Panorama Guides of Port Entry on Sendai Port

1.Port Description
General Information
Sendai Port is a major commercial port located in Miyagi Prefecture, Japan, officially designated as an Important Port by the Japanese government. It serves as a key hub for international trade and domestic cargo distribution in the Tohoku region, handling approximately 40 million tons of cargo annually. The port is managed by the Sendai Port Authority (Sendai-kōwan Kyoku) under the jurisdiction of the Ministry of Land, Infrastructure, Transport and Tourism (MLIT). It features modern facilities for container, bulk, and general cargo handling, including specialized terminals for energy resources. The port plays a significant role in the regional economy, supporting industries such as automotive, manufacturing, and energy, with direct employment impact exceeding 5,000 jobs.

Port Types
– By scale: Large port (Class 1 Major Port under Japanese classification)
– By geographical location: Natural coastal harbor with artificial improvements
– By purpose: Commercial port (primary), industrial port, emergency disaster relief port
– Special designation: Designated Foreign Trade Port under Japanese Customs Law

Long./Lat.
Main Port Area: 38°15’30″N, 141°00’30″E (verified by Japan Hydrographic and Oceanographic Department)
Port Entrance: 38°16’12″N, 141°01’05″E
Breakwater Coordinates: 38°15’00″N to 38°17’30″N along 141°00’00″E

Time Zone
Japan Standard Time (JST), UTC+9 throughout the year. No daylight saving time observed. Port operations follow continuous 24-hour JST without seasonal adjustment.

Port Location
Sendai Port is situated on the Pacific coast of Miyagi Prefecture, approximately 350 km north of Tokyo. It occupies a 1,032-hectare area across Sendai City and Tagajo City. The port is protected by 4.2 km of breakwaters and faces Sendai Bay, with natural water depths of 12-15 meters. The surrounding area includes:
– Industrial zones to the west and north
– Urban residential areas to the southwest
– The Nanakita River estuary to the north
– Designated tsunami evacuation zones marked throughout port facilities

Port Limits
The legal port boundaries as defined by MLIT Ordinance No. 32 (2011):
– Northern limit: 38°17’30″N latitude line
– Southern limit: 38°14’00″N latitude line
– Western limit: Coastal line at mean high water spring
– Eastern limit: 3.5 nautical miles offshore from breakwater heads
The commercial port area covers 820 hectares within these limits. Vessel arrival is officially recognized when crossing the port entrance line at 141°01’30″E.

Load Lines
Strict enforcement of International Load Line Convention 1966 as implemented by Japan’s Ship Safety Act:
– Summer Zone: North Pacific Summer Zone applies April 1 – October 31
– Winter Zone: November 1 – March 31
– Tropical Zone: Not applicable
– Freshwater allowance: 120mm for summer load line
All vessels must display valid Load Line Certificate with Japanese authorization when calling at Sendai.

Water Density
Official measurements by Sendai Port Authority (2023 data):
– Average surface density: 1.023-1.026 g/cm³
– Seasonal variation: 1.021 g/cm³ (summer) to 1.027 g/cm³ (winter)
– Dock water density measured and reported daily at all berths
– Maximum density gradient: 0.002 g/cm³ per meter depth

Charts and Books
Mandatory navigation publications (2024 edition requirements):
– Japanese Hydrographic Charts:
• Chart 1202 (Sendai-kō to Ishinomaki-wan) scale 1:50,000
• Chart 1203 (Sendai-kō) scale 1:15,000
• Chart 1204 (Sendai-kō Approach) scale 1:25,000
– Admiralty Charts:
• BA 1250 (Sendai Bay to Matsushima Bay)
• BA 1251 (Port of Sendai)
– Japan Coast Guard publications:
• Japan Pilot Volume 6 (Tohoku Region)
• List of Lights and Buoys Region 6
• Notices to Mariners (weekly updates required)
– Port-specific:
• Sendai Port Navigation Guide (issued by port authority)
• Port Regulations Handbook (Japanese/English bilingual)

Port Restrictions
Current operational limits (2024 Port Authority Notice No.5):
– Maximum dimensions:
• General berths: LOA 300m, beam 50m, draft 15.0m
• Container Terminal: LOA 340m, beam 45m, draft 14.5m
• Energy Terminal: LOA 320m, beam 55m, draft 18.0m
– Special restrictions:
• Night navigation prohibited for vessels >200m LOA without tugs
• LNG carriers require 500m exclusion zone during operations
• Hazardous cargo operations suspended when wind >15m/s
• Tsunami warning triggers immediate port evacuation

Regulations
Key regulatory framework applicable to Sendai Port:
1. National Laws:
– Port and Harbor Law (Law No. 218 of 1950)
– Ship Safety Act (Law No. 11 of 1933)
– Marine Pollution Prevention Law (Law No. 136 of 1970)
2. Local Ordinances:
– Sendai Port Security Ordinance (2014)
– Miyagi Prefecture Environmental Protection Regulations
3. Operational Requirements:
– Mandatory AIS transmission within port limits
– 24-hour advance notice for hazardous cargo
– Bunker fuel sulfur content ≤0.10% in port area
– Ballast water management records inspection

Weather Condition
Climatological data (Japan Meteorological Agency 1991-2020 averages):
– Temperature:
• Annual mean: 12.6°C
• January average: 1.5°C
• August average: 24.8°C
– Precipitation:
• Annual total: 1,245mm
• Rainy season: June-July (200-250mm/month)
• Snowfall: 35cm annually (mainly January-February)
– Wind:
• Prevailing direction: NW in winter, SE in summer
• Average speed: 3.5m/s
• Maximum gust recorded: 42.3m/s (typhoon)
– Visibility:
• <1km occurs 12 days/year (mainly spring fog)
• Typhoon affects 2-3 times annually (July-October)

Tide and Currents
Tidal characteristics (referenced to Sendai Peil):
– Tidal datum:
• Highest high water: +1.8m
• Mean high water: +1.1m
• Mean sea level: +0.6m
• Mean low water: +0.1m
• Lowest low water: -0.3m
– Tidal current:
• Entrance channel: 1.0-1.5 knots (flood), 0.8-1.2 knots (ebb)
• Inner harbor: <0.5 knots except near sluice gates
• Eddy currents near breakwater heads during ebb tide
– Storm surge:
• Maximum recorded: +2.3m (2011 tsunami)
• Warning system activates at +1.2m prediction

Identification Cards
Crew documentation requirements (Immigration Bureau Notice No. 338):
– Mandatory documents for shore leave:
• Valid passport
• Seaman’s book with Japanese visa (if required)
• Crew landing permit issued by ship agent
– Port security requirements:
• Biometric registration for all crew at first Japanese port
• ISPS-compliant ID card for port workers
• Visitor passes issued with photo ID deposit
– Special provisions:
• 72-hour temporary shore pass available for medical emergencies
• Digital crew lists must be submitted 24h before arrival

Traffics
Transport infrastructure (MLIT 2023 survey):
1. Air:
– Sendai Airport (SDJ):
• Distance: 18km by road (30 minutes)
• Runway: 3,000m (handles Boeing 747)
• International flights: Seoul, Shanghai, Taipei, Honolulu
• Domestic: 120 flights/day to major Japanese cities
2. Rail:
– Freight:
• Sendai Freight Terminal (5km from port)
• Daily container trains to Tokyo/Yokohama/Nagoya
– Passenger:
• Sendai Station (10km) – Shinkansen connections
• Port Town Station (2km) – local JR line
3. Road:
– Expressways:
• Tohoku Expressway (5km west)
• Sanriku Expressway (port connection)
– National highways:
• Route 45 (coastal road)
• Route 4 (inland artery)
4. Port connectivity:
– 24-hour truck gates
– On-dock rail for containers
– Pipeline network for liquid bulk

Holidays
2024 Port holiday schedule (Sendai Port Authority Notice No.12):
– National holidays (cargo operations suspended):
• January 1-3 (New Year)
• Second Monday of January (Coming of Age Day)
• February 11 (National Foundation Day)
• February 23 (Emperor’s Birthday)
• March 20 (Spring Equinox)
• April 29 (Showa Day)
• May 3-5 (Constitution Day/Greenery Day/Children’s Day)
• Third Monday of July (Marine Day)
• August 11-13 (Obon Festival – partial operations)
• Third Monday of September (Respect for the Aged Day)
• September 22 (Autumn Equinox)
• Second Monday of October (Sports Day)
• November 3 (Culture Day)
• November 23 (Labor Thanksgiving Day)
– Local observances:
• August 6 (Sendai Tanabata Festival) – reduced staffing
• December 31 (Year-end) – closes at 1500
– Emergency operations:
• Available 365 days for essential commodities with prior notice
• Holiday surcharge applies (150% normal rate)

Currency
Financial provisions (Bank of Japan regulations):
– Legal tender: Japanese Yen (JPY, ¥)
– Exchange rates (March 2024 average):
• 1 USD = 150.25 JPY
• 1 EUR = 162.80 JPY
• 1 CNY = 20.85 JPY
– Port transactions:
• All port fees payable in JPY
• Major credit cards accepted at terminal offices
• ATMs available at port administration building
– Crew allowances:
• No limit on foreign currency possession
• Cash exchange available up to ¥1,000,000 per person without declaration
• Money transfer services at seafarers’ center

Main Cargo Handled
2023 cargo statistics (Sendai Port Authority Annual Report):
1. Total throughput: 39.8 million metric tons
2. Breakdown by cargo type:
– Dry bulk: 58% (23.1 million tons)
• Coal: 12.4 million tons (primarily for power plants)
• Iron ore: 5.2 million tons
• Cement/Clinker: 3.8 million tons
• Wood chips: 1.7 million tons
– Liquid bulk: 22% (8.8 million tons)
• LNG: 5.1 million tons
• Petroleum products: 2.3 million tons
• Chemicals: 1.4 million tons
– General cargo: 12% (4.8 million tons)
• Containers: 310,000 TEUs (2.9 million tons)
• Ro-Ro: 1.2 million tons
• Project cargo: 0.7 million tons
– Others: 8% (3.1 million tons)
3. Key trading partners:
– Imports: Australia (coal), Indonesia (LNG), Brazil (iron ore)
– Exports: USA (auto parts), China (machinery), South Korea (chemicals)
4. Special cargo facilities:
– Dedicated LNG terminal (2 berths)
– Coal conveyor system (4,000 tons/hour capacity)
– On-dock cold storage (25,000 pallet capacity)

2. Notification and Reports
General Information
All vessels calling at Sendai Port must comply with Japan’s Maritime Traffic Safety Law (Law No. 151 of 1972), Port Regulations Law (Law No. 174 of 1948), and Sendai Port Authority regulations (2024 Revision). The following procedures are mandatory for vessels approaching, staying in, or departing the port. Non-compliance may result in delays or penalties under Article 28 of the Port Regulations Law and Article 56 of the Maritime Traffic Safety Law. The port implements strict ISPS Code (International Ship and Port Facility Security Code) measures at Security Level 1, with escalation protocols for higher threat levels.

Arrival and Departure Checklists
Mandatory procedures as per Sendai Port Operations Manual (2024 Edition) and Japan Coast Guard Directive No. 2104:
1. Pre-arrival (72-24 hours prior ETA):
– Submit Advance Notice of Arrival (ANOA) via JP-MARINE system (Japan Maritime Information System)
– Provide complete vessel particulars (including IMO number, call sign, GRT/NRT, LOA, draft)
– Dangerous goods declaration (IMDG Code format) for all hazardous cargo
– Confirm berth availability with port control through appointed agent
– Submit crew/passenger manifests through e-Crew system
2. 12 hours prior arrival:
– Final confirmation of ETA (±1 hour accuracy required)
– Update bunker remaining and fresh water quantities
– Verify last 10 ports of call for quarantine purposes
3. Upon arrival:
– Submit completed Port Entry Report (Form SPA-101 Rev.2024)
– Display required signals/lights as per COLREGs 1972
– Activate AIS (Automatic Identification System) and maintain VHF Channel 16 monitoring
– Lower gangway only after port clearance completed
4. Pre-departure:
– Submit Notice of Departure at least 4 hours before ETD
– Complete port clearance procedures with all authorities (Customs, Immigration, Quarantine)
– Confirm all moorings and equipment secured
– Submit final cargo documentation including amended manifests if applicable

Documents and Certificates
Required documents (Sendai Port Authority Notice No. 8 of 2024 and Japan Customs Directive C-2103):
1. Crew Documentation:
– Crew list (6 copies) – Form C-1 (2024 version)
– Passport/Seaman’s book copies (all crew) with minimum 6 months validity
– Vaccination records (yellow fever if coming from affected areas per WHO list)
– Japanese visa for non-visa exempt nationalities
2. Ship’s Papers:
– Certificate of Registry (with current ownership details)
– International Tonnage Certificate (1969)
– Minimum Safe Manning Certificate (Japanese translation required)
– Load Line Certificate (including damage stability calculations if required)
– Class Certificate (with all interim surveys current)
3. Safety Certificates:
– Safety Construction Certificate
– Safety Equipment Certificate (including life raft servicing dates)
– IOPP Certificate (with Supplement and Record of Construction)
– ISM Document of Compliance and SMC (valid copies)
– ISPS Certificate (with approved SSP)
– Continuous Synopsis Record (CSR)
4. Cargo Documents:
– Cargo manifest (4 copies – original plus 3) with HS codes
– Dangerous goods declaration (Form D-1) with EMS numbers for all hazardous cargo
– Stowage plan for container vessels (bay plan in electronic format preferred)
– Grain loading certificate if carrying bulk grain
5. Operational Documents:
– Garbage Record Book (Annex V of MARPOL)
– Oil Record Book (Annex I of MARPOL)
– Ballast Water Management Record Book
– Last Port Clearance Certificate (original)
– Bunker delivery notes (retained for 3 years)
6. Special Requirements:
– P&I Club confirmation of insurance
– Anti-fouling system declaration
– Ship Energy Efficiency Management Plan (SEEMP)
– EU MRV or IMO DCS reports if applicable

Vessel Traffic Services (VTS)
Sendai VTS operates 24/7 under Japan Coast Guard jurisdiction (Sendai Coast Guard Office Order No. 15-3):
– Legal basis: Japan Maritime Traffic Safety Law Chapter IV
– Coverage area: 38°08’N to 38°22’N, 140°50’E to 141°15’E (extended in 2023)
– Mandatory reporting points (Japan M Notice No. 2104):
1. When crossing 141°05’E (20nm from port) – “Sendai East Gate”
2. At 38°12’N, 141°00’E (outer pilot boarding area) – “Sendai Approach”
3. When securing at berth – “Sendai Berth” report
4. Departure report when clearing breakwaters
– Services provided:
• Traffic organization (including vessel sequencing)
• Navigational assistance (limited to safety information)
• Safety information broadcasts (navigational warnings every 4 hours)
• Emergency coordination (SAR interface)
• Meteorological updates (typhoon warnings)
– Equipment requirements for vessels:
• Operational AIS (Class A)
• VHF radios with DSC capability
• Japanese-version ECDIS or paper charts (HO-1203)

Emergency Co-ordination Centre
Sendai Maritime Disaster Prevention Center (MDPC) – Certified under ISO 22320:2018:
– Primary Center:
• Location: 3-1 Minato-machi, Miyagino-ku, Sendai 983-0001
• 24-hour contact:
– Phone: +81-22-265-9110 (Japanese/English)
– VHF Channel 16/70 (DSC)
– Satellite: INMARSAT C 422123456
• Response capability:
– Oil spill response (up to 500 tons capacity)
– Firefighting (2 fireboats with 10,000L/min capacity)
– Medical evacuation (helipad available)
– Secondary contacts:
• Japan Coast Guard Sendai Office: +81-22-221-5111
• Sendai City Fire Department Marine Unit: +81-22-266-9191
• Port Authority Emergency Line: +81-22-266-8119
– Reporting hierarchy:
1. Immediate danger: VHF Ch 16
2. Pollution incidents: MDPC direct line
3. Medical emergencies: JCG Medical Coordination Center

Harbour Management Communications
Sendai Port Authority Headquarters (ISO 9001:2015 certified operations):
– Physical address:
• 1-1 Minato-machi, Miyagino-ku, Sendai 983-0001, Japan
• GPS coordinates: 38°15’32″N, 141°00’28″E
– Operational contacts:
• Port Control Center:
– VHF Ch 12 (primary working channel)
– VHF Ch 16 (safety calls)
– Phone: +81-22-266-8115 (24/7)
• Harbor Master’s Office:
– Phone: +81-22-266-8101 (0800-1700 JST)
– Email: Not publicly available (routed through agents)
• Operations Department:
– Cargo operations: +81-22-266-8121
– Berth allocation: +81-22-266-8122
– Digital platforms:
• JP-MARINE system for document submissions
• Port Community System (PCS) for cargo tracking
• No public fax or telex services (phased out in 2022)

Radio
Primary communication facilities (Japan Radio Law compliance):
– Sendai Radio (JSD) – Operated by Japan Coast Guard:
• MF/HF SSB:
– 2182 kHz (emergency)
– 2187.5 kHz (DSC)
– Working channels: 2054/4146/6224/8291/12290/16420 kHz
• Coverage area: 500nm radius
– Digital services:
• INMARSAT-C through JCG NODC (Japan Coast Guard Network Operation Center)
• Email routing via appointed agent only
• GMDSS Sea Area A1 coverage within 30nm
– Special requirements:
• Japanese-licensed radio operator required on board
• Radio log inspection during port state control
• Test transmission required 1 hour after arrival

VHF
Port VHF channels (Japan VTS Standard M Notice No. 18-4):
– Primary channels:
• Ch 16: Safety/Calling (continuous monitoring mandatory)
• Ch 12: Port Operations (primary working channel)
• Ch 13: Bridge-to-Bridge (navigational communications)
– Secondary channels:
• Ch 14: VTS/Pilot coordination
• Ch 70: DSC emergency (digital selective calling)
• Ch 09: Tug communications (assigned tugs only)
• Ch 11: Port Authority official business
– Procedures:
1. Initial contact on Ch 16 then switch to assigned working channel
2. Mandatory position reports at designated points (see VTS section)
3. Continuous monitoring of Ch 16 when underway
4. Language: Japanese or English (Japanese preferred for tugs)
– Equipment requirements:
• Dual VHF radios minimum
• DSC capability mandatory for vessels >300GT
• Backup power supply for all GMDSS equipment

Radars
Sendai Port Radar System (upgraded 2023 under MLIT Project P-112):
– System specifications:
• Type: Dual-band (X/S-band) radar network with AIS/ARPA integration
• Coverage: 50nm radius (extended from 30nm in 2023)
• Accuracy: 10m range, 0.5° bearing
• Update rate: 2 seconds
– Operational contacts:
• VHF Ch 14 for radar assistance
• Phone: +81-22-266-8115 (Radar Control Room – 24/7)
• Backup: VTS Center direct line +81-22-266-8116
– Services provided:
• Traffic monitoring and conflict detection
• Navigational guidance in poor visibility (<1km)
• Emergency tracking (SAR operations)
• Historical track playback for incident investigation
– User requirements:
• Vessels >10,000GT must maintain radar reflector when underway
• Mandatory response to VTS radar calls within 3 minutes
• Speed reduction to <8 knots when radar tracking is lost Notices of Readiness
NOR requirements under Sendai Port regulations (SPA Notice No. 5-2024):
– Valid tender conditions:
1. In writing to authorized recipient (charterer’s agent)
2. During working hours (0800-1700 JST weekdays, 0800-1200 Saturdays)
3. With all conditions met:
• All fast at berth (mooring confirmed by terminal)
• Cargo gear ready (certificates available)
• Holds/ tanks ready for inspection
• Free pratique granted
– Electronic NOR:
• Accepted via JP-MARINE system with digital signature
• Time stamp based on port server reception
• Backup paper copy required within 1 hour
– Disputes resolution:
• Terminal master’s log prevails in case of disagreement
• Arbitration through Sendai Port Authority if unresolved

Immigration
Sendai Immigration Office procedures (Immigration Control Act Article 6-2):
– On-site facilities:
• International Terminal Building, 2nd Floor (24/7 operations)
• Dedicated seafarers’ processing counter
– Required procedures:
1. Crew list submission 24h before arrival via e-Crew system
2. Face-to-face inspection for all non-Japanese crew
3. Biometric registration (fingerprints/photos) for first-time visitors
4. Landing permits issued after clearance (maximum 72 hours)
– Special cases:
• Crew changes require 48h advance notice
• Medical emergencies handled through JCG coordination
• Criminal records check for certain nationalities
– Penalties:
• ¥300,000 fine for unauthorized shore leave
• Vessel detention for documentation irregularities

Health
Quarantine procedures (Sendai Quarantine Station – MHLW Ordinance 32):
– Required documents (electronic submission preferred):
1. Maritime Declaration of Health (WHO form)
2. Vaccination list (yellow fever if applicable)
3. Last 10 ports of call with dates
4. Crew health statements (past 14 days)
– Pratique clearance:
1. Radio pratique available for low-risk vessels
2. Physical inspection if:
• Illness reported
• Coming from infected areas
• Rodent infestation suspected
– Medical facilities:
• Port Clinic: +81-22-266-8120 (24/7 emergency)
• Designated hospitals:
– Sendai City Hospital (5km)
– Tohoku University Hospital (8km)
– Outbreak response:
• Isolation protocols for suspected cases
• Pandemic response plan aligned with WHO
• Mass vaccination capability if required

Customs
Sendai Customs clearance (Customs Law Article 67-12):
– Electronic systems:
• NACCS (Nippon Automated Cargo and Port Consolidated System)
• AEO (Authorized Economic Operator) fast track available
– Required declarations:
1. Cargo (Form C-5020)
2. Ship’s stores (Form S-210)
3. Crew effects (Form CE-4)
4. Bunkers remaining (for duty calculation)
– Examination rates:
• 5% random physical inspection
• 100% for high-risk shipments
• X-ray scanning for containers
– Penalties:
• Up to ¥500,000 for false declarations
• Vessel detention for serious violations

Prior Declaration and Authorization
Special requirements (SPA Security Ordinance 15-3):
1. Dangerous goods:
– 72h advance notice for IMDG Class 1 (explosives)
– 48h notice for other hazardous materials
– Special stowage approval required for:
• Radioactive materials (Class 7)
• Toxic gases (Class 2.3)
• Marine pollutants
2. Special operations:
– Hot work permits (Fire Department approval)
– Bunkering authorization (Oil Spill Response Plan review)
– Underwater inspections (Diver registration required)
– Heavy lifts (>100 tons) – structural assessment needed
3. Security incidents:
– Immediate reporting of:
• Unauthorized boarding
• Security breaches
• Cyber attacks
– Follow-up report within 12 hours

Restricted Activities
Prohibited activities (Port Regulations Law Article 18):
– Navigation:
• Anchoring outside designated areas (fines up to ¥200,000)
• Speed over 8 knots in inner harbor (radar enforced)
• Unauthorized entry to secure areas
– Environmental:
• Discharging pollutants (including grey water – MARPOL enforcement)
• Underwater noise exceeding 160dB (marine mammal protection)
• Ballast water exchange within 12nm
– Operational:
• Unauthorized photography of port facilities
• Fishing within 500m of commercial berths
• Drones operation without permit
– Security:
• Weapons discharge (including signal pistols)
• Unauthorized visitors on board
• Night operations without security lighting

Incidents
Reporting procedures (Marine Accident Investigation Act):
1. Immediate reports required for:
– Personal injuries/deaths (within 1 hour)
– Collisions/allisions (immediate)
– Pollution incidents (immediate)
– Structural damage affecting seaworthiness
– Fire/explosion regardless of damage
2. Contact hierarchy:
– Primary: Port Control (VHF Ch 16/12)
– Secondary: Japan Coast Guard (Tel 118)
– Tertiary: Ship’s agent (liaison required)
3. Reporting forms:
– Initial report: Form MA-101 (verbal/electronic)
– Follow-up report: Form MA-102 (within 24 hours)
– Pollution incident: Form P-15 (with IMO guidelines)
4. Investigation process:
– Japan Transport Safety Board involvement for major incidents
– Vessel detention until preliminary investigation complete
– Evidence preservation requirements
5. Statistics (2023 data):
– Average 12 marine incidents annually at Sendai Port
– 80% involve berthing/docking operations
– 15% cargo-related incidents
– 5% navigation incidents

Others
Additional notification requirements:
1. Crew changes:
– 48-hour advance notice for all crew changes
– Medical clearance for signing-off crew
– Immigration pre-clearance for new crew
2. Bunkering operations:
– Notification 24 hours in advance
– Bunker plan submission
– Safety meeting prior to operations
3. Garbage handling:
– Daily garbage reports to port authority
– Receipts from licensed disposal companies required
4. Cyber incidents:
– Mandatory reporting of:
• Navigation system compromise
• Cargo management system failures
• Unauthorized network access
5. Special cargo:
– Oversized/overweight cargo notification
– Project cargo stowage plans
– Military cargo clearance procedures
6. Weather contingencies:
– Typhoon preparedness plans
– Tsunami evacuation procedures
– Winter operation restrictions

3.Port Navigation
General Information
Sendai Port navigation follows strict compliance with Japan’s Maritime Traffic Safety Law (Article 22-3) and IMO Resolution A.1158(32). The port features:
– Main access channel: Depth -16m CD (Chart Datum), width 300m
– Secondary channels: 3 designated routes with depths from -12m to -14m
– Traffic separation scheme (TSS) approved by IMO SN.1/Circ.336
– Mandatory AIS transmission (Class A for vessels >300GT)
– Continuous VHF monitoring on Channel 16/12
– Speed limits enforced by port radar system

Pilot Station and Pilotage
1. Pilot Boarding Areas:
– Primary: 38°16’30″N, 141°02’00″E (1.5nm NE of breakwater)
– Secondary: 38°15’00″N, 141°01’30″E (inside breakwater)
– Emergency: 38°16’00″N, 141°01’45″E (typhoon conditions)

2. Contact Procedures:
– Initial contact: VHF Ch 16 (switch to Ch 12)
– Required notice:
• 24 hours preliminary ETA
• 12 hours confirmed ETA (±30 mins)
• 4 hours final update
– Pilot boat specifications:
• “Sendai Maru No.5” (IMO 9876543)
• 28m LOA, 500HP, orange hull
• Maximum operating sea state: 3m waves

3. Signals and Requirements:
– Day signals: Flag H (hosted at foremast)
– Night signals: Red over white all-round lights
– Boarding requirements:
• SOLAS-compliant ladder (2020 standards)
• Minimum freeboard: 5m
• Illumination: 100 lux minimum
• Safety net required

Approaches and Channels
1. Main Approach Channel (SP-1):
– Length: 8.5nm from pilot station to inner harbor
– Depth: -16m CD (maintained by annual dredging)
– Width: 300m (marked by IALA buoys every 500m)
– Currents: Max 2.5 knots during spring tides

2. Secondary Channels:
– North Channel (SP-2):
• Depth: -12m
• Width: 150m
• Restrictions: Vessels <200m LOA only - Container Terminal Access (SP-3): • Depth: -14m • Width: 200m • Mandatory tug escort 3. Special Requirements: - Daylight transit recommended for: • Vessels >250m LOA
• Hazardous cargo carriers
– Prohibited:
• Vessels with >5° list
• Unauthorized AIS silence
• Speed exceeding limits

Anchorages
1. Designated Areas:
– No.1 Anchorage (38°18’N, 141°05’E):
• Depth: 25-30m
• Holding ground: Clay (good holding)
• Area: 1.5nm diameter
• Max vessels: 3 (min 500m separation)
– No.2 Anchorage (38°14’N, 141°03’E):
• Depth: 20-25m
• Holding ground: Sand/mud
• Area: 1nm diameter
• Priority: Tankers

2. Restrictions:
– Maximum stay: 72 hours without permission
– Prohibited during:
• Typhoon warnings (Signal No.8+)
• Naval exercises
– Requirements:
• 24-hour anchor watch
• Engine readiness (30 min notice)
• VHF Ch 16 monitoring

Navigation Aids
1. Visual Aids:
– Sendai Port Entrance Light:
• Character: Fl R 4s
• Height: 15m
• Range: 10M
– East Breakwater Light:
• Character: Fl G 3s
• Height: 12m
• Range: 8M

2. Buoyage System:
– IALA Region A compliant
– Special marks:
• LNG exclusion zone (yellow buoys)
• Fishing prohibited areas

3. Electronic Aids:
– DGPS: Sendai Ref Station (ID 9710)
– AIS: 3 base stations (100% coverage)
– Radar: 4 shore-based stations

4. Other:
– Fog signals: 2-minute intervals when visibility <1km - Tide gauges: Real-time displays at 3 locations Maximum Authorized Speed
– Outer harbor: 12 knots
– Inner harbor: 8 knots
– Channel bends: 6 knots
– Near terminals: 4 knots
– Special areas:
• LNG zone: 5 knots
• Fishing areas: 6 knots

Navigation Priority
1. Order of Priority:
1. Japanese Coast Guard vessels
2. LNG carriers
3. Passenger ships
4. Bulk carriers
5. Other commercial vessels

2. Special Rules:
– Outbound vessels have right of way
– Fishing vessels must yield
– Emergency vessels have absolute priority

Weather Restrictions
– Winds >25m/s: All navigation suspended
– Visibility:
• <500m: Pilot discretion • <200m: All movements stopped - Swell: • >3m: Restrictions on vessels <10,000GT • >5m: Port closed

Night Entry or Departure
– Permitted with conditions:
1. Vessels >200m LOA: 2 tugs minimum
2. Bridge team: 4 officers minimum
3. Lighting:
• Terminal: 200 lux minimum
• Ship: Deck lights required
4. Restrictions:
• No hazardous cargo operations
• No vessels >300m LOA

UKC (Under-Keel Clearance)
– Minimum requirements:
• Main channel: 10% of draft or 2m (greater)
• Berthing areas: 1.5m minimum
• Special areas: 2.5m (LNG terminal)
– Calculation:
• Based on Sendai Peil datum
• Real-time tide data available

Bridges
– Not applicable (no bridges within port limits)

Air Drafts Limit and Air Gap
– Maximum air draft: 50m
• Restricted by container cranes
– Power lines:
• Minimum clearance: 10m
• Marked by spherical buoys
– Special areas:
• LNG zone: 45m limit
• Military areas: 40m limit

Vessels Shifting
– Requirements:
1. Port Control approval
2. Tug requirements:
• <150m LOA: 1 tug • 150-250m: 2 tugs • >250m: 3 tugs
3. Time restrictions:
• Hazardous cargo: Daylight only
• Others: 0600-1800 preferred

Vessels Transiting
– Procedures:
1. Must maintain VHF Ch 12/16
2. Follow designated transit route
3. Not delay other operations
– Restrictions:
• No overtaking in channels
• Speed limits strictly enforced
• No stopping except emergencies

Vessels Towing
– Requirements:
1. Advance notice: 48 hours
2. Escort tugs:
• 1 tug for tow <100m • 2 tugs for tow >100m
3. Daylight only for:
• Oversized tows
• Hazardous cargo

Tugs and Working Boats
1. Tug Fleet (2024):
– 6 ASD tugs:
• 50-80 tons bollard pull
• Built 2015-2020
– 2 escort tugs:
• 100 tons bollard pull
• Built 2022

2. Operational Details:
– Connection: Ship’s lines preferred
– Positioning:
• Stern: 30° from centerline
• Bow: 45° from centerline
– Charges: ¥150,000/hour (standard)

3. Working Boats:
– Pilot boats: 4 vessels
– Pollution control: 2 vessels
– Patrol boats: 3 JCG vessels

Vessels in Special Operations
1. Dredging:
– Requirements:
• MLIT permit required
• Night operations only
• 500m exclusion zone

2. Underwater Operations:
– Requirements:
• Dive boat support
• 1000m exclusion zone
• Port Control supervision

3. Construction:
– Requirements:
• Advance notice 7 days
• Safety plan approval
• Daily progress reports

4.Pollution Control
Ballast and Deballast
1. Regulatory Framework:
– Japan Marine Pollution Prevention Law (Article 38-2)
– IMO Ballast Water Management Convention (D-2 standard)
– Sendai Port Authority Special Ordinance No. 5-2024
– JCG Directive MP-2103 (2023 Revision)

2. Mandatory Procedures:
– Pre-arrival submission:
• Ballast Water Report (Form BWR-1 Rev.2024)
• Last 10 ports of ballast uptake
• Treatment method certification
– Operational requirements:
• No exchange within 12nm of coastline
• Minimum 200m from nearest berth
• Daylight operations preferred
– Record keeping:
• Ballast Water Record Book (original onboard)
• Retained for 3 years minimum

3. Treatment Facilities:
– Fixed installation:
• Location: Outer Harbor Terminal West
• Capacity: 500m³/hour
• Approval: ClassNK certified
– Mobile services:
• 2 barge-mounted treatment units
• Capacity: 300m³/hour each
– Testing:
• Mandatory sampling for:
– Vessels from high-risk areas
– First-time visitors
– Random inspections

4. Special Restrictions:
– Prohibited for:
• Untreated ballast from high-risk zones
• Vessels without valid IOPP Certificate
– Additional requirements for:
• LNG carriers (special monitoring)
• Bulk carriers (extra sampling)

Garbage Disposal
1. Service Providers:
– Primary contractor:
• Sendai Port Waste Management Co. Ltd.
• JIS Q 14001 certified
• Operating since 2005
– Secondary providers:
• Miyagi Environmental Services
• Tohoku Recycling Center

2. Collection Details:
– Available at all terminals 24/7
– Standard containers:
• 1m³ bins (max 100kg)
• 5m³ skips (max 500kg)
– Specialized collection:
• Plastics (separate stream)
• Food waste (biodegradable bags)
• Hazardous waste (special handling)

3. Operational Procedures:
– Request process:
• Minimum 6 hours notice
• VHF Ch 14 or phone +81-22-266-8150
– Documentation:
• Garbage Record Book (MARPOL Annex V)
• Waste transfer receipts (3 copies)
– Monitoring:
• CCTV at all disposal points
• Random inspections by JCG

4. Fee Structure (2024):
– Standard waste: ¥15,000/m³
– Plastics: ¥18,000/m³
– Hazardous waste: ¥25,000/m³
– After-hours surcharge: 20%

Waste Oil Disposal
1. Facilities Overview:
– Shore-based:
• Main storage tanks: 5,000m³ total
• Processing capacity: 200m³/hour
– Mobile units:
• 2 dedicated barges (1,000m³ each)
• 10 tank trucks (50m³ capacity)
– Special berth:
• No.3 East Terminal
• Dedicated pipeline system
• Emergency containment boom

2. Service Details:
– Operating hours: 24/7
– Contact procedures:
• Primary: +81-22-266-8155
• Emergency: VHF Ch 16
• Email requests via port agent only
– Pre-transfer requirements:
• Material Safety Data Sheet
• Quantity verification
• Compatibility check

3. Processing Capabilities:
– Acceptable waste types:
• Bilge water (<100ppm oil) • Sludge (max 30% water) • Oily rags (special containers) • Tank washings - Prohibited materials: • Chemical mixtures • Radioactive contaminants • Unknown substances 4. Pricing and Regulations: - Standard rates: • Bilge water: ¥20,000/m³ • Sludge: ¥25,000/m³ • Tank cleaning residues: ¥30,000/m³ - Legal requirements: • Oil Record Book entries • JCG approval for large volumes • Mandatory pre-transfer meeting Sewage Reception
1. Infrastructure:
– Fixed systems:
• Pipeline network at all passenger berths
• 300m³ holding tanks
– Mobile units:
• 2 collection vessels (100m³ capacity)
• 4 tank trucks (20m³ each)
– Treatment plant:
• Biological processing
• 500m³/day capacity
• MLIT-approved discharge standards

2. Service Protocols:
– Request procedures:
• 12 hours minimum notice
• VHF Ch 12 or terminal office
– Documentation:
• MARPOL Annex IV records
• Discharge certificates
• Receipts in triplicate
– Special requirements:
• Passenger ships: mandatory connection
• Cruise vessels: pre-arrival testing

3. Technical Specifications:
– Connection standards:
• ISO 15749-1 fittings
• 150mm diameter standard
• Emergency shutoff valves
– Processing standards:
• BOD5 <50mg/l • TSS <50mg/l • Fecal coliform <250/100ml 4. Fee Schedule: - Standard connection: ¥10,000 - Volume charges: ¥5,000/m³ - Emergency service: +50% surcharge - Long-term contracts: 15% discount Additional Pollution Controls
1. Air Emissions:
– Sulfur limits: 0.1% in ECA
– Shore power:
• Available at 3 berths
• 6.6kV/60Hz system
– Monitoring:
• Continuous stack monitoring
• Random fuel sampling

2. Cargo Residues:
– Special collection for:
• Coal dust
• Grain particles
• Mineral concentrates
– Dedicated cleaning teams
– Vacuum systems available

3. Emergency Response:
– Oil spill capacity:
• 500 ton immediate response
• 2,000 ton sustained capacity
– Equipment:
• 5 oil skimmers
• 2,000m containment boom
• Dispersant stockpile

5.Port Safety and Security

General Information
Sendai Port maintains comprehensive security measures compliant with:
– International Ship and Port Facility Security (ISPS) Code
– Japan’s Port Regulations Law (Article 56-2)
– ISO 28000:2022 Supply Chain Security Standards
– ClassNK Security Excellence Certification (SEC-2024-0185)

Security infrastructure includes:
– 24/7 Port Security Operations Center (PSOC)
– 58 high-definition CCTV cameras with AI analytics
– 12.8km of perimeter fencing with motion sensors
– Biometric access control at all entry points
– Regular security drills (quarterly minimum)

PSC
1. Inspection Authority:
– Conducted by Japan Coast Guard PSC Division (Sendai Office)
– Following Tokyo MOU inspection procedures (2024 Revision)
– Inspection rate: 28% of foreign vessels (2023 statistics)

2. Inspection Criteria:
– Target factors:
• Flag state performance
• Company performance
• Ship age and type
• Prior deficiencies
– Priority vessels:
• Bulk carriers >15 years
• Oil tankers without recent SIRE
• Passenger ships with expired SAFCON

3. Inspection Process:
– Phase 1: Document review (2 hours)
• Certificates validity
• Crew documents
• Maintenance records
– Phase 2: Physical inspection (4 hours average)
• Structural integrity
• Safety systems
• Pollution prevention
– Deficiency grading:
• 17 categories (IMO Res.A.1159(32))
• Rectification timeframe:
– Minor: 3 months
– Major: Before departure
– Critical: Immediate

ISPS
1. Security Levels:
– Level 1 (Normal):
• ID verification at gates
• Random vehicle checks (10%)
• Single patrol per shift
– Level 2 (Heightened):
• 100% vehicle screening
• Double patrols
• Restricted access zones
– Level 3 (Exceptional):
• Armed JCG presence
• No visitor access
• Vessel movement restrictions

2. Security Measures:
– Access Control:
• Biometric palm vein scanners
• RFID badges for personnel
• Visitor escort ratio 1:1
– Surveillance:
• CCTV coverage: 98% of port area
• Thermal cameras at critical infrastructure
• Automatic Number Plate Recognition (ANPR)
– Patrols:
• 6 armed JCG officers
• 3 K-9 units (explosives detection)
• 24/7 waterborne patrols

Emergency
1. Emergency Contacts:
– Port Control: VHF Ch 16/12 (Primary), +81-22-267-0111 (Secondary)
– Japan Coast Guard: +81-22-267-0110 (24h)
– Medical: 119 (Ambulance), Port Clinic +81-22-266-8120
– Fire: 119, Port Fire Brigade +81-22-266-8125

2. Response Equipment:
– Firefighting:
• 2 fireboats (10,000L/min capacity)
• 8 fire trucks (3 foam units)
• Mobile pumps (2000m³/hr)
– Oil Spill:
• 500 ton containment capacity
• 5 skimmers (100m³/hr each)
• 2000m of boom
– Medical:
• 2 emergency clinics
• Hyperbaric chamber available

3. Emergency Procedures:
– Immediate Actions:
• Sound general alarm
• Notify Port Control
• Implement emergency plans
– Reporting:
• Initial verbal report within 15 minutes
• Written report within 24 hours
• Follow-up investigation
– ECC Capabilities:
• 24/7 operation
• Direct JCG liaison
• Multilingual support

Ships Arrest
1. Legal Framework:
– Japan Civil Execution Act (Articles 112-118)
– Maritime Code Article 842-846
– Sendai Port Authority Ordinance No.8

2. Procedures:
– Prerequisites:
• Valid court order
• Security deposit (typically 20% claim value)
• Notice to flag state
– Implementation:
• Port Authority coordinates
• JCG enforces
• Minimum 24 hours notice
– Restrictions:
• No cargo operations
• Limited crew changes
• Mandatory watchkeeping

Fire Precautions
1. General Requirements:
– Hot Work:
• Permit required
• Fire watch mandatory
• 4-hour validity
– Smoking:
• Designated areas only
• No smoking within 50m of hazardous cargo
– Electrical:
• Explosion-proof fittings in hazardous zones
• Regular inspections

2. Tanker Specific:
– Operational:
• Inert gas systems verification before transfer
• Bonding cables (10,000A capacity)
• Static electricity controls
– Emergency:
• Dedicated firefighting teams (5 min response)
• Emergency shutdown systems
• Foam system testing every 6 months

Inspections from Other Parties
1. Authorized Inspections:
– Classification Societies:
• ClassNK
• ABS
• LR
– Industry Programs:
• CDI (Chemical)
• SIRE (Oil)
• Rightship
– Flag State:
• Panama
• Liberia
• Marshall Islands

2. Procedures:
– Prior Notification:
• 72 hours for scheduled
• 24 hours for unscheduled
– Documentation:
• Inspector credentials
• Scope of inspection
• Company authorization
– Conduct:
• Port Authority escort
• Restricted areas require special permission
• Findings reported to PSOC

Maritime Security Zones
1. Designated Areas:
– LNG Terminal:
• 500m radius restricted zone
• AIS monitoring
• Armed patrols
– Military Berths:
• 300m no-access area
• No photography
• Infrared surveillance
– Container Terminal:
• Access control points
• X-ray scanning
• Seal verification

2. Regulations:
– Entry Requirements:
• Pre-cleared personnel only
• Escort mandatory
• No electronic devices
– Enforcement:
• JCG authority
• Fines up to ¥1,000,000 for violations
• Possible detention

Police
1. Facilities:
– Sendai Port Police Station:
• Location: Port Administration Building, 3F
• Jurisdiction: All port facilities
• Staffing: 12 officers (24/7)
– Contact:
• Emergency: 110
• Non-emergency: +81-22-267-0119
• Email: Not publicly available

2. Capabilities:
– Investigations:
• Theft
• Contraband
• Security breaches
– Cooperation:
• JCG liaison
• Customs coordination
• International requests

Flag
1. Display Requirements:
– National Ensign:
• Size proportional to vessel
• Proper hoisting position
• Daylight hours only
– Courtesy Flags:
• Optional but recommended
• Port side spreader
– Special Signals:
• Quarantine (Q flag)
• Pilot (H flag)
• Security (SQ flag)

2. Regulations:
– Japan Maritime Code Article 15
– SOLAS Chapter V Regulation 29
– Local Port Ordinance Section 12

Signals and Lights Display
1. Standard Requirements:
– COLREGs 1972 compliance
– Special Signals:
• Dangerous cargo: Red over red
• Restricted maneuverability: Red-white-red
• Dredging: Green over green
– Port-Specific:
• Security alert: Red over red flashing
• Pilot boarding: Blue light

2. Technical Specifications:
– Light Intensity:
• Masthead: 6 nautical miles
• Side lights: 3 nautical miles
• Stern light: 3 nautical miles
– Sound Signals:
• Whistle: 130dB minimum
• Bell: 200mm minimum
• Gong: Not required

Stowaways and Refuges
1. Prevention Measures:
– Physical Security:
• 3.5m perimeter fencing
• Motion sensors
• Lighting (minimum 50 lux)
– Procedural:
• Pre-departure searches
• Gangway watches
• Seal checks

2. Handling Procedures:
– Discovery:
• Immediate JCG notification
• Isolation measures
• Preservation of evidence
– Processing:
• Immigration interview
• Medical screening
• Repatriation arrangements

Alcohol, Drugs and Prohibited Items
1. Policies:
– Alcohol:
• Blood limit: 0.03%
• Testing authorized
• No consumption on duty
– Drugs:
• Zero tolerance
• Random testing
• Mandatory reporting
– Prohibited Items:
• Weapons
• Explosives
• Counterfeit goods

2. Enforcement:
– JCG authority
– Port Police implementation
– Penalties up to ¥500,000

Reporting of Security Breaches or Suspicious Behaviour
1. Reporting Channels:
– Immediate:
• VHF Ch 16/12
• PSOC Hotline +81-22-267-0112
– Follow-up:
• Written report within 24h
• Evidence submission

2. Procedures:
– Initial Response:
• Secure area
• Preserve evidence
• Witness statements
– Investigation:
• JCG lead
• Port Authority support
• Legal review

Operation of drones
1. Regulations:
– Authorization:
• Prior approval required (72h)
• Maximum altitude: 50m
• Daylight only
– Restrictions:
• No-fly over security zones
• Minimum 100m from vessels
• No night operations

2. Procedures:
– Application:
• Submit flight plan
• Insurance proof
• Operator certification
– Monitoring:
• PSOC supervision
• Real-time tracking
• Immediate termination if violated

6.Cargo Operations

General Information
Sendai Port handles approximately 32.7 million tons of cargo annually (2023 verified data) across 7 specialized terminals. The port operates under:
– Japan’s Port Regulations Law (Article 38-4)
– IMO MSC-MEPC.5/Circ.8 cargo handling standards
– ISO 28007-1:2015 security management
– ClassNK Cargo Handling Certification (CHS-2024-028)

Key operational features:
– 24/7 Port Operations Control Center (POCC)
– 98% on-time vessel turnaround (2023 average)
– Digital cargo tracking system (Sendai CargoNet)
– Emergency response teams on standby

Tanker Berths and Terminals
1. Crude Oil Terminal (East Basin):
– Berths: T-1 to T-3 (3 dedicated)
– Depth: -18m CD (Chart Datum)
– Max draft: 17.8m (salt water)
– Loading lines:
• 16″ (406mm) primary
• 12″ (304mm) secondary
– Discharge capacity:
• 12,000m³/hr (T-1)
• 8,000m³/hr (T-2/T-3)
– Slop facilities:
• 2,500m³ total capacity
• 500m³/hr processing rate
– API range: 22-48
– Temperature control: 30-80°C (heating available)
– Mooring:
• 6 headlines, 4 breast lines, 4 stern lines
• Special synthetic ropes required for LNG
– Gangways:
• 3 adjustable shore gangways per berth
• Max angle 30°
– Oil spill response:
• 5 skimmers (200m³/hr each)
• 3,000m containment boom
• Dispersant stock: 50 tons
– Shore steam:
• 8 ton/hr capacity
• ¥15,000/hour charge

2. Product Terminal (West Basin):
– Berths: PT-1 to PT-4
– Depth: -15m CD
– Max draft: 14.9m
– Loading arms:
• 12″ marine loading arms (8 units)
• Vapor recovery systems
– Special requirements:
• Bonding cables mandatory
• Inert gas verification
– Wind restrictions:
• Operations cease at 15m/s sustained
• Special mooring >10m/s

Container Berths and Terminals
1. Sendai International Container Terminal:
– Berths: CT-1 to CT-5 (5 berths)
– Total quay length: 1,650m
– Depth: -16m CD
– Max draft: 15.6m
– Operating cranes:
• 10 STS cranes (Post-Panamax)
• Outreach: 22 containers
• Lifting capacity: 65 tons under spreader
– Productivity:
• 35-40 moves/hr/crane (average)
• 2,500 TEU/day (peak)
– Special equipment:
• 32 RTGs (E-RTG models)
• 12 empty handlers
– Wind restrictions:
• STS operations cease at 14m/s
• Yard operations at 18m/s
– Shore power:
• 6.6kV/60Hz
• 5 connections per berth
– Security:
• X-ray scanning for all trucks
• Seal inspection area

2. North Container Terminal:
– Berths: NCT-1 to NCT-3
– Depth: -14m CD
– Max draft: 13.8m
– Equipment:
• 5 Panamax cranes
• 20 RTGs
– Special features:
• Dedicated reefer area (500 plugs)
• Dangerous goods zone (Class 1-9)

Dry Cargo Berths and Terminals
1. General Cargo:
– Berths: GC-1 to GC-8 (8 berths)
– Total length: 2,100m
– Depth: -12m to -15m CD
– Max draft: 11.5-14.5m
– Discharge rates:
• Bulk: 2,000 ton/day
• Breakbulk: 1,200 ton/day
– Equipment:
• 12 mobile cranes (50-150 ton)
• 2 floating cranes (200 ton)
• 30 forklifts (3-25 ton)

2. Bulk Facilities:
– Coal Terminal:
• 2 berths (BLK-1/2)
• Unloader capacity: 3,500 ton/hr
• Stacker-reclaimer system
– Grain Elevator:
• 600 ton/hr discharge
• 50,000 ton storage
• Dust control systems
– Cement Terminal:
• Pneumatic system
• 400 ton/hr rate
• 8 silos (total 60,000 ton)

Passenger Berths and Terminals
1. Sendai Cruise Terminal:
– Berth length: 350m
– Depth: -10m CD
– Max draft: 9.8m
– Facilities:
• 6 passenger bridges
• Baggage handling system
• Customs clearance area
– Services:
• Shore power (11kV)
• Waste reception
• Bunkering available

2. Ferry Terminal:
– Berths: F-1 to F-3
– Depth: -8m CD
– Ro-Ro capability:
• 150 ton ramp capacity
• 12 lane meters per berth
– Special features:
• Vehicle inspection area
• Passenger lounge

Specialised Cargo Handling Facilities
1. Ro-Ro Terminal:
– Berths: RO-1/2
– Ramp specifications:
• 150 ton axle load
• 12m width
– Parking:
• 60,000m² paved area
• 500 vehicle capacity
– Security:
• Vehicle screening
• Driver verification

2. LNG Terminal:
– Berth: LNG-1
– Depth: -18m CD
– Unloading:
• 2 arms (16″)
• 12,000m³/hr rate
– Safety:
• 500m exclusion zone
• Gas detection system

3. Chemical Terminal:
– Berths: CH-1 to CH-3
– Dedicated pipelines:
• Acid-resistant materials
• 8″ diameter
– Vapor recovery:
• 95% efficiency
• Continuous monitoring

Loading and Discharging Procedures
1. Standard Process:
– Pre-operation:
• Safety meeting (JISHA standards)
• Equipment checklist
• Cargo plan verification
– Operations:
• Continuous COW monitoring
• Level alarms
• Emergency stops
– Completion:
• Final measurements
• Documentation sign-off
• Cleanup verification

2. Documentation:
– Required:
• Cargo manifest (customs approved)
• Dangerous goods declaration
• Stowage plan (approved)
– Retention:
• 3 years minimum
• Digital archive available

Loading and Discharging Rates
1. Container:
– Standard: 35-40 moves/hr
– Reefer: 25 moves/hr
– Dangerous: 20 moves/hr

2. Liquid Bulk:
– Crude: 12,000m³/hr
– Products: 8,000m³/hr
– Chemicals: 5,000m³/hr

3. Dry Bulk:
– Coal: 3,500 ton/hr
– Grain: 600 ton/hr
– Cement: 400 ton/hr

4. Breakbulk:
– Steel: 1,500 ton/day
– Project: 800 ton/day

Ship to Ship Transfer
1. Approved Areas:
– Zone A (North): 2.5nm offshore
– Zone B (East): 3.0nm offshore
– Max conditions:
• Wave: 1.5m
• Wind: 12m/s
• Current: 1.5 knots

2. Requirements:
– Prior approval:
• 72h notice minimum
• Safety plan submission
– Equipment:
• Fenders meeting OCIMF
• Monitoring systems
– Supervision:
• JCG observer required
• Port representative

Cargo Gear
1. Shore Gear:
– Container cranes:
• 50-65 ton SWL
• Twin-lift capability
– Bulk unloaders:
• Grab type (35 ton)
• Continuous unloaders
– Specialized:
• Coil handling equipment
• Project cargo rigging

2. Ship’s Gear:
– Certification:
• ClassNK or equivalent
• Annual load test
– Restrictions:
• No operations >Beaufort 6
• Night work requires lighting

Shore Cranes
1. Container Terminals:
– Post-Panamax:
• 10 units
• 65 ton under spreader
• 22 container outreach
– Mobile harbor cranes:
• 4 units
• 150 ton capacity

2. General Cargo:
– Gottwald cranes:
• 6 units
• 100-200 ton capacity
– Floating cranes:
• 2 units
• 200 ton capacity

Floating Cranes
1. Specifications:
– “Sendai No.1”:
• 200 ton SWL
• 45m boom
– “Tohoku Giant”:
• 300 ton SWL
• 50m boom
– Availability:
• 72h notice required
• Weather restrictions apply

2. Costs:
– Standard rate: ¥600,000/day
– Overtime: +30%
– Setup fee: ¥200,000

Hoses
1. Oil Terminals:
– Specifications:
• 16″ marine hoses
• 25 bar working pressure
• Conducting type
– Testing:
• Hydrostatic test annually
• Visual inspection monthly
– Connections:
• Camlock standard
• Emergency release

2. Chemical:
– Dedicated hoses:
• Material specific
• Color coded
– Cleaning:
• Between products
• Certification required

Specialised Cargo Operation
1. Dangerous Goods:
– Classes handled:
• 1 (Explosives) – Zone A only
• 2-9 – All terminals
– Special requirements:
• Advance notice (96h)
• Safety data sheets
• Emergency plans

2. Radiation Sources:
– Approval:
• Nuclear Regulation Authority
• Port special permit
– Handling:
• Dedicated area
• Radiation monitoring
• Security escort

Lighterage
1. Availability:
– 15 barges:
• 500 ton capacity (10 units)
• 1,000 ton capacity (5 units)
– Tugs:
• 4 escort tugs
• 2 harbor tugs

2. Costs:
– Standard rate: ¥60,000/load
– Waiting time: ¥15,000/hour
– Fuel surcharge: 10%

Barge
1. Types Available:
– Deck barges:
• 200-1,500 ton capacity
– Hopper barges:
• 500-2,000 ton capacity
– Tank barges:
• 300-1,000 ton capacity

2. Booking:
– Minimum notice: 48h
– Priority fee: +20%
– Cancellation: 24h

Cargo Lashing
1. Standards:
– Containers:
• CSC plates required
• Twistlock inspection
– Breakbulk:
• IMO CSS Code
• Securing manual

2. Responsibilities:
– Containers: Stevedores
– Project cargo: Joint
– Bulk: Not applicable

Cleaning Procedures
1. Bulk Residues:
– Collection:
• Dedicated area
• Vacuum systems
– Disposal:
• Licensed contractors
• Waste tracking

2. Hold Cleaning:
– Water treatment:
• Oil separators
• Settling tanks
– Certification:
• Cleanliness certificate
• Independent survey

Opening/Closing Hatches
1. Standard Practice:
– Crew responsibility
– Safety checks:
• Atmosphere testing
• Fall protection
– Stevedore assistance:
• Available on request
• Additional cost

Delay
1. Statistics (2023):
– Weather: 4.7% of port calls
– Labor: 0.8%
– Equipment: 0.5%
– Documentation: 1.2%

2. Mitigation:
– Priority berthing
– Emergency gangs
– Backup equipment

Stevedore Companies
1. Licensed Operators:
– Sendai Stevedoring Co. Ltd.
• ETA requirements: 72h
• Gang sizes: 15-25
– Tohoku Marine Services
• Specializes in bulk
• 24/7 availability
– Nippon Port Logistics
• Project cargo experts
• Heavy lift capability

2. Performance:
– Average productivity:
• Containers: 38 moves/hr
• Bulk: 3,200 ton/day
– Safety record:
• 0.5 LTIFR (2023)

Working Hours
1. Standard Schedule:
– Weekdays: 0800-1700
– Saturdays: 0800-1200
– Sundays/Holidays: Closed

2. Overtime:
– Rates:
• Weekdays: +50%
• Nights: +60%
• Holidays: +100%
– Minimum call: 4 hours

Warehouses and Yards
1. Facilities:
– Covered warehouses:
• 60,000m² total
• 10m clear height
– Open storage:
• 250,000m² paved
• 150,000m² gravel
– Special areas:
• Reefer: 5,000m²
• DG: 3,000m²

2. Services:
– Cargo tracking
– Inventory management
– Cross-docking

7.Port Services

General Information
Sendai Port provides comprehensive maritime services compliant with ISO 9001:2015 quality standards. All services are coordinated through the Port Services Center operating 24/7 under Japan’s Port Facility Services Act (Article 12-3).

Bunkering
1. Availability:
– Available at all berths
– 24/7 service with 12h notice
2. Fuel Grades:
– RMG 380 (ISO 8217:2017)
– DMA (ISO-F-DMA)
– MGO (ISO-F-DMB)
3. Delivery Methods:
– Bunker barges (3 available)
– Truck-to-ship (limited berths)
4. Quantities:
– Minimum: 50mt
– Maximum: 5,000mt
5. Pricing:
– Market rate + 5% service fee
– Surcharge for after-hours: 15%

Lubricants
1. Available Types:
– Cylinder oils (BN40-100)
– System oils (SAE 30-50)
– Greases (NLGI 1-3)
2. Suppliers:
– Sendai Marine Lubricants
– Nippon Oil Marine
3. Delivery:
– 24h notice required
– Available by barge or truck

Fresh Water
1. Availability:
– All berths equipped
– Potable quality (WHO standards)
2. Delivery Rate:
– 50m³/hr (standard)
– 100m³/hr (high-capacity)
3. Cost:
– ¥1,200/m³
– After-hours: +20%
4. Testing:
– Monthly quality reports available

Stores and Spare Parts
1. Delivery Methods:
– Trucks (all berths)
– Barges (outer anchorage)
2. Regulations:
– Customs clearance required
– No delivery during cargo ops (hazardous areas)
3. Equipment:
– Forklifts available (3-10 ton)
– Crane service (extra cost)
4. Spare Parts:
– Limited marine parts available
– 48h notice for special orders
5. Riggers:
– Certified riggers available
– ¥15,000/day rate

Dunnage and Dunnage
1. Availability:
– Limited supply (wooden dunnage)
– Advance order required
2. Operations:
– Stevedores handle loading
– Crew responsible for securing
3. Cost:
– ¥5,000/m³ (minimum 2m³)

Ship Chandlers
1. Major Providers:
– Sendai Marine Supplies
• Address: 3-1 Minatomachi, Sendai
• Phone: +81-22-267-5120
– Tohoku Ship Services
• 24/7 emergency service
• Helicopter transfers available
2. Craft Specifications:
– 2 supply boats (20 ton capacity)
– Helicopter pad at port entrance

Ship Husbandry
1. Services Available:
– Hull cleaning
– Tank cleaning (certified)
– Accommodation services
2. Providers:
– Sendai Marine Services
– Nippon Husbandry Co.

Maintenance and Repairs
1. Capabilities:
– Deck repairs (limited)
– Engine repairs (basic)
– No drydock services
2. Restrictions:
– Hot work permit required
– No major structural work

Gangway and Deck Watchmen
1. Requirements:
– Mandatory at all berths
– 24/7 coverage
2. Cost:
– ¥8,000/watchman/8h shift
– Minimum 2 watchmen

Deratting
1. Service:
– Available (24h notice)
– Certified exterminators
2. Cost:
– ¥150,000 (standard vessel)
– Certificate included

Surveying
1. Available Surveyors:
– ClassNK
– ABS
– Lloyd’s Register
2. Services:
– Cargo inspections
– Condition surveys
– Bunker surveys

Fumigation
1. Availability:
– Required for grain carriers
– 48h notice
2. Cost:
– ¥200,000 (standard)
– PH3 monitoring extra

Crewing and Repatriations
1. Services:
– Crew changes allowed
– Immigration processing
2. Providers:
– Sendai Crewing Services
– MIS Marine

Dry Docks
1. Facilities:
– Not available in Sendai Port
– Nearest: Onahama (120nm)

Launch Service
1. Availability:
– 2 passenger launches
– 0800-1800 daily
2. Cost:
– ¥5,000/person (port transfer)

Certificates Issuing
1. Available:
– Port clearance
– Bunker delivery notes
– Waste manifests

Shore Electricity
1. Availability:
– 6.6kV/60Hz
– 5 connections per berth
2. Cost:
– ¥25,000/connection
– ¥5,000/hour usage

Phone Services
1. Onboard Phones:
– Available (48h notice)
– ¥10,000 installation
2. Mobile:
– SIM cards available
– ¥3,000 (1GB data)

Banks
1. Available:
– Bank of Sendai (Port Branch)
• Address: Port Admin Bldg 1F
• Hours: 0900-1500
– No foreign exchange on weekends

Consuls and Visa
1. Consulates:
– USA
– China
– South Korea
2. Visa Services:
– Limited availability
– Advance arrangement needed

Mail
1. Services:
– Post office at terminal
– EMS available
2. Cost:
– Standard: ¥700 (international)
– Express: ¥2,500

Shore Leave
1. Policy:
– Allowed with passport
– Curfew: 2400-0500
– No alcohol ashore

Medical and Ambulance
1. Facilities:
– Port Clinic (24/7)
• Phone: +81-22-266-8120
– Sendai Medical Center (5km)
2. Ambulance:
– Dial 119 (English available)

Seaman’s Clubs
1. Sendai Mariners Center:
– Address: 2-3 Minatomachi
– Facilities:
• Shopping
• Recreation rooms
• Chapel
– Transport:
• Free shuttle service

Miscellaneous
1. Special Notes:
– All waste must be declared
– No fishing in port area
– Strict smoking regulations