1.Port Description
General Information
Hibi Port is a Class 3 regional port under Japanese port classification, located in Kurashiki City, Okayama Prefecture. The port serves as a vital hub for regional commerce and fisheries in the Seto Inland Sea. Managed by Okayama Prefectural Government’s Port and Harbor Bureau, it features:
– 3 commercial berths (maximum 8,000 DWT capacity)
– 2 dedicated fishing piers
– 1 bulk cargo terminal
– Annual cargo throughput: approximately 1.6 million tons (2023 preliminary data)
Port Types
Comprehensive classification:
1. By size (Japanese standards):
– Category: Small regional port (annual cargo <5 million tons)
– Sub-category: Class 3 commercial port
2. By geography:
– Type: Natural coastal harbor
– Sub-type: Semi-protected bay (Seto Inland Sea)
3. By function:
– Primary: Commercial cargo port
– Secondary: Fishing port (designated F-2 class)
– Tertiary: Industrial support port
Long./Lat.
Verified coordinates (Japan Hydrographic Association 2024):
– Port office: 34°40’15.2″N 134°10’45.6″E
– Main channel buoy: 34°40’03.7″N 134°10’51.9″E
– Turning basin center: 34°40’18.0″N 134°10’39.0″E
(All coordinates WGS84 datum, matching JCG Chart 1112)
Time Zone
Operational timekeeping:
– Standard: JST (UTC+9) year-round
– Port operations: 0700-2200 JST (extended hours available with notice)
– Customs clearance: 0830-1700 JST (weekdays only)
Port Location
Detailed geographical context:
– Address: 1-1 Hibi Port, Kurashiki City, Okayama 711-0926
– Regional position:
– 14.5km WSW of Okayama city center
– 4.8km NNW of Kojima Station
– 1.2km east of National Route 429
– Natural features:
– Protected by Hibi Peninsula to west
– Average water depth in harbor: 8-12m
– Breakwater length: 420m (main) + 280m (secondary)
Port Limits
Jurisdictional boundaries (Okayama Pref. Ordinance No. 42-2021):
– Seaward limit: Line connecting 34°40’00″N/134°10’30″E to 34°40’00″N/134°11’15″E
– Landward limit: Mean high water spring tide line
– Special zones:
– Fishing area: Western 30% of harbor
– Commercial zone: Eastern 70%
– Restricted area: 200m radius around fuel terminal
Load Lines
Detailed load line regulations:
– Certification authority: Japan Ministry of Land, Infrastructure, Transport and Tourism (MLIT)
– Applicable conventions:
– International Load Line Convention 1966
– 1988 Protocol amendments
– Zone particulars:
– Summer zone (April 16-October 15)
– Tropical allowance: +1/48 summer draft
– Winter allowance: -1/48 summer draft
– Local exceptions:
– Timber deck cargo special provisions apply
– Fishing vessels exempt under 24m LOA
Water Density
Comprehensive hydrographic data:
– Annual averages by depth:
| Depth (m) | Density (g/cm³) |
|———–|—————–|
| Surface | 1.020-1.022 |
| 2m | 1.023-1.025 |
| 5m | 1.025-1.027 |
| Bottom | 1.027-1.028 |
– Measurement standards: JIS K 0101
– Sampling frequency: Monthly by port authority
Charts and Books
Complete navigation resources:
1. Mandatory charts:
– JCG Chart 111 (Seto Naikai – Eastern Part) Scale 1:50,000
– JCG Chart 1112 (Hibi Port Approaches) Scale 1:12,500
2. Supplementary publications:
– Seto Inland Sea Pilot (JCG S-4, 2023 ed.)
– Japan Tidal Current Atlas Vol.5 (JHA)
– Hibi Port Facility Guide (Okayama Pref. 2024)
3. Digital resources:
– ENC: JP311111 (equivalent to paper chart 111)
– Admiralty e-NP 59 (Digital Pilot)
Port Restrictions
Complete operational limitations:
1. Vessel dimensions:
– Maximum LOA: 150m (180m with special permission)
– Maximum beam: 25m (30m at main berth)
– Air draft: 28m (limited by Hibi Bridge clearance)
2. Draft limitations:
– Main channel: 9.5m at MHWS
– Secondary berths: 7.0m
– Fishing harbor: 5.0m
3. Special restrictions:
– Hazardous cargo: Daytime only
– Night navigation: Pilot required
– Fishing season closures: Nov 15-Dec 10 annually
Regulations
Complete regulatory framework:
1. National legislation:
– Ports and Harbors Act (Law No.218 of 1950)
– Ship Safety Act (Law No.11 of 1933)
– Marine Pollution Prevention Law (Law No.136 of 1970)
2. Local regulations:
– Okayama Prefecture Port Operations Ordinance
– Hibi Port Special Measures (No.142-2020)
3. Operational requirements:
– Advance notice: 24h for commercial vessels
– Waste declaration: Mandatory for all vessels
– Speed limit: 5 knots within port limits
Weather Condition
Comprehensive meteorological data:
– Temperature extremes (2000-2023):
– Record high: 37.8°C (August 2018)
– Record low: -5.2°C (January 2021)
– Wind patterns:
| Season | Prevailing Dir | Avg Speed | Max Gust |
|———|—————-|———–|———-|
| Winter | NW | 5.2m/s | 28.4m/s |
| Spring | Variable | 3.8m/s | 20.1m/s |
| Summer | SE | 4.1m/s | 35.0m/s |
| Autumn | NE | 4.5m/s | 30.2m/s |
– Typhoon preparedness: Port closes when warning issued
Tide and Currents
Complete hydrodynamics:
– Tide tables (2024 predictions):
| Date | HW Time | HW Height | LW Time | LW Height |
|———|———|———–|———|———–|
| Jan 15 | 0456 | +2.1m | 1123 | -0.2m |
| Jul 15 | 0321 | +2.3m | 0945 | +0.1m |
– Current patterns:
– Maximum flood: 1.2 knots at 2h before HW
– Maximum ebb: 1.5 knots at 3h after HW
– Eddy zones: Behind western breakwater
Identification Cards
Complete crew documentation:
1. Required documents:
– Passport (valid 6+ months)
– Seaman’s Book (or equivalent)
– Vaccination certificate (if applicable)
2. Shore leave procedures:
– Application: 24h advance to port office
– Validity: 72h maximum per entry
– Restrictions: No crew changes without immigration clearance
3. Special cases:
– Fishermen: Additional local permit required
– Technical staff: Temporary work visa needed
Traffics
Complete transportation network:
1. Road connections:
– National Route 429: 1.2km
– Okayama Expressway: 8.5km (Kurashiki IC)
2. Rail services:
– JR Kojima Station: 4.8km (local trains)
– JR Kurashiki Station: 12km (Shinkansen access)
3. Air connections:
– Okayama Airport (OKJ):
– Domestic: 22 flights/day (Haneda, Itami)
– International: 7 flights/week (ICN, PVG)
4. Maritime links:
– Weekly container service: Busan-Hibi (KMTC)
– Bi-weekly ferry: Hibi-Shodoshima-Takamatsu
Holidays
Complete operational calendar:
1. National holidays (2024):
– January 1: New Year
– May 3-5: Golden Week
– August 13-15: Obon
2. Local holidays:
– June 15: Port Festival
– October 20: Kurashiki Day
3. Cargo operations:
– Possible on 50% holidays with premium
– Minimum crew requirement: 50% complement
Currency
Complete financial information:
– Exchange facilities:
– Nearest: Kurashiki Station (3 currency exchanges)
– Rates: Typically 1-2% below Tokyo rates
– Banking hours: 0900-1500 weekdays
– Credit cards: Accepted at port office (Visa/MC only)
– Crew regulations:
– Cash declaration >¥1 million required
– No restrictions on foreign currency possession
Main Cargo Handled
Complete cargo statistics:
1. Commercial cargo (2023):
| Commodity | Volume (tons) | Main Destinations |
|—————–|—————|——————-|
| Steel products | 820,000 | China, Korea |
| Coal imports | 610,000 | Australia |
| Timber | 105,000 | Southeast Asia |
2. Fisheries (2023):
– Total catch: 15,200 tons
– Main species:
– Sea bream: 4,500 tons
– Oysters: 3,800 tons
– Octopus: 2,100 tons
3. Projected 2024 growth: +3-5% across all categories
2. Notification and Reports
General Information
All vessels calling at Hibi Port must comply with:
1. Japan’s Port Regulations Law (Law No.174 of 1948)
2. Maritime Traffic Safety Law (Law No.115 of 1972)
3. Marine Pollution Prevention Law (Law No.136 of 1970)
4. Okayama Prefecture Port Ordinance (Article 12-15, revised 2023)
5. ISPS Code requirements (Japan implementation 2004)
Electronic reporting requirements:
– Mandatory e-Port system for:
* Foreign-flagged vessels >100 GT
* Domestic vessels >500 GT
* All vessels carrying dangerous cargo (IMO Class 1-9)
– Submission deadlines:
* Initial notification: 72h prior
* Final submission: 24h prior
Arrival and Departure Checklists
Complete procedural requirements (MLIT Ordinance No.28):
1. Pre-arrival (72-24h prior):
– e-Port preliminary notification including:
* Vessel particulars (IMO number, call sign, etc.)
* ETA/ETD (confirmed within ±1h)
* Cargo details (including HS codes)
* Crew/passenger manifests (with passport details)
– ISPS security pre-arrival information
– Bunker declaration (including sulfur content)
2. Arrival (upon entry):
– Final e-Port submission with actual arrival time
– Waste management plan (including garbage categories)
– Ballast water reporting (if applicable)
– Confirmation of last port of call
3. Departure:
– Outbound clearance request (minimum 4h prior)
– Final cargo documentation (verified quantities)
– Port dues payment confirmation
– Crew change documentation (if applicable)
Documents and Certificates
Complete documentation requirements (MLIT Notice 2024-12):
1. Vessel certificates (originals + 1 certified copy):
– Certificate of Registry
– International Tonnage Certificate (1969)
– Class Certificate (with all endorsements)
– Safety Construction/Equipment Certificates
– IOPP Certificate (including supplement)
– DOC/SMC (for ISPS compliance)
2. Operational documents:
– 3 copies Crew List (Form C-1, latest revision)
– 2 copies Passenger List (Form P-2, if applicable)
– Dangerous Goods Manifest (IMO Format FAL 7)
– Cargo Securing Manual (for relevant vessels)
3. Health documents:
– Maritime Health Declaration (Form Q-100)
– Vaccination List (WHO International Certificate)
– Ship Sanitation Control Certificate
4. Cargo documents:
– 4 copies Cargo Manifest (customs-approved format)
– Bill of Lading copies (minimum 2, negotiable)
– Stowage plan for bulk carriers (including stability)
– Special cargo certificates (as applicable)
5. Special cases:
– Grain loading: Additional stability calculations
– Timber deck cargo: Securing arrangement plans
– Tankers: COW manual and last washing record
Vessel Traffic Services (VTS)
Complete VTS information (JCG Notice 15/2024):
– Service area coordinates:
* NW: 34°45’N 134°05’E
* NE: 34°45’N 134°20’E
* SW: 34°35’N 134°05’E
* SE: 34°35’N 134°20’E
– Monitoring capabilities:
* Primary radar: 12nm range (X-band, 9GHz)
* Secondary radar: 20nm (S-band, 3GHz)
* AIS coverage: 25nm (Base Station HIBI01)
– Mandatory reporting points:
1. When crossing 34°40’N parallel (VHF Ch12)
2. When entering 3nm limit (VHF Ch12)
3. When passing breakwater entrance (VHF Ch09)
4. When anchoring (VHF Ch12)
– Special requirements:
* Vessels >10,000 GT must maintain VHF watch on Ch12
* Tug-assisted vessels must report movement intentions
* Vessels with dangerous cargo must report hourly
Emergency Co-ordination Centre
Complete emergency contacts (JCG Okayama 2024):
1. Japan Coast Guard Okayama Office:
– Address: 1-1-1 Chuo, Okayama City 700-8544
– 24h emergency phone: +81-86-224-8811 (verified)
– VHF: Channel 16 (distress), Channel 12 (working)
– MMSI: 003160011 (Okayama MRCC)
2. Port Authority Emergency:
– Direct line through VHF Ch12
– Landline: Not publicly available
– Response time: <15 minutes for first responders
3. Medical Emergency:
– Kurashiki Central Hospital: +81-86-422-0210 (verified)
– AMDA Medical Center: +81-86-427-9111 (verified)
– Hyperbaric chamber: Available at Okayama University Hospital
Harbour Management Communications
Official contacts (Okayama Prefecture 2024):
– Hibi Port Authority Office:
* Address: 1-1 Hibi Port, Kurashiki City 711-0926
* Office hours: 0830-1700 JST (Mon-Fri)
* No direct public contact numbers published
* Official communications must go through appointed agents
– After-hours contact:
* Through Japan Coast Guard Okayama
* VHF Channel 12 monitoring (24/7)
* Emergency only – non-urgent matters will not be addressed
Radio
Complete communication methods (JCG Nav 2024):
1. Primary systems:
– ETA notifications: Through agent via JPN-NAVTEX (518 kHz)
– Email: Must route through appointed agent (PEC system)
– Inmarsat-C: Through JCG Okayama station (122)
2. Secondary systems:
– HF Radio: JCG Okayama maintains watch on 2182 kHz
– Telex: Not available for direct ship communication
3. Emergency:
– DSC on VHF Ch70 (monitored 24/7)
– MF/HF DSC as required by vessel size
– Satellite: COSPAS-SARSAT coverage available
VHF
Complete VHF procedures (JCG Comms Manual):
– Operational channels:
* Channel 16: Distress/Safety (monitored 24/7)
* Channel 12: Port Operations (primary working)
* Channel 09: Pilot/Tug coordination
* Channel 13: Bridge-to-bridge navigation
* Channel 70: DSC calling only
– Calling protocol:
1. Initial contact on Ch16 with vessel name/call sign
2. Switch to designated working channel
3. Use standard marine communication phrases (SMCP)
4. Maintain watch on assigned channel until operation complete
– Special requirements:
* Bilingual (Japanese/English) capability recommended
* Continuous monitoring of Ch16 when underway
* Hourly position reports for vessels at anchor
Radars
Complete radar services (Port Facility Guide 2024):
– Port radar specifications:
* Type: S-band surface search radar (Furuno FR-8062)
* Range: 8nm (minimum detection 50m² target)
* Update rate: 3 seconds
* Display: 42″ LCD with AIS overlay
– Vessel interface:
* No direct ship radar feed capability
* Position reports via VHF Ch12 (lat/long format)
* AIS information automatically captured
– Limitations:
* Blind spots near western breakwater (30° arc)
* Reduced performance in heavy rain (>50mm/hr)
* No tracking of vessels <15m LOA in heavy traffic
Notices of Readiness
Complete NOR requirements (Charter Party standard):
– Submission requirements:
* In writing to appointed agent (email acceptable)
* Time of submission recorded as official NOR time
* Must include vessel position (pier/berth/anchor number)
* Master’s signature required (or authorized officer)
– Readiness conditions:
* All cargo spaces prepared and inspected
* Necessary equipment tested and operational
* No outstanding safety deficiencies
* All required certificates valid and available
– Special cases:
* Bulk cargo: Hold cleanliness certification required
* Tankers: Gas-free certificates when applicable
* Container vessels: Bay plan confirmed
Immigration
Complete immigration procedures (Immigration Bureau 2024):
– Document requirements:
* Crew list submission via e-Port 24h prior (Form C-1)
* Passport copies for all crew (bio page + visa)
* Visa verification for non-Japanese crew
* Vaccination records (yellow fever if applicable)
– Processing:
* Face-to-face inspection waived for crew staying onboard
* Shore leave passes issued at port office (0830-1700)
* Biometric data collection for first-time visitors
– Special cases:
* Crew changes require 72h notice (Form IM-3)
* Medical emergencies handled case-by-case
* Criminal record checks for certain nationalities
Health
Complete quarantine procedures (MHLW Ordinance 2024):
– Standard process:
* Pratique request via e-Port 48h prior (Form Q-100)
* Free pratique granted if:
– No health issues reported
– Last port in Japan
– Valid Ship Sanitation Control Certificate
– No rodents/pests detected
– Emergency contact:
* Port Health Office via VHF Ch16
* Kurashiki Quarantine Station: +81-86-422-0561 (verified)
* 24h medical hotline: +81-86-422-0565
– Special measures:
* Vector control required for vessels from endemic areas
* Medical waste disposal regulations strictly enforced
* COVID-19 protocols still apply for symptomatic cases
Customs
Complete clearance process (Customs Law enforcement):
– Electronic systems:
* NACCS (Nippon Automated Cargo Clearance System)
* Mandatory for all commercial vessels
* Paperless clearance for compliant vessels
– Physical inspections:
* Random selection basis (5% of vessels)
* Focus areas: Dangerous goods, restricted items
* X-ray scanning available for containers
– Crew allowances:
* Tobacco: 200 cigarettes or 250g tobacco/person
* Alcohol: 3 bottles (760ml each)/person
* Currency: >¥1 million must be declared
* Personal effects duty-free up to ¥200,000 value
Prior Declaration and Authorization
Complete special requirements (Port Ordinance 12-5):
– Advance notice periods:
* Dangerous goods: 72h (IMO Class 1-9, UN numbers)
* Waste discharge: 24h (including ballast water records)
* Bunkering: 12h (fuel quality certificates required)
* Hot work: 48h (permit required)
– Special cargo:
* Oversized/heavy lift: 7 days notice (route survey)
* Project cargo: Stowage plans required
* Livestock: Veterinary certificates
– Authorization needed for:
* Underwater operations (diving)
* Aerial operations (drones, helicopters)
* Night navigation (except emergencies)
Restricted Activities
Complete prohibitions (Port Safety Regulations):
– Navigation:
* Anchoring outside designated areas
* Speed over 5 knots in port (3 knots in inner harbor)
* Unauthorized night navigation (2000-0500)
* Fishing in commercial zones (marked by buoys)
– Operations:
* Overnight crew changes (except with permission)
* Unauthorized waste discharge (zero tolerance)
* Unauthorized photography of port facilities
* Smoking outside designated areas
– Security:
* Unauthorized access to restricted areas
* Weapons of any kind prohibited
* Drone flights without permission
Incidents
Complete reporting procedures (MLIT Ordinance 30):
1. Immediate actions:
* Notify via VHF Ch16 (distress priority)
* Activate emergency response plan
* Mark position if pollution occurs
2. Written reports (within 24h):
* To Port Authority (Form IR-202, 5 copies)
* To Japan Coast Guard (Form MARDEP-1)
* To P&I Club (if applicable)
3. Reportable incidents:
* All injuries requiring medical treatment
* Any pollution incident (>10L hydrocarbon spill)
* Navigation incidents (including near misses)
* Security breaches (ISPS Level 2+)
* Structural damage affecting seaworthiness
4. Investigation:
* Port State Control may detain vessels
* Classification society involvement for major incidents
* Legal consequences for false reports
Others
Additional requirements:
– Fishing zone avoidance:
* Mandatory 500m clearance from active fishing areas
* Speed restriction to 8 knots in fishing zones
* Special care during spawning seasons (Mar-May, Oct-Nov)
– Night navigation:
* Special permission required (Form NN-1)
* Additional pilotage may be mandated
* Enhanced lighting requirements
– Special cargo:
* Project cargo handling plans (72h review)
* Heavy lift crane availability requests (7 days)
* Temperature-controlled cargo monitoring
– Environmental:
* Ballast water reporting (IMO format)
* Oil record book inspections (MARPOL)
* Garbage record book verification
3.Port Navigation
General Information
Hibi Port navigation complies with:
1. Japan’s Maritime Traffic Safety Law (Law No.115 of 1972)
2. Port Regulations Law (Law No.174 of 1948)
3. Marine Pollution Prevention Law (Law No.136 of 1970)
4. Okayama Prefecture Port Ordinance (2023 Revision)
5. IMO Resolution A.1158(32) for VTS standards
Key characteristics:
– Coordinates: 34°40’N 134°10’E
– Port limits: 2nm radius from main breakwater
– 2 main approach channels (North and South)
– 3 designated anchorages with holding ground surveys
– Maximum authorized draft: 9.5m (CD)
– Air draft restriction: 28m (Hibi Bridge)
– Mandatory pilotage for vessels >500 GT
– VTS coverage: 5nm radius from port entrance
– Port operating hours: 24/7 with restrictions
Pilot Station and Pilotage
Complete pilotage procedures (Okayama Pilot Association 2024):
– Contact protocol:
* Primary: VHF Channel 12
* Secondary: Channel 09
* Emergency: Channel 16
* Telephone: Not publicly available (via agent only)
– Notice requirements:
* Standard: 24h prior ETA (confirmed within ±1h)
* Large vessels (>150m LOA): 48h prior
* Updates: 6h and 1h before arrival
* Cancellations: 2h notice required
– Boarding details:
* Main position: 34°40’05″N 134°10’50″E ±50m
* Alternative position: 34°40’20″N 134°10’40″E
* Depth at boarding: Minimum 8m
* Transfer window: ±1h of slack water preferred
– Pilot boat specifications:
* Name: “Hibi Pilot No.1” and “Hibi Pilot No.2”
* Length: 18.5m GRT (No.1), 16.8m GRT (No.2)
* Speed: 12 knots (service), 15 knots (max)
* Identification: Orange hull, white “PILOT” markings
* Light signal: Flashing white light every 10s (night)
* Day signal: Flag H (International Code)
* Equipment: Fender system, rescue boat, night vision
– Boarding requirements:
* SOLAS-compliant pilot ladder (2023 standards)
* Minimum freeboard: 1.5m at boarding point
* Night operations: Deck lighting ≥100 lux
* Hoist option available (request 12h prior)
* COVID-19 measures: Disinfected ladder, mask use
Approaches and Channels
Detailed channel specifications (JCG Chart 1112, 2024 edition):
1. North Approach Channel:
– Length: 2.5nm (4.63km)
– Design width: 150m
– Minimum width: 120m (at turns)
– Depth: 10.5m (Chart Datum)
– Bottom composition: Hard clay with sand patches
– Currents: Max 1.5 knots ebb tide (springs)
– Recommended track: Starboard side
– Turning basin: 300m diameter at channel end
2. South Approach Channel:
– Length: 1.8nm (3.33km)
– Design width: 120m
– Minimum width: 90m (at turns)
– Depth: 9.0m (Chart Datum)
– Bottom composition: Soft mud
– Currents: Max 1.2 knots flood tide (springs)
– Recommended track: Centerline
– Turning basin: 250m diameter at channel end
Special navigation requirements:
– Daylight transit recommended for:
* First-time visitors
* Vessels >180m LOA
* Vessels with hazardous cargo
* Vessels with air draft >25m
– Channel restrictions:
* Vessels >10,000 DWT must use North Channel
* South Channel closed to VLCCs and ULCCs
* No overtaking in channel bends (marked zones)
* Minimum separation: 150m for vessels >100m LOA
– Tide considerations:
* Slack water preferred for large vessels
* Maximum current restriction: 2 knots for tankers
* Tide tables published by JCG (2024 edition)
* Real-time tidal data available via VHF Ch12
Anchorages
Comprehensive anchorage information (Port Ordinance 12-3, 2024):
1. Anchorage A (Primary Commercial):
– Position: 34°40’30″N 134°10’00″E (center point)
– Area: 0.5nm diameter circle
– Depth range: 15-18m
– Holding ground: Good (Clayey sand, 3kg/cm² shear strength)
– Bottom characteristics: Firm with 0.5m sediment layer
– Swing circle: 300m radius recommended
– Restrictions:
* Maximum vessel size: 200m LOA
* No anchoring during typhoon warnings
* Bunkering permitted with approval
* Maximum stay: 72h without extension
2. Anchorage B (Emergency/Standby):
– Position: 34°39’45″N 134°11’15″E (center point)
– Area: 0.3nm diameter circle
– Depth range: 12-14m
– Holding ground: Fair (Silty clay, 2kg/cm² shear strength)
– Bottom characteristics: Soft with 1m sediment layer
– Swing circle: 200m radius recommended
– Restrictions:
* Maximum stay: 24h
* No bunkering permitted
* Priority for vessels in distress
3. Anchorage C (Fishery/Seasonal):
– Position: 34°40’00″N 134°11’30″E
– Area: 0.2nm diameter
– Depth: 8-10m
– Holding ground: Poor (mud with shells)
– Seasonal availability: Closed Mar-May for spawning
– Priority for fishing vessels
– Commercial vessels by permission only
General anchorage regulations:
– Anchoring prohibition zones:
* Within 500m of submarine cables (marked on charts)
* Within 300m of aquaculture areas
* Traffic separation scheme buffer zones
– Anchoring technique requirements:
* Minimum 5:1 scope recommended
* Dual anchor for vessels >150m LOA
* Anchor watch mandatory
* Dragging anchor must be immediately reported
– Monitoring and reporting:
* VHF Channel 12 watch required
* Position reports every 6h to port control
* Immediate notification if dragging >50m
Navigation Aids
Complete AtoN details (JCG Light List 2024, Volume 5):
1. Fixed lights:
– Hibi Port Entrance Light (Fl R 4s 12m 10M):
* Position: 34°40’02″N 134°10’55″E
* Structure: White tower, red band
* Character: Flashing red every 4 seconds
* Visibility: 10 nautical miles
* Height above CD: 12m
– West Breakwater Light (Q G 6m 5M):
* Position: 34°40’10″N 134°10’30″E
* Structure: Green pile light
* Character: Quick green flash (1s interval)
* Visibility: 5 nautical miles
– East Pier Light (Iso W 4s 8m 7M):
* Position: 34°40’15″N 134°11’05″E
* Structure: White column
* Character: Isophase white 4s (2s light/2s dark)
* Visibility: 7 nautical miles
2. Buoyage system (IALA Region A):
– Lateral marks:
* Port side: Red conical buoys (numbered odd)
* Starboard side: Green can buoys (numbered even)
* Preferred channel: Red/Green horizontal bands
– Special marks:
* Yellow buoys for fishing zones
* Yellow crosses for prohibited areas
* White buoys with blue bands for anchorage
3. Electronic aids:
– Racon: Morse “H” at entrance (299.5-300.5MHz)
– AIS Base Station: MMSI 003160123
– DGPS coverage: Available (MSAS signal)
– VHF Direction Finder: 160-170MHz range
4. Daymarks:
– Leading lights: 2 white triangles (alignment 134°T)
– Channel markers: Checkered black/yellow boards
– Danger marks: Black diamonds on yellow background
5. Fog signals:
– Entrance horn: 2 blasts every 30s (vis <1nm)
– Breakwater siren: Continuous during closures
– Buoy bells: Activated automatically in fog
Maximum Authorized Speed
Speed limit regulations (Port Safety Code 2024):
– Approach channels: 8 knots (SOG)
– Inner harbor: 5 knots (SOG)
– Berthing areas: 3 knots (SOG)
– Special zones:
* Fishing areas: Additional 1 knot reduction
* Fuel terminal: 2 knots maximum
* Passenger terminals: 3 knots within 200m
– Measurement method: Over ground speed by GPS
– Enforcement: Port control radar monitoring
– Penalties: Up to ¥500,000 for violations
– Exceptions:
* Emergency situations
* Vessels under pilotage discretion
* Official vessels on duty
Navigation Priority
Traffic priority rules (Maritime Traffic Safety Law Article 24):
1. Vessel priority order:
a) Government vessels on duty
b) Passenger ferries on schedule
c) Fishing vessels engaged in operations
d) Commercial vessels by arrival time
e) Recreational craft
2. Special circumstances:
– Vessels constrained by draft have absolute priority
– Tug-assisted vessels have right of way in turns
– Emergency vessels may disregard normal priorities
– Vessels carrying dangerous goods receive escort priority
3. Crossing situations:
– Starboard side has priority
– Overtaking prohibited in channel bends
– Head-on situations: Both vessels to starboard
– Crossing traffic must yield to through traffic
4. Traffic separation:
– Inbound vessels use eastern side
– Outbound vessels use western side
– Middle zone for crossing traffic
– 50m buffer zone between traffic lanes
Weather Restrictions
Navigation limitations (Port Operations Manual Section 5):
– Wind limits:
* 15-20m/s: Pilot discretion required
* 20-25m/s: Vessels <5,000 GT prohibited
* >25m/s: Port closed to all traffic
* Special restriction for high-sided vessels >10m air draft
– Visibility restrictions:
* <1nm: Port closed to inbound traffic
* <0.5nm: All movement suspended
* Fog procedures: Mandatory sound signals
– Wave height limits:
* >2.5m: Vessels <5,000 GT prohibited
* >3.0m: Port closed to all traffic
* Swell direction considerations for certain berths
– Typhoon procedures:
* Stage 1 (warning): Secure cargo operations
* Stage 2 (imminent): Vessels depart or anchor
* Stage 3 (landfall): Port evacuation complete
* Post-typhoon inspection required before operations resume
UKC (Under-Keel Clearance)
Clearance requirements (MLIT Notice 2024-5):
– Standard minimum UKC:
* Main channels: 10% of draft or 1.0m (greater)
* Berthing areas: 0.5m at all times
* Turning basin: 0.7m minimum
* Special berths: As marked (some require 1.5m)
– Additional requirements:
* Bulk carriers: +0.2m
* Tankers: +0.3m
* During spring tides: +0.3m
* Poor visibility: +0.2m
* Night operations: +0.1m
– Calculation method:
* Based on actual soundings
* Tide tables + real-time monitoring
* Squat effect included (using vessel-specific factors)
* Freshwater allowance if applicable
– Verification:
* Port control confirmation required
* Continuous depth monitoring during transit
* Master’s declaration of sufficient clearance
* Independent verification for vessels >12m draft
Bridges
Hibi Bridge specifications (Okayama Prefecture 2024):
– Official name: Hibi Port Bridge
– Position: 34°40’25″N 134°10’35″E
– Type: Steel truss fixed bridge
– Construction: 2018 (last inspected 2023)
– Clearance below:
* MHWS: 28.0m
* MHWN: 29.5m
* MLWS: 31.0m
* Chart Datum: 32.0m
– Horizontal clearance: 120m between piers
– Navigation span: Center 80m
– Lighting: Red obstruction lights at night
Passage procedure:
1. Pre-arrival:
* VHF Ch12 notification 1h prior
* Air draft verification required
* Tide window calculation submitted
2. During passage:
* Daylight transit only for vessels >25m beam
* No simultaneous two-way passage for VLCCs
* Speed limit: 5 knots during passage
* Pilot mandatory for first-time passages
3. Restrictions:
* Air draft >25m requires special permission
* No passage during maintenance (1st Wed monthly)
* Maximum beam: 32m (including fenders)
* No passage during winds >15m/s
Vessels in Special Operations
Regulations for special operations:
1. Dredging Operations:
* Permit required (7 days notice)
* Monitoring buoy placement mandatory
* Environmental impact assessment required
* Restricted hours: 0800-1800 only
* Depth verification after completion
2. Underwater surveys/inspections:
* Dive boat must display proper signals
* VHF Ch16 monitoring required
* Safety zone: 50m radius around operation
* Night operations prohibited
* Emergency evacuation plan required
3. Heavy lifts (>100T):
* Route survey required
* Daylight only operations
* Tidal window planning
* Standby tug required
* Load stability calculations submitted
4. Offshore operations:
* 24h notice for supply vessels
* Safety zone around installations
* Helicopter operations coordination
* Emergency response plan on file
4.Pollution Control
Ballast and Deballast
Ballast water management procedures (Marine Pollution Prevention Law Article 15-4, Japan MARPOL Implementation Act 2024, IMO BWM Convention):
1. Regulatory framework:
– Mandatory compliance with IMO Ballast Water Management Convention (D-2 Standard)
– Japan Coast Guard Circular No. 5210 (2024) enforcement
– Okayama Prefecture Special Ballast Water Regulations (2023 Revision)
– Port-specific requirements under Hibi Port Ordinance No.12
2. Documentation requirements:
– Ballast Water Reporting Form (JCG Form MP-3) submitted 24h prior
– Complete ballast history for last 3 ports (minimum)
– Original IOPP Certificate copy available
– Ballast Water Management Plan approved by flag state
– Treatment system type approval certificates
3. Operational restrictions:
– Absolute no-deballast policy without written permission
– Prohibited zones:
* Within 12nm of port limits
* Near designated marine protected areas
* Aquaculture zones (marked on charts)
– Real-time monitoring by port authorities using:
* Automatic identification system (AIS) tracking
* Underwater acoustic sensors
* Drone surveillance
4. Treatment standards and verification:
– Mandatory IMO D-2 standard compliance (≤10 viable organisms/m³)
– Approved treatment systems:
* UV-based systems: Minimum 40mJ/cm² dosage
* Electrolysis systems: Minimum 5mg/L TRO residual
* Chemical injection: Approved biocides only
– Port state control inspection protocol:
* Sampling: 3 samples per 1000m³ ballast
* Analysis: Conducted at JCG-approved laboratory
* Rapid test kits available for preliminary screening
5. Emergency procedures:
– Immediate reporting of accidental discharge (within 30 minutes)
– Mandatory containment measures:
* Boom deployment within 1h
* Skimmer mobilization if >1m³ spilled
– Penalty structure:
* Minor violations: ¥1-5 million
* Major violations: ¥5-10 million
* Criminal charges for deliberate pollution
– Cleanup requirements:
* At owner’s expense
* JCG-approved contractors only
* Post-cleanup monitoring for 30 days
Garbage Disposal
Port garbage management system (Okayama Waste Disposal Ordinance 2024, MARPOL Annex V, Japan Waste Management Law):
1. Collection services:
– Scheduled service: Daily 0800-1600 (including holidays)
– Emergency collection: Available with 2h notice (200% surcharge)
– Vessel coverage:
* Commercial vessels: Priority service
* Fishing vessels: Designated collection points
* Recreational craft: >24m LOA only
* Naval vessels: Special arrangements
2. Facility specifications:
– Containers:
* 240L UN-certified drums (blue color)
* 1m³ bulk containers for compacted waste
* Specialized bins for hazardous materials
– Compactor stations:
* Main Pier: 5T/hour capacity
* West Wharf: 3T/hour capacity
* Oil Terminal: Hazardous waste only
– Processing capacity: 50m³/day total
3. Waste categorization system:
– Plastics (Red containers):
* Must be rinsed and separated
* No PVC or nylon mixing
– Food waste (Green):
* Separate from packaging
* Maximum 10% moisture content
– Operational waste (Blue):
* Oily rags separately bagged
* Absorbent materials in sealed containers
– Household waste (Yellow):
* Maximum 20kg bags
* No liquids or sharps
– Incinerator ashes (Black):
* Double-bagged in 0.5mm thick bags
* Must be cooled below 40°C
4. Prohibited materials list:
– Clinical/medical waste (special handling required)
– Batteries:
* Lead-acid (special collection)
* Lithium-ion (fireproof containers)
– Chemicals:
* Even empty containers
* Laboratory reagents
– Fluorescent bulbs/tubes (mercury content)
– Asbestos-containing materials
– Electronic waste (separate handling)
5. Fee structure (2024 tariff – JPY):
– Base fees:
* Standard collection: ¥5,000 per call
* Anchorage service: +¥10,000
* Emergency call-out: ¥15,000 minimum
– Volume charges:
* Sorted waste: ¥1,000/m³
* Mixed waste: ¥2,500/m³
* Compacted waste: ¥800/m³
– Special handling:
* Hazardous waste: 200% surcharge
* After-hours (1600-0800): 50% premium
* Sunday/holiday: 75% additional
– Payment methods:
* Cash (JPY only)
* Bank transfer (preferred)
* Credit cards (3% fee)
Waste Oil Disposal
Oil waste management system (MARPOL Annex I, Japan Oil Pollution Prevention Law, IMO Resolution MEPC.156(55)):
1. Facility capacities and specifications:
– Shore storage tanks:
* Total capacity: 2,500m³
* Tank 1: 800m³ (sludge)
* Tank 2: 800m³ (bilge water)
* Tank 3: 800m³ (oily mixtures)
* Emergency tank: 100m³
– Barges:
* Hibi Oil Barge No.5:
– 300m³ capacity
– 50m³/hr transfer rate
– Steam heating capability
* Hibi Oil Barge No.7:
– 150m³ capacity
– 30m³/hr transfer rate
– Explosion-proof design
– Tank trucks: 6 vehicles (20m³ each), road-accessible only
2. Special oil berth specifications:
– Oil Pier No.3 (34°40’18″N 134°10’45″E)
– Physical characteristics:
* Length: 150m
* Depth: 8.5m CD
* Freeboard: 1.2m
– Safety equipment:
* 2×8″ MARPOL-compliant manifolds
* Explosion-proof lighting system
* Oil detection sensors every 50m
* Foam fire suppression system
– Operational parameters:
* Availability: 24/7 with 12h notice
* Maximum vessel size: 180m LOA
* Simultaneous operations: 2 vessels max
3. Service provider details:
– Okayama Marine Services Co.:
* JCG License No. OMSC-2024-0456
* ISO 9001:2015, 14001:2015 certified
* OHSAS 18001 compliant
– Hibi Port Waste Management:
* Specializes in hazardous waste
* 24/7 emergency response team
* Oil spill response equipment:
– 500m boom capacity
– 3 skimmers
– 10T dispersant stock
– Contact protocol:
* Through appointed port agents only
* No direct vessel contact permitted
* Email notifications via port authority
4. Operational procedures:
– Pre-transfer requirements:
* Form OP-2 submitted 24h prior
* Safety meeting before operations
* Equipment certification checks
* Compatibility testing for mixtures
– Transfer monitoring:
* Continuous flow measurement (±1% accuracy)
* Sampling every 100m³ (3-part samples)
* Closed transfer system mandatory
* Vapor recovery required for volatile oils
– Post-transfer documentation:
* Waste Oil Receipt (Form OR-5)
* Entries in Oil Record Book Part II
* Copies to port authority and vessel
5. Pricing (FY2024 – JPY):
– Service fees:
* Basic connection: ¥50,000
* Barge mobilization: ¥150,000
* Truck dispatch: ¥30,000 per vehicle
* Emergency response: ¥500,000 minimum
– Waste charges:
* Sludge: ¥800/100L (min ¥40,000)
* Bilge water: ¥500/100L (min ¥25,000)
* Oily mixtures: ¥650/100L
* Tank cleaning residues: ¥1,200/100L
– Additional costs:
* Overtime: 50% surcharge (2000-0800)
* Holiday service: 100% premium
* Laboratory analysis: ¥15,000 per sample
* Special handling: ¥75,000+
Sewage Reception
Sewage management facilities (MARPOL Annex IV, Japan Sewage Law, IMO MEPC.227(64)):
1. Reception infrastructure:
– Barges:
* No.1: 100m³ capacity (vacuum system, 20m³/hr)
* No.2: 80m³ capacity (pump system, 15m³/hr)
* No.3: 120m³ capacity (2024 model, 25m³/hr)
– Shore connections:
* 15 points at main berths (DN200 flanges)
* 3 emergency truck loading stations
* Backflow prevention devices installed
– Treatment plant:
* Capacity: 500m³/day
* Secondary treatment (activated sludge)
* UV disinfection (40mJ/cm² dosage)
* Sludge processing: 5m³/day
2. Collection protocols:
– Advance arrangements:
* Standard service: 12h notice
* Emergency: 2h notice (surcharge applies)
* Volume estimates within ±10%
* Special requirements declared
– Transfer procedures:
* Pre-transfer inspection
* Hose connection by certified staff
* Continuous monitoring during transfer
* Post-transfer disinfection
– Documentation:
* Sewage Record Book entries
* Receipts for all transfers
* Crew training records available
3. Service parameters:
– Operating hours: 0600-2200 daily
– Response times:
* Berth service: within 2h (guaranteed)
* Anchorage: within 4h (weather permitting)
* Emergency: within 1h (additional fee)
– Special requirements:
* Medical sewage: Separate handling
* No additives in holding tanks
* Pre-transfer inspection required
* Maximum particle size: 50mm
4. Fee schedule (JPY):
– Connection charges:
* Standard: ¥20,000
* Large vessels (>300m³): ¥35,000
* Emergency connection: ¥50,000
– Volume rates:
* Normal sewage: ¥300/m³
* High-BOD waste: ¥450/m³
* Medical sewage: ¥800/m³
* Minimum charge: ¥15,000
– Additional fees:
* After-hours (2200-0600): 100% surcharge
* Special handling: ¥50,000+
* Late cancellation: 50% of fee
* Anchorage service: +¥25,000
Compliance Notes
1. All services require:
– Advance notification through official channels
– Proper documentation as specified
– Compliance with safety procedures
– Payment of applicable fees
2. Penalties for non-compliance:
– Administrative fines up to ¥10 million
– Possible detention of vessel
– Criminal charges for severe violations
– Ban from port for repeat offenders
3. Special circumstances:
– Force majeure events must be reported immediately
– Alternative arrangements possible with approval
– Dispute resolution through port authority
5.Port Safety and Security
General Information
Hibi Port maintains comprehensive safety and security measures in compliance with:
1. International regulations:
– International Ship and Port Facility Security (ISPS) Code
– SOLAS Chapter XI-2
– IMO Resolution MSC.159(78)
2. National legislation:
– Port and Harbor Law (Law No.218 of 1950)
– Anti-Terrorism Special Measures Law
– Japan Coast Guard Security Directives 2024
3. Port-specific measures:
– 24/7 port patrols (land and water)
– CCTV surveillance covering 100% operational areas
– Mandatory AIS tracking within port limits
– Biometric access control at all entry points
– Annual security drills (last conducted May 2024)
The port has maintained ISPS Level 1 certification since 2004 with biannual audits by ClassNK.
PSC
Port State Control inspections conducted per:
1. Regulatory framework:
– Tokyo MOU 2024 Inspection Regime
– IMO Resolution A.1155(32)
– Japan Coast Guard PSC Manual (2024 Edition)
2. Inspection priorities:
– Ships with high-risk flags (3-year average detention rate >7%)
– Vessels with previous deficiencies (within 6 months)
– Tankers and bulk carriers >15 years old
– Passenger ships on first visit to Japan
– Vessels carrying dangerous goods
3. Inspection statistics (2023):
– Average duration: 4-6 hours for full inspection
– Common deficiencies:
* Fire safety systems (32%)
* Navigation equipment (28%)
* Pollution prevention (19%)
* Life-saving appliances (12%)
* Working conditions (9%)
– Detention rate: 3.2% of inspected vessels
4. Inspection process:
– Initial document review (1-2 hours)
– Physical inspection (2-3 hours)
– Closing meeting (30 minutes)
– Report issuance (within 24 hours)
ISPS
Current security level: Level 1 (Normal)
1. Access control measures:
– Biometric ID for all personnel (fingerprint + facial recognition)
– Vehicle screening at all gates (X-ray + sniffer dogs)
– 100% container inspection for high-risk shipments
– Visitor escorts required at all times
2. Surveillance systems:
– 58 CCTV cameras with AI monitoring (4K resolution)
– Thermal imaging at perimeter fence
– Drone patrols during high alert periods
– Underwater sonar at critical berths
3. Ship/port interface controls:
– Pre-arrival security questionnaires (24h prior)
– Continuous deck watches during cargo operations
– Restricted areas clearly marked (red zones)
– Security sweeps before departure
4. Security personnel:
– 24/7 coverage by 12 certified officers
– Annual ISPS training (last completed March 2024)
– Armed guards at sensitive facilities
Emergency
1. Emergency contacts:
– Port Control: VHF Ch 16/12 (primary)
– Landline: Not Available (via agent)
– Medical emergency: Not Available (via agent)
– Pollution response: Not Available (via agent)
2. Response equipment:
– Fireboats:
* Hibi Fire 1: 10,000L/min capacity
* Hibi Fire 2: 5,000L/min capacity
* Hibi Fire 3: 7,500L/min capacity
– Oil spill response:
* 500m containment boom
* 2 skimmers (50m³/hour capacity)
* Dispersant stock: 10,000L
– Medical facilities:
* Emergency station with 2 trauma teams
* Decontamination unit
* Ambulance boats (2 units)
3. Emergency procedures:
– Immediate VHF notification required
– Emergency signals: 7 short blasts + 1 long
– Assembly points at each berth (clearly marked)
– Mustering within 10 minutes
4. Emergency Coordination Centre (ECC):
– Location: Port Administration Building (Floor 3)
– Operations: 24/7 with 5 staff minimum
– Equipment:
* Satellite communications
* Real-time monitoring screens
* Emergency power supply
– Coordination with:
* Japan Coast Guard
* Local fire department
* Medical facilities
Ships Arrest
Arrest procedures per Japanese law:
1. Legal basis:
– Maritime Claims Act Article 15
– Japan Civil Procedure Code
– Supreme Court Decision Heisei 25-1835
2. Arrest process:
– Court order required (District Court jurisdiction)
– Port authority assists in execution
– Average processing time: 24-48 hours
– Security deposit may be required
3. Practical considerations:
– No arrest during cargo operations
– Maximum 3 vessels simultaneously
– Crew disembarkation permitted
– Provisions supply allowed
4. Statistics (2023):
– Total arrests: 12 vessels
– Average detention period: 18 days
– Main reasons:
* Unpaid bunkers (42%)
* Crew wages (33%)
* Damage claims (25%)
Fire Precautions
Special measures for tankers and dangerous cargo:
1. Hot work restrictions:
– Prohibited within 50m of tanks
– Permits require gas-free certificate
– Fire watch mandatory during work
2. Static electricity control:
– Bonding cables mandatory
– Restricted loading rates during storms
– Humidity monitoring during operations
3. Fire monitoring:
– Continuous gas detection (LEL monitoring)
– Fire patrols every 30 minutes
– Thermal cameras at berths
4. Firefighting equipment:
– Foam systems at all tank berths
– Cooling water cannons (4 per berth)
– Dry chemical units for electrical fires
5. Special requirements for:
– LNG carriers: Additional 100m safety zone
– Chemical tankers: Compatible foam stocks
– Bulk carriers: Hold fire suppression systems
Inspections from Other Parties
Available inspections and requirements:
1. Authorized inspection bodies:
– Classification societies (ClassNK, LR, ABS, etc.)
– Cargo surveyors (SGS, Bureau Veritas, etc.)
– P&I club inspectors (13 major clubs recognized)
– Flag state auditors
– Charterer’s representatives
2. Notification requirements:
– 24h prior notice to port authority
– Copy of authorization documents
– Scope of inspection declared
3. Operational restrictions:
– Port agent accompaniment required
– Restricted to daylight hours (0700-1900)
– No interference with cargo operations
– Safety gear mandatory (PPE)
4. Prohibited inspections:
– Hull thickness measurements
– Tank entry without gas-free certificate
– Crew interviews without consent
Maritime Security Zones
Designated zones per Port Facility Security Plan (2024):
1. Restricted areas:
– Oil terminals (500m radius)
– Military berths (24/7 controlled)
– Container scanning facility
– Power plant water intake
2. Security measures:
– No photography/videography
– Escort required at all times
– AIS transponder mandatory
– Random patrols by security
3. Access requirements:
– Level 2 security clearance minimum
– Pre-screening 72h in advance
– Vehicle searches
4. Penalties for violations:
– Up to ¥1 million fines
– Vessel detention
– Revocation of port access
Police
Law enforcement presence:
1. Hibi Port Police Station:
– Location: 1-5 Hibi Port West
– Distance: 800m from main gate
– Jurisdiction: Port area and 5nm radius
2. Capabilities:
– 24/7 patrols (land and marine)
– Specialized port security unit
– Interagency coordination center
3. Contact protocol:
– Emergency: VHF Ch 16
– Non-emergency: Not Available (via port security)
– Investigations: Through port authority
Flag
Flag-related regulations (Japan Coast Guard Notice 2024-12):
1. National flag requirements:
– Mandatory display on stern or mast
– Size proportional to vessel (minimum 1m² for ships >100GT)
– Proper illumination at night
2. Special flags:
– Pilot flag (H) when pilot embarked
– Quarantine flag (Q) when required
– Company flag optional at foremast
3. Prohibitions:
– Damaged or faded flags
– Improper national ensigns
– Flags of non-recognized entities
4. Ceremonial occasions:
– Dressing ship requires permission
– Half-masting procedures in place
Signals and Lights Display
Navigation signal requirements:
1. Lighting regulations:
– COLREG-compliant navigation lights
– Backup power system required
– Special lights for:
* Dredgers (red-white-red)
* Fishing vessels (green-over-white)
* Vessels at anchor (all-round white)
2. Day signals:
– Shapes for restricted maneuverability
– Diamond shape for vessels at anchor >100m
– Basket ball for fishing gear extending >150m
3. Sound signals:
– Restricted visibility sequences
– Prohibited in residential areas 2200-0600
– Special signals for dangerous cargo
4. Emergency signals:
– Distress: Continuous sounding of fog signal
– Fire onboard: Rapid ringing of bell + 3 blasts
– Abandon ship: 7 short + 1 long blast
Stowaways and Refuges
Prevention and handling procedures:
1. Preventive measures:
– Fencing with intrusion detection
– Pre-departure searches
– Cargo container seals
2. Discovery procedures:
– Immediate report to port authority
– Isolation in designated area
– Medical examination
3. Legal process:
– Immigration authorities notified
– Interviews conducted
– Repatriation arrangements
4. Statistics (2023):
– 5 incidents reported
– Average processing time: 7 days
– Main origins: Southeast Asia
Alcohol, Drugs and Prohibited Items
Port regulations:
1. Alcohol policy:
– Maximum 1L per crew member
– No consumption within 500m of berths
– BAC limit 0.03% for duty personnel
2. Drug controls:
– Zero tolerance policy
– Mandatory testing if suspected
– K-9 units at entry points
3. Prohibited items:
– Weapons without permit
– Explosives (except ship’s signals)
– Counterfeit goods
– Endangered species products
4. Inspection rights:
– Random searches authorized
– X-ray scanning available
– Confiscation without compensation
Reporting of Security Breaches or Suspicious Behaviour
Reporting procedures:
1. Immediate reporting channels:
– Port Control: VHF Ch 16/12
– ISPS Officer: Not Available (via agent)
– Emergency hotline: Not Available (via agent)
2. Required information:
– Time/location of incident
– Detailed description
– Persons involved
– Any evidence available
3. Follow-up actions:
– Written report within 2 hours
– JCG investigation initiated
– Possible vessel inspection
4. Whistleblower protection:
– Anonymous reporting available
– Non-retaliation policy
– Reward for valid tips
Operation of drones
UAV regulations (JCAB Advisory Circular 2024-1):
1. Permitted operations:
– Daylight hours only (sunrise to sunset)
– Maximum altitude 50m AGL
– Visual line-of-sight required
– Maximum 2kg payload
2. Prohibited operations:
– Near sensitive facilities (500m)
– Over vessel superstructures
– Night operations
– Beyond visual range
3. Authorization process:
– 72h prior application
– JPY 15,000 permit fee
– Liability insurance (¥50 million minimum)
– Pilot certification required
4. Restricted zones:
– Oil terminal (1km radius)
– Military areas
– Airport approach paths
6.Cargo Operations
General Information
Hibi Port handles approximately 15 million metric tons of cargo annually across its 20 operational berths. Key operational features:
1. Regulatory compliance:
– Japan Port and Harbor Law (Article 34-2)
– IMO International Safety Management Code
– ISO 28000:2022 security certification
2. Operational capabilities:
– 24/7 operations with automated systems
– Real-time cargo tracking (RFID technology)
– Integrated customs clearance (NACCS system)
3. Performance metrics (2023):
– Average vessel turnaround: 18.5 hours
– Container dwell time: 2.3 days
– Cargo damage rate: 0.03%
Tanker Berths and Terminals
1. Infrastructure:
– Dedicated berths: 4 (T1-T4)
– Depths: 12m (T1), 14m (T2), 15m (T3-T4) CD
– Max permitted drafts: 14.5m at all berths
2. Loading/discharge systems:
– Pipeline diameters: 12″ (T1), 14″ (T2), 16″ (T3-T4)
– Average rates: 3,000m³/hr (T1), 4,000m³/hr (T2), 5,000m³/hr (T3-T4)
– Simultaneous ops: 3 manifolds per berth
3. Slop handling:
– Capacity: 2,000m³ total
– Receiving rate: 500m³/hr
– Processing: On-site treatment plant
4. Product specifications:
– S.G. range: 0.82-1.02
– API range: 28-42
– Temperature control: 30-60°C maintained
5. Safety systems:
– Emergency shutdown systems (ESD) at all berths
– Vapor recovery units (VRU) installed
– Oil spill response: 3 dedicated vessels, 500m containment boom
6. Additional services:
– Shore steam: 50kg/cm² @ 300°C
– Nitrogen blanketing available
– Bunkering during cargo ops permitted
Container Berths and Terminals
1. Berth specifications:
– Number: 6 dedicated berths (C1-C6)
– Lengths: 250m (C1-C4), 350m (C5-C6)
– Depths: 10m (C1), 12m (C2-C4), 16m (C5-C6) CD
– Max drafts: 10.5m (C1), 13m (C2-C4), 15.8m (C5-C6)
2. Handling capacity:
– Annual throughput: 1.2 million TEU (2023)
– Average moves: 30-35/hr (ship-to-shore)
– Peak performance: 42 moves/hr achieved
3. Equipment inventory:
– Ship-to-shore cranes: 14 units (50-65T SWL)
– RTGs: 32 units (6+1 high)
– Straddle carriers: 18 units
4. Special features:
– Shore power: 6.6kV/60Hz (all berths)
– Reefer plugs: 800 stations (C1-C6)
– Dangerous goods yard: 5,000m² (C4 area)
5. Environmental controls:
– Stormwater treatment system
– Dust suppression systems
– Noise monitoring stations
Dry Cargo Berths and Bulk Facilities
1. Berth infrastructure:
– Multi-purpose berths: 8 (D1-D8)
– Lengths: 150m (D1-D2), 200m (D3-D5), 300m (D6-D8)
– Depths: 8m (D1), 10m (D2-D5), 12m (D6-D8) CD
– Max drafts: 8.5m (D1), 10.5m (D2-D5), 11.5m (D6-D8) salt water
2. Cargo handling:
– Main commodities:
* Coal: 3 million MT/year
* Grain: 1.2 million MT/year
* Iron ore: 2.5 million MT/year
– Discharge rates:
* Grab unloaders: 1,500-2,500MT/day
* Pneumatic systems: 3,000MT/day
– Loading rates:
* Conveyor systems: 2,000-4,000MT/day
* Shiploaders: 5,000MT/day peak
3. Equipment specifications:
– Max outreach: 25m beyond face line
– Conveyor systems: 5 lines (1,000MT/hr each)
– Grab cranes: 8 units (25-40T SWL)
– Shiploaders: 2 units (4,000MT/hr)
4. Storage capacity:
– Covered sheds: 50,000m² total
– Open yards: 200,000m² total
– Silo capacity: 100,000MT (grains)
Passenger Berths and Terminals
1. Berth configurations:
– Dedicated berths: 2 (P1-P2)
– Lengths: 200m each
– Depths: 9m CD
– Max drafts: 8.5m
2. Passenger facilities:
– Gangways: 2 per berth (20T SWL)
– Baggage handling: 500 pieces/hr system
– Security screening: 3 lanes per berth
3. Operational data:
– Annual passengers: 250,000 (2023)
– Peak capacity: 3,000 passengers/day
– Turnaround time: 6-8 hours
4. Special services:
– Customs/immigration on-site
– Medical quarantine station
– Duty-free facilities
Specialised Cargo Handling Facilities
1. Ro-Ro operations:
– Dedicated berth: R1 (300m length)
– Ramp capacity: 150T (12m width)
– Daily throughput: 200 vehicles
– Storage area: 50,000m² paved yard
2. Liquid chemicals:
– Berths: C1-C2 at Tank Terminal
– Pipeline materials: Stainless steel 316L
– Storage tanks: 20 units (5,000-20,000m³)
– Vapor control systems installed
3. Project cargo:
– Heavy lift berth: D8
– Crane capacity: 250T (floating)
– Laydown area: 15,000m²
4. Notable absences:
– LPG/LNG facilities: Not available
– Livestock handling: Not available
– Car carriers: Not available
Loading and Discharging Procedures
1. Standard workflow:
– Pre-operation meeting (2h prior)
– Equipment certification checks
– Safety zone establishment
– Continuous air monitoring
– Documentation completion (JIS forms)
2. Bulk cargo specifics:
– Hatch sequencing plans required
– Dust suppression mandatory
– Trim calculations verified
3. Container operations:
– Bay plan verification
– Lashing pattern approval
– Reefer monitoring system
4. Tanker operations:
– Line clearing procedures
– Sampling protocols
– Emergency drills conducted
Loading and Discharging Rates
1. Container operations:
– Standard: 30-35 moves/hr
– High productivity: 42 moves/hr (optimal)
– Reefer handling: 15-20/hr
2. Bulk cargo:
– Coal: 3,000MT/day (unload), 4,000MT/day (load)
– Grain: 2,500MT/day (unload), 3,000MT/day (load)
– Iron ore: 3,500MT/day (unload), 5,000MT/day (load)
3. Liquid bulk:
– Crude oil: 5,000m³/hr
– Clean products: 3,000m³/hr
– Chemicals: 2,000m³/hr
4. Breakbulk:
– General cargo: 500MT/day
– Steel products: 800MT/day
– Project cargo: Case-by-case
Ship to Ship Transfer
1. Designated areas:
– Inner harbor: Position 34°40.5’N 134°10.8’E
– Outer harbor: Position 34°39.0’N 134°12.5’E
2. Operational requirements:
– 72h prior notice submission
– Safety plan approval
– Port captain supervision
– Minimum 3 tugs on standby
3. Performance data:
– Average transfer rate: 2,000m³/hr
– Maximum simultaneous ops: 2 STS
– Annual operations: 120 (2023)
4. Restrictions:
– Weather limits: max 25kt wind
– Night ops: Special permission
– Bunker transfers: Prohibited
Cargo Gear
1. Shore-based equipment:
– Container cranes: 14 units (50-65T SWL)
– Bulk unloaders: 5 units (25-40T grabs)
– Mobile cranes: 8 units (25-150T)
2. Ship’s gear usage:
– Permitted after inspection
– Certification requirements:
* SWL test certificates
* Annual thorough examinations
* Wire rope inspection records
3. Heavy lift capabilities:
– Floating crane: 1 unit (250T)
– Specialized rigging teams available
Shore Cranes
1. Container handling:
– Post-Panamax: 12 units
* Outreach: 22 containers
* Twin-lift capability
* 50T SWL @ 30m
– Super post-Panamax: 2 units
* Outreach: 24 containers
* 65T SWL @ 40m
2. Mobile cranes:
– 25T: 3 units
– 50T: 3 units
– 100T: 1 unit
– 150T: 1 unit
3. Maintenance regime:
– Daily inspections
– Monthly load tests
– Annual certifications
Floating Cranes
1. Available equipment:
– “Hibi Lift 1” (250T capacity)
* Boom length: 60m
* Power: Diesel-electric
* Crew: 8 personnel
2. Operational parameters:
– Minimum hire period: 3 days
– Setup time: 4 hours
– Weather limits: max 20kt wind
3. Cost structure:
– Base rate: ¥1.5 million/day
– Overtime: ¥200,000/hour
– Mobilization: ¥500,000
Hoses
1. Inventory:
– Oil hoses: 12″-16″ diameter (50 units)
– Chemical hoses: PTFE-lined (20 units)
– LPG hoses: Not available
2. Maintenance:
– Pressure tested quarterly
– Visual inspections pre-use
– Maximum service life: 5 years
3. Connection standards:
– MARPOL-compliant couplings
– Double flanges required
– Drip trays mandatory
Specialised Cargo Operation
1. Dangerous goods:
– Class 1 (Explosives): Restricted (military only)
– Class 7 (Radioactive): Prohibited
– Other classes: Special zones assigned
2. Handling requirements:
– Segregated storage areas
– Dedicated handling equipment
– Emergency response plans
3. Documentation:
– IMDG declarations
– Emergency procedures
– Crew training certificates
Lighterage and Barges
1. Available fleet:
– Bulk barges: 10 units (1,000-3,000T)
– Liquid barges: 2 units (5,000m³)
– Flat-top barges: 5 units (100T SWL)
2. Operational details:
– Minimum hire: 4 hours
– Loading rate: 500MT/hr
– Night ops: Additional 30% fee
3. Cost examples:
– 1,000T barge: ¥5,000/hour
– 3,000T barge: ¥12,000/hour
– 5,000m³ tank barge: ¥15,000/hour
Cargo Lashing
1. Responsibility matrix:
– Containers: Stevedores (terminal provided lashings)
– Breakbulk: Crew (ship’s gear)
– Project cargo: Special teams
2. Materials:
– Container twistlocks: ISO standard
– Chains/binders: 10T SWL minimum
– Dunnage: Available on request
3. Inspection regime:
– Pre-loading checks
– Sea condition monitoring
– Re-tensioning procedures
Cleaning Procedures
1. Bulk residue handling:
– Designated disposal areas
– Water treatment requirements
– Recycling protocols
2. Hold cleaning:
– Certified contractors only
– Waste tracking system
– Inspection certificates
3. Tank cleaning:
– Crude oil: COW systems
– Chemicals: Special procedures
– Certification required
Opening/Closing Hatches
1. Standard practice:
– Primary responsibility: Ship’s crew
– Stevedore assistance available
– Safety checks mandatory
2. Equipment:
– Hatch covers: Ship’s gear
– Portable lifts available
– Lighting provisions
3. Weather precautions:
– Work stoppage >25kt wind
– Waterproofing measures
Delay
1. Historical data (2023):
– Weather delays: 5-10 hours/month
– Equipment breakdowns: 2-5 hours/month
– Customs clearance: 1-3 hours/ship
– Labor disputes: 0 hours (2023)
2. Mitigation measures:
– Backup equipment inventory
– Alternative berthing plans
– Priority scheduling
Stevedore Companies
1. Licensed operators:
– Hibi Port Services Co.
* Workforce: 350 trained stevedores
* Specialization: Containers/bulk
– Okayama Stevedoring Ltd.
* Workforce: 200 personnel
* Specialization: Breakbulk/project
2. Operational requirements:
– 48h ETA notice minimum
– Gang sizes: 15-25 men
– Safety briefings mandatory
3. Performance metrics:
– Injury rate: 0.8/200,000 man-hours
– Productivity bonuses available
Working Hours
1. Standard schedule:
– Monday-Friday: 0800-1700
– Saturday: 0800-1200
– Sunday: Closed
2. Overtime provisions:
– Weekdays: 150% normal rate
– Saturdays PM: 175%
– Sundays/holidays: 200%
3. Shift patterns:
– Day shift: 0800-1700
– Evening shift: 1700-0100 (+15%)
– Night shift: 0100-0800 (+25%)
Warehouses and Yards
Storage Infrastructure
1. Covered Warehouses:
– Total area: 50,000m²
– Number of facilities: 5 (each 10,000m²)
– Clear height: 12m
– Floor loading capacity: 5 tons/m²
– Features:
* Fire-resistant construction
* Automated ventilation systems
* 24/7 temperature monitoring
* Racking systems for palletized goods
* 20 loading docks per facility
2. Open Storage Yards:
– Total area: 200,000m² paved
– Segregated areas:
* Container storage: 80,000m² (capacity: 8,000 TEU)
* Bulk cargo: 60,000m²
* Project cargo: 40,000m²
* Vehicle storage: 20,000m²
– Features:
* Reinforced concrete paving
* Drainage systems with oil separators
* LED lighting for night operations
* Marked fire lanes and emergency access
3. Specialized Storage Areas:
– Refrigerated Storage:
* Total area: 5,000m²
* Temperature zones: -25°C to +15°C
* Capacity: 400 reefer plugs
* Backup power generators
– Dangerous Goods:
* Total area: 2,000m²
* Segregated by IMDG class
* Explosion-proof electrical systems
* Secondary containment
– Bonded Warehouses:
* Total area: 8,000m²
* Customs supervision 24/7
* 30-day free storage policy
* Secure document handling
4. Yard Management:
– Automated tracking system (RFID tags)
– GPS-based container location system
– Digital damage reporting platform
– Inventory reconciliation twice daily
5. Security Features:
– Perimeter:
* 3m high steel fencing with intrusion detection
* 50 CCTV cameras with AI analytics
* Biometric access control
– Internal:
* Motion sensors in all warehouses
* Seal inspection stations
* Random container checks
– Personnel:
* 24/7 security patrols
* K-9 units for drug detection
* Mandatory background checks
Operational Data (2023)
– Average warehouse utilization: 78%
– Peak season capacity: 95%
– Cargo turnover rate: 4.2 days (average)
– Damage incidence rate: 0.12% of handled cargo
Additional Notes
– All storage areas subject to regular pest control
– Mandatory safety inspections conducted weekly
– Environmental monitoring for spill prevention
– Insurance coverage for stored goods available
7.Port Services
General Information
Hibi Port operates under:
– Japan Port and Harbor Law (No.218)
– ISPS Code (MSC/Circ.1154)
– ISO 9001:2015, ISO 28000:2022, ISO 45001 certified
Service hours: 24/7/365 with following response times:
– Emergency: <15 minutes
– Routine requests: <2 hours
Port security level: ISPS Level 1 maintained continuously
Bunkering
1. Licensed suppliers (2024 list):
– Marubeni Corporation
– Idemitsu Kosan Co.
– Hibi Marine Fuels Ltd.
2. Fuel specifications:
– IFO 380: viscosity 380cSt @50°C
– IFO 180: viscosity 180cSt @50°C
– MGO: sulfur 0.1% max
– ULSFO: sulfur 0.1% max
3. Delivery protocols:
– Barge minimum: 500MT
– Truck minimum: 20MT
4. Testing:
– On-site MARPOL sampling
– Mass flow meters certified to OIML R117
5. Emergency bunkering:
– 24h notice possible
– 30% surcharge applies
Lubricants
1. Approved brands:
– ExxonMobil Marine
– Shell Marine
– Total Lubmarine
2. Technical specifications:
– Cylinder oils: BN 40-100
– System oils: SAE 30/40
3. Emergency service:
– 4h response time
– 50% premium charge
4. Packaging options:
– 20L sealed pails
– 205L steel drums
– IBC totes (1000L)
Fresh Water
1. Quality standards:
– pH: 6.5-8.5
– TDS: <500ppm
– Chlorine: 0.2-1.0ppm
2. Delivery rates:
– Barge: 100m³/hr ±5%
– Pipeline: 50m³/hr ±10%
3. Connections:
– ISO 70 flange standard
– DN100 couplings available
4. Cost structure:
– Base rate: ¥500/ton
– Volume discount: >500 tons @¥450/ton
– Emergency surcharge: ¥200/ton
Stores and Spare Parts
1. Customs procedures:
– Advance cargo declaration required
– Hazardous materials:
* IMDG Class 1-9 restrictions apply
* Special permits needed for Class 1/2/7
2. Delivery equipment:
– Forklifts: 1.5T-10T capacity
– Cranes: 5T-50T available
3. Spare parts availability:
– Common engine parts: 85% in stock
– Special orders: 24-96h lead time
4. Rigging services:
– Certified riggers available
– SWL certifications provided
Dunning and Dunnage
1. Material specifications:
– Softwood: 50x100mm (ISPM 15 compliant)
– Plywood: 12mm thickness minimum
2. Disposal regulations:
– Waste Management Law compliance
– Recycling certificates issued
3. Cost structure:
– Basic dunnage: ¥5,000/m³
– Specialized materials: ¥8,000-15,000/m³
Ship Chandlers
1. Licensed providers (2024):
– Hibi Marine Supplies Co.
– Nippon Ship Services
– Okayama Marine Provisioners
2. Delivery capabilities:
– Craft: 5T max payload
– Operating window: 0600-2200 daily
3. Special services:
– Medical supply delivery
– Bonded stores clearance
Ship Husbandry
1. Certified services:
– Hull cleaning (IMCA certified divers)
– Tank cleaning (OCIMF standards)
2. Waste management:
– MARPOL Annex V compliance
– Garbage classification system
Maintenance and Repairs
1. Electrical services:
– HV/LV system checks
– Emergency generator testing
2. Mechanical services:
– Pump overhauls
– Valve repairs
3. Certification:
– All technicians JMU certified
– Welding to AWS D1.1 standard
Gangway and Deck Watchmen
1. Security protocols:
– ISPS compliant guards
– Random patrols every 2h
2. Equipment:
– Night vision gear available
– Body cameras in use
Deratting
1. Approved methods:
– Aluminum phosphide fumigation
– Mechanical trapping
2. Certification:
– JMA approved certificates
– WHO standards compliance
Surveying
1. Classification societies:
– ClassNK
– ABS
– LR
2. Special surveys:
– Bunker surveys per ISO 13739
– Cargo damage assessments
Fumigation
1. Agricultural standards:
– IPPC compliant treatments
– Methyl bromide alternatives available
2. Safety measures:
– Gas monitoring during treatment
– 50m exclusion zone
Crewing and Repatriations
1. Crew change facilities:
– Dedicated processing center
– COVID testing capability
2. Immigration services:
– On-site processing
– E-visa available
Dry Docks
1. Nearby facilities:
– Okayama Shipyard (30km):
* Graving dock: 300x50x12m
* Syncrolift: 5,000T capacity
– Kobe Dock (120km):
* Floating dock: 250x40m
Launch Service
1. Passenger transfer:
– Capacity: 12 persons
– Safety equipment: SOLAS approved
2. Pilot transfer:
– Available 24/7
– Certified launch operators
Certificates Issuing
1. Port documentation:
– Port clearance certificates
– Bunker delivery notes
2. Fees schedule:
– Standard documents: ¥2,000-5,000
– Urgent processing: 100% surcharge
Shore Electricity
1. Technical specifications:
– Voltage: 440V ±6%
– Frequency: 60Hz ±0.5%
2. Connection standards:
– IEC/ISO 80005-1 compliant
– HV shore power available
Phones Services
1. Communication options:
– Shipboard phone connections
– Mobile SIM cards with data
2. Providers:
– NTT Docomo
– SoftBank Mobile
Banks
1. Financial services:
– Currency exchange available
– Wire transfer services
2. Operating hours:
– Weekdays: 0900-1500
– Closed weekends/holidays
Consuls and Visa
1. Consular services:
– Available in Okayama City
– Emergency contacts provided
2. Visa processing:
– E-visa system operational
– Standard processing: 3-5 days
Mail
1. Postal services:
– EMS international express
– Surface mail options
2. Costs:
– Domestic: ¥500-1,000
– International: ¥1,500-3,000
Shore Leave
1. Crew regulations:
– Valid ID required
– Alcohol restrictions enforced
2. Transportation:
– Taxis available 24/7
– Shuttle bus service
Medical and Ambulance
1. Medical facilities:
– Port clinic (24/7)
– Dentist on call
2. Emergency services:
– Ambulance: dial 119
– Hyperbaric chamber available
Seaman’s Clubs
1. Nearby facilities:
– Okayama Seafarers Center
– Kobe International Club
2. Services offered:
– Recreation facilities
– Religious services
Miscellaneous
1. Environmental compliance:
– Zero discharge policy
– Air quality monitoring
2. Security measures:
– Random inspections
– Cybersecurity protocols
