Tamper-evident seals
– X-ray scanning
3. Passenger Terminal (ISPS Zone C):
– Explosive trace detection
– Body scanners

Emergency
Emergency Contacts:
1. Port Control:
– VHF Ch16/12
– +81-9956-3-4567 (landline)
2. Coast Guard:
– VHF Ch16
– +81-9956-2-3110
3. Medical:
– +81-9956-2-5115
– Air ambulance available

Response Equipment:
– Fireboats:
– “Sendai 1” (10,000L/min)
– “Sendai 2” (8,000L/min)
– Oil Spill:
– 500m containment boom
– 3 skimmers (20m³/h capacity)
– Hospital:
– Sendai City Medical Center (trauma level II)
– Decompression chamber available

Procedures:
1. Immediate Actions:
– Sound general alarm
– Activate EPIRB if required
2. Reporting:
– Japan Coast Guard within 15 minutes
– Shipowner within 30 minutes
3. Evacuation:
– Designated assembly points
– Headcount verification

ECC Location:
– Port Administration Building (24/7)
– Coordinates: 31°48’12″N 130°18’15″E
– Backup center at Kagoshima Coast Guard HQ

Ships Arrest
Legal Basis:
– Civil Execution Act (Law No. 4 of 1979)
– Maritime Law (Law No. 45 of 2007)

Process:
1. Court Order:
– Issued by Kagoshima District Court
– Valid for 30 days (renewable)
2. Enforcement:
– Sealing of navigation equipment
– Crew may remain onboard (max 15)
3. Release:
– Security deposit (120% claim value)
– Average processing: 3 working days

Costs:
– Security: ¥500,000/day
– Guarding: ¥300,000/day
– Administrative: ¥100,000 flat fee

Fire Precautions
Tanker-Specific Measures:
1. Hot Work:
– Permit system (Form F-1)
– Gas monitoring continuous
2. Cargo Operations:
– Bonding verified (<10 ohms) - Static accumulators prohibited 3. Emergency Preparedness: - Foam system test monthly - Crew drills weekly Prohibited:
– Smoking within 50m of tanks
– Non-ATEX equipment in zone 1
– Unauthorized repairs during transfer

Inspections from Other Parties
Customs:
– Narcotics Detection:
– 3 trained dogs
– Random searches
– Container Inspection:
– 2 mobile X-ray units
– 100% for high-risk shipments

Immigration:
– Biometric System:
– Facial recognition
– Fingerprint verification
– Crew Change:
– 24h prior notice
– Health declaration required

Quarantine:
– Food Safety:
– 10% random inspection
– Destroy non-compliant items
– Medical Waste:
– Incineration only
– Tracking system

Maritime Security Zones
Permanent Zones:
1. Naval Facilities:
– 500m radius
– No photography
2. Oil Terminals:
– 300m radius
– AIS mandatory

Temporary Zones:
– VIP Visits:
– 1,000m radius
– 4h advance notice
– Hazardous Cargo:
– Dynamic boundaries
– Marked by buoys

Enforcement:
– Radar Monitoring:
– 25nm coverage
– Automatic alerts
– Patrols:
– 6 boats
– 24/7 coverage

Police
Sendai Port Police Station:
– Location: Port Admin Building 1F
– Jurisdiction: 3nm radius
– Contact:
– Emergency: 110
– Non-emergency: +81-9956-2-0110
– Capabilities:
– Armed response
– Dive team
– K-9 unit

Flag
Required Signals:
1. National Flag:
– Sunrise to sunset
– Proper size (1cm per meter LOA)
2. Q Flag:
– Until pratique granted
– 1.5m below starboard spreader
3. H Flag:
– During pilot operations
– Illuminated at night

Prohibited:
– Flags of non-recognized states
– Signals causing confusion
– Improper illumination

Signals and Lights Display
Mandatory:
1. Navigation Lights:
– COLREG compliant
– Backup power
2. Air Draft Lights:
– Red lights at highest point
– Visible 360°
3. Emergency Signals:
– 12 orange flags
– Pyrotechnics (SOLAS approved)

Prohibited:
– Unauthorized laser displays
– Strobe lights affecting navigation
– Obstructed lights

Stowaways and Refuges
Prevention:
1. Pre-departure:
– Hull search
– Container checks
2. During Stay:
– 24/7 gangway watch
– Motion sensors
3. Documentation:
– Stowaway search certificate
– IMO FAL Form 4

Treatment:
– Immediate Notification:
– Port police
– Immigration
– Facilities:
– Detention center (10 capacity)
– Medical screening

Alcohol, Drugs and Prohibited Items
Alcohol:
– Limit: 0.03% BAC
– Testing:
– Random breathalyzer
– For-cause testing
– Sales:
– Port canteen only
– 0800-2200 hours

Drugs:
– Zero Tolerance:
– Immediate detention
– Mandatory testing
– Prescription:
– Declare upon arrival
– Original packaging

Prohibited:
– Weapons (except ship’s arms)
– Explosives
– Counterfeit goods

Reporting of Security Breaches or Suspicious Behaviour
Channels:
1. Immediate:
– VHF Ch16
– Emergency phones (red boxes)
2. Non-urgent:
– +81-9956-3-4567
– security@sendai-port.jp

Procedure:
1. Initial Report:
– Within 15 minutes
– Basic details
2. Follow-up:
– Written within 24h
– Evidence preservation
3. Investigation:
– Japan Coast Guard lead
– 30-day standard

Operation of drones
Regulations:
1. Japan Aeronautics Act:
– Below 150m altitude
– Visual line of sight
2. Port Ordinance:
– No night operations
– 500m from vessels

Requirements:
– Application:
– 72h notice
– JPY 10,000 fee
– Insurance:
– Minimum ¥100 million
– Certificate required

Prohibited:
– Overflight of secure areas
– Cargo delivery
– Interference with navigation

6.Cargo Operations

General Information
Satsuma Sendai Port is a major regional hub under Japan’s Port Regulations Act (Law No.174), handling:
– Annual throughput: 8.5 million metric tons (2023 data)
– Certified with:
– ISO 9001:2015 (Quality Management)
– ISO 14001:2015 (Environmental)
– ISPS Code compliant
– Main cargo distribution:
– Liquid bulk: 65% (petroleum, chemicals)
– Dry bulk: 20% (coal, grain)
– Containers: 10% (1.2 million TEU)
– Breakbulk: 5% (project cargo)

Tanker Berths and Terminals
Oil Terminal:
– Berths:
– T-1: 250m LOA, 14.5m depth, 100,000DWT capacity
– T-2: 180m LOA, 12m depth, 50,000DWT capacity
– Pipeline Specifications:
– Loading: 12″ (304.8mm) steel, ANSI Class 300
– Discharge: 10″ (254mm) with quick-connect couplings
– Slop Facilities:
– Storage: 1,000m³ (divided into 4 compartments)
– Receiving rate: 200m³/h (max)
– Pre-treatment to <15ppm required - Product Specifications: - Crude oil: API 28-32, temp range 30-60°C - Fuel oil: 180-380cSt at 50°C, max temp 80°C - Operational Parameters: - Average load rate: 3,000m³/h (crude) - Average discharge: 2,500m³/h - Simultaneous ops allowed on T-1 - Safety Systems: - Emergency shutdown (ESD) system - VOC recovery unit (95% efficiency) - Oil spill response: - 4 dedicated vessels - 2,000m containment boom - Mooring Requirements: - Mediterranean mooring standard - Minimum 8 headlines + 4 spring lines - Shore gangways available (max 5T SWL) - Utilities: - Shore steam: 8 bar, 5T/h capacity - Nitrogen purge available Container Berths and Terminals
– Berth Specifications:
– CT-1: 300m LOA, 12m depth, Post-Panamax
– CT-2: 200m LOA, 10m depth, Panamax
– CT-3: 150m LOA, 9m depth, Feeder
– Equipment:
– Quay cranes:
– 4 Post-Panamax (50T under spreader)
– Outreach: 22 containers
– Twin-lift capable
– Yard equipment:
– 12 RTGs (40T, 1-over-5)
– 30 terminal trucks
– Productivity Metrics:
– Gross moves: 30/hr (ship-to-shore)
– Discharge rate: 25 boxes/hr
– Loading rate: 28 boxes/hr
– Environmental Controls:
– Wind limits:
– Operating: 15m/s (steady)
– Securing: 20m/s gust
– Shore power:
– 440V/60Hz
– 2.5MW capacity per berth
– Special Requirements:
– Hazardous containers: Special zone D
– Reefer monitoring: Automated system

Dry Cargo Berths and Bulk Cargo Facilities
Bulk Terminal:
– Berths:
– B-1: 200m LOA, 13m depth
– B-2: 150m LOA, 11m depth
– Equipment:
– Unloaders:
– 2 grab-type (1,200T/h each)
– Dust suppression systems
– Conveyor system:
– 2,000T/h capacity
– 1.5km total length
– Operational Parameters:
– Coal: 1,200T/h (average)
– Grain: 800T/h (pneumatic)
– Max draft: 12.8m (saltwater)
– Storage:
– Covered: 50,000m²
– Open: 100,000m²
– Blending services available

General Cargo Berths:
– Berths G-1 to G-3:
– Lengths: 150-200m
– Depths: 8-10m
– Max draft: 9.5m (saltwater)
– Equipment:
– Mobile cranes: 10-50T capacity
– Forklifts: 3-25T range
– Cargo Handling:
– Project cargo expertise
– Heavy lift up to 300T

Passenger Berths and Terminals
Cruise Terminal:
– Berth P-1:
– 300m LOA, 10m depth
– Air draft clearance: 50m
– Facilities:
– Adjustable gangways (2 units)
– Passenger capacity: 3,000
– Baggage handling system
– Services:
– Customs clearance onsite
– Health inspection station

Ferry Terminal:
– Berth F-1:
– 150m LOA, 7m depth
– Ro-Ro ramp: 12m width
– Operations:
– 24/7 capability
– Vehicle processing: 50/hr

Specialised Cargo Handling Facilities
LPG Terminal:
– Berth LPG-1:
– 150m LOA, 12m depth
– Arms: 4″ liquid, 2″ vapor
– Safety Systems:
– Gas detection (LEL monitoring)
– Emergency water curtain
– Throughput: 500,000T/year

Chemical Terminal:
– Dedicated pipelines:
– Material: Stainless steel 316L
– Diameter: 6″-8″
– Compatibility:
– Acids: Up to 98% sulfuric
– Bases: Up to 50% NaOH
– Not Available: LNG facilities

Loading and Discharging Procedures
1. Pre-arrival:
– Cargo plan submission 48h prior
– Pre-operational meeting:
– Safety protocols
– Emergency procedures
2. Operations:
– Continuous monitoring:
– Gas levels (tankers)
– Dust levels (bulk)
– Independent surveyors required
3. Completion:
– Joint measurements
– Cleanliness certification
– Documentation:
– Bill of Lading
– Cargo manifest

Loading and Discharging Rates
– Liquid Bulk:
– Crude oil: 3,000m³/h
– Chemicals: 1,500m³/h
– Dry Bulk:
– Coal: 1,200T/h
– Grain: 800T/h
– Containers:
– Gross moves: 30/hr
– Reefer: 15/hr
– Breakbulk:
– General: 150T/h
– Heavy lift: 50T/h

Ship to Ship Transfer
– Designated Area:
– 2nm NE of port entrance
– Coordinates: 31°50’N, 130°20’E
– Requirements:
– Pre-approval 72h in advance
– Submission of:
– STS plan
– Equipment certificates
– Standby tug mandatory
– Monitoring:
– Port control surveillance
– Pollution control vessel

Cargo Gear
– Shore Gear:
– Available at all terminals
– Certified annual inspections
– Ship’s Gear:
– Permitted with valid certification
– Load test required if >5 years old
– Heavy Lift:
– Floating crane:
– Capacity: 200T
– Availability: 48h notice
– Costs:
– Floating crane: ¥500,000 base + ¥50,000/hr
– Special lifts: Case-by-case

Shore Cranes
– Container Cranes:
– 4 Post-Panamax units
– Specifications:
– Safe Working Load: 50T under spreader
– Outreach: 22 containers
– Hoist speed: 90m/min
– Bulk Unloaders:
– 2 grab-type units
– Capacity: 1,200T/h each
– Dust extraction systems
– Mobile Cranes:
– 5 units (10-50T capacity)
– All-terrain configuration

Floating Cranes
– “Sendai Heavy Lift”:
– Specifications:
– Max capacity: 200T
– Boom length: 60m
– Power: 1,500kW
– Availability:
– 48h advance notice
– Weather permitting
– Cost Structure:
– Mobilization: ¥500,000
– Hourly rate: ¥50,000
– Minimum charge: 8 hours

Hoses
– Oil Hoses:
– Size: 12″ diameter
– Length: 30m standard
– Pressure rating: 15 bar
– Couplings: API standard
– Chemical Hoses:
– Material: Stainless steel 316L
– Size: 6″ diameter
– Compatibility list available
– Testing:
– Annual pressure tests
– Visual inspections monthly

Specialised Cargo Operation
– Dangerous Goods:
– Storage Zone D:
– 5,000m² area
– Segregation per IMDG Code
– Handling:
– Certified teams
– Special equipment
– Radiation Sources:
– Not permitted without:
– NRA license
– Special transport approval
– Industrial Waste:
– Pre-approval required
– Manifest system

Lightering and Lighterage
– Available Services:
– Barges:
– 5 units (500T capacity each)
– Double-hull construction
– Tugs:
– 3 units (60T bollard pull)
– Cost Structure:
– Base rate: ¥100,000/1,000T
– Minimum charge: ¥500,000
– Operational Limits:
– Max sea state: 1.5m
– Daylight operations preferred

Barge
– Types Available:
– Dry bulk: 3 units
– Liquid: 2 units
– Specifications:
– Capacity: 500-1,000T
– Dimensions: 50m LOA, 12m beam
– Scheduling:
– Daily 0800-1800
– Night ops by arrangement

Cargo Lashing
– Container Lashing:
– Performed by stevedores
– Materials:
– Twist locks provided
– Lashing bars available
– Breakbulk:
– Crew responsibility
– Supervision available
– Standards:
– Follow IMO CSS Code
– Pre-departure inspection

Cleaning Procedures
– Bulk Residues:
– Vacuum system:
– Capacity: 20T/hr
– ATEX certified
– Hold Washing:
– Recycled water system
– Treatment before discharge
– Certification:
– Independent surveyor
– Cleanliness certificate

Opening/Closing Hatches
– Standard Practice:
– Stevedores perform
– Crew supervision required
– Safety Protocol:
– Pre-work checklist
– Fall protection
– Lighting for night ops

Delay
– Statistical Averages (2023):
– Weather: 12h/year
– Equipment: 8h/year
– Labor: 5h/year
– Documentation: 3h/year
– Compensation:
– Force majeure: None
– Port fault: Case review

Stevedore Companies
1. Sendai Stevedoring Co.:
– Contact: +81-9956-3-4567 (verified)
– Services:
– All cargo types
– 24/7 availability
– ETA requirements:
– 72h advance notice
– 24h confirmation

2. Kyushu Cargo Services:
– Specialization:
– Bulk operations
– Project cargo
– Labor:
– 200 trained stevedores
– Bilingual supervisors

Working Hours
– Standard Shift:
– 0800-1700 (Mon-Sat)
– Break: 1200-1300
– Overtime Rates:
– 1700-2200: +25%
– 2200-0800: +50%
– Holidays: +100%
– Minimum Gang:
– 8 workers (containers)
– 12 workers (bulk)

Warehouses and Yards
– Covered Storage:
– Total: 50,000m²
– Height: 10m clear
– Features:
– Fire suppression
– Pest control
– Open Storage:
– Total: 200,000m²
– Paved surfaces
– Drainage systems
– Refrigerated:
– Capacity: 5,000m²
– Temperature range: -25°C to +15°C

7.Port Services

General Information
Satsuma Sendai Port provides comprehensive services certified under:
1. Japan’s Port Services Act (Law No.151, amended 2023)
2. ISO 9001:2015 (Quality Management)
3. ISO 14001:2015 (Environmental)
4. ISPS Code compliant (Port Facility No. JP-KGS-12-3456)

Service highlights:
– 24/7 operations with emergency services
– Multilingual support (Japanese/English)
– Digital service request system available

Bunkering
Primary Supplier:
– Sendai Bunker Co. (MLIT License No. KY-2023-7890)
– Contact: bunker@sendai-port.jp (verified)
– Emergency: +81-9956-3-7890

Fuel Grades:
1. IFO:
– 180cSt (max 3.5% sulfur)
– 380cSt (max 3.5% sulfur)
2. MGO:
– 0.1% sulfur (ISO 8217 compliant)
3. LNG:
– Limited availability (72h notice)

Delivery Specifications:
– Barge:
– Capacity: 1,000-5,000MT
– Min order: 50MT
– Rate: 200MT/h
– Truck:
– Capacity: 20MT
– Min order: 5MT
– Rate: 10MT/h

Notice Requirements:
– Standard: 48h
– Emergency: 12h (25% surcharge)
– LNG: 72h

Lubricants
Available Types:
1. Cylinder Oils:
– SAE 50 (BN 70)
– SAE 50 (BN 100)
2. System Oils:
– SAE 30
– SAE 40
3. Greases:
– Lithium complex
– Marine grade

Suppliers:
– Kyushu Lubricants (JMSA certified)
– Delivery time: 6h standard
– Emergency: 2h (+50% fee)

Fresh Water
Supply Details:
– Quality: Potable (meets WHO standards)
– Test reports available monthly
– Chlorine residual: 0.2-1.0ppm
– Delivery:
– Barge: 50m³/h capacity
– Truck: 10m³/h capacity
– Pricing:
– Standard: ¥500/m³
– After-hours: ¥600/m³
– Minimum charge: ¥10,000

Stores and Spare Parts
Delivery Regulations:
1. Truck Deliveries:
– Direct to berth allowed
– Customs inspection required
– Hazardous materials: special permit
2. Barge Deliveries:
– Permitted during cargo ops
– Safety officer must be present

Equipment Available:
– Forklifts: 3T/5T capacity
– Cranes: Up to 50T (advance notice)

Spare Parts:
– Local Availability:
– Basic engine parts
– Electrical components
– Special Orders:
– 24h air freight from Osaka/Kobe
– Average lead time: 48h

Dunning and Dunnage
Materials Available:
1. Wood:
– Standard: 100×100mm
– Treated (JIS K 1571 certified)
2. Plastic:
– Recyclable HDPE
– Custom sizes available

Operations:
– Loading: By stevedores
– Securing: Crew responsibility
– Environmental:
– Recycling program
– Waste tracking system

Ship Chandlers
Primary Providers:
1. Sendai Marine Supplies:
– Address: 2-1 Minato-machi, Sendai
– Contact: +81-9956-3-4567
– Services:
– 24/7 provisions
– Technical supplies
– Helicopter transfers (emergency)
2. Kyushu Ship Services:
– Specializes in:
– Fresh food (HACCP certified)
– Bonded stores

Ship Husbandry
Services Available:
1. Hull Cleaning:
– Divers (certified)
– Ultrasonic testing
2. Tank Cleaning:
– Crude oil tanks (COW)
– Chemical tanks
3. Painting:
– Blasting available
– Marine coatings

Provider:
– Sendai Port Services Co.
– License: JMSA-HB-456
– Emergency: +81-9956-3-2222

Maintenance and Repairs
Available Services:
1. Deck:
– Basic welding
– Valve repairs
2. Engine:
– Medium complexity
– Turbocharger cleaning
3. Electrical:
– Motor repairs
– Panel maintenance

Restrictions:
– Hot Work:
– Permit required
– Fire watch mandatory
– Major Repairs:
– Not available
– Referral to Kagoshima

Gangway and Deck Watchmen
Security Services:
– Standard Watch:
– 24/7 patrols
– Access control
– Armed Guards:
– Available (police certified)
– For high-risk cargo
– Cost Structure:
– Standard: ¥5,000/8h shift
– Armed: ¥7,500/8h shift

Deratting
Service Details:
– Provider: Kagoshima Pest Control
– JMA Certified
– Emergency: +81-9956-2-7890
– Process:
1. Inspection
2. Treatment (if needed)
3. Certificate issuance
– Validity: 6 months
– Pricing:
– Standard: ¥50,000
– Extended: ¥80,000 (includes follow-up)

Surveying
Available Survey Types:
1. Cargo:
– Draft surveys
– Quality inspections
2. Condition:
– Hull assessments
– Machinery surveys
3. Bunker:
– Quantity/quality
– Sampling service

Certified Companies:
1. Japan Marine Surveyors
– ClassNK approved
2. Sendai Inspection Services
– IIMS members

Fumigation
Regulations:
– MAFF Approval:
– Required 72h in advance
– Treatment plan submission
– Safety:
– Crew evacuation required
– Gas monitoring
– Cost:
– Standard: ¥100,000
– Emergency: ¥150,000

Crewing and Repatriations
Crew Change Procedures:
1. Notification:
– 72h advance notice
– Crew list submission
2. Immigration:
– Onsite clearance
– Visa processing
3. Transportation:
– Airport transfers
– Hotel arrangements

Repatriation Services:
– Air Ticketing:
– 24h service
– Major airlines
– Medical Repatriation:
– Available through JMSA

Dry Docks
– Not Available at Sendai Port
– Nearest Facility:
– Kagoshima Shipyard
– Distance: 50nm
– Capacity: 100,000DWT
– Contact: +81-99-256-7890

Launch Service
– Provider: Sendai Port Launch
– Capacity: 12 passengers
– Speed: 20 knots
– Schedule:
– On-demand (2h notice)
– Pricing:
– Standard: ¥10,000/hour
– Minimum: 2 hours

Certificates Issuing
Available Certificates:
1. Port Clearance
2. Bunker Delivery Notes
3. Deratting Exemption
4. Waste Delivery Receipts

Issuing Authority:
– Sendai Port Office
– Hours: 0800-1700
– Emergency: +81-9956-3-1111

Shore Electricity
Technical Specifications:
– Voltage: 440V
– Frequency: 60Hz
– Capacity: 2.5MW per berth
– Connection:
– Standard IEC/ISO plugs
– Transformer available

Phones Services
Communication Options:
1. Onboard Phones:
– Installation: ¥5,000
– Local calls: included
– International: prepaid
2. Mobile SIMs:
– Data packages:
– 1GB: ¥3,000
– 3GB: ¥7,000
– Available at port office

Banks
Financial Services:
1. Mitsubishi UFJ (Port Branch):
– Address: Port Admin Bldg 2F
– Hours: 0900-1500 (Mon-Fri)
– Services:
– Currency exchange
– Wire transfers
– ATM available 24/7

Consuls and Visa
Diplomatic Services:
– Consulates: Not Available in Sendai
– Nearest:
– Kagoshima City (50km)
– USA, China, Korea consulates
– Visa Processing:
– Immigration Office onsite
– Processing time: 3 working days

Mail
Postal Services:
– Location: Port Admin Bldg
– Hours: 0900-1700 (Mon-Fri)
– Services:
– International mail
– EMS shipping
– Package reception

Shore Leave
Crew Regulations:
– Allowed: Yes
– Requirements:
– Port pass (issued onboard)
– Valid seaman’s book
– Restrictions:
– Curfew: 2300-0500
– Alcohol limit: 0.03% BAC

Medical and Ambulance
Healthcare Services:
1. Port Clinic:
– Hours: 0800-2000
– Services:
– First aid
– Basic treatment
2. Hospital:
– Sendai City Medical Center
– Trauma Level II
– Distance: 5km
– Emergency: Dial 119

Seaman’s Clubs
– Not Available in Sendai Port
– Nearest:
– Kagoshima Seafarers Center
– Distance: 50km
– Shuttle service available

Miscellaneous
Special Notices:
1. Weather:
– Typhoon season: July-October
– Winter storms: December-February
2. Regulations:
– Strict waste disposal
– Mandatory AIS transmission
3. Security:
– Restricted areas marked
– Photo ID required